Bid Response Form Amended~3.docx

Bid Response Form Universal and Compression Machines Document # / Project Info #: 93844 The following information is mandatory for this RFR. Failure to provide the requested information may be cause for the bid to be deemed as non-responsive and may result in disqualification. The RFR Checklist must be used as a cover sheet. Expand boxes for answer length as necessary and verify that all information is submitted in the order that it was asked. All information should be submitted as one scanned PDF document.

RFR Checklist

|_| RFR Checklist

IREMENTS

0. Designated Contract Manager Company Name:

Contract Manager:

Program Manager:

Phone:

Email:

Number of Years Company has been in Business:

0.1 Business Experience

The Proposer shall provide an Executive Summary to be written in nontechnical language to summarize the Proposer’s business experience, overall capabilities and approaches for delivering the machines and services specified herein. The Proposer is encouraged to limit the summary.

Business Experience:

0.2 Technical Proposal

a. Machine Capabilities - The Proposer shall provide a technical plan which explains the ease of use, design and capacity, control system, machine specifications and safeguards for both the Universal and Compression Machines.

b. Software Capabilities – The Proposer shall provide a technical plan which explains the ease of use, configurability and analysis and reporting.

c. Documentation - The Proposer shall provide the following documentation (provide all available cut sheets relating to the proposed equipment) to support the proposal. Provide detailed documentation of machine control system, dimensioned elevation plan drawing of load frame, console and accessories; include panel clearances showing a footprint area. Provide full color pictures or color renderings of the complete testing machine(s) showing that they are of a black and grey (metal) color scheme approved by the Department.

d. Warranty – the Proposer shall verify what their standard warranty (minimum 18 months) covers and for how long. Also provide extended warranty descriptions and pricing.

e. Delivery Schedule – Verify delivery schedule per section 3.3 of RFR.

Technical Proposal:

a) Machine Capabilities

b) Software Capabilities

c) Documentation

d) Warranty

e) Delivery

1 Insurance Service Providers must provide a scanned copy of Certificate of Insurance. and shall include the following:

The Vendor shall purchase and maintain insurance throughout the term of this Agreement to the date of Final Acceptance. Adequate insurance is subject to the following minimum requirements:

Workers Compensation and Employers Liability Insurance providing statutory benefits for persons employed in connection with this Agreement in accordance with applicable law, including that of the Commonwealth of Massachusetts and that of any other state in which the Vendor maintains its principal place of business, and Employers Liability coverage with a per occurrence limit of five hundred thousand dollars.

B. Automobile Liability Insurance for bodily injury and property damage liability, including coverage for all owned, non-owned, and hired vehicles in accordance with applicable law, including but not limited to, that of the Commonwealth of Massachusetts and that of any other state in which the Vendor maintains it principal place of business. The combined single limit of coverage liability must not be less than $2,000,000 for any one accident or loss. The required coverage liability limits may be satisfied by a combination of a primary insurance policy and an excess or umbrella insurance policy. If the Vendor’s Automobile Liability Insurance is provided by its Commercial General Liability Insurance policy, then Vendor’s Automobile Liability insurance must include coverage for Automobile Contractual Liability. The coverage that this subsection requires must extend to the Commonwealth of Massachusetts and MassDOT, including administrators, board members, officers, directors, employees, and related entities, as additional insured’s with respect to liability arising out of, or in any way related to or connected with, the Vendor’s performance under this Agreement.

C. Commercial General Liability Insurance covering all operations by or on behalf of the Vendor providing insurance for bodily injury liability and property damage liability for the limits of liability indicated below and including coverage for:

i. Premises and operations.

ii. Products and completed operations.

iii. Blanket contractual liability coverage insuring the obligations assumed by the Vendor under this Agreement; and

iv. Personal injury liability.

The Commercial General Liability insurance must be underwritten using the occurrence coverage form.

