BID_S-24-25_SCOPE_OF_WORK.pdf

City of Cheyenne / Bid S-24-25 / HVAC and Mechanical Systems Maintenance

HVAC AND MECHANICAL SYSTEMS MAINTENANCE

SCOPE OF WORK

1. BACKGROUND AND GENERAL TERMS AND CONDITIONS

a. It is the intent of these specifications to obtain for the City of Cheyenne, an all-inclusive contract on the heating, ventilating, air conditioning and energy management system. The following twenty (20) project site locations are included in the Scope of Work:

1. Municipal Building, 2101 O’Neil Avenue

2. Civic Center, 510 W. 20th Street

3. Public Safety Center, 415 W. 18th Street

4. Headquarters Fire Station, 716 W. 19th Street

5. Pioneer Park Facility, 1331 Talbot Court

6. Kiwanis Community House, 4306 Lions Park Drive

7. Aquatic Center, 931 Martin Esquibel Drive

8. Fleet Maintenance, 2731 Old Happy Jack Road

9. Youth Activity Center, 1317 Parsley Blvd

10. Sanitation Transfer Station, 220 S. College Drive

11. Depot Square Building, 115 W. 15th Street

12. Fire Training Complex, 7222 Commerce Circle

13. Ice & Events Center, 1530 W. Lincolnway

14. Botanic Gardens, 710 S. Lions Park Drive

15. Municipal Court, 300 W 17th Street

16. Fire Station #3 720 Hanson Street

17. Fire Station #4 6115 Countryside Avenue

18. Fire Station #5 6115 Converse Avenue

19. Beast Foundation, 2900 Sunflower Road

20. Cheyenne Gymnastics Facility, 1700 Paul Smith Way

b. These specifications are intended to describe a minimum level of services a contractor shall be expected to provide under the terms of a service agreement. The successful bidder shall provide all services necessary to safeguard the mechanical integrity of the equipment described herein whether or not specified in the detailed description of work.

c. It is the intent of these specifications that the contractor provide all parts, labor, and services necessary to maintain the equipment described in proper, efficient working order, to include preventative maintenance services as recommended by the manufacturer, and minor and major repairs as required to insure effective efficient operation of the equipment.

d. The successful bidder shall accept the equipment described in these service specifications in an as-is condition. Potential bidders may inspect the named equipment by appointment prior to bid. The equipment will be made operational for this inspection if weather conditions permit.

e. The Contractor shall NOT be liable for any loss, delay, injury, or damage whether direct or consequential, that may be caused by conditions beyond the Contractor=s direct control including, but not limited to acts of government, strikes, lockouts, fire, explosions, theft, riots, civil commotion, terrorism, war, malicious mischief, floods, lightning, and other acts of God. The following items are excluded under this agreement:

i. Fan ductwork.

ii. Freezing of any water carrying coils or equipment.

iii. Structural damage to boiler shells or an interconnecting water piping throughout the facility.

iv. Damage to equipment due to electrical power fluctuations or outages.

v. Any non-moving parts or decorative panels not deemed essential to keep the covered equipment in proper working order.

vi. When repair or replacement parts become unavailable for any device or piece of equipment from the original equipment manufacturer, that device /equipment will be removed from the coverage under this contract., The Contractor, at the request of the Department, may assist the Department with replacement of the device/equipment at the Contractors regular service rates.

2. REPAIR AND REPLACEMENT

a. Repair and component replacement parts shall be included in the price of this contract. The successful bidder shall repair or replace at no additional charge, failed or worn components with new or authorized manufacturer=s reconditioned components to maintain the covered equipment in proper operating condition. This includes Johnson Controls Metasys controller, and all remote devices used with the Building Management System.

3. EMERGENCY SERVICE

a. This coverage shall include emergency calls between inspections as required for the purpose of diagnosis of trouble, adjustment, repairs, or resetting of controls. It shall be the responsibility of the contractor to provide a competent and trained service technician, Monday through Sunday including holidays, 24 hours per day and have that technician on the job site two (2) hours or less from the time of the alarm.

4. REPLACEMENT PARTS AND COMPONENTS

a. All parts, refrigerant, boiler and water treatments, oils, and other materials to complete repairs shall be furnished under the provision of this agreement at no additional cost to the City.

b. TO INCLUDE ALL FIFTEEN (15) PROJECT SITE LOCATIONS

c. The successful Contractor shall provide to the City monthly copies of all paperwork which may be requested by EPA (pertaining to water treatment, refrigerants, and other chemicals added or removed from equipment) during EPA visiting concerning the Clean Air Act, Section 608, 1992.

5. MAJOR REPAIR LABOR

a. This includes all labor to diagnose, repair, or replace failed components of the equipment covered under the provision of this agreement.

6. QUALITY CONTROL

a. The contractor shall provide quarterly written reports for all work completed such as filter changes, general maintenance, repairs, parts used, and services performed.

b. The contractor shall write the date on at least one filter in each air unit and fan coil unit at time of filter change.

c. The contractor shall insure all air handling unit rooms and all equipment in the air stream are clean and dust free to insure clean air in each facility.

