OregonBuys Bid S-58100-00017037 - Early Literacy Provider List

In compliance with the Americans with Disabilities Act, this RFQ may be made available in alternate formats such as Braille, large print, audiotape, oral presentation, and computer disk. To request an alternate format call the Oregon Department of Education, (503) 947-5600.

STATE OF OREGON

COVER PAGE

OREGON DEPARTMENT OF EDUCATION

is issuing this Request for Qualifications (RFQ) under

Bid S-58100-00017037 for

EARLY LITERACY PROVIDER LISTS

Date of Issue: May 28, 2026 5:00 PM

Closing Date and Time: July 31, 2026 5:00 PM

Single Point of Contact (SPC): Mary Piper, Procurement Officer

Address: 255 Capitol St NE City, State, Zip Salem, OR 97310 Phone (voice) 971-208-0466 E-mail: mary.piper@ode.oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

1.2 SCHEDULE

1.3 SINGLE POINT OF CONTACT (SPC)

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

2.2 DEFINITION OF TERMS

2.3 BACKGROUND AND PURPOSE

SECTION 3: PROCUREMENT REQUIREMENTS AND EVALUATION

3.1 INSTRUCTIONS

3.2 MINIMUM REQUIREMENTS

3.3 PROCUREMENT PROCESS

3.4 RESPONSES CONTENT REQUIREMENTS

3.5 EVALUATION PROCESS

3.6 QUESTIONS

SECTION 4: ADDITIONAL INFORMATION

4.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

4.2 GOVERNING LAWS AND REGULATIONS

4.3 OWNERSHIP/PERMISSION TO USE MATERIALS

4.4 CANCELLATION OF SOLICITATION; REJECTION OF RESPONSES; NO DAMAGES

4.5 RESERVATION OF RIGHTS

SECTION 5: LIST OF ATTACHMENTS

ATTACHMENT A OREGON DEPARTMENT OF EDUCATION EARLY LITERACY PROFESSIONAL LEARNING

AND COACHING WORKBOOK 2026 (FILLABLE)

ATTACHMENT B OREGON DEPARTMENT OF EDUCATION EARLY LITERACY HIGH-DOSAGE TUTORING

WORKBOOK 2026 (FILLABLE)

ATTACHMENT C MINIMUM REQUIREMENTS SMARTSHEET SUBMISSION FORM

(FILLABLE)………………………………

ATTACHMENT D RESPONDER INFORMATION AND CERTIFICATION SHEET FILLABLE (RETURNABLE via

OregonBuys e-procurement system)

ATTACHMENT E DISCLOSURE EXEMPTION AFFIDAVIT FILLABLE(RETURNABLE IF EXEMPT FROM

DISCLOSURE via OregonBuys e-procurement system)

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Oregon Department of Education, (ODE), is issuing this Request for Qualification (RFQ) to solicit information from interested providers of Early Literacy Professional Learning, Coaching and High-Dosage Tutoring.

Selected providers will be included on lists developed by the Oregon Department of Education (Agency) to be released to school districts. The published lists will be released on January 15, 2027, and will be published once every two years thereafter.

According to OAR 581-017-0811, ODE is required to develop lists of state-approved providers for Early Literacy Professional Learning, Coaching and High-Dosage Tutoring for the Early Literacy Success School District Grants, should grant recipients choose to use external providers.

OAR 581-017-0811 requires ODE to develop:

• Qualifications for tutors and criteria for high-dosage tutoring programs

• Qualifications for professional learning and coaching providers

• A list of approved providers that grant recipients may contract with for

Professional Learning and coaching related to early literacy

• A list of approved providers that grant recipients may contract to provide high-dosage tutoring related to early literacy.

Responses to this RFQ will assist in evaluating materials submitted by providers to determine if providers meet the requirements to be included on the ODE-Approved Provider Lists for Early Literacy Professional Learning Coaching and High-Dosage Tutoring.

This is not a request for proposals (RFP), and it is not a supplier prequalification within the meaning of OAR 125-247-0550(1).

