Bid Proposal 25-28 Automotive Parts.pdf

REQUEST FOR PROPOSALS

2025 - 2028

AUTOMOTIVE SUPPLIES & REPAIR PARTS

PURCHASING CONTRACT

OWNER:

CITY OF ST. CLAIR SHORES

27600 JEFFERSON AVENUE

ST. CLAIR SHORES, MICHIGAN 48081-2093

(586) 445-5200

(RFP-DPW-2025-1)

SPECIFICATIONS

1. Receipt and Opening of Bids

Sealed proposals will be received at the office of the City Clerk, City of St. Clair Shores, 27600

Jefferson Avenue, St. Clair Shores, Michigan 48081, up to 10:30 A.M., Local Time, Tuesday, May 13, 2025, at which time they will be publicly opened and read.

The envelopes containing the Bids must be sealed, addressed to Abrial Barrett, City Clerk, City of St. Clair Shores, 27600 Jefferson Avenue, St. Clair Shores, Michigan 48081-2093 and marked on the outside of the envelope with the name of the Project for which the bid is submitted.

A complete bid tabulation will be posted after the opening to the Bidnet Direct website.

2. Addenda and Explanations

Explanations desired by Bidders shall be requested of the Owner, and if explanations are necessary, a reply will be made in the form of an Addendum, a copy of which will be posted to the Bidnet Direct website. Registering (no cost available) for the site can be done at www.bidnetdirect.com. Every request for such explanation shall be made to Bryan Babcock, P.E., Director of Public Works & Water, at 586-445-5363, extension 1605.

3. Competency and Experience of the Bidder

Please list the municipalities/companies for which your company has provided similar products or services. Municipal references are preferred.

1. Agency:

Year:

Contact Name:

Contact Phone No.:

2. Agency:

3. Agency:

http://www.bidnetdirect.com/

4. Term of Contract

It is the intent of the City to award the project on Monday, June 2, 2025. The City of St. Clair

Shores reserves the right to accept or reject any portion of this bid and/or to divide the bid in any manner the City determines to be in its best interest. The City reserves the right to terminate the contract upon 30 days’ written notice due to poor performance or for any reason deemed in its best interest.

All prices provided shall remain valid until June 30, 2026, or later if accepted (see Contract

Extension).

5. Insurance

Workman’s Comp & Vehicle insurance as required by State law. The City of St. Clair Shores shall be included as additional named insured on this Owners & Contractors Protective Policy.

Please indicate the amount of coverage you carry:

6. Estimated Quantities

All quantities are estimated and may vary substantially during the course of the contract. The estimated quantities are used for assisting in the determination of the lowest responsible bidder.

7. Emergency Service

Emergency 24-hour service delivery and holidays? Yes _____ No ____

Additional Charge? ________________________________________________

8. Deviations from Specifications

Any deviations from specifications shall be noted here. Failure to do so could result in loss of bid.

PROPOSAL

Following is a representation of automotive parts typically purchased by the City. The Estimated Quantity (Est Qty) may be purchased over a one-year period.

