BID_Q_A_Report.1.pdf
PDF 65 KB Posted
- Attached to
- RFQ - First Responder Respirator Masks, Avon C50 or equivalent. Initial purchase + Price Agreement
- Solicitation number
- S-25700-00003455
- Issued by
- Marion County, Oregon
About this file
The document is a Q&A report related to a Request for Quote (RFQ) issued by the Oregon State Police for First Responder Respirator Masks, Avon C50 or equivalent. The RFQ covers an initial purchase as well as a Price Agreement that will be available to various Oregon state agencies and local jurisdictions including Marion County and the City of Salem. The RFQ does not specify an estimated usage or purchase quantity, as this is the first time the agency is establishing a contract for these types of masks. However, the agency has an immediate need and plans for additional purchases if funding becomes available. The contract term and renewal options are not clearly defined, but the Q&A indicates the vendor can request price increases annually after the initial year.
Regarding pricing terms, the agency states the insurance requirements are non-negotiable, including a $1 million per occurrence/$2 million aggregate minimum. The agency will accept electronic signatures. There is no recent bid history available for these types of masks, as this is the first time the agency has solicited for a price agreement of this nature.
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Other files
| File | Type | Posted |
|---|---|---|
| Sample Price Agreement~3.pdf | ||
| Advertisement Balm Grove.pdf |
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Text version
Question # Date Subject Question Answer
1 Jun 17, 2022 Terms and Conditions
If there are bid terms and conditions Vendor may not be able to agree to, will Oregon State Police allow Vendor to include clarifications or exceptions as part of its bid submission?
As stated in the Questions tab, certain exceptions could disqualify an offeror.
2 Jun 17, 2022 Insurance
If there are insurance requirements that Vendor may not be able to agree to will Oregon State Police consider exceptions to insurance terms and conditions?
The state's minimum requirements for contracts of any size is $1m per occurrence/$2m aggregate.
This is non-negotiable. Other language in the Exhibit C is also generally non-negotiable, including the Additional Insured Endorsement.
3 Jun 17, 2022 Electronic signatures Does Oregon State Police consider electronic signatures to be valid "original" signatures (i.e.:
DocuSign)?
No signatures are required at this time - quotes should be submitted through OregonBuys. Agency will work with awardee to complete and sign a Price Agreement. Generally, we do accept an electronic signature like DocuSign.
4 Jun 17, 2022 Bid Tabulation for previous award
Can Oregon State Police please provide vendors with the most recent bid tabulation for awarded pricing and Unit of Measure for the items in the current bid?
Units of measure have already been provided on the Items tab. It is "Each" for all items; except Item 3 is "Pack of 4". This solicitation is the first time our agency has solicited to obtain a price agreement for respirator masks of this time (at least in the last ten years). There is no recent bid tabulation that would be relatable to this opportunity.
5 Jun 17, 2022 Renewals Renewal terms, are they at the sole discretion of Oregon State Police or by mutual consent of Oregon State Police and Vendor?
As to the term itself, Section 1.4.1 allows the agreement to be terminated at any time by mutual consent. We never force vendors to renew a price agreement.
As to pricing, refer to Section 1.6. The purpose of a price agreement is not to hold the vendor to the same price indefinitely. Section 1.6.4.1 allows a price increase once per calendar year. So initial pricing should be firm through 2022. After that, the vendor can request a price increase each calendar year if necessary.
6 Jun 17, 2022 Future spend projections
Is there an estimated usage included?
We have an immediate need for the items and quantity specified on the Items tab. Provided we receive additional funding, additional masks are planned for purchase, but Agency is not able to guarantee any specific number of purchases or overall spend. Additionally, historical spend data for these masks is not available. The initial purchase is for our Mobile Response Team (MRT), but the price agreement will be available for other divisions of OSP to purchase who uses similar masks such as Patrol, Fish & Wildlife, Arson, SWAT, or Explosives. Again, the frequency and quantity of purchases are unknown at this time since this is the first time setting up a contract like this.
Q&A #1 for Request for Quote S-25700-00003455
File details come from the government source that posted it. Updated .