BID_REQUEST-Pavement_Marking_CY2027-2028.pdf

-- RREEQQUUEESSTT FFOORR BBIIDDSS --

Prepared By:

YUMA COUNTY DEPARTMENT OF PUBLIC WORKS

4343 S. Avenue 5 1/2E

YUMA, ARIZONA 85365

SPECIFICATIONS, PROPOSAL & BID DOCUMENTS FOR:

Pavement Marking (2027-2028)

Bid Number: 2027-2028CY.05

I

NOTICE OF REQUEST FOR BID

Agency: Yuma County Department of Public Works (Hereinafter referred to as the COUNTY, 4343 South Avenue 5 ½ E, Yuma, Arizona 85365, Telephone (928)341-2500, Fax (928) 341-2500.

Description: PAVEMENT MARKING (2027-2028 CALENDAR YEAR)

OFFER DUE DATE: November 24, 2026 AT: 10:00 am

A pre-offer conference will not be held.

A post-award conference will be held after the formal award. The CONTRACTOR / BIDDER will be notified of the date and time.

Notice is hereby given that sealed bids for the services of Pavement Marking will be received by the Yuma County Board of Supervisors at the below specified location until the time and date cited. Offer specifications may be obtained from the office of the Director, Department of Public Works, 4343 South Ave 5 ½ E, Yuma, Arizona 85365, Telephone

(928) 341-2500. All offers received by the correct time and date will be opened and publicly read by the Clerk of the Yuma County Board of Supervisors, at the office of the Yuma County Administrator.

Offer Opening and Submittal Location: Yuma County Board of Supervisors 197 South Main Street Yuma, Arizona 85364

Two (2) copies of all offers must be submitted in a sealed envelope and clearly marked with the following information: Sealed Bid for Pavement Marking, with the company’s name and date/time of the bid opening. Offers must be in the possession of the Yuma County Board of Supervisors on or prior to the time and date, and at the location indicated above. Late offers will not be considered.

The Board of Supervisors reserves the right to reject any and all proposals and to waive minor defects and technicalities, as it may deem best for the interest of the COUNTY.

OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE

SOLCITATION.

/s/ Kelly L. Fricke Kelly L. Fricke, Director

Yuma County Department of Public Works

I

Pavement Marking (2027-2028) TABLE OF CONTENTS

SECTION I – SCOPE OF WORK & LOCATION

Description

SECTION II – SPECIAL PROVISIONS

Locations Payments Changes in the Work Cleanup Quality Control Scheduling Guarantee of Work (Additional) Bonds

SECTION III – TECHNICAL SPECIFICATIONS

Materials Equipment Traffic Control Application and Tolerances Method of Measurement and Payment Work Schedule Estimated Quantities

SECTION IV – BID PROPOSAL

SECTION V – BID SCHEDULES

SECTION VI – PERFORMANCE WARRANTY

SECTION VII – SUBCONTRACTING INFORMATION

SECTION VIII – CERTIFICATION

SECTION IX – TAX INFORMATION

SECTION X – BIDDER INFORMATION

II

Pavement Marking (2027-2028) TABLE OF CONTENTS

SECTION XI – EXCEPTIONS TO BID SOLICITATION

SECTION XII – GENERAL PROVISIONS

Preparation of Bids Estimated Quantities Questions Concerning Bid Documents Bid Must Conform to Bid Documents Submission of Bid Price Guarantees and Reductions Changes to Specifications Failure to Bid

Fraud and Collusion Evaluation and Award Award of Contracts Public Information Term of Agreement Assignment of Subcontracting Indemnification Insurance Taxes, Fees, Expenses and Extras Independent Contractor Rights and Remedies of the Yuma County for Default Changes, Additions or Deletions Conformation with Laws Licenses Additional Costs Audit Disallowance Termination of Agreement Non-Discrimination Americans with Disabilities Act Severability Retention of Records Governing Law and Jurisdiction Specifications and Quality Control of Goods and Services . . . 31 Procurement Laws Delay in Performance Incorporation by Reference BIDDER Attachment Non-Appropriation Clause

SECTION XIII – SAMPLE AGREEMENT

SECTION XIV – SAMPLE BONDS

Pavement Marking (2027-2028) SECTION I – SCOPE OF WORK & LOCATION

1. DESCRIPTION:

1.1 The COUNTY is requesting bids for a Pavement Marking contract for the 2027-2028 calendar years (January 1, 2027 through December 31, 2028). Except as otherwise approved in writing by the Public Works Director, the work shall be done primarily from the months of April through June and July through October, during daylight hours, Monday through Thursday.

1.2 The work shall consist of furnishing all materials, labor, and equipment for the application of yellow and/or white traffic paint with reflective glass beads at locations specified by the Department of Public Works Director on roadways in the COUNTY. All work will be accomplished in accordance with Arizona Department of Transportation (ADOT) Standard Specifications for Road and Bridge Construction, Revised Edition 1996, and all subsequent revisions hereto; The Manual on Uniform Traffic Control Devices (MUTCD), Part VI, U.S. Department of Transportation, Federal Highway Administration, 2009, and all subsequent revisions hereto, or better; and/or as directed by the COUNTY’S representative.

1.3 The work will also consist of furnishing all materials, labor, and equipment for the purpose of installing raised pavement markers in accordance with ADOT standards or better.

1.4 The work will also consist of furnishing equipment, labor and collection containers for the obliteration of pavement marking materials through grind out, hydro blasting or other methods approved by the COUNTY’S Representative. The CONTRACTOR shall collect all debris from the obliteration process and dispose of the debris in accordance with all applicable environmental regulations and at a disposal site authorized to accept such waste.

1.5 The work also consists of installation of preformed plastic symbols, legends and appropriate adhesive. Materials needed MAY be furnished by the COUNTY, but not equipment.

