Bid Proposal Rink Compressor.docx

CITY OF TRENTON, MICHIGAN - KENNEDY RECREATION CENTER COMPRESSOR AND CHILLER SYSTEM RFP

Proposal Form – Page 1

SUBMITTED BY:

Company Name: ____________________________________________________________________ Address: _________________________________________ City: ___________________________________ State: ___________________ Zip: ______________ Phone: ( )________________

CERTIFICATION: (If Submission is Offered) The undersigned hereby affirms that:

· He/she is a duly authorized agent of the Bidder;

· He/she has read the General Terms and Conditions, the Special Conditions and any technical specifications that were made available to the Bidder in conjunction with this Bid and fully understands and accepts these terms unless specific variations have been expressly listed on the Bid Proposal Form;

· The Submission is being offered independently of any other Bidder; and

· The Bidder will accept any awards made to them as a result of this Solicitation for a minimum of ninety (90) calendar days following the date and time of the bid opening.

By:_____________________________________________________ ____________________ Signature of Authorized Agent Date Typed/Printed Name of Agent Title of Agent

NO OFFER:

Indicate reason(s) why no offer is being submitted at this time.

Proposal Form – Page 2

PROMPT PAYMENT TERMS:

Discount: __________ %________ Days Net: __________ Days

VARIATIONS:

The Bidder shall identify all variations and exceptions taken to the General terms and Conditions, the Special Conditions and any Technical Specifications in the space provided below; provided, however, that such variations are not expressly prohibited in the Bid Documents. For each variation listed, reference the applicable section of the bid document. If no variations are listed here, it is understood that the Bidder’s Proposal fully complies with all terms and conditions. It is further understood that such variations may be cause for determining that the Bid Proposal is non-responsive and ineligible for award:

Page #:______ Item # or Section:_________________________ Variance __________________________________________________________________________________ Page #:______ Item # or Section:_________________________ Variance __________________________________________________________________________________ Page #:______ Item # or Section:_________________________ Variance __________________________________________________________________________________ Page #:______ Item # or Section:_________________________ Variance __________________________________________________________________________________

Proposal Form – Page 3

REFERENCES: MANDATORY

Name: ___________________________________________ Contact Person: ________________________ Address: __________________________________________________________________________________ Telephone No. ______________________________________ Fax No. _______________________________ Describe type of work/service performed or items supplied: _________________________________________

Name: ___________________________________________ Contact Person: ________________________ Address: __________________________________________________________________________________ Telephone No. ______________________________________ Fax No. _______________________________ Describe type of work/service performed or items supplied: _________________________________________

Name: ___________________________________________ Contact Person: ________________________ Address: __________________________________________________________________________________ Telephone No. ______________________________________ Fax No. _______________________________ Describe type of work/service performed or items supplied: _________________________________________

Name: ___________________________________________ Contact Person: ________________________ Address: __________________________________________________________________________________ Telephone No. ______________________________________ Fax No. _______________________________ Describe type of work/service performed or items supplied: _________________________________________

Statement of Work - Bid Document

Scope of Work:

a. Replace the compressor system located at the Trenton Kennedy Recreation Center, 3101 West Road, Trenton, MI., 48183.

b. The Kennedy Ice Arena is a three- surface ice rink with a 285-ton ammonia/brine refrigeration system.

c. The project shall consist of all removal of old system, installation of new system, training of use on new system and all necessary building renovations to make the system active.

Minimum Specifications:

Contractors are to follow the attached specifications for product included in this RFP.

Product and Placement

1. Furnish and install refrigeration system including but not limited to:

a. Waste heat recovery system.

b. Control system for plant.

c. Emergency shut off.

d. Ammonia detection alarm system.

e. Proper ammonia diffusion system.

2. Furnish and install new evaporative condenser system.

3. Furnish and install temporary system in order to maintain 2 sheets during time of construction.

4. Include all testing and start up services of the new system.

5. After installation, contractor must be able to respond to necessary repairs within 24 hours of request for 24 months.

6. Provide available warranty information.

7. Bid must include Labor for installation of new system components and removal of old system components. Training on use of equipment must also be included.

8. The overall goal of the new system is to increase reliability and sustainability and increase the use of the heat recovery system.

Insurance and Bonds:

a. Insurance requirements are as follows:

a. Workers’ Compensation and Employers’ Liability, Michigan Statutory Limits of Liability.

b. General Liability with the following coverage inclusions:

i. Broad Form General Liability Endorsement or Equivalent if not in the policy proper.

ii. Independent Contractor Coverage

iii. Products and Completed Operations

iv. Contractual liability

v. City of Trenton as Additional Insured

vi. Thirty Day notice of cancelation to the City of Trenton.

c. Owners and Contractors Protective Liability Policy in the Name of the City of Trenton.

d. Vehicle Liability Coverage, and Michigan No –Fault Coverages including all owned, non-owned, and hired vehicles.

e. Workers’ Compensation and Employers’ Liability, Michigan Statutory Limits of liability for each B, C, and D above shall not be less than $1,000,000 per occurrence and/or aggregate combined single limit for Personal Injury, Bodily Injury, and Property Damage.

Pricing:

a. Kennedy Recreation Center Compressor and Chiller System Replacement $____________________________

b. Payment will be made upon completion of the project unless noted in this proposal.

City of Trenton, Michigan - RFP 10-23