Bid_Response_Form.doc

RFP No. DCP0902 HD1-Draft

DCAMM

Bid Response Form All Bidders must complete and return this document with their response in order to be considered for this project. Fully completing every section of this document is mandatory, unless the instructions for specific sections or questions state otherwise.

Instructions:

· This form may be amended/revised prior to the Solicitation Amendment Deadline. Bidders must use the final version of the form available after the Amendment Deadline in order to submit responses.

· For your convenience, areas requiring data entry or signature have been highlighted in yellow. Bidders must read all parts of the forms included in this document to ensure the accuracy and completeness of their responses.

· Whenever a form requires a signature, the signing individual’s name should be typed electronically. You are not required to add images of signatures to the document.

· The completed document must be submitted as a Word document. Please do not convert it to PDF prior to submission.

Attachment 1 – Bidder Information and Qualification

1. Bidder General Information

Provide the following information about your company:

Company name

Street address, city, state, zip

Main phone number

Toll-free phone number

Fax number

Website

2. Designated Project/Program Manager

Bidders must provide the contact information requested below for the designated Project/Program manager who will be responsible for the overall management, reporting and for ensuring adherence to the performance measures of this contract during normal business hours.

Name, Title

Phone number

Fax

Email

3. Company Situation and History

1. General company information and summary of experience per RFR Section 3.1.1(no more than 4 pages total).

Response: Please use this box to provide the required information. The box will expand to accommodate your responses.

Provide general company information and summary of expertise

State the number of years in business up to the Bid Opening Date, how long your company has provided services covered in this RFR, and provide a brief history of the company.

Provide a summary of company experience with projects of the following sizes. Your response for each project size should include project dates, locations, types of services provided (e.g., design, construction, inspection, commissioning, repairs, etc.).

· 1 to 50 kW DC:

· 50 to 100 kW DC:

· 100 to 250 kW DC:

· 250 to 500 kW DC:

· 500 to 1,000 kW DC:

· Above 1,000 kW DC:

Describe your company’s experience working with different types of racking. Name the specific racking types your company has worked with.

Describe your company’s experience with state and municipal customers, including names of jurisdictions, types of services provided and project sizes, if any. This section may refer to and elaborate on information provided in the summary of company experience by project size.

Provide a list of equipment your company owns, which will be used to provide services covered in this RFR.

Provide a response to all other items listed in RFR Section 3.1.1 that have not been addressed in the sections above.

2. List of key personnel to be assigned responsibility for this project. Include a summary of their background and training with a focus on services listed in the RFR, identify the main point of contact, specify the role of each individual in the proposed project (no more than 1 page total).

Response: Please use this box to provide the required information. The box will expand to accommodate your response.

Provide summary of key personnel, referencing the attached resumes.

Please provide the name and MA state license number of PE Electrical Engineer (if any).

Please provide electrician’s name and MA State license number.

Please provide the name and title of any assistants that will be working with the electrician.

3. Subcontractor information. Please provide information on any subcontractors your company intends to engage for this project (no more than 2 pages).

Response: Complete the table below. Add lines as needed.

*Check MBE/WBE status on the Massachusetts Supplier Diversity Office (SDO) website at https://www.sdo.osd.state.ma.us/BusinessDirectory/BusinessDirectory.aspx

4. Attach supporting documentation:

Response: Attach the information described and check off the items below:

FORMCHECKBOX

Resumes of key personnel. Attach as a single PDF file. Must provide resumes of all key personnel listed in Question 2 above.

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Sample Billing Statement. Attach as a single PDF file.

5. Provide a statement of the company’s equal opportunity and personnel management philosophy and a description of the steps the company would take to ensure that only the most qualified individuals are employed to provide services under this contract (no more than 2 pages total).

Response: Please use this box to provide the required information. The box will expand to accommodate your responses.

4. Executive Summary

1. Bidders must provide an overview of their proposal (no more than 4 pages).

Response: Please use this box to provide the required information. The box will expand to accommodate your response.

Provide an Executive Summary of proposed methods related to the Comprehensive Inspections, Annual Inspections, and minor repairs. Include equipment, software, and methods that will be used to perform each aspect of the SOW.

5. Response to the Scope of Work

1. Bidders must respond to the following regarding the scope of work. Bidders must provide a narrative (no more than 5 pages) detailing their approach.

Response: Please use this box to provide the required information. The box will expand to accommodate your response.

Provide a description of the proposed approach and methodology to satisfy the Scope of Work defined in this RFR.