1.6 The work will also consist of labor for the performance of miscellaneous pavement marking activities such as but not limited to physical layout for installation of new pavement markings, and the painting of median bullnoses.

1.7 During the term of this agreement, there may be special projects which the

CONTRACTOR may be asked to do. These will be done upon written approval and at mutually agreed upon written pricing.

1.8 All work under this contract shall include furnishing all equipment, labor, and materials necessary for Traffic Control in accordance with MUTCD, Part VI, and Quality Control in accordance with these specifications.

1.9 With approval of the contracted BIDDER(s), this contract may be extended for use by other municipalities and/or government agencies of the State of Arizona in addition to the COUNTY. Any such usage by other municipalities and/or government agencies must be in accordance with the ordinance, charter, and/or rules and regulations of the respective political entity.

Pavement Marking (2027-2028) SECTION II – SPECIAL PROVISIONS

1. LOCATIONS:

The CONTRACTOR should thoroughly examine the locations of any proposed work before submitting its proposal and should familiarize itself with all local conditions affecting the work.

Estimated usage amounts and/or tentative projects schedules are for bidding purposes only and the COUNTY does not guarantee any maximum or minimum amounts of purchase.

2. PAYMENTS:

The CONTRACTOR, through its Superintendent, shall measure the work performed during the preceding month, as provided in the specifications, and submit the same to the COUNTY’S Representative for checking. On or before thirty (30) days after the verified and approved quantity of the work is received by the COUNTY, the COUNTY shall pay to the CONTRACTOR the approved quantity of work at the contract unit price. Payment shall constitute full compensation for furnishing all materials, labor equipment, services, and miscellaneous charges for this contract.

3. CHANGES IN THE WORK:

This contract does not guarantee any minimum or maximum amount of work and all lists or quantities are estimates and do not guarantee any quantity of work. The COUNTY may order, without invalidating the Contract, additional work or make changes by altering, adding or deducting from the work. There shall be no adjustment in the unit price bid for changes in the work.

Additional work for which unit prices were not bid and are not a part of the bid document, should require an agreement by both parties and be outlined in a Supplemental Agreement.

4. CLEANUP:

When all the conditions of the contract have been fulfilled, the CONTRACTOR shall remove all rubbish, barricades and its equipment. CONTRACTOR shall leave the site in a clean and orderly manner as close to the preconstruction conditions as possible.

Pavement Marking (2027-2028) SECTION II – SPECIAL PROVISIONS

5. QUALITY CONTROL:

The CONTRACTOR’s Superintendent shall provide quality control by retaining an approved lab to assure compliance with the Technical Specifications section of the contract. The CONTRACTOR will submit a Quality Control Plan for the proposed work at least seven days (7) prior to actual project start date.

6. SCHEDULING:

6.1 The COUNTY shall provide the CONTRACTOR with at least two (2) weeks prior to the project start date.

6.2 No work on Fridays, Saturdays, Sundays or Holidays will be permitted, unless written permission is obtained, in advance, from the Public Works Director or his/her designated representative. This will not change the calculation of time as noted in the previous paragraph.

7. GUARANTEE OF WORK (ADDITIONAL):

The CONTRACTOR shall guarantee all work against any defects due to faulty materials or workmanship for a period of one (1) year from the date of final inspection and acceptance of each project. The COUNTY shall give notice of observed defects with reasonable promptness.

Any omission on the part of the COUNTY’s Representative to condemn defective work at any time of construction or final inspection shall not be deemed an acceptance and all work shall remain under guarantee for a period of one (1) year thereafter. The CONTRACTOR shall replace defective work at no cost with the COUNTY, within the limits of the one (1) year guarantee period.

8. BONDS:

All BIDDERS are required to submit a Surety Bond in the amount of 10% of the total bid amount for Primary Services, Schedule “A”. Upon award of this contract, the successful BIDDER shall be required to furnish a Contract Performance Bond (CPB) which equals 100% of their total bid amount identified on Bid Schedule “A” (Primary Services) and a Labor and Materials Bond (LMB) which equals 100% of their total bid amount identified on Bid Schedule “A” (Primary Services). The CPB and the LMB bonds must be received by the office of the COUNTY within ten (10) days of the Notice of Awards. The attached forms have been selected as the forms to be used in compliance with the requirements of CBP and LMB for this work.

Pavement Marking (2027-2028) SECTION III – TECHNICAL SPECIFICATIONS

1. MATERIALS:

1.1 Paint materials shall comply with ADOT Standard Specifications or better, in particular, Section 708-2.01 set forth in the following technical data.

1.2 Traffic Paint shall be Pervo 6050 Series or equal. Traffic paint shall be water borne with the yellow being lead free and shall meet the following technical data below.

Technical Data White Paint Yellow Paint

Pigment % by weight, ASTM D3723 60±2 58±2

Vehicle, % by weight 40±2 42±2

Non-Volatile, % by weight of paint, min.

77±2

77±2

Viscosity, 77°, Kreb Units, ASTM D562 80-95 80-95

Fineness of grind, minimum, ASTM D1210 3 3

Field Tested no tracking time under ambient conditions

20-90 seconds

20-90 seconds

Maximum Dry Through Time @ 15 mils wet, surface temperature @ 72.5 + 5°F, 90%+- 5 R.H., TEST AS PER astm d-1640, except exerting minimum pressure

1 hour

1 hour

PH, Minimum 9.6 9.6

Reflectance 84+ 45-58

Dry opacity, 5 mils wet 0.92 0.90

Dry time, ASTM D-711, minutes, maximum 10 10

Thinner Water Water

1.3 Glass beads shall be Potters or equal and conform to ADOT specifications, Section 708-2 or better. The beads shall be manufactured from glass of a composition designated to be highly resistant to traffic wear and to the effects of weathering. The beads shall be moisture-proof and be free of trash, dirt or other deleterious materials. The bead shall be transparent, clean, colorless glass, smooth and spherically shaped, free of milkiness, pits, or excessive air bubbles and conform to the following specific requirements.

