BID PACKET# 101025-02 AUTOMOBILE GLASS.pdf

St. Tammany Parish Sheriff’s Office Randy Smith, Sheriff

Solicitation: BID# 101025-02

AUTOMOBILE GLASS

Bid Designation: Public

If you plan to submit a paper bid, please cut along the outer border of the boxes below and affix the label to the outside envelope of your sealed paper bid. Please include the name of your company with your bid to identify it as a “Sealed Bid.”

Please cut the shipping address below and tape it to the front of your package.

SEALED BID

DO NOT OPEN UNTIL: 10/10/2025 at 12:30 p.m.

BID NAME: AUTOMOBILE GLASS

BID# 101025-02

Company Name:

Contact Name:

Telephone Number:

St. Tammany Parish Sheriff’s Office

Attn: Purchasing

300 Brownswitch Rd.

Slidell, LA 70458

Advertisement for Bid

The St. Tammany Parish Sheriff’s Office is requesting sealed Bids for the following:

Bid# 101025-02 AUTOMOBILE GLASS

Bid packets, including instructions and/or specifications, may be obtained online at www.bidnetdirect.com or by contacting the St Tammany Parish Sheriff’s Office, Purchasing Division – April Harberson (985) 726-7734 or Penny Vance (985) 726-7735 - located at 300 Brownswitch Rd.

Slidell, La 70458.

Bids are to be received by the St Tammany Parish Sheriff’s Office Purchasing Department no later than 12:30 a.m. (CST), on OCTOBER 10, 2025. Bid submittal options are as follows:

Electronically – www.bidnetdirect.com (a Digital signature is required pursuant to state law) Mail – STPSO Purchasing Department, P.O. Box 1229, Slidell, La. 70459 Send via any carrier (FedEx, UPS, etc) or hand deliver during regular business hours to:

STPSO Purchasing Department, 300 Brownswitch Rd., Slidell, La. 70458

Bids will be publicly opened and read aloud at 12:30 A.m. (CST) on OCTOBER 10, 2025 in the Purchasing Department of the St. Tammany Parish Sheriff’s Office, 300 Brownswitch Rd. Slidell, La. 70458.

Bidders are responsible to ensure bid is received by the Purchasing Department no later than the above stated date and time. No late bids will be accepted.

The St. Tammany Parish Sheriff's Office shall have the right to reject any or all Bids for just cause in keeping with La. R.S. 38:2214.

By: Deputy Penny Vance, Purchasing Agent

Sheriff Randy Smith St. Tammany Parish

Notice Basic Information

Details

Reference Number 0000398999

Issuing Organization St. Tammany Parish Sheriff's Office

Owner Organization

Solicitation Type RFB - Request for Bid (Formal)

Solicitation Number 101025-02

Title AUTOMOBILE GLASS

Source ID PU.OTH.USA.2655277

Piggyback Solicitation No

Location St. Tammany Parish, Louisiana

Delivery Point STPSO VEHICLE MAINTENANCE 2070 COLLINS BLVD COVINGTON, Louisiana United States 70433

Purchase Type Duration:6 months

101025-02 - AUTOMOBILE GLASS

09/22/2025 09:54 AM CDT Page 1 of 10

Description The Saint Tammany Parish Sheriff's Office is requesting sealed bids for AUTOMOBILE GLASS Bid contract is for SIX (6) MONTHS from the date of award with the option of ONE (1) SIX (6) MONTH renewal.

If the bid is re-newed, the piggyback contract will also re-new.

STPSO intends to purchase one (1) or more items for replacement Windshields, Back Window, Side Windows for repairs on FORD, CHEVROLET, CHRYSLER, DODGE, NISSAN & GMC vehicles within the duration of the contract.

All questions regarding this bid solicitation shall be submitted on bidnetdirect.com.

The Contractor shall provide Automobile Glass, which shall include, but not be limited to;

- Laminated Glass

Windshields

- Tempered Glass Side & Rear Door Windows Back Window Quarter Glass Sunroof/Moonroof

After market Windshields and Glass including installation and calibration

Bid prices shall be a percentage off the list price. The awarded Contractor must submit a current catalog and be able to provide all original, genuine, and authorized replacement glass for FORD, CHEVROLET, CHRYSLER, DODGE, NISSAN & GMC. Bidder must be capable of stocking a large inventory assorment of automobile glass. Contractor shall agree to deliver and install Glass to all locations within the St. Tammany Parish Sheriff's Office with the main delivery location at STPSO Vehicle Maintenace department 2070 Collins Blvd. Covington, LA 70433. Delivery fees shall be included in the bid pricing and not added on to orders. Bidders shall quote their respecitve bids on the bid form provided using a percentage discount off the current Company's Manufacturers' list price. Successful bidder Shall guarantee that the prices in the catalog submitted with the bid and the discount(s) offered will remain firm from the date of the initial award for six (6) months. The St. Tammany Parish Sheriff's Office is estimated to spend $60,000 this year on Automobile Glass

After Market Windshields and Glass shall include delivery, installation and calibration fees and bid prices shall be a percentage off the list price.

STPSO FLEET Includes but is not limited to:

Ford -175 units Chevrolet - 284 units GMC - 4 units Dodge - 21 Units Nissan - 58 units

Bids shall be submitted on the attached bid forms.