Any contracts for services will be executed between the school districts and the selected Provider based on the lists of qualified providers developed and released by the Agency at least every two years to all school districts.

This RFQ will not, in itself, result in any kind of contract, nor will it obligate ODE or any grant recipient of the Early Literacy Success School District Grants to procure goods or services of any kind or from any particular Respondent. Publication of this RFQ allows entities the opportunity to provide information to ODE.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this solicitation.

https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=311701

Event Schedule Date Time

RFQ Issued May 28, 2026 5:00 PM

Pre-Submittal Conference June 10, 2026 3:00 PM

Questions / Requests for Clarification Due June 24, 2026 5:00 PM

Answers to Questions / Requests for Clarification Issued (approx.) July 7, 2026 5:00 PM

Closing (responses Due) July 31, 2026 5:00 PM

Issuance of Notice (approx.) January 15, 2027 5:00 PM

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this solicitation is identified on the Cover Page, along with the SPC’s contact information. Responder shall direct all communications related to any provision of the solicitation, whether about the technical requirements of the solicitation, contractual requirements, the solicitation process, or any other provision only to the SPC.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

Agency is issuing this solicitation pursuant to its authority under HB 3198 and OAR 581-017- 0811 and (ORS) 327.825–327.845.

Agency is using the Request for Qualifications solicitation method set forth in ORS 279A.070 and

OAR 125-249-0645.

2.2 DEFINITION OF TERMS

For the purposes of this solicitation, capitalized words will refer to the following definitions (these definitions apply specifically to early literacy):

• Professional Learning - learning that is systemic, job-embedded, and aligned to current research, training, and practices that support educator and student learning.

• Coaching - a structure that supports and develops educators through regular observation of their instruction, using a shared framework.

• High-Dosage Tutoring - means one-on-one tutoring or tutoring in small groups, as determined by rule of the State Board of Education, that:

(a) Is provided in addition to daily instruction;

(b) Is provided two or more times each week over at least a 10-week period; and

(c) Uses a research-aligned tutoring model that is administered in a culturally responsive manner and that is combined with the training necessary for tutors to implement the model effectively.

https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=311701 https://www.oregonlegislature.gov/bills_laws/ors/ors327.html

• Curriculum-Based Professional Learning - Professional learning that is specific to the adopted core ELA instructional materials, connects content knowledge to the curriculum, and is job-embedded and ongoing.

• Science of Reading Professional Learning - Professional learning that is rooted in the convergence of findings from research on reading and writing processes, development and instruction; including the teaching of phonemic awareness, phonics, fluency, vocabulary, and comprehension through explicit and systematic instruction that can be differentiated to meet the needs of individual learners through developmentally appropriate practices.

2.3 BACKGROUND AND PURPOSE

Background

In August of 2023, through the leadership of Governor Kotek, the Oregon Legislature established early literacy as a top priority by creating the Early Literacy Success Initiative, or HB 3198. The initiative established four grant programs, three of which are under ODE’s purview: the Early Literacy Success School District Grants, Community Grants, and Tribal Grants. This RFQ pertains to the Early Literacy Success School District Grants.

The statute establishes five allowable uses for the school district grants: (this RFQ refers specifically to the bolded allowable uses).

• Professional Learning & Coaching

• Adoption and Implementation of Curriculum

• High-Dosage Tutoring

• Extended Learning

• Hiring of Literacy Specialists, Coaches, and Interventionists

The statute lists various requirements for each, which are further defined or specified in rule.

OAR 581-017-0801 - Early Literacy Grants: Definitions OAR 581-017-0808 - Early Literacy Success School District Grants: Grant Administration OAR 581-017-0811 - Early Literacy Success School District Grants: Allowable Uses of Funding OAR 581-017-0809 - Early Literacy Success School District Grants: Fund Administration

This Request for Qualification relates to the allowable uses of Professional Learning & Coaching and High-Dosage Tutoring, only.