Commercial General Liability Insurance Coverage Limits of Liability:

1. Combined single limits of liability for bodily injury or property damage, excluding personal injury, must be:

a) $5,000,000 each occurrence

b) $5,000,000 personal injury coverage limit

c) $5,000,000 products completed operations aggregate limit

d) $5,000,000 general aggregate limit (other than products completed operations)

2. The required coverage limits of liability may be satisfied by a combination of a primary insurance policy and an excess or umbrellas insurance policy. The Commercial General Liability insurance policy must extend to the Commonwealth of Massachusetts and MassDOT, including administrators, board members, officers, directors, employees, and related entities, as additional insured’s with respect to liability arising out of, or in any way related to or connected with, the Vendor’s performance under this Agreement and must include a cross-liability or severability of interest clause. In addition, the insurance policy must state is primary with regard to the Commonwealth of Massachusetts, and MassDOT. The products and completed operations coverage under the Commercial General Liability insurance policy must be carried and maintained in full force and effect throughout the term of this Agreement and for a minimum of three years following Final Acceptance.

F. Miscellaneous Insurance Requirements

The Vendor shall provide original certificates of insurance with MassDOT and the Commonwealth of Massachusetts named as additionally insured, and upon the MassDOT Contract Manager’s request executed policies, including all endorsements, evidencing the insurance that this section requires it and its subcontractors to purchase, carry, and maintain to the MassDOT Contract Manager within ten days following the parties’ execution of this Agreement and in any event prior to the commencement of performance. The Vendor shall, through the term of this Agreement, provide to the MassDOT Contract Manager certificates of insurance evidencing renewal and continuation of this insurance prior to the expiration of any policy. The Vendor shall arrange with each of its carriers, to obtain for itself and MassDOT Contract Manager at least thirty days written notice of a carrier’s intention to cancel a policy of insurance providing coverage that this section requires.

The Vendor’s failure to provide or to continue in force the insurance that this section requires is a material breach of the Agreement and may, as the MassDOT Contract Manager determines, result in its termination.

The Vendor shall cause its subcontractors to purchase, carry, and maintain all insurance coverage and coverage limits that Subsections A, B, and C requires the Vendor to have. A subcontractor must terminate its insurance coverage, except Subsection C coverage, upon termination of its subcontract.

The insurance policies that the Vendor and its subcontractor purchase, carry, and maintain must be underwritten by companies having a Best’s Financial Strength Rating of not less than A minus Size Class VII. The workers compensation policy must be specifically amended to include the requested waiver.

The cost of the insurance that the Vendor and its subcontractors are required to purchase, carry, and maintain is an item that is include in the Maximum Obligation Contract price.

2 References and reference information and/or requirements Provide three (3) scanned copies of commercial or governmental client references from other agencies, not from MassDOT. A reference letter shall be submitted on client’s letterhead by the Bidder. The reference letter shall include the name, address, contact person, telephone number, length of service and a description of the goods and services that the Bidder provided to the client. It is required that the client references demonstrate the Bidder’s ability to perform a project of similar size, nature and complexity as that described in this RFR. Specifically, references should address quality of product, customer service, bidder’s abilities to address and resolve problems and overall value the bidder brought to client. References must be for clients or customers to whom goods and services were provided within three (3) years prior to the RFR Response due date. Additionally, business references are required to be recipients of Bidder business services with whom there is or has been a standing business relationship of one (1) year or greater duration. MassDOT reserves the right to contact the reference if necessary.

COMMONWEALTH OF MASSACHUSETTS

Prompt Pay Discount Form (Invoice discounts for receiving fast payments)

Revised 3/9/07 Bidder Name: .

Vendor Code (VCUST): .

Contract/RFR Number(s): .

Prompt Payment Discounts (PPD). All contractors/vendors doing business with the Commonwealth must provide a Prompt Payment Discount (PPD) for receiving early payments unless the Contractor/vendor can provide compelling proof that providing a prompt pay discount would be unduly burdensome. Contractors benefit from PPD by increased, usable cash flow as a result of fast and efficient payments for commodities or services rendered. Contractors who agree to accept Electronic Funds Transfer (EFT) increase the prompt pay benefit by ensuring that funds are paid directly to their designated bank accounts, thus eliminating the delay of check clearance policies and traditional mail lead time. Payments processed through the state accounting system (MMARS) can be tracked and verified through the Comptroller’s Vendor Web system using the Vendor/Customer Code assigned to you by a Commonwealth department.