A detailed description of how the proposed technology provides the capabilities listed in Scope of Work in Section 3 of the RFR. A sample of an I-V Curve Trace should be included.

A description of any additional capabilities that may be of interest to the Owner, but are not specified.

Where applicable, include screenshots to clearly illustrate key reporting, visualization, or analysis capabilities.

2. Project implementation plan narrative. Bidders must provide a narrative (no more than 3 pages) detailing their implementation plan.

Response: Please use this box to provide the required information. The box will expand to accommodate your response.

Respond to each of the tasks/services requested, and identify what is included and how your company plans to carry out each task/service. Please note, the Bidder must bid on all tasks/services included in the RFR.

Provide a summary of your company’s plan to meet the requirements of RFR Section 3.5.2, Additional Document Security Requirements.

Describe your company’s safety planning procedures that will be in place when providing services covered by this RFR.

Respond to any item(s) in Section 3 and its Sub-Sections that are not covered in Section 5 (Response to the Scope of Work), Question 1, or the specific questions in this question.

3. Attach supporting documentation:

Response: Attach the information described and check off the items below:

FORMCHECKBOX

Pricing Form. Attach as a single Excel file. Provide pricing according to the example in Sub-Section 3.3.1.

6. References

Response: Please provide no fewer than three references with valid phone numbers and email addresses that have utilized your company’s services in this category of work in the past 24 months. References without a valid email address will be rejected.

7. Company Environmental Commitment and Programs

In line with the Commonwealth’s efforts to promote products and practices which reduce our impact on the environment and human health, Bidders are encouraged to provide information regarding their environmentally preferable/sustainable business practices. Bidders who can demonstrate such initiatives (referencing, but not limited to, the items listed below) will be eligible to receive evaluation points. Bidders must provide a narrative description and/or submit appropriate documentation to support the items for which the Bidder indicated a “Yes”.

a. Corporate Policy/Programs. The Bidder:

FORMCHECKBOX

Has a recycling program in place including paper, bottles and cans, at a minimum (in the narrative below describe the program and materials collected).

FORMCHECKBOX

Has an official corporate sustainability policy, environmental purchasing policy, or other corporate policy for the purpose of reducing the impact on the environment. (In the narrative below include the URL of the policy webpage or attach a copy of the corporate environmental policy with the response.)

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Incorporates green building design elements into all construction and renovation projects, or has incorporated environmental criteria into office/facility space decisions. (In the narrative below list projects and their green design elements.)

If you checked and of the above boxes, documentation of practices must be included in the box below, which will expand to accommodate your response.

b. Environmentally Preferably Purchasing. The Bidder:

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Uses exclusively 30% (or higher) post-consumer recycled paper for all printing needs. (In the narrative below include brand and recycled content percentage.)

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Uses at least 50% remanufactured toner cartridges in printers. (In the narrative below include information on the types of cartridges purchased and approximate amounts spent on remanufactured and original-equipment-manufacturer cartridges in 2012.)

FORMCHECKBOX

Uses green cleaning products or requires the cleaning contractor to use such products. (In the narrative below include information on the environmental attributes and/or certifications of the cleaning products in use.)

FORMCHECKBOX

Purchase appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT qualified. (In the narrative below include information on past purchases.)

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Uses alternative fuel vehicles or vehicles equipped with diesel emission control devices for delivery or transportation purposes. (In the narrative below describe the number and types of diesel vehicles that meet this criterion.)

If you checked and of the above boxes, documentation of these practices must be included in the box below, which will expand to accommodate your response.

c. Certifications/Audits. The Bidder:

Has participated in the Massachusetts Sustainable Business Leader Program. (In the narrative below include SBLP certification/participation year).

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Is a reporting member of the WasteWise Program (EPA and Massachusetts). (In the narrative below include information on program participation.)

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Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). In the narrative below include the standard to which the EMS is certified and the year the certification was issued.

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Has received a third-party energy audit (usually through the utility) and implemented the recommendations included in the audit. In the narrative below describe the recommendations, and provide information about their implementation.

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Has received a third-party waste audit (e.g. through RecyclingWorks Massachusetts) and implemented the recommendations included in the audit. In the narrative below, describe the recommendations and provide information about their implementation.

If you checked any of the above boxes, documentation about these practices must be included in the box below, which will expand to accommodate your response.

d. Transportation. The Bidder:

Encourages the use of public/green transit among the staff. In the narrative below, provide information on corporate commuter benefits and other programs that encourage ride sharing, public transit or other sustainable transportation practices among staff.