1. MATERIALS, cont’d:

1.3.1 Gradation - the beads shall meet the gradation as given in Table 1 below.

Graduation shall be tested in accordance with ASTM D1214.

TABLE I

SIEVE NUMBER % RETAINED

12 0 100

14 0-5 95-100

16 5-20 80-95

18 40-80 10-40

20 10-40 0-5

25 0-5 0-2

Pan 0-2 --

1.3.2 Roundness - The glass bead shall have a minimum of 80 percent rounds per screen for the two highest sieve quantities (determine visually) and no more than 3 percent angular particles per screen (visual). The remaining sieve fractions shall be no less than 75 percent rounds (determined visually, per aspect ratio using microfiche reader). (Angulars are defined as particles with sharp edges).

Roundness and angular particle concentration shall be tested microscopically using the two highest quantity sieve fractions.

1.3.3 Reflective Index - The glass bead shall have a reflective index of 1.50 to 1.52.

Refractive index shall be tested by the liquid immersion method (Beck Line Method or equal) at a temperature of 25̊ ±5̊C (77̊ ±9̊).

1.4 Crafco bituminous adhesive or equivalent is approved for raised pavement marker installation.

1.5 Certificates of compliance will be required when requested. Request for use of substitute materials shall be submitted to the COUNTY’S Representative for approval prior to such use.

2. EQUIPMENT:

2.1 The CONTRACTOR shall maintain, during the entire period of the contract, equipment sufficient in operational conditions and capacity to efficiently perform the work and services required by this contract. Downtime due to equipment failure shall not exceed one (1) day. If an excess of one (1) day down time occurs, the CONTRACTOR shall notify the COUNTY of the problem and estimated downtime. The COUNTY reserves the right, if more than one (1) day of downtime occurs, to have roads which are deemed essential by the COUNTY’s Representative striped by another provider. Any additional cost over the contract amount will be charged to the CONTRACTOR.

2. EQUIPMENT, cont’d:

2.2 The minimum equipment required should include:

2.2.1 One (1) self-propelled pavement marking machine capable of a 4" clear cut line or lines and a clear cut 8" line. The machine shall be equipped with a glass bead dispenser controlled by the spray gun mechanism.

2.2.2 The self-propelled pavement marking machine shall be equipped with a mechanical or electronic device, capable of placing a broken reflectorized line with a 10-foot painted segment and a 30 foot gap.

2.2.3 The self-propelled pavement marking machine shall be equipped with devices capable of measuring the actual painted lines in lineal feet as the spray guns are engaged.

2.2.4 The self-propelled pavement marking machine shall be equipped with amber flashing warning lights.

2.2.5 All vehicles and equipment shall conform to federal, state, and occupational safety and health laws, rules, and regulations.

2.2.6 A shadow vehicle equipped with amber flashing warning lights will be required to protect the fresh line from tracking at some locations.

2.3 All equipment is subject to approval by the Public Works Director, or its designated representative.

2.4 The CONTRACTOR will provide its own yard for parking, maintenance and storage of all equipment, if Yuma County facilities are unavailable.

3. TRAFFIC CONTROL:

3.1 Traffic control during the striping or pavement marking application shall be in conformance with the MUTCD, Part VI. Signs warning motorists of “Wet Paint” and “Road Striping Ahead” shall be placed in advance of each job to warn motorists.

Placement of signs shall conform to the MUTCD, Part VI. Placement of cones on lines is recommended and may be required for some jobs.

3.2 The CONTRACTOR is responsible for traffic control until paint is dry. The

CONTRACTOR is responsible for satisfactory removal of pavement marking from motorists’ vehicles if the occurrence was at a location that was under the CONTRACTOR’s control. Such paint removal must be done as directed by the COUNTY’S Representative, and at no expense to the motorist or the COUNTY.

4. APPLICATION and TOLERANCES:

4.1 Pavement markings shall be applied when the pavement surface is clean and dry when the weather is not foggy, rainy, or otherwise adverse to the application of paint or other material. Sweeping prior to application will be done by the CONTRACTOR. The CONTRACTOR shall not apply markings until final approval is given by the COUNTY’S Representative. Application of pavement markings shall be done by personnel who are experienced in this work. In all cases, pavement markings shall be placed in accordance with ADOT Standard Specifications and MUTCD.

4.2 Tolerance for Application of Paint and Beads:

4.2.1 The finished line shall be smooth, aesthetically acceptable, and free from undue waviness. The end of the line shall be square and free from splatter, dribble, or trailing.

4.2.2 Center lines and edge lines shall be 6" wide. White channelizing lines for left turn bays shall be 8" wide. Line width variation more than 1/4" shall require reduction in pay or rework, if necessary.

4.2.3 Painted lines shall be installed at 16 mils wet film thickness or at a minimum rate of 300 lineal feet per gallon for 4" lines. The inspector shall perform spot checks for wet mil thickness compliance and require inspection of quantities of materials when desired. Rework will be required for striping applied below these standards.

4.2.4 The space or gap between double yellow lines shall be 4" clear. A reduction in pay or rework will be required for a gap less than 3.75" or more than 4.25".

4.2.5 Reflective glass beads shall be applied on the wet paint at a minimum rate of six pounds to each gallon of paint. All painted lines are to receive glass beads at this rate. Any line discovered to have been applied without glass beads shall be re-stripped by the CONTRACTOR within 24 hours.