7. QUALIFICATIONS OF THE CONTRACTOR

a. The contractor shall have on staff at least two (2) technicians with a minimum of two (2) years’ experience in servicing centrifugal, air cooled, and screw chillers.

b. The contractor shall have on staff at least one (1) technician who has expertise in Building Automation Systems.

c. The Contractor shall maintain the minimum qualifications and contractor licenses as specified by the State of Wyoming and the City of Cheyenne. Such qualifications include, but are not limited to the following:

i. All applicable State of Wyoming Fire and Electrical Safety HVAC

Licenses.

ii. City of Cheyenne C-3 Limited Electrical Contractor

iii. City of Cheyenne C-1 HVAC

iv. City of Cheyenne C-1 Refrigeration

d. In addition to the Contractor Licenses required in 6.C. above, the Contractor and

Technician will be required to maintain the necessary individual licenses as required by the State of Wyoming and the City of Cheyenne, which include, but are not limited to the following:

i. All applicable State of Wyoming Fire and Electrical Safety HVAC Licenses

ii. City of Cheyenne HVAC Master License

iii. City of Cheyenne Refrigeration License

iv. City of Cheyenne C-3 Limited Electrical Tech

v. EPA Refrigerant Recovery Certification

e. The bidder shall conduct all work in accordance with the CLEAN AIR ACT Section

608 of 1992. A technician performing the actual work shall be able to show proof to the City’s satisfaction, upon request, that he meets these qualifications.

8. CONTRACT REQUIREMENTS

a. Period of contract: The contract shall be for a period of five (5) years, beginning with a three (3) year term, with the option to renew for two (2) additional one (1) year periods. The effective date will be July 1, 2025.

b. Assignment: The contractor is prohibited from sub-contracting, assigning, transferring, conveying, subletting or otherwise disposing of this agreement or its rights, title or interest therein or its power to execute such agreement to any other person, company or corporation without the prior written consent of the City. All approved assignments or other transfers referred to herein must abide by the provisions of the contract.

c. Amendments to contract: Both parties may, at the end of the contract year request changes in the contract. Any changes, modifications, or supplementation mutually agreed upon must be incorporated into the contract by amendment.

d. All material developed or acquired by contractor as a result of work under the contract shall become the property of the City.

e. The Contractor is not responsible for events considered to be Acts of God.

f. Cancellation: Both parties to the contract may, upon thirty (30) days written notice, terminate this agreement for just cause.

9. EVALUATION OF BIDS

a. The bids submitted will be evaluated on the basis of price and qualifications of the firm and technicians.

b. The City reserves the right to consider historic information and fact whether gained from interviews or any other source, in the evaluation process.

10. SELECTION OF FIRM

a. The City reserves the right to reject any and all bids and award a contract as may be in the best interest of the City of Cheyenne.

11. PERFORMANCE AND PAYMENT BOND

a. A performance and payment bond will NOT be required.

EXCLUSIONS FROM COVERAGE

A. Excluded from this agreement shall be damage to covered equipment due to misuse, negligence, acts of God or for any reason beyond the service company’s reasonable control.

B. Damage to covered equipment due to faulty incoming electrical power.

C. Structural damage to boilers and water heaters i.e.; leaking water tubes, water jackets or any interconnecting water piping throughout the facilities.

D. Freezing of any water carrying coils or equipment is also excluded.

E. Any non-moving parts such as exterior panels, decorative panels or any part not deemed essential to keep the covered equipment in proper working order.

F. Any Glycol antifreeze necessary, will be provided by the City for use by the Contractor.

G. Any piece of covered equipment must be accessible in a safe manner. Any remodeling of a structure or special access to any piece of equipment will be the responsibility of the building owner to furnish necessary access.

H. Proprietary software, software upgrades and computers running such software is the responsibility of the building owner. Any reprogramming of the devices necessary because of the proprietary software unavailable to the service company due to sales restrictions of the original equipment manufacturer shall be the responsibility of the owner. The service company may assist, at the request of the building owner in securing software, software upgrades or proprietary devices from the original equipment manufacturer.

NOTE: Paragraph H does not relieve the service company from acquiring and owning non licensed software available from the original equipment manufacturer necessary for programming of replacement controllers used throughout facilities.

I. When repair/replacement parts become unavailable for any devices or covered equipment from the original equipment manufacturer that device/equipment will be removed from coverage immediately. The service company may assist the customer in replacing the devices/equipment at the service company’s regular service prices.

J. A sudden or catastrophic failure to the Municipal Building or Civic Center Chillers necessitating replacement or opening/dismantling of the compressor section will be the responsibility of the building’s owner. The service company will be responsible for the first $5,000.00 of repairs which will be deducted from the next quarterly invoice.

END OF EXCLUSIONS

SPECIFICATIONS

CHEYENNE MUNICIPAL BUILDING (#1)

2101 O’Neil Avenue, Cheyenne, Wyoming

EQUIPMENT TO BE SERVICED

i. One (1) Trane CGMA120F2 air cooled chiller

ii. One (1) Johnson Controls FX70 Digital Controller Building Management

System complete to include all remote mounted sensors-analog, binary input and binary output devices.

iii. Two (2) Lochinvar FTX1000N boilers

iv. Three (3) Supply Fans, to include motors, sheaves, inlet vanes, starters and belts.

v. Three (3) Return Fans, to include motors, sheaves, inlet vanes, starters and belts.

vi. All Hot Water, Chilled Water Pumps, Valves and Seals.

vii. All Electrical Starters connected to the above equipment.

viii. Water Treatment Chemicals for Hot, Chilled Water and Cooling Tower.

ix. One (1) Liebert Condensing unit-Model #CSL1041Y.

x. One (1) Liebert Challenger 3000 Computer Room Unit.

xi. One (1) Humidifier Model REST-200 in Data Processing Department.

xii. One (1) Moving Cool Portable Air Conditioner Model No. 10SFU-1 in Room

206 and flex connector.

xiii. All Roof Mounted Exhaust Fans.

xiv. All Ceiling Mounted Terminal Fan Units throughout the building (Quantity-

25 Estimated).

xv. All Electric Thermostats throughout the building to include all VAV.

xvi. Damper Operators and Interconnected Controls.

xvii. Any Equipment throughout the building considered as part of the H.V.A.C.

system, but not specifically stated shall be included as a part of these specifications.

xviii. Four (4) Complete Filter Changes per year for Main Air Handlers and 25 Terminal Fan

xix. FXM 46000AT2 for Computer Room

xx. ARKO Gire Unit for Computer Room

xxi. Phone Room Equipment

xxii. RLM Extreme UV air purification system, bulbs & controls

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable Preventative Maintenance Service:

SCHEDULE

Quarterly inspections for January-April-July-October.

