Bid Packet.pdf

Revised 12/14/2021 Page 1

REQUEST FOR QUOTES (RFQ) #S-C01010-3782

Issue Date: Thursday, July 14, 2022

Project Name: City of Sandy-City Hall Bldg. ADA Door Improvements Project

Sandy, OR (CD #1794) Quote Due Date/Time: July 28, 2022, 5:00 PM PST Mandatory Walkthrough: Not applicable Procurement Analyst: Steve Kelly Email: stevekel@clackamas.us

SUBMIT QUOTES VIA EMAIL TO STEVEKEL@CLACKAMAS.US

PLEASE NOTE: EMAIL SUBMISSIONS SHOULD HAVE

“CITY OF SANDY-CITY HALL BLDG. ADA DOOR IMPROVEMENTS PROJECT”

1. ANNOUNCEMENT AND SPECIAL INFORMATION

Quoters are required to read, understand, and comply with all information contained within this Request for Quotes (“RFQ”). All quotes are binding upon Quoter for sixty (60) days from the Quote Due Date/Time. Quotes received after the Quote Due Date/Time may not be considered. If authorized in the RFQ and resulting contract, travel and other expense reimbursement will only be reimbursed in accordance with the Clackamas County Travel Reimbursement Policy in effect at the time the expense is incurred. The Policy may be found at:

https://www.clackamas.us/finance/terms.html.

RFQ Documents can be downloaded from OregonBuys at the following address:

https://oregonbuys.gov/bso/ Document No. S- C01010-0000003782. Prospective Quoters will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Quoters are responsible for obtaining any addenda or clarifying questions from OregonBuys.

Complete Quotes must be emailed to stevekel@clackamas.us. The subject line of the email must identify the RFQ title.

All questions regarding this RFQ are to be directed to the Procurement Analyst named above. Quoters may not communicate with County employees or representatives about the RFQ during the procurement process until the Procurement office has notified Quoters of the selected Quoter.

Communication in violation of this restriction may result in rejection of a Quoter.

2. SCOPE

The purpose of this RFQ is to provide prospective bidder with viable information regarding this project. The work is as follows: To install five (5 each) commercial rated ADA electric control arms at three (3 each) exterior doors and two (2 each) interior public restroom doors, with ten (10 each) ADA push-buttons on each existing doors, and permitted with the City of Sandy, connected to the lower level electrical room. The project location is: 39250 Pioneer Blvd. Sandy, Oregon 97055.

State of Oregon Prevailing Wage:

Because this project will be under $50,000 dollars. It is not a BOLI Prevailing Wage Project.

However, because Rates requirements apply to this Project because the maximum compensation for all Owner-contracted Work is more than $50,000. Contractor and all subcontractors shall comply with

Procurement Division Public Services Building

2051 Kaen Road Oregon City, OR 97045

(503) 742-5444 (Office) mailto:stevekel@clackamas.us mailto:STEVEKEL@clackamas.us https://www.clackamas.us/finance/terms.html https://oregonbuys.gov/bso/ mailto:stevekel@clackamas.us

Revised 12/14/2021 Page 2 the provisions of ORS 279C.800 through 279C.870, relative to Prevailing Wage Rates and the required Public Works Bond. The Bureau of Labor and Industries (“BOLI”) wage rates and requirements set forth in the following BOLI booklet (and any listed amendments to that booklet), which are incorporated herein by reference, apply to the Work authorized under this Agreement:

PREVAILING WAGE RATES for Public Works Contracts in Oregon, July 1, 2022, which can be downloaded at the following web address: https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

Federal Prevailing Wage Rates:

Prevailing Wage Rates requirements apply to this Project because the maximum compensation for all Owner-contracted Work is more than $2,000. Contractor and all subcontractors shall comply with the provisions of the David-Bacon Act (40 U.S.C. 3141 et seq). PREVAILING WAGE RATES for BUILDING shall be used for Clackamas County, June 24, 2022, which can be downloaded at the following web address: https://sam.gov/wage-determination/OR20220023/6. If the Davis-Bacon Prevailing Wage Rates change 10 days before the Bid Opening Date, Clackamas County Community Development Division will issue an Addendum providing the new wage rates.