Bids must include the following items:

* Signature sheet signed by an authorized representative Paper Bids: (signature must be original and in ink. No photo copies or pencil signatures will be accepted) Must also include documentation to certify the legal signature authority is any corporate officer listed on the most current annual report on file with the secretary of state.

Electronic Bids: (Must Sign the Signature sheet and include with your bid) Must also include documentation to certify the legal signature authority is any corporate officer listed on the most current annual report on file with the secretary of state.

* Acknowledgement of Addendums Failure to submit requested information will result in the Rejection ofthe Bid for being non-responsive.

Please also include:

* Certificate of Insurance

* W9

* Vendor Registration Form

For materials and products bids, Vendor must carry products liability insurance in a minimum amount of $1,000,000 for items it manufactures, constructs, or modifies prior to sale. All other items sold by the Vendor must include proof of Manufacturer's product liability insurance coverage. Vendors and Manufacturers agree to maintain a product liability and performance insurance policy in a minimum amount of $1,000,000 and must provide a Certificate of Insurance inclusive of Product Liability Insurance or other proof of coverage acceptable solely by the STPSO.

ALL PAPER BIDS MUST CONTAIN THE FOLLOWING INFORMATION

ON THE OUTSIDE OF THE ENVELOPE

* Your Company Name

* BID# Name - BID# 101025-02 AUTOMOBILE GLASS

09/22/2025 05:19 PM CDT Page 2 of 10

Bidders must meet all bid requirements to be considered. FAILURE to furnish required data may be considered as cause for REJECTION OF BID for being non responsive.

Orders will be made on an "as needed" basis and NO Minimum Orders will be accepted.

BID AWARD

BID WILL BE AWARDED BY LOT AND ALL ITEMS IN THE LOT MUST BE

BID ON TO QUALIFY. Vendor does not have to bid on each LOT to qualify;

however, any lot that is bid on must be bid on in it's entirety to quality. The Bid is requesting percentage discounts on list price/retail price for Glass and kits and hourly rate for installation and will be awarded by Lot to the vendor that provides the highest discount. All items that are bid on with % discounts, MUST include the MSRP upon order to ensure the proper discount is applied. In the event of a tie bid, the STPSO may award to multiple vendors or vendors may be asked to submit a best and final offer.

- Orders shall be received within 1 business day from date of order, or with approved extension by STPSO with the maximum of 10 business days from the date of the order.

- Awarded products not delivered for two (2) consecutive weeks will be forfieited and award given to the next lowest bidder.

- Delivery Must be available to All Locations within the St. Tammany Parish Sheriff's Office with the main delivery location at

STPSO VEHICLE MAINTENACE

2070 Collins Blvd.

Covington, LA 70433

- Bid Prices must include all shipping/fuel charges.

- NO MINIMUM order specifications will be accepted for this bid.

The bidder represents that all equipment offered under these specifications shall be NEW. Used, Shopworn, Demonstrator, or Prototype models ARE

NOT ACCEPTABLE.

Vendors electing to claim Louisiana preference, as defined by LA RS38:2251,

et. seq., must complete the attached Louisiana Preference Claim Form and present it as part of the bid proposal.

The St. Tammany Parish Sheriff’s Office will receive sealed bids until 12:30 p.m., Friday, October 10, 2025, for Automobile Glass in accordance with the following instructions and attached specifications.

Bids shall be submitted either electronically or by paper on the attached bid forms.

Electronic Bids shall be submitted to www.bidnetdirect.com no later than the above mentioned date and time. Bidder must include all required documents noted in the bid specification portion of the document to be considered a responsive vendor.

Paper Bids shall be marked clearly on the outside of the envelope “Automobile Glass” BID# 101025-02. All bids must be received by the above mentioned date and time. All bids received after the specified date and time will be rejected and returned unopened to the bidders.

Mail: Attn: Purchasing or Attn: Purchasing

P.O. BOX 1229 300 Brownswitch Rd.

Slidell, LA 70459 Slidell, LA 70458

Contract period will be for six (6) month’s from the date of award with the option to re-new for six (6) month’s. If the contract is renewed, the catalog to be used will be the awarded vendor’s current catalog for which the contract becomes active. For Example, if renewed for the period of December 1, 2025 – June 1, 2026, the awarded vendor’s 2025 catalog will be used for pricing. Discount(s) offered shall remain firm through the initial contract period. After the initial term of the contract, an evaluation may be done for market price adjustments.

The St. Tammany Parish Sheriff’s Office reserves the right to select a higher priced item from successful bidders where, in the judgement of the Sheriff’s Office, such item is of superior quality or design or would be more suitable for the purpose intended. The St. Tammany Parish Sheriff’s Office reserves the right to adjust quantities by increasing or decreasing and to reject any and all bids.

Submit a current catalog and discount(s) to be applied to the prices therein.

Delivery prices shall be included in the bid and shall not be added on to any orders. St. Tammany Parish Sheriff’s Office is exempt from all local, parish and state taxes.

The bidder who proposed the most advantageous discount(s) in conjunction with reasonable delivery and service will be awarded the bid.

Purchase orders will be issued to successful bidder as supplies are needed throughout the bid period; however, the St. Tammany Parish Sheriff’s Office reserves the right to purchase automobile glass form any source. Item(s) known to be discontinued shall be noted on original invoice and cancelled.