Purpose

Provider Information:

The Agency is collecting provider information to develop lists of approved Early Literacy Professional Learning, Coaching and High-Dosage Tutoring providers eligible for use by grant recipients of the Early Literacy Success School District Grants (eligible districts and public charter schools). These lists supports early literacy, which is grades Pre-K through 5th grade.

https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=311691 https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=311699 https://secure.sos.state.or.us/oard/viewSingleRule.action?ruleVrsnRsn=311700

Steps:

• Provider completes initial Smartsheet form with required information.

• Provider completes associated Attachment (s) to link in Smartsheet form.

To be considered for inclusion on the lists of Early Literacy Professional Learning, Coaching and High-Dosage Tutoring providers, the provider shall complete the information as outlined in:

1. Attachment A - Oregon Department of Education Early Literacy Professional Learning and Coaching Workbook 2026 (Fillable) and/or;

2. Attachment B - Oregon Department of Education Early Literacy High-Dosage Tutoring Workbook 2026 (Fillable) and submit to the Agency via the Smartsheet form for review.

Responder should submit its Response electronically per the Response Submission Instructions, Section 3.3.5.1.

Eligible Entities:

Providers who will need to complete the RFQ:

• Educational Consultants (Individuals may complete the RFQ)

• Non-profit and Professional Organizations

• Universities and Institutions of Higher Education

Providers who will not need to complete the RFQ:

• Education Service Districts (ESDs), or any publisher of SBE-adopted ELA curriculum providing Professional Learning and/or Coaching directly aligned to the curriculum.

Renewal Information:

Any approved providers from the 2025 ODE-Approved Provider Lists will be required to submit all the required components of the RFQ to be added to the 2027 lists, as the qualifications and minimum requirements have been updated.

To remain on the lists after 2027, the provider must submit an updated renewal form (provided by the Oregon Department of Education) every two years.

SECTION 3: PROCUREMENT REQUIREMENTS AND EVALUATION

3.1 INSTRUCTIONS

Responses for the ODE-Approved Provider Lists for Early Literacy Professional Learning, Coaching and High-Dosage Tutoring will be accepted beginning the date this RFQ is issued and the RFQ process will remain open through July 31, 2026.

As outlined in section 2.3 of the RFQ, all content associated with a response will be shared within the initial Smartsheet form and the Attachments (ODE Early Literacy Professional https://app.smartsheet.com/b/form/019ddb5b24f77d91aff70b3a8d9ff5fd https://docs.google.com/spreadsheets/d/1yVKmuvgbWH1Uv3Bx3Sr2F0CQm3IXccyuzz_Z2N9rpU4/copy https://docs.google.com/spreadsheets/d/1yVKmuvgbWH1Uv3Bx3Sr2F0CQm3IXccyuzz_Z2N9rpU4/copy https://docs.google.com/spreadsheets/d/1SUXrAa6W83MwSIkhyZ14FL3Igr_L7sIsZmzmUCmWiUA/copy https://docs.google.com/spreadsheets/d/1SUXrAa6W83MwSIkhyZ14FL3Igr_L7sIsZmzmUCmWiUA/copy

Learning and Coaching Workbook or the ODE Early Literacy High-Dosage Tutoring Workbook). Providers will be prompted to make a copy of either or both Workbooks, depending on the type of provider that is applying. To submit a response for this RFQ, please use the:

Smartsheet Form for Early Literacy Professional Learning, Coaching, High-Dosage Tutoring Providers:

The Smartsheet Form contains provider information and assurances that the providers must meet in order to move forward in the evaluation process.

The responders will be prompted to share a Google Sheet link to their completed ODE Early Literacy Professional Learning and Coaching Workbook and/or the ODE Early Literacy High-Dosage Tutoring Workbook in the Smartsheet form. Upon receipt of a submitted response, the Agency will make a copy of the submitted Google Sheet Workbook(s) which will be the version used for evaluation.