TRANE CGMA Chiller

A. Annual Winter Maintenance - Seasonal preventative maintenance shall be performed including the following:

a. Check unit thoroughly for refrigerant leaks.

b. Check and calibrate safety and operating controls.

c. Check and tighten all electrical terminals and check contacts for wear.

d. Tighten motor terminals and control panel terminals.

e. Check crankcase heater.

f. Eddy Current tube analysis for wear and pitting to be performed on the condenser and evaporator in the Spring of the year 2022

g. Provide City representative a written report following each regular inspection. If requested

B. Seasonal Start-Up

a. Meg test motor.

b. Start unit - check controls and calibrate.

c. Check refrigerant and oil levels and add as required.

d. Check operation and refrigerant pressures.

e. Check starter operation, voltage, and current.

f. Check external interlocks.

C. Analysis Services - Various diagnostic tests are to be performed depending on equipment duty and type as checked below.

Reports with interpretation and recommendations to be included.

a. Oil sample and analysis for wear metals, acid content and moisture.

b. Eddy Current analysis of condenser spring 2022

D. Clean Condenser and Evaporator Tubes

a. Furnish labor for brush cleaning of condenser tubes if necessary.

Air Handlers and Terminal Fan Unit

A. Four (4) times a year thorough preventative maintenance shall be performed including the following:

a. Inspect coil (cleaned as required)

b. Inspect drain pan and drain line.

c. Inspect fan wheels.

d. Inspect drive sheaves.

e. Check belt alignment and tension.

f. Lubricate as required.

g. Check bearing motor mounting.

h. Check motor operating voltage and amperages.

i. Check inlet vanes (where applicable) and for dampers and adjust if necessary.

j. Change disposable filters (media included) four (4) times per year.

Boiler-Annual Pre-Season Major Maintenance

b. Perform and install annual maintenance kit recommended by Lochinvar

c. Check gas valves against leakage (where test cocks are provided).

d. Check operation of flame and safeguard control.

e. Check operation of low water cutoff and feed control.

f. Check settings and test all operating and limit controls.

Seasonal Start-Up

a. Review manufacturer=s recommendations for boiler and burner start-up.

b. Check fuel supply.

c. Check auxiliary equipment operation.

d. Inspect burner, boiler and controls prior to start-up.

e. Perform combustion test and adjust burner for max efficiency.

Schedule Preventative Maintenance - Two (2) times per year during the operation, these inspections and adjustments shall be made:

a. Inspect boiler and burner and make adjustments as required.

b. Test low water cutoff and pressure relief valve.

c. Blow down and test low water cutoff and feed controls.

d. Check for water, steam and fuel leaks.

e. Check sequence and operation of flame safeguard controls.

f. Check setting and test operating and limit controls.

g. Blow down gauge cocks and try cocks to confirm to glass water level.

h. Check and test boiler blowdown valve.

Combustion Testing – One (1) time per during the operation, these inspections and adjustments shall be made:

a. Test for the following items as applicable: firing rate, fuel/air ratio, CO2, CO,

b. Adjust burner controls as required to obtain proper combustion and efficiency.

Additions and Exceptions

a. The successful bidder will not be liable for structural damage to the boiler to include leaking water jackets, tubes or any interconnecting water piping throughout the building.

Hot Water and Chilled Water Pumps

A. Seasonal Start-Up

a. Clean pump strainers.

b. Lubricate pump bearings per manufacturer=s recommendations.

c. Lubricate motor bearings per manufacturer=s recommendations.

d. Tighten all nuts and bolts. Check motor mounts and vibration pads.

e. Visually check pump alignment and coupling.

f. Check motor operating conditions.

g. Inspect electrical connections and contractors.

h. Check and clean strainers and check hand valves.

i. Inspect mechanical seals or pump packing. Replace and adjust as required.

j. Operate pumps and check efficiency.

Water Treatment Service

A. Condenser Water (Cooling Tower-Open System) Annual Inspection

a. Clean chemical feed pump section strainer.

b. Disassemble and clean bleed line strainer.

c. Disassemble and clean solution bleed valve.

d. Disassemble and clean flow through sensor.

e. Disassemble and clean check valve assembly.

e. Check dissolved solids content in system being treated.

g. Check PH of water being treated.

h. Check head valves. Replace if necessary.

i. Check bleed rate.

j. Check chemical in system being treated.

k. Check conductivity controller operation.

l. Adjust chemical feed pump as required.

m. Check for algae.

n. Check chemical feed tank. Add chemicals as required.

Automatic Temperature Control System

A. Annual Inspection

B. Semi-Annual Inspection- An inspection shall be performed during the heating season and during the cooling season and shall include:

a. Calibrate major system controls.

b. Check system operating sequences.

c. Check damper operations for misalignment, binding and shutoff; correct if necessary.

d. Measure primary and secondary voltage of system transformer or power supply on primary control system. (Electric/Electronic systems only).

C. Scheduled Preventative Maintenance - Four (4) inspections during the operating season shall be made to include the

a. Visually check control valves for leaks.

b. Visually check dampers and linkages and oil as required.

D. Electric/Electronic System

a. Check primary system power supply input and output voltage and record reading

Automated Building Management System

In addition to the above control inspections, it shall be the responsibility of the contractor to monitor, remotely via computer line, 24 hours per day, 7 days per week including holidays the Johnson Controls Facility Explorer EX-700 Building Management System. The contractor shall be equipped equipped to remotely communicate with the System.