Substitutions will not be allowed.

Invoices should be submitted for payment to the St. Tammany Parish Sheriff’s Office Accounts Payable Department: email: accountspayable@stpso.com or mailed to: St. Tammany Parish Sheriff’s Office

09/22/2025 05:19 PM CDT Page 3 of 10

Dates

Contact Information

Bid Submission Process

ATTN: Accounts Payable

P.O. BOX 1229

Slidell, LA 70459

Backorders – St. Tammany Parish Sheriff’s Office Vehicle Maintenance department shall be notified immediately on any backorders and given a projected time frame when item should be received. Backorders must be processed and approved and will not be cancelled automatically. There will naturally be instances where items are no longer available; these will be the exception rather than the rule and be handled on a case by case basis.

By signing and submitting bid, vendor certifies that this is the lowest bid prices for quality products.

Purchase orders will be issued as required by the ST. Tammany Parish Sheriff's Office and the Vendor's Only authority to ship.

Sealed Bids are to be received by the St Tammany Parish Sheriff’s Office Purchasing Department no later than 12:30 p.m. (CST), on October 10, St. Tammany Parish Sheriff's Office shall have the right to reject any or all bids for just case in keeping with La. R.S. 38:2214B.

Publication Manual publication

Question Acceptance Deadline 10/06/2025 11:30 AM CDT

Questions are submitted online Yes

Bid Intent Not Available

Closing Date 10/10/2025 12:30 PM CDT

Penny Vance

985-726-7735

PURCHASING@STPSO.COM

April Harberson

985-726-7734 aprilharberson@stpso.com

Cynthia Bankston

985-726-7732 cynthiabankston@stpso.com

Bid Submission Type Electronic or Physical Bid Submission

Pricing Item Based

Pricing Item Based

Supplier can place No Bid on an Item

Yes

Bid Documents List

Item Name Description Mandatory Limited to 1 file

Bid Documents Documents defining the proposal No No

09/22/2025 05:19 PM CDT Page 4 of 10

Documents & Items Additional Pricing Information

Items

ADDENDUM # 1 - Answered question about on-line catalog. We will allow the electronic catalog as an accepted form.

Project 1

FORD GLASS - WINDSHIELD % DISCOUNT - Standard

No Description UOM Qty

1 % DISCOUNT AFTER MARKET WINDSHIELDS / GLASS FORD

Manufacturer: FORD Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

2 INSTALLATION FORD WINDSHIELDS / GLASS HOURLY

RATE

Manufacturer: FORD Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

3 CALIBRATION FORD WINDSHIELDS / GLASS

Manufacturer: FORD Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

4 WINDSHIELD KIT

Manufacturer: FORD Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

CHEVROLET GLASS - WINDSHIELD % DISCOUNT - Standard

No Description UOM Qty

5 % DISCOUNT AFTER MARKET WINDSHIELDS / GLASS CHEVROLET

Manufacturer: CHEVROLET Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

6 INSTALLATION CHEVROLET WINDSHIELDS / GLASS

HOURLY RATE

Manufacturer: CHEVROLET Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

7 CALIBRATION CHEVROLET WINDSHIELDS / GLASS

Manufacturer: CHEVROLET Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

8 WINDSHIELD KIT

Manufacturer: CHEVROLET Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

09/22/2025 09:54 AM CDT Page 5 of 10

Project 1

CHRYSLER GLASS - WINDSHIELD % DISCOUNT - Standard

No Description UOM Qty

9 % DISCOUNT AFTER MARKET WINDSHIELDS / GLASS CHRYSLER

Manufacturer: CHRYSLER Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

10 INSTALLATION CHRYSLER WINDSHIELDS / GLASS

HOURLY RATE

Manufacturer: CHRYSLER Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

11 CALIBRATION CHRYSLER WINDSHIELDS / GLASS

Manufacturer: CHRYSLER Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

12 WINDSHIELD KIT

Manufacturer: CHRYSLER Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

DODGE GLASS - WINDSHIELD % DISCOUNT - Standard

No Description UOM Qty

13 % DISCOUNT AFTER MARKET WINDSHIELDS / GLASS DODGE

Manufacturer: DODGE Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

14 INSTALLATION DODGE WINDSHIELDS / GLASS

HOURLY RATE

Manufacturer: DODGE Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

15 CALIBRATION DODGE WINDSHIELDS / GLASS

Manufacturer: DODGE Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

16 WINDSHIELD KIT

Manufacturer: DODGE Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

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Project 1

NISSAN GLASS - WINDSHIELD % DISCOUNT - Standard

No Description UOM Qty

17 % DISCOUNT AFTER MARKET WINDSHIELDS / GLASS NISSAN

Manufacturer: NISSAN Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

18 INSTALLATION NISSAN WINDSHIELDS / GLASS

HOURLY RATE

Manufacturer: NISSAN Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

19 CALIBRATION NISSAN WINDSHIELDS / GLASS

Manufacturer: NISSAN Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

20 WINDSHIELD KIT

Manufacturer: NISSAN Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

GMC GLASS - WINDSHIELD % DISCOUNT - Standard

No Description UOM Qty

21 % DISCOUNT AFTER MARKET WINDSHIELDS / GLASS GMC

Manufacturer: GMC Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

22 INSTALLATION GMC WINDSHIELDS / GLASS HOURLY RATE

Manufacturer: GMC Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

23 CALIBRATION GMC WINDSHIELDS / GLASS

Manufacturer: GMC Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

24 WINDSHIELD KIT

Manufacturer: GMC Brand Preference: Brand Name or Equivalent Delivery Location: 2070 COLLINS BLVD BLDG. 3, COVINGTON, Louisiana, United States, 70433

