Bid Price Increase_Decrease Instructions B2727690.pdf
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- Solicitation number
- B2727690
- Issued by
- Pennsylvania
About this file
This is a Price Increase/Decrease Instructions document issued by the City of Philadelphia's Free Library for Small Order Purchase Bid #B2727690 concerning maintenance and repair of operable folding partitions. The contract term runs from the purchase order issue date through June 30, 2027, with renewal options available at the City's sole discretion on an annual basis for up to three additional one-year periods. All prospective sellers must quote all items to be eligible for award, which will be granted to the lowest responsive bidder.
Price adjustments are governed by the Consumer Price Index (CPI) for All Urban Consumers in Philadelphia, with annual increases capped at 4 percent or the actual CPI percentage change, whichever is less. Sellers requesting price increases for renewal periods must submit written notice at least 30 days prior to the expiration of each contract period, including the current price, CPI percentage change, and proposed increased price, with notification directed to Stephanie Moore at moorest@freelibrary.org and FLPPurchasing@freelibrary.org. Price decreases may be submitted in writing at any time during the contract period. Failure to submit price increase requests within the 30-day window or before the last day of the contract period will result in renewal prices remaining unchanged from the previous period.
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City of Philadelphia Free Library of Philadelphia
SMALL ORDER PURCHASE - Bid# B2727690
PRICE INCREASE/DECREASE INSTRUCTIONS
MAINTENANCE & REPAIR OF PARTITIONS
1.1 Contract Term: Issue date of purchase order through June 30, 2027
1.2 Price Increase
Successful seller shall provide service and/or supplies at the prices set forth in PHL Contracts for a period of twelve (12) months. Thereafter, the contract may be renewed under the terms and conditions of this agreement at the sole option of the City on an annual basis for up to three (3) additional one (1) year period(s). Seller may increase prices for future renewal periods provided that:
Notice of price increases must be received, in writing, by the City at least thirty (30) days prior to the expiration of each contract period for price increases to be effective as of the first day of the renewal period. Price increase letter shall be sent to Stephanie Moore (via email – moorest@freelibrary.org and FLPPurchasing@freelibrary.org). referencing the bid number, contract number, period and showing item(s) description and applicable pricing. The price increase request must note the current price, the CPI percentage change, and the increased price.
Failure to notify the City within this thirty (30) daytime frame or if the letter is not received before the last day of the contract period, the prices for the renewal period shall be the same as the prices for the previous contract period.
For each renewal period the price increase and/or decrease shall be based upon the percent (%) change in the Index for All Urban Consumers - Philadelphia of the Consumer Price Index (All Items) as published by the U.S. Department of Labor, Bureau of Labor Statistics and as indicated by the Mid-Atlantic CPI Announcement for December of the applicable year of the renewal.
In no event shall the price increase exceed 4% in any renewal period. The increase shall reflect the change to the CPI or the 4% cap, whichever is less.
mailto:moorest@freelibrary.org
NOTE: Price decreases may be forwarded to Stephanie Moore, MooreSt@freelibrary.org and FLPPurchasing@freelibrary.org, in writing at any time during the contract period, to include any renewal period(s).
mailto:MooreSt@freelibrary.org
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