BID_S-1-27_Question_&_Answer_Report.pdf

This Question & Answer Report document pertains to IFB No. S-1-27 issued by the City of Cheyenne, Wyoming Purchasing Department for the Cahill and Lions Park Pavement Restoration project. The project encompasses cold milling of existing asphalt across 23,026 square yards, placement of 2,773 tons of new asphalt paving, localized patching of 1,361 square yards, unclassified excavation of 100 cubic yards, adjustment of utility structures, and waterborne striping restoration. The report addresses three clarification questions submitted by prospective bidders prior to the August 11, 2026 response deadline at 2:00 p.m. A non-mandatory pre-bid meeting was held on July 27, 2026 via Zoom, with the question submission deadline set for July 31, 2026. Contract award is estimated for September 14-15, 2026, with Notice to Proceed by September 21, 2026 and final completion required by October 31, 2026. Work at Cahill Park must be substantially completed before commencing at Lions Park.

Key clarifications provided in the Q&A report address asphalt quantity specifications of approximately 1,500 tons based on 13,345 square yards at Lions Park, confirmation that the City will provide a loader for stockpiling asphalt millings at the North Park facility, and approval for complete lot closures during active work phases. Bidders must submit a 5% bid guarantee with performance and payment bonds equal to 100% of the contract amount. Wyoming's resident contractor preference statute applies with a 5% cost preference for certified resident bidders, subject to restrictions limiting resident subcontracting to no more than 30% of contract work. Commercial General Liability insurance of $1,000,000 per occurrence and Business Automobile Liability of $1,000,000 combined single limit are required. Liquidated damages range from $250 to $3,500 per calendar day based on the original contract amount, with the City retaining 5% of work value throughout the contract term and a two-year warranty period required upon completion.