3.2 MINIMUM REQUIREMENTS

To be considered for evaluation, Responder shall complete and provide the following:

1. Attachment A – Oregon Department of Education Early Literacy Professional Learning and Coaching Workbook 2026 and/or;

2. Attachment B – Oregon Department of Education Early Literacy High-Dosage Tutoring

Workbook 2026

3. Attachment C –Minimum Requirements Smartsheet Form

4. Attachment D – Responder Information and Certification Sheet Fillable (Returnable via

OregonBuys e-procurement system)

5. Attachment E – Disclosure Exemption Affidavit Fillable (Returnable via OregonBuys e-procurement system if exempt from disclosure).

3.2.1 Response Format and Quantity

Responder should follow the format and reference the sections listed in the Response Content Requirements section. Responses and evidence provided in each section and subsection should be labeled to indicate the item being addressed. Responder must describe in detail how requirements of this solicitation will be met and may provide additional related information.

Responder shall submit one electronic copy of its Response. In addition, if Responder believes any of the Response is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Responder shall complete and submit the Disclosure Exemption Affidavit (Attachment E), and Responder shall submit a fully redacted version of its Offer, clearly identified as the redacted version.

3.2.2 Authorized Representative

A representative authorized to bind the Response shall sign the Response. Failure of the authorized representative to sign the Response may subject the Response to rejection by Agency.

https://app.smartsheet.com/b/form/019ddb5b24f77d91aff70b3a8d9ff5fd https://oregonbuys.gov/bso https://oregonbuys.gov/bso https://oregonbuys.gov/bso

3.3 PROCUREMENT PROCESS

3.3.1 Public Notice

The solicitation, including all Amendments and attachments, are published in the OregonBuys e-procurement system. Solicitation documents will not be mailed to prospective Responders.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Responder is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the solicitation by this reference.

3.3.2 Pre-Submittal Conference

A pre-submittal conference will be held at the date and time listed in the Schedule.

Prospective Responders’ participation in this conference is highly encouraged but not mandatory.

The purpose of the pre-submittal conference is to:

• Provide additional description of the RFQ;

• Explain the solicitation and submission process; and

• Answer any questions Responders may have related to the RFQ that are not already provided on the FAQ.

Statements made at the pre-submittal conference are not binding upon Agency. Responders may be asked to submit questions in Writing.

Pre-Submittal Conference Instructions:

• Via Webinar

• Wednesday June 10, 2026 at 3:00 PM PT

3.3.3 RSVP via Zoom Link (must pre-register to attend)

• Webinar Zoom Link will be provided upon registration.

3.3.4 Questions / Requests for Clarification

All inquiries, whether relating to the solicitation process, administration, deadline or method of selection, or to the intent or technical aspects of the solicitation must:

• Be delivered to the SPC via OregonBuys submission or email:

• Reference the OregonBuys bid number

• Identify Responder’s name and contact information

• Be sent by an authorized representative

• Refer to the specific area of the solicitation being questioned (i.e. page, section and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule in Section 1.2.

3.3.5 Respondent Information Smartsheet

Respondent shall link and include with its submission Attachment A and/or Attachment B in the Smartsheet form.

https://oregonbuys.gov/bso https://oregonbuys.gov/bso https://www.oregon.gov/ode/EarlyLiteracySuccessInitiative/Documents/ODE%20Approved%20Provider%20List%20FAQ.pdf https://www.zoomgov.com/meeting/register/faoSi_dDTQWTDCXWpRcNnA#/registration

3.3.6 Response Submission

To complete and submit the Attachment(s) please follow the below delivery steps:

Open Attachment A and/or Attachment B and make a copy of the workbook the provider will be submitting. When adding links for evidence into the workbook provider will submit, ensure that all links are operational and accessible by ODE. Use the “share” feature to add mary.piper@oregonlearning.org as an editor. In the Smartsheet form, add in the link for the completed workbook. ODE will make a copy of and evaluate the completed workbook. Hard copy responses will not be accepted for this RFQ.

Respondent is solely responsible for ensuring its Response is received by the SPC in accordance with the RFQ requirements before Closing. ODE is not responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery.

3.3.7 Response Submission Instructions

Responder should submit its Response electronically via the Smartsheet form and follow the procedures detailed in Section 3.1 _Instructions.