A. The contractor shall monitor all analog input points and binary output points and notify a representative of the City immediately upon receiving any point in alarm condition.

B. The contractor shall make any program changes the City requests at no additional cost.

C. It shall be the responsibility of the contractor to maintain the system in proper operating condition at all times. This includes the Johnson Controls Facility Explorer System and all remote devices used with the system.

D. The contractor must be capable of receiving any alarm condition

24 hours a day, seven days a week, holidays included. Any alarm being received shall be detailed showing date, time, point type, number, and description of point in alarm condition. The Contractor shall immediately notify the maintenance department for the City of Cheyenne and shall also automatically dispatch the appropriate service engineer to correct any problems.

NOTE: Refer to Exclusion page under general Terms and

Conditions

END OF CHEYENNE MUNICIPAL BUILDING

CHEYENNE CIVIC CENTER (#2)

510 20th Street, Cheyenne, Wyoming

i. One (1) Trane CGMA120F2 air cooled chiller

ii. One (1) 7.5 Hp. Thrush Chilled Water Pump

iii. One (1) 7.5 Hp. Thrush Condenser Water Pump

iv. Chemical Feed Equipment.

v. Two (2) Benchmark 2.0 Boilers Model # BMK 2.0

vi. One (1) 5 Hp. Thrush Heating Pump

vii. One (1) AO Smith Cyclone Water Heater Model # BTH 250 970

viii. One (1) 7.5 Hp. York Multizone

ix. One (1) 25 Hp. York Multizone

x. Boiler Room Make-Up Air Unit

xi. Boiler and Chiller Room HVAC Unit

xii. 50 Hp. Supply Fan

xiii. One Lennox XC14-018-230-02

xiv. One 8MB16-46-2W

xv. One Lennox TSA048S4N436

xvi. One AHU in Box Office Ceiling

xvii. Seven (7) Thrush Circulating Pumps

xviii. Water Treatment Chemicals, Associated Pumps, and Filters

xix. Air Filters- Four (4) Changes per year Farr 30/30 Pleated

xx. One (1) Johnson Controls Metasys DX-9100 Building Management

System complete to include all remote mounted sensors-analog, binary input and binary output devices.

xxi. All Magnetic Starters, Controls and Miscellaneous equipment throughout the Building considered as a part of the H.V.A.C.

Equipment, but specifically stated shall be included as part of these Specifications.

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable Preventative Maintenance Service:

Chiller

A. Annual Winter Maintenance- Seasonal preventative

c. Check and tighten all electrical terminals and check for wear.

d. Check oil level in compressor and add as required.

e. Tighten motor terminals and control panel terminals.

f. Check crankcase heater.

g. Check oil sample for acid.

h. Oil analysis for wear metals, acid content and moisture.

i. Eddy Current tube analysis for wear and pitting to be performed on the condenser and evaporator in the Spring of the year 2018.

j. Report any uncorrected deficiencies noted.

k. Provide City representative a written report following each regular inspection or emergency call.

B. Seasonal Start-Up.

a. Meg test motor.

b. Start unit-check controls and calibrate.

c. Check refrigerant and oil levels and add as required.

d. Check operation and refrigerant pressures.

e. Check starter operation, voltage, and current.

f. Check external interlocks.

C. Analysis Services- Various diagnostic tests are to be performed depending on equipment duty and types as checked below. Reports with interpretation and recommendations to be included.

a. Oil sample and analysis for wear metals, acid content and moisture.

b. Eddy Current tube analysis of the evaporator and condenser in the Spring of the year 2018.

D. Clean Condenser and Evaporator Tubes

a. Furnish labor for brush cleaning of condenser tubes if necessary.

Air Handlers

A. Four (4) times a year thorough preventative maintenance shall be performed including the following:

c. Inspect fan wheels.

d. Inspect drive sheaves.

e. Check belt alignment and tension.

f. Lubricate as required.

g. Check bearing motor mounting.

h. Check motor operating voltage and amperages.

i. Check inlet vanes (where applicable) and for dampers and adjust if necessary.

j. Change disposable filters (media included) four (4) times per year.

a. Check heating surfaces and water side for: corrosion, pitting, scale, blisters, bulges, and soot.

b. Clean and replace water column sight glass.

c. Disassemble, clean and inspect low water cutoff controls.

d. Reassemble boiler and low water cutoff controls with new gaskets.

e. Check blowdown valve packing and lubricate.

f. Refill boiler if necessary.

g. Perform hydrostatic test if required.

h. Test safety/relief valves after start-up (full pressure test).

i. Check gas valves against leakage (where test cocks are provided).

j. Clean contacts in program timer.

k. Check operations of flame and safeguard control.

l. Check operation of low water cutoff and feed control.

m. Check settings and test all operating and limit controls.

b. Check fuel supply.

c. Check auxiliary equipment operation.

d. Inspect burner, boiler and controls prior to start-up.

e. Start burner, check operating controls. Test safety controls and pressure relief valve.

f. Perform combustion test and adjust burner for maximum efficiency.

Schedule Preventative Maintenance- Two (2) times per year during the operation, these inspections and adjustments shall be made:

c. Blow down and test low water cutoff and feed controls.

d. Check for water, steam and fuel leaks.

e. Check sequence and operation of flame safeguard controls.

f. Check setting and test operating and limit controls.

g. Blow down gauge cocks and try cocks to confirm to glass water level.

Combustion Testing- One (1) time per during the operation, these inspections and adjustments shall be made:

fuel/air ratio, CO2, CO, smoke test.

b. Adjust burner controls as required to obtain proper combustion.

Additions and Exceptions

a. The successful bidder will not be liable for structural damage to the boiler to include leaking water jackets,

c. Lubricate motor bearings per manufacturer=s recommendations.

d. Tighten all nuts and bolts. Check motor mounts and vibration pads.

e. Visually check pump alignment and coupling.

f. Check motor operating conditions.

g. Inspect electrical connections and contactors.

h. Check and clean strainers and check hand valves.

i. Inspect mechanical seals or pump packing. Replace and adjust as required.