NOTE 1: Contractors are required to pay the higher wage classification between State (“BOLI”) and Federal (Davis-Bacon) for all Community Development Block Grant (“CDBG”) funded projects.

NOTE 2: Clackamas County encourages bids from Minority, Women, and Emerging Small Businesses.

Other Federal Requirements:

This project is financed through the Community Development Block Grant Program with funds obtained from the U.S. Department of Housing and Urban Development. The Contract will be subject to regulations of the federal Department of Labor (“DOL”) and Department of Housing and Urban Development (“HUD”).

Key Dates:

Project start date: Upon issuance of Notice to Proceed (“NTP”) Substantially Completion: 45 Days from NTP (-tentative date, September 12, 2022) Final Completion: 55 Days from NTP (-tentative date, September 22, 2022)

The following items are included and incorporated within this RFQ:

A. Scope of Work along with Floorplans of: Main Level and Lower Level.

Budget:

Project Estimate: $30,000 - $40,000 Dollars The County has Federal U.S. HUD Community Development Block Grant (CDBG) Funds as well as City of Sandy Funds for 100% of this proposed project. The County does not expect any unforeseen conditions within the Sandy, City Hall Building ADA Door Improvements Project. The proposed not-to-exceed price will be a factor in vendor selection.

3. SAMPLE CONTRACT

Submission of a Quote in response to this RFQ indicates Quoter’s willingness to enter into a contract which can be found at: https://www.clackamas.us/finance/terms.html. No action or response to the sample contract is required under this RFQ.

Personal Services Contract (unless checked, item does not apply) The following paragraphs of the Professional Services Contract will be applicable:

Article I, Paragraph 5 – Travel and Other Expense is Authorized Article II, Paragraph 28 – Confidentiality Article II, Paragraph 29 – Criminal Background Check Requirements https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx https://sam.gov/wage-determination/OR20220023/6 https://www.clackamas.us/finance/terms.html

Revised 12/14/2021 Page 3

Article II, Paragraph 30 – Key Persons Article II, Paragraph 31 – Cooperative Contracting Article II, Paragraph 32 – Federal Contracting Requirements Exhibit A – On-Call Provision

4. QUOTE (BID SCHEDULE, DRAWINGS AND SPECIFICATIONS)

Quotes should be short and concise with the following information:

See Bid Schedule, Drawings and Specifications after the: CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

5. EVALUATION

The quote received from the lowest responsive responsible Quoter will be awarded a contract. The "lowest responsive responsible Quoter" is the lowest Quoter who has substantially complied with all requirements of the Request for Quote and who can be expected to deliver promptly and perform reliably in the determination of Clackamas County.

Revised 12/14/2021 Page 4

QUOTE CERTIFICATION FORM

RFQ #S-C01010-000003782

Submitted by: ____________________________________________________________________ (Must be entity’s full legal name)

Each Quoter must read, complete and submit a copy of this Clackamas County Certification with their Quote. Failure to do so may result in rejection of Quote. By signature on this Certification the undersigned certifies that they are authorized to act on behalf of the Quoter and that under penalty of perjury the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Quoter is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Quoter to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Quoter has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Quoter or will Quoter discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST

The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFQ, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Quoter to submit this Quote. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a quote for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFQ (including any attachments); and

2. Are an authorized representative of the Quoter, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Quote or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFQ and Quote; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFQ.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State: ____________________

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CLACKAMAS COUNTY

INSTRUCTIONS TO QUOTERS

Quotes are subject to the applicable provisions and requirements of the Clackamas County Local Contract Review Board Rule C-047-0270 (Intermediate Procurements) and Oregon Revised Statutes.

QUOTE PREPARATION

1. QUOTE FORMAT: Quotes must be must be submitted as indicated in the RFQ.

2. CONFORMANCE TO RFQ REQUIREMENTS: Quotes must conform to the requirements of the RFQ. Unless otherwise specified, all items quoted are to be new, unused and not remanufactured in any way. Any requested attachments must be submitted with the quote and in the required format. Quote prices must be for the unit indicated on the quote. Failure to comply with all requirements may result in quote rejection.