Responder shall submit Attachment D - Responder Information and Certification Sheet bearing the Responder’s authorized representative’s Signature, in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx). If Responder believes any of its Response is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Responder shall complete and submit the Disclosure Exemption Affidavit (Attachment E). Responder shall also mark as “Confidential” all attachments to its Response that Responder believes are exempt from disclosure.

The Responder Information and Certification Sheet (Attachment D) must bear the Responder’s authorized representative’s Signature.

3.3.8 Modification or Withdrawal of Responses

Any Responder who wishes to make modifications to a Response already received by Agency shall submit its modification by resubmitting the SmartSheet Form in its entirety. Previous submissions will be negated in favor of the resubmitted Smart Sheet Form.

If a Responder wishes to withdraw a submitted Response, it shall do so prior to Closing. The Responder shall submit a Written notice Signed by an authorized representative of its intent to withdraw its Response in accordance with OAR 125-247-0440. The notice must include the OregonBuys Bid number and be submitted to the SPC.

3.3.9 Closing Date

Response and all required submittal items must be received by the SPC on or before Closing.

All Response modifications or withdrawals must be completed prior to Closing.

Responses received after Closing are considered LATE and will NOT be accepted for evaluation. Late Responses will be returned to the respective Responder or destroyed.

3.3.10 Response Rejection

Agency may reject a Response for any of the following reasons:

• Responder fails to substantially comply with all prescribed solicitation procedures and requirements, including but not limited to the requirement that Responder’s authorized representative sign the Response.

• Responder fails to meet the responsibility requirements of ORS 279B.110.

• Responder has undisclosed liquidated and delinquent debt owed to the State of Oregon or any of its agencies, boards, commissions, departments or divisions.

• Respondents make any contact regarding this solicitation with State representatives such as State employees or officials other than the SPC or those the SPC authorizes, or inappropriate contact with the SPC.

• Responder attempts to inappropriately influence a member of the Evaluation Committee.

3.3.11 Opening of Responses

There will be no public Opening of Responses. Responses received will not be available for inspection until after the evaluation process has been completed and the Early Literacy ODE- Approved Provider Lists are published. However, Agency will record and make available the identity of all Responders after January 15, 2027.

3.4 RESPONSES CONTENT REQUIREMENTS

Responder must address each of the items listed in this section and all other requirements set forth in this solicitation.

3.4.1 Responder Information and Certification Sheet

The Responder shall complete and submit the Responder Information and Certification Sheet (Attachment D).

3.4.2 Public Record/Confidential or Proprietary Information

All Responses are public record and are subject to public inspection after Agency issues the Notice of the Intent to Award. If a Responder believes that any portion of its Response contains any information that is a trade secret under ORS Chapter 192.345(2) or otherwise is exempt from disclosure under the Oregon Public Records Law (ORS 192.311 through 192.478), Responder shall complete and submit the Disclosure Exemption Affidavit (Attachment E) and a fully redacted version of its Response.

Responder is cautioned that cost information generally is not considered a trade secret under Oregon Public Records Law (ORS 192.311 through 192.478) and identifying the Response, in whole, as exempt from disclosure is not acceptable. Agency advises each Responder to consult with its own legal counsel regarding disclosure issues.

If Responder fails to identify the portions of the Response that Responder claims are exempt from disclosure, Responder has waived any future claim of non-disclosure of that information.

3.5 EVALUATION PROCESS

3.5.1 Responsiveness and Responsibility Determination

Responses received prior to Closing will be reviewed for Responsiveness to all solicitation requirements including compliance with Minimum Requirements section and Response Content Requirements section. If the Response is unclear, the SPC may request clarification from Responder. However, clarifications may not be used to rehabilitate a non-Responsive Response. If the SPC finds the Response non-Responsive, the Response may be rejected, however, Agency may waive mistakes in accordance with OAR 125-247-0470.

At any time prior to selection, Agency may reject a Responder found to be not Responsible.

3.5.2 Evaluation Process

Responses meeting the requirements will be evaluated by an Evaluation Committee.