4.2.6 Any error in striping pattern deemed by the COUNTY’s Representative to be the responsibility of the CONTRACTOR shall be corrected by the CONTRACTOR, at the CONTRACTOR’s expense, using approved methods.

4.3 Tolerances for the Installation of Raised Pavement Markers:

4.3.1 Installation of raised pavement markers may be required on various projects.

The CONTRACTOR shall furnish materials, equipment and labor needed for the installation. All raised pavement markers will be installed according to the ADOT Standard Specifications. Standard Crafco adhesive or equivalent is required.

Installation shall be on a clean, dry surface. Markers installed not in conformance with ADOT specifications shall be removed and reinstalled at the CONTRACTOR’s expense. Damaged markers due to negligence will be replaced at the CONTRACTOR’s expense.

4. APPLICATION and TOLERANCES, cont’d:

4.4 Tolerances for Striping Obliteration:

4.4.1 Striping requiring obliteration shall be removed using approved methods with as little pavement damage as possible. The use of black paint is not permitted.

CONTRACTOR shall collect all debris from the obliteration process and dispose of the debris.

4.5 Labor:

4.5.1 The CONTRACTOR shall provide a crew (2 persons minimum, 3 persons typical), as requested by the COUNTY, to perform physical layout on roads where striping has been obliterated or new striping to be installed, or other related work. The labor charge shall be per crew member and shall include transportation to and from the job site. A COUNTY inspector may direct the activities of the crew. All labor rates begin when the crew arrives at the site and ends when the crew leaves the job site.

4.6 Tolerances for the Installation of Preformed Plastic:

4.6.1 Rolled or cut preformed plastic symbols, legends, and appropriate adhesive will be required for installation at specific locations by the CONTRACTOR. The materials required may be supplied by the COUNTY for various locations. All personnel performing this work shall be experienced with the installation of this material. Specific drawings outlining the work will be supplied by the COUNTY.

The installation is to be in conformance with manufacturer’s guidelines.

Damaged material due to CONTRACTOR’s negligence will be replaced at the CONTRACTOR’s expense.

5. METHOD of MEASUREMENT and PAYMENT:

5.1 Pavement marking paint shall be measured by the linear foot along the center of the stripe. Skips in dashed lines will not be included in the measurement. Length of pavement markings will be based on 6" wide stripes; 8" wide stripes will be considered two 4" wide stripes. Payment will be made at the contract price per linear foot of 6" wide stripe for the total length of painted lines applied to the nearest foot. A deduction of payment will be made for pavement marking paint which is determined by the COUNTY to be less than 6" wide. Payment for non-conforming work will be held until such time as the work is brought into conformance and accepted by the COUNTY’S Representative.

5.2 The CONTRACTOR shall report daily to the COUNTY’s Representative the total number of lineal feet of markings applied and the location of the completed work. Upon notification, the COUNTY’s Representative will conduct a final inspection. Work found to be in conformance with the contract shall be accepted and scheduled for payment.

Work not in conformance shall be corrected by the CONTRACTOR at CONTRACTOR’s expense.

5. METHOD of MEASUREMENT and PAYMENT, cont’d:

5.3 BIDDER shall guarantee that workmanship and work performed pursuant to this agreement comply with the specifications herein and conform with the generally accepted procedures, practices and methods that are appropriate for the services provided, as well as all applicable Federal, State and COUNTY laws and regulations.

Any defective workmanship or materials discovered shall be corrected at no expense, and to the satisfaction of the COUNTY.

5.4 Raised pavement markers shall be measured on a unit installed basis. Payment will be made at the contract unit price per unit installed.

5.5 Installation of Preformed Plastic symbols, legends and adhesives shall be measured on a unit supplied and installed basis (CONTRACTOR supplying materials), and on a unit installed only basis (COUNTY supplying materials).

5.6 Striping obliteration shall be on a 6” line obliteration basis similar to the installation of pavement marking paint. Payment will be made at the contract unit price per linear foot of 6" wide stripe for the total length of obliterated lines.

5.7 Labor charges for layout shall be measured on an hourly rate per crew member basis.

Payment will be made at the contract price per hour per crew member.

5.8 Mobilization charges for work requiring urgent attention shall be measured by per occurrence and shall require prior approval by the Public Works Director. Payment will be made at the contract price for each occurrence. All mobilization for work other than urgent responses will be considered incidental and shall be considered as included in the unit price of contract pay items.

5.9 Special projects will be paid at the agreed upon pricing.

5.10 The CONTRACTOR shall provide invoices to the COUNTY every two weeks, including two (2) copies of each approved work report and in a format specified by the COUNTY’s Representative. Payment will be made only after completion and acceptance of the work performed and receipt of supporting invoices.

6. WORK SCHEDULE:

6.1 The COUNTY is requesting bids for a Pavement Marking contract for the 2027-2028 calendar years (January 1, 2027 through December 31, 2028). Except as otherwise approved in writing by the Public Works Director, the work shall be done primarily from the months of July through October and April through June, during daylight hours, Monday through Thursday.

6.2 Prior to commencing any work, the CONTRACTOR shall receive written or verbal notification to proceed from the Director, Deputy Director and/or the Traffic Control Supervisor for the COUNTY.

6.3 The CONTRACTOR shall avoid pavement marking operations at specific locations during “rush hour” traffic, unless prior approval is received from the Public Works Director. These locations and hours of concern will be identified by the COUNTY.

6.4 The COUNTY will provide the CONTRACTOR with the locations or areas of the

COUNTY in which pavement marking shall be accomplished. The CONTRACTOR shall submit a work schedule, for approval, of proposed roads on which pavement marking is to be done, based upon the COUNTY’s identified locations or areas. The CONTRACTOR shall complete all work on the submitted work schedule. In some instances, projects may require urgent attention and completion within 24 hours. This work would be required to be accomplished in addition to the approved work schedule.