If you checked any of the above boxes, documentation of practices must be included in the box below, which will expand to accommodate your response.

e. Other.

Please list any other environmental/sustainability initiatives (e.g. waste reduction programs, green building management programs, other energy efficiency programs, etc.) and provide any measurable data in the space below.

If you check the above box, documentation of these practices must be included in the box below, which will expand to accommodate your response.

Supplier Diversity Program (SDP) Plan Commitment

SDP Plan Form #1

(To be submitted with Bid Response)

Contract/RFR Document Number: FAC91designatedDCAMM Instructions: Completing all parts of this form is mandatory. Please read instructions in the SDP section of the solicitation. Complete one form and submit with Bid.

Part I Bidder/Contractor Information (Required)

Business Name:

Contact Name:

Phone # ( FORMTEXT

Email address:

Part II Financial Commitment (Required)

Provide a specific percentage committed (as a percentage of Bidder/Contractor sales derived from this contract for the life of the contract) to be spent with all certified SDP Partners that the Bidder will propose if awarded a Contract. Please note that prime bidders who are SDO-certified must also submit an SDP Plan Form.

SDP Percentage Committed in Bid Response for Life of Contract:

Supplier Diversity Program (SDP) Resources:

· Resources available to assist Prime Bidders in finding potential Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) partners can be found on the Supplier Diversity Program Webpage (www.mass.gov/sdp).

· Resources available to assist Prime Bidders in finding potential Service-Disabled Veteran-Owned Business Enterprise (SDVOBE) partners can be found on the Supplier Diversity Office Webpage (www.mass.gov/sdo).

· The Supplier Diversity Program offers training on the SDP Plan requirements. The dates of upcoming trainings can be found on the OSD Training & Outreach Webpage. In addition, the SDP Webinar can be located on the Supplier Diversity Program Webpage (www.mass.gov/sdp).

COMMONWEALTH OF MASSACHUSETTS

Prompt Pay Discount Form

(Invoice discounts for receiving fast payments)

Revised 3/9/07

Bidder Name: .

Bidder Code (VCUST): .

Contract/RFR Number(s): FAC91designatedDCAMM .

Prompt Payment Discounts (PPD). All contractors/Bidders doing business with the Commonwealth must provide a Prompt Payment Discount (PPD) for receiving early payments unless the Contractor/Bidder can provide compelling proof that providing a prompt pay discount would be unduly burdensome. Contractors benefit from PPD by increased, usable cash flow as a result of fast and efficient payments for commodities or services rendered. Contractors who agree to accept Electronic Funds Transfer (EFT) increase the prompt pay benefit by ensuring that funds are paid directly to their designated bank accounts, thus eliminating the delay of check clearance policies and traditional mail lead time. Payments processed through the state accounting system (MMARS) can be tracked and verified through the Comptroller’s Bidder Web system using the Bidder/Customer Code assigned to you by a Commonwealth department.

The Commonwealth benefits because contractors reduce the cost of products and services through the applied discount. While Bidders/Contractors have flexibility in determining the actual % discount(s) offered to the Commonwealth, the discount(s) must be identified for 10, 15, 20 and/or 30 days for payment issuance in the column entitled “% Discount Off Proposed Price” below. The Commonwealth may use the prompt pay discounts submitted as a basis for selection and may negotiate discounts as deemed in the best interest of the Commonwealth. The requirement to offer PPD discounts may be waived by the Commonwealth on a case-by-case basis if participation in the program would be unduly burdensome, provided the specific reason for the hardship is outlined below.

All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed below and in accordance with the Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a Contractor.

If internal Bidder/Contractor systems require an alternate method of measuring payment issue dates, the Bidder/Contractor must note the issues below or on an attached page if necessary to be considered by the PMT. In cases where the Bidder/Contractor considers that offering a Prompt Payment Discount would be a hardship, the Bidder must clearly define the issues and reasons for said hardship. Providing volume discounts or other discounts on prices is not considered a hardship, since the PPD provides the additional benefit of early cash flow for the Contractor.

Enter the Prompt Payment Discount percentage (%) off the invoice payment, for each of the payment issue dates listed, if the payment is issued within the specified Payment Issue days. For example:

5% - 10 Days

4% - 15 Days

3% - 20 Days

2% - 30 Days

If no discount is offered enter 0%

The Contractor is unable to provide a prompt payment discount due to the following hardship:

Contractor/Bidder Authorized Signature _________________________________ Date: ____________

Contractor/ Bidder Authorized Signatory Print Name and Title: __________________________________