Evaluators will review responses according to the criteria outlined within the Attachment (A and B - Workbooks). Providers are asked to respond to each required prompt and provide specific and explicit evidence of the Professional Learning, Coaching, and/or High-Dosage Tutoring criteria. Reviewers will evaluate the submission based on the provider response and the presence of evidence in the submission and will assign one of the following rating values for each criterion:

3 = Strong Evidence 2 = Moderate Evidence 1 = Partial Evidence 0 = No Evidence

Response provides clear, comprehensive, and well-documented evidence that fully addresses the criterion. Evidence is specific, relevant, and clearly aligned to the criterion.

Response provides sufficient and relevant evidence that addresses the criterion, though documentation or alignment may lack depth or detail.

Response provides limited evidence that only partially addresses the criterion.

Response provides no evidence or information relevant to the criterion.

Submissions will be scored based on the strength of evidence provided. Submissions may not receive a score of “No Evidence” (0) on any individual criterion and must achieve a minimum overall score, as determined by ODE, to be considered for approval.

To be included on the ODE-Approved Lists for Early Literacy Professional Learning and/or Coaching, submissions must first meet all screening requirements. If a submission fails to meet any screening requirements or criterion, the application will not advance to full review.

Attachment A - ODE Early Literacy Professional Learning and Coaching Workbook

Components:

• Screening Criteria This component includes required criteria derived from ORS 327.825 or OAR 581-017- 0811 as well as additional baseline requirements that establish a minimum standard of quality for early literacy Professional Learning, coaching, and high-dosage tutoring providers. The provider will be scored and must meet all minimum requirements in the Screening Criteria component to move forward in the evaluation.

• Professional Learning and Coaching Model & Delivery Criteria:

This component includes minimum requirements focused on the model and delivery of all Professional Learning and Coaching.

• Science of Ready Professional Learning Content Criteria:

This component includes criteria on meeting the minimum requirements to be an approved provider for Science of Reading Professional Learning.

• Curriculum-Based Professional Learning Criteria:

This component includes criteria on meeting the minimum requirements to be an approved provider for Curriculum-Based Professional Learning (only providers that offer Curriculum-Based Professional Learning need to fill out this section).

• PD/Coaching Dual Language Instruction:

This component includes criteria specific to dual language instruction (only providers that offer dual language PD/Coaching need to fill out this section).

• Key Terms:

These key terms come from HB 3198 or OAR 581-017-0811.

Attachment B – ODE Early Literacy High-Dosage Tutoring Provider Workbook

Components:

• High-Dosage Tutor Training:

This component includes criteria specific to tutor qualifications and tutor training requirements. All providers complete this tab.

• High-Dosage Tutoring Model Criteria:

This component includes criteria specific to high-quality High-Dosage Tutoring programs that provide tutors through their program.

• Key Terms:

These key terms come from HB 3198 or OAR 581-017-0811.

All content associated with the Workbook components will be shared within (Attachment A and B - Workbooks). The Early Literacy Team may request further clarification to assist the Evaluation Committee in gaining additional understanding of response.

3.6 NOTIFICATION AND APPEALS

Provider will be notified of their approval status via email no later than January 15, 2027. This is a request for qualifications and does not have an appeals or protest process.

3.6 QUESTIONS

Requests for clarifications or other questions may be submitted at any time throughout the RFQ process until June 24, 2026, 5 pm PST via email. Submit the email as follows:

To: mary.piper@ode.oregon.gov Email Subject: RFQ S - Early Literacy Provider List

To ensure accurate responses, requests must include Section/Cite heading and/or question number.

Providers may find answers to Frequently Asked Questions at this FAQ Link.

mailto:mary.piper@ode.oregon.gov https://www.oregon.gov/ode/EarlyLiteracySuccessInitiative/Documents/ODE%20Approved%20Provider%20List%20FAQ.pdf

Responses to clarifications and questions will be answered as received. Replies will be sent to the provider via email.

All inquiries, whether relating to the RFQ process, administration, deadline, or to the intent or technical aspects of the RFQ must be sent electronically to: mary.piper@ode.oregon.gov

Reference the RFQ name and number. Include your entity name and contact information.