A. Condenser Water (Cooling Tower-Open System) Annual Inspection

c. Disassemble and clean solution bleed valve.

d. Disassemble and clean flow through sensor.

e. Check dissolved solids content in system being treated.

f. Check PH of water being treated.

g. Check head valves. Replace if necessary.

h. Check bleed rate.

i. Check chemical in system being treated.

j. Check conductivity controller operation.

k. Adjust chemical feed pump as required.

l. Check for algae.

m. Check chemical feed tank. Add chemicals as required.

B. Semi-Annual Inspection- An inspection shall be performed during the heating season and during the cooling season and shall include:

c. Check damper operations for misalignment, binding and shutoff; correct if necessary.

e. Measure primary and secondary voltage of system transformer or power supply on primary control system.

(Electric/Electronic systems only).

C. Scheduled Preventative Maintenance-Four (4) inspections

c. Check time clock settings and day/night thermostat set points.

d. Inspect changeover control stations and record mode system it is in at time of inspection. Correct if necessary. Record outside air temperature and ambient conditions in a pre-selected spot identified in contract documents.

Electric/Electronic System voltage and record reading.

In addition to the above control inspections, it shall be the responsibility of the contractor to monitor, remotely via Internet Access, 24 hours per day, 7 days per week including holidays the Johnson Controls Facility Explorer Management System. The contractor shall be equipped to remotely communicate with the System.

A. The contractor shall monitor all analog input points and binary output points and notify a representative of the City immediately upon receiving any point in alarm condition.

B. The contractor shall make any program changes the City

C. It shall be the responsibility of the contractor to maintain the system in proper operating condition at all times. This includes the Johnson Controls Facility Controller System and all remote devices used with the system.

D. The contractor must be capable of receiving any alarm condition 24 hours a day, seven days a week, holidays included. Any alarm being received shall be detailed showing date, time, point type, number, and description of point in alarm condition. The Contractor shall immediately notify the maintenance department for the City of Cheyenne and shall also automatically dispatch the appropriate service engineer to correct any problems.

NOTE: Refer to Exclusion page under general Terms and Conditions

END OF CHEYENNE CIVIC CENTER

CHEYENNE PUBLIC SAFETY CENTER (#3)

415 W. 18th Street, Cheyenne, Wyoming

i. Air Units in Basement

ii. Daikin Air Handling Unit

iii. Two (2) Benchmark 3000 Boilers

iv. Two (2) 20 HP Hot Water Pumps- Motors

v. Two (2) 20 HP Cold Water Pumps- Motors

vi. Munter Air Unit

vii. Roof Mounted Exhaust Fans

viii. York Air Cooled Chiller

ix. Daikin Air Cooled Chiller

x. Johnson Controls

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable

a. Check all gas trains for proper ignition and operation.

b. Four (4) air filter changes per year.

c. Grease or oil all applicable motors and bearings.

d. Adjust or make minor repairs to all operating controls.

e. Check all economizer motors and operating controls for proper operation.

f. Adjust and level, if necessary, all thermostats for each unit.

g. Check refrigerant pressures and add refrigerant to each system if necessary.

h. Check water heater for proper operation and calibrate controls if necessary.

i. Furnish complete written report, to include work performed, problems found and action taken.

END OF CHEYENNE PUBLIC SAFETY CENTER

CHEYENNE HEADQUARTERS FIRE STATION (#4)

716 West 19th Street, Cheyenne, Wyoming

i. One (1) Trane condensing unit Model #RAUJC30 Serial #C14D355

ii. Two (2) Fulton Reliance Hydronic Boilers

iii. One (1) Trane AHU Model #CCBB31COELO Serial #K91E7331

iv. Two (2) Bell & Gossett HW circulating pumps Tag #C3A Serial

#1602056D19

v. Two (2) Bell & Gossett domestic water pumps Tag #140 Serial #106197

vi. Two (2) Bell & Gossett pumps Tag #C3C #1-1/22A6-3/4 Serial #1597352-B19 Tag C3B #1-1/2 AA Serial #1603082-B19.

vii. One (1) Johnson air dryer Model #A4110-1

viii. Three (3) Airtherm units Model #C30-1R-4F Serial #316630.

ix. Three (3) Airtherm units Model #C60-1R-41RC Serial #6-91.

x. One (1) Airtherm unit Model #C30-1R-41RC.

xi. Two (2) Trane furnaces Model #GSNC030CG23F1ARU

xii. Six (6) Infrared radiant ceiling heaters Model #EP-200.

xiii. One (1) Pneumatic air compressor Model #G500BPL60V Serial #L3255061

xiv. One (1) Johnson Controls Metasys DX 9100 Digital controller.

xv. All electronic controls, valves, FX 20 thermostats and related components throughout the building.

xvi. Water treatment for all applicable systems shall be included as a part of these specifications.

QUARTERLY INSPECTIONS

The contractor shall provide inspections of the above listed equipment on a regularly scheduled basis to include the months of January, April, July, and October and provide written reports to the City. The following schedules shall be the basis for the minimum level of acceptable preventative maintenance service.

April and July inspections- Trane condensing unit.

c. Meg test compressor monitor.

d. Check and tighten all electrical terminals and check contacts for wear.

e. Tighten motor terminals and control panel terminals.

f. Check crankcase heater.

g. Check external interlocks, flow switch, pumps, and fans.

h. Check oil sample for acid.

i. Report any uncorrected deficiencies noted.

j. Meg test compressor motor.

k. Start- Up check controls and calibrate.

l. Check compressor oil levels (where applicable)

m. Check operation of control circuit.

n. Check operating log with operator, discuss operation of the machine generally.