For those projects ONLY, the CONTRACTOR may charge a mobilization charge, if the CONTRACTOR is not already on-site.

7. ESTIMATED QUANTITIES:

Estimated quantities provided in the bid documents are for bidding purposes only. Payment will be based on actual materials used and services provided.

The following are estimated quantities:

Estimated Inventory Totals for 2027-2028 Water based and Thermal paint striping

Total L.F. Yellow Total L.F.

Solid S&S Skip White 1,014,532 683,107 287,833 4,203,908

Pavement Marking (2027-2028) SECTION IV – BID PROPOSAL

1. All persons wishing to submit bids should secure specifications and a proposal package from the COUNTY, 4343 South Avenue 5 1/2E, Yuma, Arizona 85365, Telephone (928) 341-2500.

No bid will be accepted unless it is submitted on a standard bid form enclosed in the proposal pamphlet.

2. The Advertisement for Bids is included in this proposal package and outlines the place and time for receipt of bids along with other information.

3. If questions arise concerning the specifications or procedures, please contact Ms. Shannon

Thomas, at the COUNTY, 4343 South Avenue 5 1/2E, Yuma, Arizona 85365. Telephone (928)

341-2500, FAX (928) 341-2550.

4. In the event a clarification or interpretation is requested from the COUNTY, it must be submitted in writing to the Director of Public Works. VERBAL CLARIFICATIONS OR

INTERPRETATIONS WILL NOT BE PROVIDED.

5. No oral interpretations or clarifications will be made to any BIDDER as to the meaning of any of these documents nor shall any clarification or interpretation, as may be given, be construed as a modification of any of the provisions of these documents. All requests must be submitted in writing. Any change will be by written addendum and sent to all known potential BIDDERS.

TO: Clerk, Yuma County Board of Supervisors 197 S. Main St.

Yuma, Arizona 85364

FROM: BIDDER

RE: Pavement Marking Contract (2027-2028 Calendar Year)

The undersigned BIDDER, having examined the specifications and all related documents, and being familiar with the conditions to be met, hereby submits the following offer and bid for furnishing all labor, material, equipment supplies and all else required for the work listed at the prices set forth in this bid proposal:

(a) Warrants the accuracy of the representations contained in all the Bid Documents;

(b) Understands that this bid cannot be withdrawn for a period of forty-five (45) calendar days after opening;

(c) Understands that approval of the bid (acceptance of the offer) by the COUNTY will result in a binding contract which terms shall include the Scope of Work and Location, Technical Specifications, Bid Proposal, Bid Schedule, Certification, Tax Information, BIDDER Information, and all of the General Provisions (collectively, “the Agreement”);

(d) Agrees that, upon approval of bid by the Board of Supervisors, to immediately sign the written Agreement in the form attached hereto;

(e) Agrees to perform the work in accordance with the Agreement;

(f) Guarantees that said materials and services shall be available to the COUNTY during the complete contract period, without interruption or delay, except when material or delivery is delayed by fire, strike, freight embargo, acts of God or government restrictions; and

(g) Acknowledges that BIDDER has read all the terms contained in the General Provisions and agrees to each term.

Undersigned BIDDER, Signature Date

Printed Name

Contractor Name

THIS PROPOSAL IS SUBMITTED BY: [Check applicable box and fill-in information]

1. , a corporation organized under the laws of the State of and qualified to do business in the State of Arizona;

2. A partnership consisting of _______________________________________________ as general partners, doing business as __________________________________________;

3. An individual doing business as _ ; or

4. A Limited Liability Company, organized under the laws of the State of , and qualified to do business in the State of Arizona, and who have attached its Articles of Organization and

Operating Agreement with this Bid Proposal.

If applicable, the above bidding entity has been assigned CONTRACTOR’s License Number:

THIS BID SUBMITTED, this day of , 20 .

Company/Firm/Individual (print): __________________________________________

Address: __________________________________________

City, State, Zip: __________________________________________

Phone: (________) _________________________________

Signed: __________________________________________

Printed Name: __________________________________________

Officer/Title: __________________________________________

Dated: __________________________________________

ATTEST:

Witness: If BIDDER is an individual

Pavement Marking (2027-2028) SECTION V – BID SCHEDULES

Bidder Company Name: __________________________________________

SCHEDULE “A” - PRIMARY SERVICES

ITEM # DESCRIPTION EST. QUANTITY/

UNIT UNIT PRICE TOTAL

1 YELLOW Pavement Marking Paint 1,523,000 LF $ $

2 WHITE Pavement Marking Paint 1,161,000 LF $ $

TOTAL AMOUNT $

Bidder Company Name: __________________________________________

ITEM # DESCRIPTION

EST.

QUANTITY/

UNIT

UNIT PRICE TOTAL

1 Thermoplastic line 6” Yellow 90mils LF $ $

2 Thermoplastic line 6” White 90mils LF $ $

3 Thermoplastic line 12” Yellow 90mils LF $ $

4 Thermoplastic line 12” White 90mils LF $ $

5 Thermoplastic line 6” Yellow 120mils LF $ $

6 Thermoplastic line 6” White 120mils LF $ $

7 Thermoplastic line 12” Yellow 120mils LF $ $

8 Thermoplastic line 12” White 120mils LF $ $

9 Preformed Thermoplastic (Supply & Install Arrows and ONLY)

Each $ $

10 Preformed Thermoplastic (Install Arrows and ONLY)

Each $ $

11 Raised Pavement Markers Each $ $

12 Reflective Pavement Markers Each $ $

13 Striping Obliteration Per LF $ $

14 Labor Charge/Per Crew Member 1 Hour $ $

15 Mobilization Each $ $

TOTAL AMOUNT $

Thermoplastic pavement markings shall conform to Arizona Department of Transportation Standard Specifications for Road and Bridge Construction, Section 704 – Thermoplastic Pavement Markings, unless otherwise approved in advance by the Public Works Director.