Each 1

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Categories Selected Categories

NIGP Categories (65)

055 AUTOMOTIVE ACCESSORIES FOR AUTOMOBILES, BUSES, TRAILERS, TRUCKS, ETC.

05582 Splash Guards Splash Guards

05567 Mounting Hardware, Automotive: Laptops, GPS, Cameras, Electronic Devices, etc.

Mounting Hardware, Automotive: Laptops, GPS, Cameras, Electronic Devices, etc.

05583 Switches and Flashers, Automotive Switches and Flashers, Automotive

05558 Lights and Lens, Automotive (Not Otherwise Classified) Lights and Lens, Automotive (Not Otherwise Classified)

05578 Seats and Parts, Automotive Seats and Parts, Automotive

05586 Tanks and Miscellaneous Accessories and Parts (Not Otherwise Listed) Tanks and Miscellaneous Accessories and Parts (Not Otherwise Listed)

05589 Warning Devices, Triangular (Including Slow Moving Vehicle Signs) Warning Devices, Triangular (Including Slow Moving Vehicle Signs)

05521 Couplings and Hitches Couplings and Hitches

05585 Tanks, Fuel, Auxiliary Tanks, Fuel, Auxiliary

05524 Cushions and Covers, Seat, Automotive Cushions and Covers, Seat, Automotive

05569 Organizers (Cup Holders, Tissue Dispenser, etc.)

Organizers (Cup Holders, Tissue Dispenser, etc.)

05502 Air Bags, Automotive Air Bags, Automotive

05566 Moisture Separators Moisture Separators

05576 Reflectors Reflectors

05508 Belts, Safety; and Child Restraint Systems Belts, Safety; and Child Restraint Systems

05510 Brake Adjusters Brake Adjusters

05574 Racks, Vehicle (Gun, Hat, etc.)

Racks, Vehicle (Gun, Hat, etc.)

05551 Lights and Lens: Directional and Turn Signal Lights and Lens: Directional and Turn Signal

05554 Lights and Lens: Emergency, Flood, Trouble and Spotlights Lights and Lens: Emergency, Flood, Trouble and Spotlights

05546 Lights and Lens: Back-up, Stop, Tail, and Parking Lights and Lens: Back-up, Stop, Tail, and Parking

05548 Lights and Lens: Clearance and Marker, (Including License Plate Lights) Lights and Lens: Clearance and Marker, (Including License Plate Lights)

05561 Mats, Floor (See 760-56 for Heavy Equipment Type) Mats, Floor (See 760-56 for Heavy Equipment Type)

05500 AUTOMOTIVE ACCESSORIES FOR AUTOMOBILES, BUSES, TRAILERS, TRUCKS, ETC.

05564 Mirrors, Rearview, Interior and Exterior Mirrors, Rearview, Interior and Exterior

05536 Grille Guards and Crash Cushions Grille Guards and Crash Cushions

09/22/2025 09:54 AM CDT Page 8 of 10

NIGP Categories (65)

05532 Gauges, Automotive (Incl. Speedometers) Gauges, Automotive (Incl. Speedometers)

05540 Interior Trim Items, Vehicle Interior Trim Items, Vehicle

05537 Headlights, Accessories and Parts (Including Lamps) Headlights, Accessories and Parts (Including Lamps)

05538 Heaters, Defrosters, and Defogging Systems Heaters, Defrosters, and Defogging Systems

559 MASS TRANSPORTATION - RAIL VEHICLE PARTS AND ACCESSORIES

55910 Body Panels, Frames, and Parts Body Panels, Frames, and Parts

55905 Air Conditioning, Heating and Ventilation (Including Defrosters and Defoggers) Air Conditioning, Heating and Ventilation (Including Defrosters and Defoggers)

55994 Windshield Wipers, Parts and Accessories Windshield Wipers, Parts and Accessories

55915 Brake Systems Brake Systems

060 AUTOMOTIVE AND TRAILER EQUIPMENT AND PARTS

06009 Batteries and Charging Stations For Electric Vehicles (Including Recycled Types) Batteries and Charging Stations For Electric Vehicles (Including Recycled Types)

06015 Brakes, Electric Controller Brakes, Electric Controller

06018 Brake Fluid, Hydraulic Brake Fluid, Hydraulic

06021 Brakes, Repairs, and Replacements (Not Electric Controller) Brakes, Repairs, and Replacements (Not Electric Controller)

06039 Engines, Dual Fuel, Automotive and Replacement Parts Engines, Dual Fuel, Automotive and Replacement Parts

06040 Engines, Gasoline: Complete, Short Block, and Parts Engines, Gasoline: Complete, Short Block, and Parts

06041 Exhaust System: Clamps, Exhaust Pipes, Mufflers, Tailpipes, Catalytic Converters, etc.

Exhaust System: Clamps, Exhaust Pipes, Mufflers, Tailpipes, Catalytic Converters, etc.