January and October-Trane AHU multizone and Two (2) Trane furnace units.

a. Inspect coil (cleaned as required).

c. Inspect fan wheels.

d. Inspect drive sheaves.

e. Check belt alignment and tension.

f. Lubricate as required.

g. Check bearing and motor mounting.

h. Check motor operating voltage and amperages.

i. Check belt tension. Replace belts if necessary.

j. Check bearing and motor mounting.

k. Check any excessive vibration or noise and correct if required.

l. Change disposable filters four (4) times per year with 30% efficiency filters or greater.

January and October- Fulton boiler

a. Clean fire inspection glass.

b. Disassemble, clean and inspect low water cutoff control(s).

c. Reassemble boiler and low water cutoff control(s) with new gaskets.

d. Test safety/relief valve(s) after start-up (full pressure test).

e. Clean flame safeguard scanner.

f. Clean and adjust ignition electrodes.

g. Check all burner linkage for excessive wear.

h. Tighten all linkage screws.

i. Lubricate motor and shaft bearings.

j. Check gas valves against leakage (where test cocks are provided).

k. Check operation of flame safeguard control.

l. Check operation of modulating motor.

aa. Check settings and test all operating and limits

bb. Test combustion one time per year during the operation, these inspections and adjustments will be

1. Items as applicable; firing rate, fuel/air ration, CO2, CO,

2. Adjust burner controls as required to obtain maximum efficiency.

January-April-July-October Hot Water Circulating Pumps

c. Lubricate motor bearings per manufacturer=s recommendations.

d. Tighten all nuts and bolts. Check motor mounts and vibration pads. (Replace and adjust as required).

e. Visually check pump alignment and coupling.

f. Check motor operating conditions.

g. Inspect electrical connections and contactors.

h. Check and clean strainers and check hand valves.

i. Inspect mechanical seals or pump packing. Replace

j. Operate pumps and check

January-April-July-October Water Treatment

a. Add closed loop chemicals as necessary

January-April-July-October Automatic Temperature Control Maintenance

c. Clean controls panels. (Wipe panel surfaces with cleaning rag and blow dust out of cabinets with compressed air or vacuum).

d. Check operating conditions of duct system smoke detectors (voltage check or smoke check via sampling chamber).

e. Check damper operations for misalignment, binding and shutoff; correct if necessary.

g. Measure and record primary and secondary voltage of system transformer or power supply on primary control system. (Electric/electronic systems only).

h. Inspect changeover control stations and record mode system it is in at the time of inspection.

Correct as necessary. Record outside air temperature and ambient conditions in a preselected spot identified in contract documents.

l Check primary system power supply input and output voltage and record reading. (Only required for major systems where one control transformer or power supply feed the entire system).

Building Management System

A. It shall be the responsibility of the successful bidder to monitor, remotely via telephone line, 24 hours per day, seven days a week, the Johnson Controls Facility Explorer Building Management System. The contractor shall be equipped to remotely communicate with system.

B. The contractor shall monitor all analog input points and notify a representative of the City upon receiving any point in an alarm condition.

C. The contractor shall make any program changes the City requests at no additional cost to the City.

D. The contractor shall furnish, upon the request of the City, daily trend log reports of analog or binary points within the system.

E. It shall be the responsibility of the contractor to maintain the system in proper operating condition at all times. This includes the Johnson Facility Explorer System and all associated remote and devices to include sensors.

Filter Changes.

A. During the operating season, September through March, filters for infrared radiant heaters shall be changed every sixty (60) days.

Shields to be cleaned

A. In September, before startup of infrared radiant heaters, the shields shall be cleaned.

END CHEYENNE HEADQUARTERS FIRE STATION

CHEYENNE PIONEER PARK RECREATION CENTER (#5)

1331 Talbot Court, Cheyenne, Wyoming

i. Four (4) Trane Furnaces Model S8B1D120

ii. Trane Coils Model TXCO49C4HPDO

iii. Four (4) Condensing Units Model XR 4TTR3048E

iv. Eight (8) low voltage mercury thermostats

v. Four (4) Modutrol Zone motors

vi. Two (2) Roof mounted power exhaust fans.

vii. All unit mounted and remote mounted control devices for each piece of equipment, electrical disconnects, and circuit breakers.

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable Preventative Maintenance Service:

c. Grease or oil all applicable motors and bearings.

d. Adjust or make minor repairs to all operating controls.

e. Check all economizer motors and operating controls for proper operation.

f. Adjust and level, if necessary, all thermostats for each units.

g. Check refrigerant pressures and add refrigerant to each system.

h. Check water heater for proper operation and calibrate controls if necessary.

i. Furnish complete written report, to include work performed, problems found and action taken.

j. Replace complete written report (4) times per year.

END CHEYENNE PIONEER PARK CENTER

CHEYENNE KIWANIS COMMUNITY HOUSE (#6)

4306 Lions Park Drive, Cheyenne, Wyoming

i. Two (2) Trane Roof Top Units, Model #YHC120A3RLAOVD001, Serial #238100539L and 238100390L

ii. One (1) Trane Roof Top unit Model #YCH092ALAOUD, Serial #2381003631

iii. Heater in Supply Room

iv. Four (4) Penn Zephyr exhaust fans, Model #Z1015

v. Four (4) Ruskin Louvers, Model #C1F375 D

vi. Six (6) Verasys VAV Boxes

vii. Verasys DDC Control System & Thermostats

viii. All unit mounted and remote mounted control devices for each piece of equipment electrical disconnects, and circuit breakers

ix. Any equipment throughout the building considered as part of the HVAC System, but not specifically stated shall be included as a part of these specifications

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable Preventative Maintenance Service:

c. Grease or oil all applicable motors and bearings.