PREFORMED THERMOPLASTIC

Preformed Thermoplastic shall conform to Arizona Department of Transportation Standard Specifications for Road and Bridge Construction, Section 705. Preformed Thermoplastic shall be a general-purpose high durability retroreflective pliant polymer film for preformed striping and markings to be used for finished permanent markings. It shall be capable of performing as specified herein when subjected to high traffic volumes and severe wear conditions such as repeated shear act ion from crossover or encroachment on edge and channelization lines, starting, stopping, and turning movements.

Pavement Marking (2027-2028) SECTION VI – PERFORMANCE WARRANTY

CONTRACT PERFORMANCE WARRANTY

I, , representing

(Company Name) do hereby warranty the work performed for the:

YUMA COUNTY PAVEMENT MARKING CONTRACT 2027–2028 CALENDER YEAR

for a period of one year from completion of said work. Said work shall be free from defects due to the use of faulty materials or workmanship or any other defects which would cause the work to not perform in its intended manner, normal wear excluded.

Authorized Signatory for CONTRACTOR Date

Pavement Marking (2027-2028) SECTION VII – SUBCONTRACTING INFORMATION

CERTIFICATION OF SUBCONTRACTING

At the time of the submission of bids for:

YUMA COUNTY PAVEMENT MARKING CONTRACT 2027-2028 Calendar Years

Yuma, Arizona, my intention concerning subcontracting a portion of the work is as indicated below.

In indicating that it is my intention to subcontract a portion of the work, this will acknowledge that such Subcontractors will be identified and approved by the COUNTY prior to award of the contract; and that documentation, such as copies of letters, requests for quotations, quotations, etc. substantiating the actions taken and the response to such actions is on file and available for review.

A portion of the work will be subcontracted.

None of the work will be subcontracted.

Subcontractor’s License Number

Name of CONTRACTOR

Signed By

Title

Date

Pavement Marking (2027-2028) SECTION VIII – CERTIFICATION

Each BIDDER must specify whether or not the BIDDER's proposal meets all specifications set forth in the Request for Bids and whether or not all of the terms and conditions set forth in the Request for Bids are accepted by the BIDDER.

If the answer is "No" on specifications, bids shall be considered if all elements of the bid comply substantially with the specifications called for; however, the BIDDER shall show each deviation of the substitution and shall include all necessary manufacturer's technical data for comparison evaluation.

Any deviation shall be in writing and in letter form attached to the bid.

If the answer is "No" on the terms and conditions set forth in the Request for Bids, the BIDDER must submit the exact language changes contemplated by the BIDDER.

THE ABOVE PARAGRAPHS MUST BE COMPLIED WITH, OTHERWISE THE ENTIRE BID WILL BE

VOID.

To: Yuma County Board of Supervisors

This firm certifies that it meets all specifications contained in this Request for Bids.

Yes No ____

This firm certifies that all terms and conditions set forth in this Request for Bids are accepted.

Yes No ____

Name of Contractor:

Signature:

Printed Name:

Title of Position:

Address:

City: State: ______ Zip Code: _________

This form must be filled in and signed by authorized personnel only and returned with bid. If this is not complied with, the entire bid will be void.

/s/ Kelly L. Fricke

Department of Public Works

Pavement Marking (2027-2028) SECTION IX – TAX INFORMATION

NECESSARY TAX INFORMATION REQUIRED FOR ALL CONTRACTORS BIDDING TO YUMA

COUNTY

FOR COUNTY AND ARIZONA STATE BIDDERS

Where BIDDERS claim a sales tax, the BIDDERS justify said tax by showing either their "Arizona Use Tax Number" or their "Arizona Privilege Sales Tax Number". If the contractor includes an additional city sales tax in his tax, the contractor must show the rate of percentage, the city and the respective number.

Does the BIDDER have an Arizona Privilege Sales Tax Certificate of Registration?

Yes No

If the answer is "Yes", provide the number: _________________

Does the BIDDER have a city tax registration?

If the answer is "Yes", list the city and registration number:

City: Registration Number: _

If the BIDDER is an "Out of State Contractor", the following information must be completed.

OUT OF STATE BIDDERS ONLY

Does the Out-of-State BIDDER have an Arizona Use Tax Act Certificate of Registration?

Yes No _____

If the answer is "Yes", provide the number: _______________

BIDDER shall state the amount of tax that is included in the bid offer. Amount $: _

Does the out of state BIDDER have an additional city tax registration in the State of Arizona?

If the answer is "Yes", list the city and registration number:

City: __ Registration Number: _

NOTE TO CONTRACTORS: The COUNTY pays sales tax only to the State of Arizona and does not pay sales tax to any other state.

Pavement Marking (2027-2028) SECTION X – BIDDER INFORMATION

THIS SHEET MUST BE FULLY COMPLETED:

SEND PURCHASE ORDERS TO:

Name (print): _________________________________________________________________

Address: ____________________________________________________________________

City: ___________________________ State: ________ Zip Code: ____________________

SEND PAYMENTS TO:

Name (print): _________________________________________________________________

Address: ____________________________________________________________________

City: ___________________________ State: ________ Zip Code: ____________________

Telephone: __ (_____) ____________________________

Name of Person to Contact for Orders (print): _______________________________________

E-Mail Address: _______________________________________________________________

Person to Contact for Questions/Problems (print): ____________________________________

E-Mail Address: _______________________________________________________________

Pavement Marking (2027-2028) SECTION XI – EXCEPTIONS TO BID SOLICITATION

The BIDDER shall identify all Exceptions taken to any or all sections of the Request for Bids and Specifications and list those Exceptions referencing the section, paragraph & page number, the basis for the Exception and proposed alternate language, if applicable (attach additional pages as necessary).