06042 Filters: Air, Fuel, Oil, Power Steering, Transmission and Water, and PCV Valves Filters: Air, Fuel, Oil, Power Steering, Transmission and Water, and PCV Valves

06045 Fittings (For Copper Tubing) Fittings (For Copper Tubing)

06046 Front End Alignment Parts and Accessories (See 075 for Equipment) Front End Alignment Parts and Accessories (See 075 for Equipment)

06047 Fuel System: Carburetors and Kits, Fuel Pumps, Tanks and Caps, etc.

Fuel System: Carburetors and Kits, Fuel Pumps, Tanks and Caps, etc.

06050 Fuses, Automotive Fuses, Automotive

06054 Gaskets and Gasket Material, Automotive Gaskets and Gasket Material, Automotive

06057 Glass and Supplies: Door, Windshield, etc.

Glass and Supplies: Door, Windshield, etc.

06060 Hose and Hose Fittings: Brake, Heater, Radiator, Vacuum, Washer, Wiper, etc.

Hose and Hose Fittings: Brake, Heater, Radiator, Vacuum, Washer, Wiper, etc.

06061 Hydraulic System Components and Parts Hydraulic System Components and Parts

06063 Ignition System: Coils, Condensers, Points, Rotors, Spark Plugs (Not Aircraft), Spark Plug Wires, etc.

Ignition System: Coils, Condensers, Points, Rotors, Spark Plugs (Not Aircraft), Spark Plug Wires, etc.

09/22/2025 09:54 AM CDT Page 9 of 10

This copy of the NIGP Code is the property of the National Institute of Governmental Purchasing, Inc. (NIGP), is displayed and used by BidNet under license from Periscope Holdings, Inc. (the authorized sub-licensor of NIGP), and is protected under the copyright laws of the United States. It may not be copied or used (in whole or part) by any party unless such party is authorized to do so under the terms of a written license agreement entered into with NIGP or its authorized sub-licensors expressly authorizing such party to use the NIGP Code. Unauthorized copying or use is prohibited. Dated: January

NIGP Categories (65)

06064 Lubricating System and Parts (See 060-42 for Filters and Class 075 for Equipment) Lubricating System and Parts (See 060-42 for Filters and Class 075 for Equipment)

06065 Power and Drive Train Components and Parts Power and Drive Train Components and Parts

06066 Parts and Accessories, Automotive, Miscellaneous (Not Otherwise Classified) Parts and Accessories, Automotive, Miscellaneous (Not Otherwise Classified)

06070 Replacement Parts for Chrysler (Mopar) Replacement Parts for Chrysler (Mopar)

06071 Replacement Parts for Ford Replacement Parts for Ford

06072 Replacement Parts for General Motors Replacement Parts for General Motors

06074 Replacement Parts for other than Chrysler, Ford, General Motors, and International Harvester Replacement Parts for other than Chrysler, Ford, General Motors, and International Harvester

06079 Seals and O-Rings Seals and O-Rings

06083 Shock Absorbers, Struts, etc.

Shock Absorbers, Struts, etc.

06084 Springs, Leaves, Suspensions, etc. (Incl. Sway Bars) Springs, Leaves, Suspensions, etc. (Incl. Sway Bars)

06086 Steering Components and Parts Steering Components and Parts

06094 Transmissions, Standard and Automatic (Including Clutch Assemblies and Parts) Transmissions, Standard and Automatic (Including Clutch Assemblies and Parts)

06095 Wheel Bearings and Seals Wheel Bearings and Seals

06096 Wheels and Rims (Including Wheel Covers and Hubcaps) Wheels and Rims (Including Wheel Covers and Hubcaps)

06097 Windshield Wiper and Washer Assemblies, and Parts (Including Windshield Washer Fluid) Windshield Wiper and Washer Assemblies, and Parts (Including Windshield Washer Fluid)

09/22/2025 09:54 AM CDT Page 10 of 10

BID CHECK LIST

This Check List is provided as a guide to ensure required information is returned with submitted Bid.

*Specifications may require additional items- this list is not necessarily all inclusive or final*

□ Vendor has read the "General Terms and Conditions".

□ Original Signature; "Signature Form" and proof of signature authority.

***Pencil and/ or photocopies of signature will disqualify a bid.

D Vendor must include a copy oflnsurance Requirements, "Attachment A".

D The Louisiana Preference Form is completed and attached, if applicable.

D Vendor has completed and attached "New Vendor Registration" form and W9, if applicable.

D The Certification of Site Visit Form is completed and attached, if applicable.

□ Bid is in a sealed envelope and labeled with Company Name and Bid Number.

St. Tammany Parish Sheriff's Office

General Terms and Conditions

Sealed bids are to be received by the St. Tammany Parish Sheriffs Office Purchasing Department, 300 Brownswitch Rd., Slidell, LA 70458, until the date and hour specified on the "Bid Specification" form of the bid packet, at which time they will be publicly opened. Late bids will not be accepted and will be returned unopened.

Read the entire bid packet. All bids submitted are subject to these general terms and conditions and any special conditions and specifications contained within the bid packet, all of which are made part of the bid. Any deviation in performance of the terms and conditions in a final contract resulting from an awarded bid will not be accepted, will be invalid, and may subject the contract to cancellation for non-compliance with the award of bid.