3. ADDENDA: Only documents issued as addenda by Clackamas County serve to change the RFQ in any way. No other directions received by the Quoter, written or verbal, serve to change the RFQ document. NOTE: IF YOU HAVE RECEIVED A COPY OF THE RFQ, YOU SHOULD CONSULT OREGONBUYS (https://oregonbuys.gov/bso/view/login/login.xhtml) TO ENSURE

THAT YOU HAVE NOT MISSED ANY ADDENDA OR ANNOUNCEMENTS. QUOTERS

ARE NOT REQUIRED TO RETURN ADDENDUMS WITH THEIR QUOTE. HOWEVER,

QUOTERS ARE RESPONSIBLE TO MAKE THEMSELVES AWARE OF, OBTAIN AND

INCORPORATE ANY CHANGES MADE IN ANY ADDENDA ISSUED, AND TO

INCORPORATE ANY CHANGES MADE BY ADDENDUM INTO THEIR FINAL QUOTE.

FAILURE TO DO SO MAY, IN EFFECT, MAKE THE QUOTER'S QUOTE NON-

RESPONSIVE, WHICH MAY CAUSE THE QUOTE TO BE REJECTED.

4. USE of BRAND or TRADE NAMES: Any brand or trade names used by Clackamas County in the specifications are for the purpose of describing and establishing the standard of quality, performance and characteristics desired and are not intended to limit or restrict competition.

Quoters may submit quotes for substantially equivalent products to those designated unless the RFQ provides that a specific brand is necessary because of compatibility requirements, etc. All such brand substitutions shall be subject to approval by Clackamas County.

5. PRODUCT IDENTIFICATION: Quoters must clearly identify all products quoted. Brand name and model or number must be shown. Clackamas County reserves the right to reject any quote when the product information submitted with the quote is incomplete.

6. FOB DESTINATION: Unless specifically allowed in the RFQ, QUOTE PRICE MUST BE F.O.B. DESTINATION with all transportation and handling charges included in the Quote.

7. DELIVERY: Delivery time must be shown in number of calendar days after receipt of purchase order.

8. EXCEPTIONS: Any deviation from quote specifications, or the form of sample contract referenced in this RFQ, may result in quote rejection at County’s sole discretion.

9. SIGNATURE ON QUOTE: Quotes must be signed by an authorized representative of the Quoter. Signature on a quote certifies that the quote is made without connection with any person, firm or corporation making a quote for the same goods and/or services and is in all respects fair and without collusion or fraud. Signature on a quote also certifies that the Quoter has read and fully understands all quote specifications, and the sample contract referenced in this RFQ (including insurance requirements). No consideration will be given to any claim resulting from quoting without comprehending all requirements of the RFQ.

10. QUOTE MODIFICATION: Quotes, once submitted, may be modified in writing before the time and date set for quote closing. Any modifications should be signed by an authorized representative, and state that the new document supersedes or modifies the prior quote. Quoters may not modify quotes after quote closing time.

11. QUOTE WITHDRAWALS: Quotes may be withdrawn by request in writing signed by an authorized representative and received by Clackamas County prior to the Quote Due Date/Time.

Quotes may also be withdrawn in person before the Quote Due Date/Time upon presentation of appropriate identification.

12. QUOTE SUBMISSION: Quotes may be submitted by returning to Clackamas County Procurement Division in the location designated in the introduction of the RFQ; however, no oral https://oregonbuys.gov/bso/view/login/login.xhtml

Revised 12/14/2021 Page 6 or telephone quotes will be accepted. Envelopes, or e-mails containing Quotes should contain the RFQ Number and RFQ Title.

QUOTE EVALUATION AND AWARD

1. PRIOR ACCEPTANCE OF DEFECTIVE PROPOSALS: Due to limited resources, Clackamas County generally will not completely review or analyze quotes which fail to comply with the requirements of the RFQ or which clearly are not the best quotes, nor will Clackamas County generally investigate the references or qualifications of those who submit such quotes.

Therefore, neither the return of a quote, nor acknowledgment that the selection is complete shall operate as a representation by Clackamas County that an unsuccessful quote was complete, sufficient, or lawful in any respect.