d. Adjust or make minor repairs to all operating controls.

e. Check all economizer motors and operating controls for proper operation.

f. Adjust and level, if necessary, all thermostats for each unit.

g. Check refrigerant pressures and add refrigerant to each system if necessary.

h. Check water heater for proper operation and calibrate controls if necessary.

i. Furnish complete written report, to include work performed, END CHEYENNE KIWANIS COMMUNITY HOUSE

CHEYENNE AQUATICS CENTER (#7)

931 MARTIN EQUIBEL ST, CHEYENNE, WYOMING

i. One (1) Burn Ham Alpine Boiler (Mezzanine Level)

ii. (2) Hw Pumps for Mezz boiler radiant heat

iii. Two (2) Innovent PDU Air Handling Units

iv. One (1) Johnson Controls Metasys Controller Building Management

System complete to include all remote mounted sensors-analog, binary input, and binary output devices.

v. Four (4) Exhaust fans, dome type

vi. One (1) Aaon Air Unit

vii. Three (3) Sterling Heaters

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable

a. Inspect coil (clean as required).

c. Inspect fan wheels.

d. Inspect drive sheaves.

e. Check belt alignment and tension.

f. Lubricate as required.

g. Check bearing and motor mounting.

h. Check motor operating voltage and amperages.

i. Check belt tension replace belts if necessary.

j. Check any excessive vibration or noise and correct if necessary.

Boiler Maintenance

a. Test safety/relief valves after start-up (full pressure test).

b. Check gas valves against leakage (where test cocks are provided).

c. Check operations of flame and safeguard control.

d. Check operation of low water cutoff and feed control.

e. Check settings and test all operating and limit controls.

Pump Maintenance

a. Lubricate pump bearings per manufacturer=s recommendations.

b. Lubricate motor bearings per manufacturer=s recommendations.

c. Tighten all nuts and bolts. Check motor mounts and vibration pads (replace and adjust as required).

d. Visually check pump alignment and coupling.

e. Check motor operating conditions.

f. Inspect electrical connections and contactors.

g. Check and clean strainers and check hand valves.

h. Check mechanical seals or pump packing, replace and adjust as necessary.

Filter Maintenance

a. The contractor shall furnish filter service for the air handling units under this agreement: four (4) filter changes per year during each quarterly inspection.

Automated Building Temperature Control System

a. In addition to the above control inspections, it shall be the responsibility of the contractor to monitor, remotely via telephone line, 24 hours per day, 7 days per week including holidays the Johnson Controls Metasys Building Management System.

b. The contractor shall monitor all analog input points and binary output points and notify a representative of the City

c. It shall be the responsibility of the contractor to maintain the system in proper operating condition at all times. This includes the Johnson Controls Metasys System Controller and all remote devices used with the system.

END CHEYENNE AQAUTICS CENTER

CHEYENNE FLEET MAINTENANCE (#8)

2731 Old Happy Jack Road, Cheyenne, Wyoming

i. One (1) Trane Rooftop Unit for Office

ii. One Applied Air System Makeup Unit

iii. CoRay Vac Units throughout the Building

iv. Nine (9) Remote Mounted Thermostat

v. Two (2) Vehicle Exhaust Systems, mechanical only

vi. One Johnson Controls Metasys DX-9100 Building Management System complete to include all remote mounted sensors-analog, binary input and binary output.

vii. Three (3) Rooftop Exhaust Fans

viii. Clean Burn 500,000 BTU (CB 5000) Used Oil furnace

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable Preventative

April Inspection

a. Visually inspect each CoRay heater for loose electrical connections.

b. Lubricate fan motors on all equipment.

c. Visually inspect heat exchangers on all gas burning equipment.

d. Check belts, sheaves, and bearings on Hastings Make-Up air unit.

e. Check all safeties and operating controls for proper operations on Applied Make-Up air unit.

Inspect Applied Aire Make-Up Air Unit to include:

a. Replace blower drive belts

b. Check sheaves for proper alignment.

c. Lubricate fan motor.

d. Check dampers and linkages.

e. Test all safeties and operating controls for proper operation.

f. Test manifold gas pressures with suitable equipment.

g. Replace applicable filters.

h. Note deficiencies found with repairs made

Inspect Trane Rooftop Unit to include:

a. Lubricate indoor blower motor.

b. Test manifold gas pressure.

c. Check automatic ignition for proper operation

d. Test all safeties and operating controls (heating section).

e. Replace filters.

f. Note any deficiencies along repairs made.

July Inspection

Check belts, sheaves, and bearings on Applied Aire Make-Up Air Unit.

Check all safeties and operating controls for proper operation on Applied Air Make Up Air Unit.

Complete Operating log to show:

Change filters in all applicable units

October Inspection

b. Check sheaves for proper alignment

c. Lubricate fan motor.

d. Check dampers and linkages

e. Test all safeties and operating controls for proper orientation

f. Test manifold gas pressures with suitable equipment

g. Replace applicable filters

h. Note deficiencies found with repairs made

a. Lubricate indoor blower motor.

b. Test manifold gas pressure.

c. Check automatic ignition for proper operation

d. Test all safeties and operating controls (heating section).

e. Replace filters.

f. Note any deficiencies along repairs made.

January Inspection

Inspect CoRay Vac Units:

a. Inspect all flues for rust and deterioration

b. Inspect integrity of pilot safety devices manually

c. Note any abnormalities found with repairs made to each unit d.

b. Check sheaves for proper alignment.

c. Lubricate fan motor.

d. Check dampers and linkages.

e. Test all safeties and operating controls for proper operation.

f. Test manifold gas pressures with suitable equipment.

g. Replace applicable filters.

h. Note deficiencies found with repairs made.

i.

a. Check automatic ignition for proper operation

b. Test all safeties and operating controls (heating section).

c. Replace filters.

d. Note any deficiencies along repairs made.