By utilizing the Bid Checklist provided within the bid packet, you will ensure that your bid is in compliance with the St.

Tammany Parish Sheriff's Office's requirements.

Submittal of Bids

In accordance with La. R.S. 38:2212.1(4) (a), the St. Tammany Parish Sheriffs Office offers bidders the ability to respond to this bid electronically. Bids will be accepted in electronic format online at www.bidnetdirect.com. Vendors interested in submitting bids electronically must register through Bidnetdirect (fees may apply). Bids submitted electronically must include a digital signature as required by Title 4:1.Chapter 7 of the Louisiana Administrative Code.

All paper bids shall be in a sealed envelope, labeled with Company Name and Bid Number, and submitted by any following manner:

■ Mail - STPSO Purchasing Department, P.O. Box 1229, Slidell, La. 70459

■ Send via any carrier (FedEx, UPS, etc)- STPSO Purchasing Department, 300 Brownswitch Rd., Slidell, La. 70458

■ Hand deliver, during regular business hours, to:

STPSO Purchasing Department, 300 Brownswitch Rd., Slidell, La. 70458

Proper Form and Authorization

Bids are to be clear and legible. Only bids written in ink and/or typewritten, and properly signed by a member of the firm or authorized representative, will be accepted. Pencil and/or photocopies of signature will disqualify a bid. In the event that a correction needs to be made, the correction should be initialed by vendor and made in such a manner that the information contained on the bid form can be fairly and reasonably discerned and ascertained. The St. Tammany Parish Sheriffs Office shall have the right to reject any bid in the event that it is unable to reasonably determine the information and quotations supplied by the bidder as a result of the manner and method by which the bidder has completed the bid form.

Use of Brand Names and Stock Numbers

The product specifications set forth by this bid invitation are described and made pursuant to La. R.S. 38:2212.1 (C) (1) and (2). Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized, it is only to denote the quality standard of product desired, and does not restrict bidders to the specific brand, make, manufacturer or specification name. The named brand, make, manufacturer or definite specification is utilized only to set forth and convey to prospective bidder's the general style, type, character, and quality of product desired; and that equivalent products will be acceptable. If a bidder proposes to supply an equivalent product, then the bidder must provide, with bid submittal, the name of the brand, make, manufacturer, complete product specifications, and sufficient literature, brochures, etc. needed to prove equality.

Louisiana Preferences

As directed under La. R.S. 38:2252, a preference is hereby given to materials, supplies and provisions, produced, manufactured, or grown in LOUISIANA, quality being equal to articles offered by competitors outside of the State.

In order to receive consideration for Louisiana preference, the Louisiana Preference Claim Form - included in bid packet -must be completed, signed, and submitted with bid proposal, if applicable. If submitting bid electronically then the web form must be completed.

Taxes

In accordance with La. R.S. 47:301(8) (c), the St. Tammany Parish Sheriffs Office is exempt from State and local sales tax.

License in Good Standing

All local and state Occupational and Sales Tax licenses of bidders must be in good standing.

Insurance Reguirements

See Attachment A for insurance requirements. DO NOT SUBMIT A BID PACKET WITHOUT PROOF OF INSURANCE. St. Tammany Parish Sheriffs Office has the right to reject or clarify any bids, which do not comply with the insurance provisions of Attachment A.

Delivery

Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing "Payment in advance" or "C.O.D" requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. All delivery fees, if any, must be included in the bid offer, and may not later be submitted by contract, or disguised as "travel expenses."

Errors or Omissions

La. R.S. 38:2214 (C) allows for the withdrawal of bids that contain patently obvious, unintentional, or substantial mechanical, clerical or mathematical errors or omissions. The bidder may withdraw the bid if convincing sworn, written evidence of such errors is furnished to the St. Tammany Parish Sheriffs Office within forty-eight ( 48) hours of the bid opening, excluding weekends and legal holidays. Any bidder who attempts to withdraw a bid under this provision will not be allowed to resubmit a bid under same Bid Proposal.

Non-Discrimination

By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, The Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices, and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation. St. Tammany Parish Sheriffs Office has the right to immediately reject bidder for any knowledge of discrimination or harassment on behalf of bid firm or company.

Any person requiring special accommodations must notify the St. Tammany Parish Sheriff's Purchasing Department, in writing, not later than seven (7) days prior to the bid opening date of their special accommodations.

In accordance with LA R.S. 38:2216.1, the contractor agrees to the following:

(1) The contractor/company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association based solely on the entity's or association's status as a firearm entity or firearm trade association.

(2) The contractor/company will not discriminate against a firearm entity or firearm trade association during the term of the contract based solely on the entity's or association's status as a firearm entity or firearm trade association.

Award of Contract

The St. Tammany Parish Sheriffs Office reserves the right to award items separately, grouped or on an all-or-none basis.

Every contract shall be awarded to "Lowest Responsible and Responsive Bidder", taking into consideration the conformity with the bid proposal specifications and requirements that were advertised.

Upon acceptance of your bid, the St. Tammany Parish Sheriff's Office will issue a Purchase Order to the successful bidder. No materials or supplies should be shipped or considered purchased under this bid until receipt of Purchase Order.

Right to Reject

The St. Tammany Parish Sheriffs Office reserves the right to reject any and all bids in whole or in part and to waive any and all formalities in the best interest of the St. Tammany Parish Sheriffs Office.