2. DELIVERY: Significant delays in delivery may be considered in determining award if early delivery is required.

3. CASH DISCOUNTS: Cash discounts will not be considered for award purposes unless stated in the RFQ.

4. PAYMENT: Quotes which require payment in less than 30 days after receipt of invoice or delivery of goods, whichever is later, may be rejected.

5. INVESTIGATION OF REFERENCES: Clackamas County reserves the right to investigate references and or the past performance of any Quoter with respect to its successful performance of similar services, compliance with specifications and contractual obligations, and its lawful payment of suppliers, sub-contractors, and workers. Clackamas County may postpone the award or execution of the contract after the announcement of the apparent successful Quoter in order to complete its investigation. Clackamas County reserves the right to reject any quote or to reject all quotes at any time prior to Clackamas County's execution of a contract if it is determined to be in the best interest of Clackamas County to do so.

6. METHOD OF AWARD: Clackamas County reserves the right to make the award by item, groups of items or entire quote, whichever is in the best interest of Clackamas County.

7. QUOTE REJECTION: Clackamas County reserves the right to reject any and all quotes for any reason including, but not limited to, a Quoter’s failure to constitute as a responsible bidder under ORS 279B.110 and LCRB C047-640-1-c-F-iii.

8. QUOTE RESULTS: Quoters who submit a quote will be notified of the RFQ results. Awarded quote files are public records and available for review by submitting a public records request or by appointment.

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City of Sandy, City Hall ADA Improvements Project - Bid Schedule

Item No.

Description

Quantity

Unit

Unit Price

Total

Obtain an Electrical Permit from the City of Sandy for work.

1 EA

Code Regulated Electric Control Arms for 5 Existing Doors.

Note: 3 Exterior Doors, 2 Interior Restroom Doors.

5 EA

Code Regulated Electric ADA Push Button Controllers for 5 Doors Interior and Exterior.

10 EA

Provide all Electrical work to the Electrical Panel and Maintain Room in the Lower Level of the Sandy City Hall Building.

All LS

Base Bid

TOTAL BID AMOUNT

NOTE 1: Awarded General Contractor must achieve Final Completion of all associated work with the City of Sandy, City Hall ADA Door Improvements Project no later than Thursday, July 28, 2022, 5pm.

NOTE 2: Awarded General Contractor will at times need to coordinate with the City of Sandy building Staff in areas of the building, during regular business hours.

Scope of Work

Project Name: Sandy City Hall ADA Upgrades

Project Site: Sandy City Hall (39250 Pioneer Blvd, Sandy, OR 97055)

Date: ASAP

Project description: This project is for the electrification of external entrances and internal restroom doors at

Sandy City Hall for ADA compliance. Project includes electrification of the three primary entrances to the building

(Two entrances on Pioneer Boulevard (Utility & Court entrance, Planning & Building entrance) and one rear entrance to building (Council Chambers foyer)), as well as electrification of the two downstairs restroom doors.

Activation buttons are required both inside and outside of each electrified entrance for a total of 10 buttons. All doors to be electrified are marked in yellow on the attachments to this document.

The electrical panels for the building are in the utility closet downstairs -this closet is located directly to your left as you enter the building at the bottom floor Council Chambers entry and is indicated in orange in the attachments to this document. The project manager for the City of Sandy for this project is David Snider.

Element 1: Electrify all three primary exterior doors to building for ADA compliance

• Includes two front entrances to building (Utility & Court entrance, Planning & Building entrance) and one rear entrance to building (Council Chambers) for a total of three primary entrances.

• All three entrances will require activation buttons both inside and outside of each entrance (six buttons total).

• No physical adjustments to doors or entrances are required - doors are at proper width for ADA compliance.

• See attachments "Top Floor" and "Bottom Floor" for exact location of electrical room (marked in orange) and doors to be electrified (marked in yellow).

Element 2: Electrify two internal restroom doors for ADA compliance

• Electrify both downstairs restroom doors for ADA compliance.

• Will require activation buttons both inside and outside of each entrance (four buttons total)

• No physical adjustments to doors or entrances are required - doors are at proper width for ADA compliance.

• See attachments "Top Floor" and "Bottom Floor" for exact location of electrical room (marked in orange) and doors to be electrified (marked in yellow).

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