Automated Building Temperature Control System It shall be the responsibility of the contractor to maintain the system in proper operating order at all times. This includes the Johnson Controls Facility Explorer controller and all remote devices used with the system. The contractor shall be equipped to remotely communicate with the System.

Any alarm being received shall be detailed showing date, time, point type, number, and description of point in alarm condition. The contractor shall immediately notify the maintenance department of the City of Cheyenne and shall also automatically dispatch the appropriate service engineer to correct any problems.

END CHEYENNE FLEET MAINTENANCE

CHEYENNE YOUTH ACTIVITY CENTER (#9)

1317 Parsley Boulevard, Cheyenne, Wyoming

i. Two (2) York Johnson Control Heat Air Units

ii. Facility Explorer/Metasys Controls

iii. Johnson Control Thermostats throughout the building

iv. Eight (8) low voltage mercury thermostats

v. Any other miscellaneous equipment throughout the Building that is considered HVAC Equipment but not listed in specifications.

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable

c. Grease or oil all applicable motors and bearings.

d. Adjust or make minor repairs to all operating controls.

e. Check all economizer motors and operating controls for proper operation.

f. Adjust and level, if necessary, all thermostats for each units.

g. Check refrigerant pressures and add refrigerant to each system.

h. Check water heater for proper operation and calibrate controls if necessary.

i. Furnish complete written report, to include work performed,

j. Replace complete written report (4) times per year.

END CHEYENNE YOUTH ACTIVITY CENTER

CHEYENNE SANITATION DEPARTMENT TRANSFER STATION (#10)

220 South College Drive, Cheyenne, Wyoming

i. Seventeen (17) Ceiling Mounted tubular Radiant Heat Units (upper level)

ii. Two (2) Ceiling Mounted tubular Radiant Heat Units (lower level)

iii. One (1) Electric Unit Heater (lower equipment room)

iv. Two (2) Trane Rooftop Units Model #GCS10-311-050-1P

v. Six (6) Supply Fans roof mounted

vi. Six (6) Exhaust fans roof mounted (upper level)

vii. One (1) Exhaust fan roof mounted (lower level)

viii. One (1) Bathroom exhaust fan

ix. All miscellaneous HVAC Controls and Thermostats

x. Heat, Air unit in control tower

xi. Three (3) Exhaust fans

xii. One (1) Cambridge Air Heat Unit

xiii. All HVAC Equipment in New Building

The contractor shall provide inspections of the above listed equipment on a regular basis to include the months of January, April, July, and October and provide written reports to the City. The following schedule shall be the basis for the minimum level of acceptable Preventative

c. Grease or oil all applicable motors and bearings.

d. Adjust or make minor repairs to all operating controls.

e. Check all economizer motors and operating controls for proper operation

f. Furnish complete written report, to include work performed, During the operating season, September through March, filters in the CO-RAY- VAC units shall be changed every sixty (90) days.

Shields to be cleaned In September, before start up of the CoRay Vac units (19 ceiling mounted radiant heat units), the shields shall be cleaned.

END CHEYENNE SANITATION DEPARTMENT TRANSFER STATION

CHEYENNE DEPOT (#11)

115 West 15 th Street, Cheyenne, Wyoming

i. Twenty (20) Trane Unit Heaters, Model #UHS9060 S8DAAC, Type 0136-0105-01-00

ii. One (1) Johnson Controls Facility Explorer Building Management System complete to include all remote mounted sensors-analog, binary input and binary output devices.

iii. One (1) Burnham Boiler #V.1109, Serial #990001Y6

iv. Three (3) condensing units in Restaurant side: Lennox HS2-036-

98, Trane TA120B300DA, Trane RAUCC25EBX130BD00020

v. Air Handlers

vi. All Hot Water Pumps, Chilled Water Pumps, Valves, and Seals

vii. Air Compressor and Air Dryer

viii. Water Treatment Chemicals for Hot, Chilled Water

ix. Exhaust Fan, Loren Cook Model #1195$QIB, Mark C101A

x. Temtrol, Model #WF-BT17, Serial #66444

xi. Temtrol, Model #WF-CF15, Serial #66445

xii. Farr Glide Pack, Model #60125-406, Serial #JB-06-96 with three sets of filters; two filters to be changed quarterly, charcoal filters to be changed once a year

xiii. All pneumatic and Electric Thermostats throughout the building to include all VAV Pneumatic.

xiv. Damper Operators and Interconnected Controls.

xv. York Air Cooling Condenser Model #UFCB 138 5/8

xvi. Trane Air Cooled Chiller Model #RTAA0904YPo1A3D0BFKN

xvii. Johnson Controlled butterfly valves

xviii. Trane climate changer Air Handler MCCB006UA0C04B

xix. Trane climate changer Air Handler MCCB008UA0C04B

xx. Trane climate changer Air Handler MCCB017UA0C04B

xxi. Farr Glide Pack 401432-302

xxii. Farr Glide Pack 401432-204

xxiii. Farr Glide Pack 401432-406

xxiv. Burnham V9A/U11 Boiler

xxv. Two (2) Glycol tanks and pumps

xxvi. Temtrol Serial #66446

xxvii. York Solution XTI-042X066-HAKA046A xxviii. York Solution XTI-060X078-HALA046

xxix. BLG Industries PL34CH02X05 & CL21SA02X05

xxx. In Offices and Conference Rooms, Free Air Discharge

Units

xxxi. Dayton heater in boiler room, restaurant side

xxxii. Lennox Elite Series C26-41FC xxxiii. York Solutions Air Unit Model #XTI-036X051-

HAHA046A SN ACRMXT0184

xxxiv. Fulton Pulse Pack Hydronic Boiler Model #PHW…