St. Tammany Parish Sheriffs Office has the right to prohibit awards of procurement with individuals convicted of certain felony crimes.

La. R.S. 38:2212.3 authorizes the St. Tammany Parish Sheriffs Office right to reject the lowest bid ifreceived from a bidder domiciled in a Communist country, or if the materials or supplies are manufactured in a Communist country, including but not limited to the Soviet Union, China, North Korea and Vietnam, and to award the contract to the next lowest bidder, provided this Section shall not apply to any country having established trade relations agreements or approvals from the government of the United States.

Prohibited eguipment

St. Tammany Parish Sheriff's Office shall not procure/lease/use prohibited telecommunications and video surveillance equipment or services, as governed by R.S. 38:2237 .1 and defined in R.S. 39: 1752 as per the Section 889(£)(3) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019. The Proposer shall provide documentation by affidavit that the equipment or services to be provided are not prohibited. See Affidavit in Attachments.

Cancellation of Contract

In the event of unsatisfactory services by the vendor under an awarded contract, the St. Tammany Parish Sheriffs Office will have the option to cancel any contract with a thirty (30) day written notice to the vendor. In the event of termination of said contract, all obligations of either party under this contract shall cease.

Vendor is Independent Contractor

At all times, the Vendor's status shall be that of any independent contractor and not as an employee of St. Tammany Parish Sheriffs Office.

Non-Competition/Non-Solicitation Agreements Invalid

The St. Tammany Parish Sheriffs Office will not enter into any contract with any bid firm, or company, which attempts to bind St. Tammany Parish Sheriffs Office to any Non-Competition or Non-Solicitation provisions in the fmal binding contract.

Indemnification Agreements

At any and all times while contracting with the St. Tammany Parish Sheriffs Office, the awarded bidder must enter into a binding and enforceable indemnification and hold harmless agreement protecting the St. Tammany Parish Sheriffs Office from the negligence of any acts by Bid Company, or from any claims brought by third parties.

Governing Law; Venue

All Bid disputes will be governed in accordance with the laws of the State of Louisiana. All issues shall be resolved in the 22nd Judicial Court, St. Tammany Parish, Louisiana. St. Tammany Parish Sheriffs Office reserves the right to a jury trial, and reserves the right to reject any and all attempts to enter into binding arbitration agreements.

Other

Prior to award, the St. Tammany Parish Sheriffs Office may request a list of references of all products sold as per bid specifications within the last year in the State of Louisiana.

Minimum Insurance Requirements

I Ill Required if checked below

The St. Tammany Parish Sheriffs Office requires contractors to provide and maintain insurance. Failure to provide required documentations will result in bid rejection.

Contractor shall not commence any work and/or submit any orders of purchase until all insurance requirements have been reviewed and accepted by the St. Tammany Parish Sheriffs Office legal department. Upon acceptance of insurance by the St.

Tammany Parish Sheriff's Office legal department the vendor(s) must submit the Certificate of Liability Insurance and name St. Tammany Parish Sheriff's Office as an additional insured.

I Ill Commercial General Liability

Vendor is required to maintain commercial general liability insurance covering property damage and bodily injury for the minimum amount as specified in the Bid release. Ifno amount is specified in the Bid release, then Vendor must carry, at all times, general commercial liability and property liability insurance in an amount ofno less than $1,000,000.00 per occurrence. Vendor must provide a Certificate of Liability Insurance and name St. Tammany Parish Sheriff's Office as an additional insured.

I vi Worker's Compensation Insurance

Vendor must carry Worker's Compensation Insurance covering all persons employed by the Vendor engaged in the performance of service. Such insurance shall be in compliance with the Workers' Compensation Laws of the State of Louisiana. Vendor must include a waiver of subrogation in favor of St. Tammany Parish Sheriffs Office.

I vi Product Liability

If the Bid is for materials or products, Vendor must carry products liability insurance in an amount specified by the Bid.

All submitted bid items must be covered by a Manufacturer's product liability insurance policy. Manufacturers agree to maintain and guarantee a product liability performance insurance policy in a minimum amount of$1,000,000. Vendor must provide a Product Liability Insurance certificate.

Comprehensive Automobile Liability

Vendor must carry Comprehensive Automobile Liability with at least a $1,000,000 limit for Bodily Injury and Property damage from an occurrence.

Umbrella or Excess Coverage

Umbrella or Excess Coverage may be purchased to reach the required limits.

I vi Garage Liability or Garage Keepers Coverage

Vendor must carry Garage Liability or Garage Keepers Coverage if performing any services including modifications to vehicles and delivery of vehicles.

Signature Form

In compliance with the Request for Bid and subject to conditions thereof, the undersigned offers and agrees that the bid be accepted and to furnish any and all items at the prices set opposite each item.

Please PRINT the below information -

Legal Company Name:

Individual with Signature Authority (print):

Written Authority to Sign Bid:

D Signature on the bid is that of any corporate officer listed on the most current annual report on file with the secretary of state, or the signature on the bid is that of any member of a partnership, limited liability company, limited liability partnership, or other legal entity listed in the most current business records on file with the secretary of state.