Wix Air Filter No. Est Qty Unit Price (EA) Total

42330 5 x __________ = __________

42434 5 x __________ = __________

42487 10 x __________ = __________

42488 5 x __________ = __________

42723 5 x __________ = __________

42812 20 x __________ = __________

46573 5 x __________ = __________

46664 5 x __________ = __________

46665 5 x __________ = __________

46761 5 x __________ = __________

46766 5 x __________ = __________

46935 10 x __________ = __________

49082 10 x __________ = __________

49746 5 x __________ = __________

49756 5 x __________ = __________

49883 10 x __________ = __________

49902 5 x __________ = __________

WA10679 5 x __________ = __________

WA10842 5 x __________ = __________

WA10906 5 x __________ = __________

WA10942 5 x __________ = __________

WP10129 5 x __________ = __________

TOTAL = __________

Wix Fuel Filter No. Est Qty Unit Price (EA) Total

33118 5 x __________ = __________

33120 10 x __________ = __________

33231 5 x __________ = __________

33356 5 x __________ = __________

33399 5 x __________ = __________

33418 10 x __________ = __________

33481 5 x __________ = __________

33442 5 x __________ = __________

33626 10 x __________ = __________

33788 20 x __________ = __________

33965 5 x __________ = __________

WF10059 5 x __________ = __________

WF10568 5 x __________ = __________

Wix Oil Filter No. Est Qty Unit Price (EA) Total

24070 5 x __________ = __________

24071 5 x __________ = __________

51036 5 x __________ = __________

51060 5 x __________ = __________

51064 5 x __________ = __________

51085 10 x __________ = __________

51174 5 x __________ = __________

51243 5 x __________ = __________

51334 5 x __________ = __________

51348 10 x __________ = __________

51372 40 x __________ = __________

51459 5 x __________ = __________

51483 5 x __________ = __________

51515 5 x __________ = __________

51522 20 x __________ = __________

51551 5 x __________ = __________

51623 5 x __________ = __________

51748XD 10 x __________ = __________

51748 10 x __________ = __________

51754 5 x __________ = __________

51774 5 x __________ = __________

51791 10 x __________ = __________

51970 5 x __________ = __________

51971 10 x __________ = __________

57060 40 x __________ = __________

57151 20 x __________ = __________

57182 10 x __________ = __________

57502 40 x __________ = __________

57526 5 x __________ = __________

57669 10 x __________ = __________

WL10010 40 x __________ = __________

WL10050 40 x __________ = __________

WL10255 20 x __________ = __________

WL10290 20 x __________ = __________

WL10351 5 x __________ = __________

WF10564 20 x __________ = __________

Phillips Light Part No. Est Qty Unit Price (EA) Total

9005C1 40 x __________ = __________

2057CP 20 x __________ = __________

3157CP 10 x __________ = __________

2057NACP 10 x __________ = __________

3057NACP 10 x __________ = __________

194CP 10 x __________ = __________

168CP 10 x __________ = __________

912CP 5 x __________ = __________

921CP 5 x __________ = __________

1157CP 10 x __________ = __________

1156CP 10 x __________ = __________

7444NALLB2 5 x __________ = __________

9008C1 10 x __________ = __________

H11C1 5 x __________ = __________

H4666C1 5 x __________ = __________

H6054C1 5 x __________ = __________

9012LLC1 5 x __________ = __________

9006C1 5 x __________ = __________

Wagner Brakes Part No. Est Qty Unit Price (EA) Total

PC 1258 A 5 x __________ = __________

PC 1259 5 x __________ = __________

PC 1363 10 x __________ = __________

PC 1377 10 x __________ = __________

PC 1414 5 x __________ = __________

PC 1498 5 x __________ = __________

PC 1508 5 x __________ = __________

PC 1589 5 x __________ = __________

PC 1596 5 x __________ = __________

PC 1790 5 x __________ = __________

PC 1904 5 x __________ = __________

PC 2174 5 x __________ = __________

PC 974 5 x __________ = __________

PS1057M 5 x __________ = __________

PS1057BM 5 x __________ = __________

PS1058CM 5 x __________ = __________

PS1084M 5 x __________ = __________

PS909M 5 x __________ = __________

PS967M 5 x __________ = __________

SX 149 5 x __________ = __________

SX 784 5 x __________ = __________

SX 1411 5 x __________ = __________

SX 1611 A 10 x __________ = __________

SX 1612 5 x __________ = __________

SX 1680 5 x __________ = __________

SX 1766 20 x __________ = __________

SX 1767 20 x __________ = __________

Grand Total ALL Auto Parts =

Miscellaneous Supplies

Chemicals/Aerosol Can

Brake Parts Cleaner

Non-Chlorinated 14 oz 48 x __________ = __________

Carb Clean 12.5 oz 12 x __________ = __________

Silicone Spray 10 oz 12 x __________ = __________

Battery Cleaner 15 oz 12 x __________ = __________

Lithium 11.5 oz 12 x __________ = __________

Oil Dry 50 lb. Bag 80 x __________ = __________

Windshield Washer Fluid 1 gal 480 x __________ = __________

Diesel Exhaust Fluid (DEF) 2.5-gal 100 x __________ = __________

Automotive Batteries By Group Series

Premium Brand Only – List Brand Name Here: __________________________

Group Series No. Min. CCA Est Qty Unit Cost w/ Total

@ 0° F Core (Each)

#31 1,000 40 x __________ = __________

#34/#78 Yellow Top Optima 10 x __________ = __________

#75 650 10 x __________ = __________

#78 (Dual Terminal) 875 30 x __________ = __________

#49 or #93 800 15 x __________ = __________

#94R 800 10 x __________ = __________

#48 or #91 875 15 x __________ = __________

#65 880 15 x __________ = __________

US 12-volt Golf Cart Battery 6 x __________ = __________

US 8-volt Golf Cart Battery 10 x __________ = __________

US 6-volt Golf Cart Battery 6 x __________ = __________

18-volt Power Tool (DeWalt) 5 x __________ = __________

18-volt Power Tool (Rigid) 5 x __________ = __________

Delivery Charges (Explain Below)

CONTRACT EXTENSION

The City of St. Clair Shores may extend this contract to purchase Automotive Parts (a) from July

1, 2026, thru June 30, 2027, and (b) July 1, 2027, thru June 30, 2028. If such a contract extension is offered, indicate the bidder’s response by completing the following:

(a) A 2026-2027 extension of contract is acceptable:

__________Yes or __________ No (Check One)

Fixed Net change in unit prices for 2026-2027:

+__________% -__________% __________ No Change

(b) A 2027-2028 extension of contract is acceptable:

__________Yes or __________ No (Check One)

Fixed Net change in unit prices for 2027-2028:

+__________% -__________% __________ No Change

CONTRACT

The Proposal of ________________________________ (hereinafter called "Bidder") to the

City of St. Clair Shores, Macomb County, Michigan (hereinafter called "Owner").

The Bidder, in compliance with the Advertisement for Bids for the performance of the 2025 -

2028 AUTOMOTIVE PARTS PURCHASING CONTRACT, having examined the plans and specifications with related documents and the sites of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to perform the maintenance in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below.

These prices are to cover all expenses incurred in performing the work required under the

Contract Documents, of which this proposal is part.

The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion, undertaking or agreement with any bidder or bidders to maintain the prices of said work, or any compact to prevent any other bidder or bidders from bidding on said contract or work, and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever.

The Bidder hereby confirms that all owners and employees of his/her company are legally eligible to work in the State of Michigan and in the United States of America. The Bidder confirms that his/her company has received Social Security numbers from all employees and have confirmed to the best of his/her legal abilities and obligations that such employees are in compliance with both State and Federal laws with respect to their immigration and employment status.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty

(30) calendar days after the scheduled closing time for receiving bids.

The Bidder acknowledges receipt of the following addenda:

NO. _______ DATED: __________ NO. _______ DATED: __________

Dated and signed this ______________ day of ______________________, 20______

Name of Business:______________________________________________________

Name of Bidder:________________________________________________________

Signature:_____________________________________________________________

Title of Signer:__________________________________________________________

Business Address of Bidders:______________________________________________

Telephone No.:____________________________

Email Address: ____________________________