Bid_Requirement_-_Specifications-_Bid_Form-LANDSCAPE_MAINTENANCE_CUTTING_SERVICES.docx

BID # BMB

SPECIFICATION

LANDSCAPE MAINTENANCE CUTTING SERVICES AT VARIOUS SCHOOLS

GENERAL

The following is to serve as specifications and to provide guidance in the landscape maintenance of the areas which fall under the Board of Education (BOE).

Please note contractor(s) should also be available for on-call services.

TURF AREAS (LAWNS)

Mowing

· Lawns shall be mowed and trimmed every seven (7) days, unless otherwise instructed throughout the entire cutting season. Cutting season is approximately from the second week of April until the second week of November.

· The height of cutting shall be maintained consistently to prevent scalping or burn. The mowing height shall be appropriate to the turf species.

· Mowing patterns in large areas shall be alternated each week to avoid creating ruts and compaction.

Trimming – Trimming of sidewalk and parking lot cracks, curbs, around trees and lawn edges shall be maintained.

· Trimming will be done once a week.

· The Contractor will use weed trimmers or other suitable equipment to trim tall grass and weeds adjacent to mowed areas around fences, trees, bleachers, benches, backstops and any other structures that normally require trimming.

· The Contractor will trim around tender barked trees such as dogwoods by hand and will avoid damaging these trees.

Clippings

· Excessive grass clippings shall be collected and disposed of by the contractor.

· Adjacent sidewalks and streets shall be clean of clippings.

DEBRIS REMOVAL

· Litter and trash, including leaves, small branches rubbish, paper, bottles, cans, rocks, gravel, and other debris shall be removed from all areas.

· All refuse resulting from the maintenance operation shall be disposed of by the contractor

· Hardscape (i.e. sidewalks) shall be swept or blown free of debris and grass clippings.

The Contractor is responsible for identifying the mowing areas and providing for them in the proposal. The Contractor will mow as close to immovable objects as practical, then trim any tall weeds and grass around them.

REQUIREMENTS

· A supervisor must be on site at all times of service.

· All mowers must have safety guards installed at all times. No equipment shall be left on grounds unattended.

· All employees must be properly trained on equipment which they are assigned and use.

· All employees must have proper identification, wear safety vests and or uniforms and safety equipment.

· All work performed must conform with all applicable codes, laws, regulations and in accordance with industry standards.

· The Contractor is responsible for all damage they cause to any property or facility including vehicle and building windows, building and playground structures and fencing.

· LICENSES The Contractor and employees shall possess all licenses such as CDL, Chemical Applicator’s, Chemical Storage, Supervisor’s Applicator’s, etc. required by Local, State and Federal regulations to perform the contracted work.

· WETPROPERTIES The Contractor is responsible for recognizing when site conditions are too wet for mowing and will stay off such sites until conditions improve enough to allow mowing.

The Contractor will notify the Contract Manager whenever a mowing is skipped.

CONDUCT The Contractor’s employees will conduct themselves appropriately, or the Contract Manager will request their removal from the job.

NOISEREGULATIONS The Contractor shall comply with all ordinances and Town regulations concerning hours of work and noise.

SAFETY The Contractor is responsible for safety. BOE officials will notify the Contractor in writing of safety problems and the Contractor must take appropriate action.

SCHEDULE Before starting work, the Contractor will provide the BOE with a written (weather permitting) mowing schedule listing sites to be mowed each day.

Natural wooded areas with a permanent accumulation of leaves are not included. Leaves are not to be blown into wooded areas near any creek, stream, brook, pond, river, or any other body of water. The Contractor will keep leaves and grass separate from all other materials. Items such as brush, stones, litter, earth and other contaminants must remain separated for disposal.

Before quoting a price for the cleanups, the Contractor will be thoroughly familiar with the actual physical conditions of the bid areas.

BID FORM

CONTRACTORS NAME:

CONTACT NAME:

ADDRESS:

PHONE NUMBER:

EMAIL ADDRESS:

ADDITIONAL SERVICES (IF INTERESTED, NOT REQUIRED)