□ Signature on the bid is that of an authorized representative as documented by the legal entity certifying the authority of the person {attach authorization document).

n The legal entity has filed in the appropriate records of the secretary of state of this state, an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts.

Such document on file with the secretary of state shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the office.

Signature: __________________ _ Date: _______ _

(Individual with Signature Authority)

Title:

Mailing Address: _______________ _

Phone Number:

Email Address:

Purchasing Division

VENDOR CONTACT INFORMATION & REGISTRATION

Please complete all of the following items that pertain to your company or business.

Company Name:

Type of Business:

Address:

City:

State:

Zip:

Phone:

Fax:

Terms of Payment:

LA Tax ID Number (if applicable):

Federal Tax ID Number:

Product or services provided by your company:

Does your company offer Louisiana state contracts:

Name of sales representative:

Phone number:

Email address:

BID Contact Name:

Phone number:

Email address:

Company web site (if applicable):

Louisiana Preference Claim Form

Bid Number: Bid Name:

Louisiana Revised Statue 38:2251, et seq., details the conditions and requirements by which the preference claims may be made for certain materials, supplies and provisions, produced, manufactured, grown or assembled in Louisiana.

Specify percent of preference claimed, name of the Louisiana product offered, name of the producer or supplier to you, and the location within Louisiana where the product(s) is/are grown, produced, harvest, processed and/or manufactured as appropriate to the item.

Failure to provide complete information will invalidate your preference.

% of

Preference Claimed

Name of Louisiana Product

Name of Producer/Supplier

Louisiana Location

I certify that the above information is true and accurate and that the above products meet the criteria of Louisiana products.

Signature:

To qualify for a preference, the bidder must supply all the above information & sign form.

As Applicable the Following Provisions Apply in Event of STPSO Seeking Federal Reimbursement. Reference to Subrecipient / Applicant is STPSO.

Termination for Cause

The SUBRECIPIENT (Applicant) may terminate this Contract for cause based upon the failure of Contractor to comply with the terms and/or conditions of the Contract, or failure to fulll its performance obligations pursuant to this Contract, provided that the SUBRECIPIENT

(Applicant) shall give the Contractor written notice specifying the Contractor�s failure. If within thirty

(30) days after receipt of such notice, the Contractor shall not have corrected such failure or, in the case of failure which cannot be corrected in thirty (30) days, begun in good faith to correct such failure and thereafter proceeded diligently to complete such correction, then the

SUBRECIPIENT (Applicant) may, at its option, place the Contractor in default and the

Contract shall terminate on the date specied in such notice.

The Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the SUBRECIPIENT (Applicant) to comply with the terms and conditions of this

Contract, provided that the Contractor shall give the SUBRECIPIENT (Applicant) written notice specifying the SUBRECIPIENT�s (Applicant�s) failure and a reasonable opportunity for the

SUBRECIPIENT (Applicant) to cure the defect.

Termination for Convenience

The SUBRECIPIENT (Applicant) may terminate this Contract at any time by giving thirty (30) days written notice to the Contractor of such termination or negotiating with the Contractor an e ective date.

The Contractor shall be entitled to payment for deliverables in progress, to the extent work has been performed satisfactorily.

Ownership

All records, reports, documents, or other material related to this Contract and/or obtained or prepared by Contractor in connection with the performance of the services Contracted for herein shall become the property of SUBRECIPIENT (Applicant) and shall, upon request, be returned by Contractor to SUBRECIPIENT (Applicant), at Contractor�s expense, at termination or expiration of this Contract.

All records, reports, documents and other material delivered or transmitted to Contractor by the

SUBRECIPIENT (Applicant) shall remain the property of the SUBRECIPIENT (Applicant), and shall be returned by Contractor to the SUBRECIPIENT (Applicant) at Contractor�s expense, at termination or expiration of this Contract.

insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds.

Right to Audit

The State Legislative auditor, DHS-OIG, FEMA and Federal auditors and GOHSEP or State internal auditors shall have the option to audit all accounts directly pertaining to the Contract for a period of three (3) years from the date of nal payment or as required by applicable State and Federal Law. Records shall be made available during normal working hours for this purpose.

Access to Records. The following access to records requirements apply to this Contract:

1. The CONTRACTOR agrees to provide GOHSEP, SUBRECIPIENT (Applicant), the

FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the

CONTRACTOR which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.

2. The CONTRACTOR agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

3. The CONTRACTOR agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.

Contractor�s Certication of No Federal Suspension or Debarment

Contractor has a continuing obligation to disclose any suspensions or debarment by any government entity, including but not limited to General Services Administration (GSA).

Failure to disclose may constitute grounds for suspension and/or termination of this Contract and debarment from future Contracts.

Compliance with Civil Rights Laws

During the performance of this Contract, the Contractor agrees as follows:

1. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The CONTRACTOR will take a rmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layo or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The

CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualied applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin.

3. The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers� representatives of the

CONTRACTOR�S commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The CONTRACTOR will comply with all provisions of Executive Order 11246 of

September 24, 1965, and of the rules, regulations, and relevant orders of the

Secretary of Labor.

5. The CONTRACTOR will furnish all information and reports required by Executive Order

11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering

SUBRECIPIENT (Applicant) and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

6. In the event of the CONTRACTOR�S noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of

September 24, 1965, or by rule, regulation, or order of the…