SECTION 4: ADDITIONAL INFORMATION

4.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit proposals for this contracting opportunity.

4.2 GOVERNING LAWS AND REGULATIONS

This intermediate procurement is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this intermediate procurement, evaluation and award is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely and exclusively within the United States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any Claim or consent to the jurisdiction of any court.

4.3 OWNERSHIP/PERMISSION TO USE MATERIALS

All Responses submitted in response to this solicitation become the property of Agency. By submitting an Response in response to this solicitation, Responder grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Response solely for the purpose of evaluating the Response, negotiating a Contract, if awarded to Responder, or as otherwise needed to administer the intermediate procurement process, and to fulfill obligations under Oregon Public Records Law (ORS 192.311 through 192.478).

4.4 CANCELLATION OF SOLICITATION; REJECTION OF RESPONSES; NO DAMAGES.

Pursuant to ORS 279B.100, Agency may reject any or all Responses in-whole or in-part, or may cancel this solicitation at any time when the rejection or cancellation is in the best interest of the State or Agency, as determined by Agency. Neither the State nor Agency is liable to any Responder for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the solicitation, award, or rejection of any Response.

mailto:mary.piper@ode.oregon.gov

4.5 RESERVATION OF RIGHTS

This RFQ is not a request or authorization to perform work at ODE’s expense. Any work a Respondent performs in response to this RFQ is at the Respondent’s own discretion and expense;

ODE will not be obligated for any Respondent costs related to this RFQ.

This RFQ does not represent a commitment to purchase or lease any product. Submission of a Response constitutes acknowledgement that the Respondent has read and agrees to be bound by such terms.

Respondents are not required to respond to this RFQ to be considered for any future opportunities.

RFQ is not a request or authorization to perform work at ODE’s expense. Any work a Respondent performs in response to this RFQ is at the Respondent’s own discretion and expense; ODE will not be obligated for any Respondent costs related to this RFQ.

This RFQ does not represent a commitment to purchase or lease any product. Submission of a Response constitutes acknowledgement that the Respondent has read and agrees to be bound by such terms.

Respondents are not required to respond to this RFQ to be considered for any future opportunities.

SECTION 5: LIST OF ATTACHMENTS

ATTACHMENT A OREGON DEPARTMENT OF EDUCATION EARLY LITERACY PROFESSIONAL

LEARNING AND COACHING WORKBOOK 2026 (FILLABLE)

ATTACHMENT B OREGON DEPARTMENT OF EDUCATION EARLY LITERACY HIGH-DOSAGE

TUTORING WORKBOOK 2026 (FILLABLE)

ATTACHMENT C MINIMUM REQUIREMENTS SMARTSHEET SUBMISSION FORM (FILLABLE)

Smartsheet Form

ATTACHMENT D RESPONDER INFORMATION AND CERTIFICATION SHEET FILLABLE

(RETURNABLE via OregonBuys e-procurement system)

ATTACHMENT E DISCLOSURE EXEMPTION AFFIDAVIT FILLABLE (RETURNABLE IF EXEMPT

FROM DISCLOSURE via OregonBuys e-procurement system) https://docs.google.com/spreadsheets/d/1yVKmuvgbWH1Uv3Bx3Sr2F0CQm3IXccyuzz_Z2N9rpU4/copy https://docs.google.com/spreadsheets/d/1yVKmuvgbWH1Uv3Bx3Sr2F0CQm3IXccyuzz_Z2N9rpU4/copy https://docs.google.com/spreadsheets/d/1SUXrAa6W83MwSIkhyZ14FL3Igr_L7sIsZmzmUCmWiUA/copy https://docs.google.com/spreadsheets/d/1SUXrAa6W83MwSIkhyZ14FL3Igr_L7sIsZmzmUCmWiUA/copy https://app.smartsheet.com/b/form/019ddb5b24f77d91aff70b3a8d9ff5fd https://oregonbuys.gov/bso https://oregonbuys.gov/bso