The Commonwealth benefits because contractors reduce the cost of products and services through the applied discount. While Bidders/Contractors have flexibility in determining the actual % discount(s) offered to the Commonwealth, the discount(s) must be identified for 10, 15, 20 and/or 30 days for payment issuance in the column entitled “% Discount Off Proposed Price” below. The Commonwealth may use the prompt pay discounts submitted as a basis for selection and may negotiate discounts as deemed in the best interest of the Commonwealth. The requirement to offer PPD discounts may be waived by the Commonwealth on a case-by-case basis if participation in the program would be unduly burdensome, provided the specific reason for the hardship is outlined below.

All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed below and in accordance with the Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a Contractor.

If internal Bidder/Contractor systems require an alternate method of measuring payment issue dates, the Bidder/Contractor must note the issues below or on an attached page if necessary to be considered by the PMT. In cases where the Bidder/Contractor considers that offering a Prompt Payment Discount would be a hardship, the Bidder must clearly define the issues and reasons for said hardship. Providing volume discounts or other discounts on prices is not considered a hardship, since the PPD provides the additional benefit of early cash flow for the Contractor.

Enter the Prompt Payment Discount percentage (%) off the invoice payment, for each of the payment issue dates listed, if the payment is issued within the specified Payment Issue days. For example:

5% - 10 Days 4% - 15 Days 3% - 20 Days 2% - 30 Days If no discount is offered enter 0%

The Contractor is unable to provide a prompt payment discount due to the following hardship:

Contractor/Bidder Authorized Signature _________________________________ Date: ____________ Contractor/ Bidder Authorized Signatory Print Name and Title: __________________________________

3 Supplier Diversity Program (SDP) Plan Supplier Diversity Program (SDP) Plan Commitment SDP Plan Form #1

Contract/RFR Document Number: Click here to enter text.

Instructions: Completing all parts of this form is mandatory. Please read all sections of the Bid related to the SDP. Complete one form and submit with your Quote.

Important: Prime bidders that are certified as an M/WBE, M/WNPO, VBE and SDVOBE must also submit an SDP Plan Form and may not list themselves or their affiliates as SDP Partners.

Part I Bidder/Contractor Information (Required)

Part II Annual Financial Commitment (Required)

Provide a specific percentage of Bidder/Contractor sales derived from this contract to be spent with all certified SDP Partners on a Massachusetts fiscal year basis.

Supplier Diversity Program (SDP) Resources:

· Directory of Certified Businesses

· Lists of M/WBEs, M/WNPOs, VBEs and SDVOBEs certified or verified by the Supplier Diversity Office (SDO) are located at www.mass.gov/sdo.

· Additional resources to assist Prime Bidders in finding potential Certified Partners can be found at www.mass.gov/sdp.

· The Operational Services Division offers trainings on compliance with the SDP Plan requirements. Registration information for upcoming trainings can be found on the Supplier Diversity Program Trainings webpage.

4 Executive Order 515, Establishing an Environmental Purchasing Policy

ENVIRONMENTALLY PREFERABLE PRODUCTS FORM

Bidder Company Name: ___________________________________________________ Date: _______________ In line with the Commonwealth’s efforts to promote products and practices which reduce our impact on the environment and human health, Bidders are encouraged provide information regarding their environmentally preferable/sustainable business practices as they relate to this contract wherever possible.

Bidders who can demonstrate such initiatives in their RFR submission (referencing, but not limited to, the items listed below) will be eligible to receive evaluation points.

In order to receive evaluation points, Bidders must complete this form and submit it with their RFP Response.

Bidders must submit appropriate documentation to support the items for which the Bidder indicated a “Yes” and present this documentation in the proper sequence of this Attachment.

1. Packaging

packaging take-back services, or shipping carton return

If yes, use the box below to enter a description of the practices being followed. The box below will expand to accommodate the information being entered.

2. Business Practices / Operations / Manufacturing

If yes, use the box below to enter a description of the practices being followed. The box below will expand to accommodate the information being entered.

3. Certifications

Certification, C2C Protocol, Responsible Care Codes of Practice or other similar standards ____ Third Party product certifications such as Green Seal, Scientific Certification Systems, Smartwood, etc.

If yes, bidders must submit copies of the certificates obtained.

4. Other Environmental Criteria Bidders are encouraged to respond to criteria specifically indicated in this RFP as “desirable environmental criteria” (and attach the appropriate documentation) to receive consideration in the evaluation. If yes, use the box below to enter a description of the practices being followed. The box below will expand to accommodate the information being entered.

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