The purpose of an Exception is to clarify any ambiguity or inconsistency in the Bid Documents.

However, BIDDERS are encouraged to bring to the attention of the COUNTY before the closing time set for receipt of bids any matter the BIDDER believes to be ambiguous or inconsistent so that the matter may be clarified for all BIDDERS. Including an Exception that is not necessary to appropriate, or which misconstrues the Request for Bids, may be grounds to reject the bid.

Pavement Marking (2027-2028) SECTION XII – GENERAL PROVISIONS

1. PREPARATION OF BIDS:

1.1 A review of all drawings, specifications and instructions, associated with this Request for

Bids, is each BIDDER’S responsibility.

1.2 All prices and notations must be printed in ink or type written. No erasures will be permitted. However, errors may be crossed out, and corrections printed in ink or type adjacent to the error. All corrections must be initialed in ink by the person signing the bid.

1.3 All pricing data must be submitted in the precise manner requested and in the appropriate location on each Bid Schedule. All prices quoted shall be F.O.B. delivered and unloaded, the COUNTY, 4343 South Avenue 5 1/2E, Yuma, AZ 85365, or as otherwise agreed upon and shall not include tax.

1.4 The COUNTY reserves the right to correct obvious errors.

2. ESTIMATED QUANTITIES:

It is the intent of the COUNTY to purchase pavement marking materials and services from the CONTRACTOR, only as those items are needed. The estimated quantities provided in the Bid Schedule are for bidding purposes only. Payments will be based upon actual materials used and services provided.

3. QUESTIONS CONCERNING BID DOCUMENTS:

If a BIDDER believes that any provisions in this Request for Bids are needlessly restrictive, unfair or unclear, the matter must promptly be brought to the attention of the COUNTY, in writing, before the closing time set for receipt of bids.

4. BID MUST CONFORM TO BID DOCUMENTS:

All bids must comply with and not deviate from the provisions of the Request for Bids. Failure to meet a material requirement of the Request for Bids shall be reason for rejection of a bid.

5. SUBMISSION OF BID:

5.1 Bids must be signed by the BIDDER or its duly authorized agent and submitted in a sealed envelope.

5.2 BIDDERS shall verify their quotations prior to submittal. Bids and modifications thereof received after the closing time specified will not be considered. No corrections or amendments to a bid will be permitted after bid opening.

5.3 BIDDERS must complete and submit: BID PROPOSAL, BID SCHEDULE(s), BIDDER

PERFORMANCE WARRANTY, SUBCONTRACTING INFORMATION, BIDDER

CERTIFICATION, TAX INFORMATION, BIDDER INFORMATION and any EXCEPTIONS TO BID SOLICITATION, all attached herewith.

Pavement Marking (2027-2028) SECTION XII – GENERAL PROVISIONS

5. SUBMISSION OF BID, cont’d:

5.4 All BIDDERS must submit a Surety Bond in the amount of 10% of bid amount, using the form attached to this Proposal Package.

5.5 Two (2) copies of all offers must be submitted in sealed envelopes and clearly marked with the following information: Sealed bids for Pavement Marking, with the company’s name and date/time of the bid opening.

6. PRICE GUARANTEES AND REDUCTIONS:

6.1 By submitting a bid in response to this solicitation, a BIDDER agrees to guarantee that the COUNTY is receiving the lowest price offered by his company to other customers for similar services at comparable volumes in a similar geographic area. If at any time during the contract period the CONTRACTOR offers a lower price to another customer, and the COUNTY is not notified of price reductions, the COUNTY shall reserve the right to take any or all of the following actions:

a. Cancel the current agreement with the CONTRACTOR.

b. Determine the amount which the COUNTY was overcharged and submit a request for payment from the CONTRACTOR.

c. Deduct the amount of the overcharge from any future payment due to the

CONTRACTOR.

6.2 BIDDERS shall agree to hold prices for forty-five (45) days from the date of bid opening to allow adequate time for evaluation of materials offered, pricing and the representations made in the bid. Upon awarding this bid, the CONTRACTOR’S prices shall remain firm through December 31, 2028.

7. CHANGES TO SPECIFICATIONS:

No changes to the COUNTY’S specifications will be made, except in the form of a written addendum. The failure of a BIDDER to address any addendum in their bid may cause that bid to be rejected.

8. FAILURE TO BID:

Failure to bid, or to advise the COUNTY that future invitations for bids are desired, may result in the removal of your name from the COUNTY’S BIDDER’S list covering this category of items.

Pavement Marking (2027-2028) SECTION XII – GENERAL PROVISIONS

9. FRAUD AND COLLUSION:

9.1 Each BIDDER, by submission of its bid, proclaims and agrees that no officer or employee of the COUNTY or of any subdivision thereof:

9.1.1 has aided or assisted the BIDDER in securing or attempting to secure a contract to furnish labor, materials or supplies at a higher price than that proposed by any other BIDDER;

9.1.2 has favored one BIDDER over another by giving or withholding information or by willfully misleading the BIDDER in regard to the character of the material or supplies called for or the condition under which the proposed work is to be done;

9.1.3 has or will knowingly accept materials or supplies of a quality inferior to those called for by any contract;

9.1.4 has or will knowingly certify to a greater amount of labor performed than has been performed, or to the receipt of a greater amount or different kind of material/supplies than has been actually received; and

9.1.5 has any direct or indirect financial interest in the bid.

9.2 Each person submitting a bid expressly warrants and certifies that neither itself or its employees or associates has directly or indirectly entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in conjunction with this bid.

9.3 If at any time it shall be found that the person or entity to whom a contract has been awarded has, in presenting any bid, or bids, colluded with any other party or parties for the purpose of preventing any other bid being made, then the contract so awarded shall be terminated and that person or entity shall be liable for all damages sustained by the

COUNTY.

9.4 All parties acknowledge that this agreement is subject to cancellation pursuant to the provisions of A.R.S. § 38-511.

10. EVALUATION AND AWARD:

10.1 It is the intent of the COUNTY to award the bid for Pavement Marking to the lowest and best BIDDER, with determination of best BIDDER being based on evaluation of products and services offered and other criteria identified herein. However, any contract resulting from this solicitation shall be awarded with the understanding that it is for the sole convenience of the COUNTY and based upon products and services offered. Evaluation of products and services offered will include, but is not limited to, prices, compliance with specifications, service response time, product availability, delivery time and any other pertinent items of the bid.

10.2 The Yuma County Board of Supervisors reserves the right to reject any or all bids which

(1) do not meet or exceed all specifications listed herein and (2) do not contain all information/documents required. The Board may waive any irregularities, if it is deemed in the best interest of the COUNTY to do so.

Pavement Marking (2027-2028) SECTION XII – GENERAL PROVISIONS

10. EVALUATION AND AWARD, cont’d:

10.3 Pricing evaluations will be based upon pre-tax pricing offered by BIDDER. Cash discounts offered for prompt payment will be considered in the evaluation. Cash discounts offered for payment in less than twenty (20) days will not be considered

10.4 Results of this procurement will not be given in response to telephone inquiries.

Interested parties are invited to attend the public opening at the time and date specified in this solicitation. Following the evaluation and award process, all respondents are notified of results. A tabulation of bids will be on file in the office of the COUNTY.

10.5 BIDDERS performance for previous contracts will be considered in the evaluation of bids, whether as a general CONTRACTOR or sub-contractor.

11. AWARD OF CONTRACTS:

11.1 Contract agreements and purchases will be made or entered into with the lowest and best BIDDER(S), except as otherwise required, permitted or authorized by law.

11.2 The Yuma County Board of Supervisors reserves the following rights:

11.2.1 To waive irregularities or variances in any bid or the bidding procedures.

11.2.2 To reject the bid of any persons or corporations who have previously defaulted on any contract with the COUNTY.

11.2.3 To reject any and all bids, if it is deemed in the best interest of the COUNTY.

11.2.4 To re-advertise for bids.

11.2.5 To otherwise provide for the purchase of such equipment, supplies and materials as may be required herein.

11.3 Each BIDDER, by submission of its bid, proclaims, agrees and does waive any and all claims for damages against the COUNTY, or its officers or employees, when any of the rights reserved by the COUNTY in the Request for Bids are exercised.

11.4 A written agreement will be furnished to the successful BIDDER. The contents of this

Request for Bids and the selected firm’s response shall be incorporated, in total, into the agreement. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of Arizona. A copy of said agreement is attached to this Request for Bids.

12. PUBLIC INFORMATION:

Pursuant to A.R.S. §39-121.01, et seq., all information submitted with the Bid, including, but not limited to pricing, product specifications, work plans and any supporting data becomes public information, after bid opening, and upon request is subject to release to and/or review by the public, including competitors.

Pavement Marking (2027-2028) SECTION XII – GENERAL PROVISIONS

13. TERM OF AGREEMENT:

Any agreement made as a result of this Request for Bids shall be effective January 1, 2027 and terminate on December 31, 2028. It is further intended the agreement shall be automatically renewed for two (2) successive one (1) year periods, upon the same terms and conditions unless either party notifies the other in writing of their intention not to renew, ninety (90) days prior to the expiration date of any successive one (1) year period.

14. ASSIGNMENT OR SUBCONTRACTING:

Neither this agreement, nor any portion thereof, may be assigned by the CONTRACTOR without the written consent of the COUNTY first having been obtained. Any attempt by the CONTRACTOR to assign or subcontract performance of obligations under this agreement, without the written consent of the COUNTY, shall be null and void and shall constitute a breach of the agreement.

15. INDEMNIFICATION:

CONTRACTOR shall indemnify, and hold harmless COUNTY, its officers, employees and agents from and against any and all suits, actions, legal administrative proceedings, claims or demands and costs attendant thereto, arising out of any act, omission, fault or negligence by the CONTRACTOR, its agents, employees or anyone under its direction or control or on its behalf in connection with performance of this Contract.

16. INSURANCE:

16.1 The successful BIDDER(S) shall, within five (5) days after award of bid, furnish the

COUNTY with Certificates of Insurance for the required insurance coverage. The Certificates shall be issued by an insurance company authorized to transact business in the State of Arizona.

16.2 The successful BIDDER(S) shall maintain, throughout the term of agreement for this work, and provide certificates of insurance for such types of insurance and the minimum limits as follows:

16.2.1 Worker's Compensation and Employer's Liability - A certificate of insurance evidencing statutory coverage for Worker's Compensation coverage, injury and a limit of liability of $500,000 for Employer's Liability, from and entity authorized or a letter of certification from the Industrial Commission of Arizona that the successful BIDDER(S) is insured by the State Compensation Fund or is authorized by the Arizona Department of Insurance to provide Worker's Compensation and Employer's Liability Insurance in the State of Arizona.

16.2.2 Auto Liability* - A certificate of insurance evidencing coverage of owned, non-owned and hired vehicles with an individual single limit for personal injury and property damage of no less than $1,000,000 for each occurrence.

Pavement Marking (2027-2028) SECTION XII – GENERAL PROVISIONS

16. INSURANCE, cont’d:

16.2.3 General Liability* - A certificate of insurance evidencing coverage for General

Liability written on a comprehensive form, with coverage of at least $1,000,000 and $2,000,000 in the aggregate for each occurrence for bodily injury, products and completed operational premises/operations,…