Bid Packet #091925-01INMATE UNIFORMS _ SUPPLIES.pdf

St. Tammany Parish Sheriff’s Office Randy Smith, Sheriff

Solicitation: BID# 091925-01

INMATE UNIFORMS & SUPPLIES

Bid Designation: Public

If you plan to submit a paper bid, please cut along the outer border of the boxes below and affix the label to the outside envelope of your sealed paper bid. Please include the name of your company with your bid to identify it as a “Sealed Bid.”

Please cut the shipping address below and tape it to the front of your package.

SEALED BID

DO NOT OPEN UNTIL: 09/19/2025 at 11:30 a.m.

BID NAME: INMATE UNIFORMS & SUPPLIES

BID# 091925-01

Company Name:

Contact Name:

Telephone Number:

St. Tammany Parish Sheriff’s Office

Attn: Purchasing

300 Brownswitch Rd.

Slidell, LA 70458

Advertisement for Bid

The St. Tammany Parish Sheriff’s Office is requesting sealed Bids for the following:

Bid# 091925-01 INMATE UNIFORMS & SUPPLIES

Bid packets, including instructions and/or specifications, may be obtained online at www.bidnetdirect.com or by contacting the St Tammany Parish Sheriff’s Office, Purchasing Division – Penny Vance (985) 726-7735 or April Harberson (985) 726-7734 - located at 300 Brownswitch Rd. Slidell, La 70458.

Bids are to be received by the St Tammany Parish Sheriff’s Office Purchasing Department no later than 11:30 a.m. (CST), on September 19, 2025. Bid submittal options are as follows:

Electronically – www.bidsync.com (a Digital signature is required pursuant to state law) Mail – STPSO Purchasing Department, P.O. Box 1229, Slidell, La. 70459 Send via any carrier (FedEx, UPS, etc) or hand deliver during regular business hours to:

STPSO Purchasing Department, 300 Brownswitch Rd., Slidell, La. 70458

Bids will be publicly opened and read aloud at 11:30 a.m. (CST) on September 19, 2025 in the Purchasing Department of the St. Tammany Parish Sheriff’s Office, 300 Brownswitch Rd. Slidell, La. 70458.

Bidders are responsible to ensure bid is received by the Purchasing Department no later than the above stated date and time. No late bids will be accepted.

The St. Tammany Parish Sheriff's Office shall have the right to reject any or all Bids for just cause in keeping with La. R.S. 38:2214.

By: Penny Vance, Purchasing Agent

Sheriff Randy Smith St. Tammany Parish

Notice Basic Information

Details

Reference Number 0000397067

Issuing Organization St. Tammany Parish Sheriff's Office

Owner Organization

Solicitation Type RFB - Request for Bid (Formal)

Solicitation Number 091925-01

Title INMATE UNIFORMS & SUPPLIES

Source ID PU.OTH.USA.2655277

Piggyback Solicitation No

Location St. Tammany Parish, Louisiana

Delivery Point 1200 Champagne Street Covington, Louisiana United States 70433

Purchase Type Duration:1 year

091925-01 - INMATE UNIFORMS & SUPPLIES

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Dates

Description The Saint Tammany Parish Sheriff's Office is requesting sealed bids for Inmate Uniforms & Supplies. Bid contract is for one (1) year from the date of award.

Orders will be made on an "as needed" basis for the duration of the contract. NO MINIMUM order specifications will be accepted for this bid. The St. Tammany Parish Sheriff's Office intends to purchase one (1) or more of these items during the contract term.

Sealed Bids are to be received by the St Tammany Parish Sheriff’s Office Purchasing Department no later than 11:30a.m. (CST), on September 19, 2025. No Bids will be received after 11:30 am on September 19, 2025.

Bid submittal options are as follows:

· Electronically – www.bidnetdirect.com (a Digital signature is required pursuant to state law)

· Mail – STPSO Purchasing Department, P.O. Box 1229, Slidell, LA. 70459

· Send via any carrier (FedEx, UPS, etc) or hand deliver during regular business hours to:

STPSO Purchasing Department, 300 Brownswitch Rd., Slidell, LA. 70458-

Bidders are responsible to ensure bid is received by the Purchasing Department no later than the above stated date and time. No late bids will be accepted.

Bid will be awarded to the lowest responsive, responsible vendor(s) submitting the lowest cost meeting the required specifications. Bid prices shall include delivery of items.

All items substituted must meet or exceed the published specifications of the specified item(s) listed below. All such substituted item(s) must be accompanied with full detailed specification sheets. FAILURE to furnish required data may be considered as cause for REJECTION OF BID.

On average, the St. Tammany Parish Jail houses approximately 900- 1000 Inmates daily.

Bids must include the following items:

* Certificate of Insurance

* Signature sheet signed by an authorized representative - if submitting a paper bid (signature must beoriginal and in ink. No photo copies or pencil signatures will be accepted) (electronic bids may include a secure digital signature)

* W9

* Vendor Information Form

* Specification Sheets if product being bid on is different than items being requested.

*Corporate Resolution or written evidence of the authority of the person signing the bid Failure to submit requested information will result in the Rejection of the Bid for being non responsive.

ALL PAPER BIDS MUST CONTAIN THE FOLLOWING INFORMATION

ON THE OUTSIDE OF THE ENVELOPE

* Your Company Name

* BID# Name - BID# 091925-01 Inmate Uniforms & Supplies Failure to have this information on your bid envelope will be cause for rejection for being non-responsive.

- Orders shall be received within 10 business days from date of order, or with approved extension by STPSO.

- Awarded products not delivered for two (2) consecutive weeks will be forfieited and award given to the next lowest bidder.

- Delivery Must be available to All Locations within the St. Tammany Parish Sheriff's Office with the main delivery location at St. Tammany Parish Jail 1200 Champagne Street Covington, LA 70433

- Prices must include all shipping/fuel charges.

- NO MINIMUM order specifications will be accepted for this bid.

Vendors electing to claim Louisiana preference, as defined by LA RS38:2251, et. seq., must complete the attached Louisiana Preference Claim Form and present it as part of the bid proposal.

By signing and submitting bid, vendor certifies that this is the lowest bid prices for quality products.

St Tammany Parish Sheriff's Office shall have the right to reject any or all Bids for just cause in keeping with La R.S. 38:2214B.

Purchase orders will be issued as required by the St. Tammany Parish Sheriff's Office and are the vendor's ONLY authority to ship.

St Tammany Parish Sheriff's Office shall have the right to reject any or all Bids for just cause in keeping with La. R.S. 38:2214B.

Publication Manual publication

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Contact Information

Bid Submission Process

Questions are submitted online Yes

Bid Intent Not Available

Closing Date 09/19/2025 11:30 AM CDT

Penny Vance

985-726-7735

PURCHASING@STPSO.COM

April Harberson

985-726-7734 aprilharberson@stpso.com

Cynthia Bankston

985-726-7732 cynthiabankston@stpso.com

Bid Submission Type Electronic or Physical Bid Submission

Pricing Item Based

Pricing Item Based

Supplier can place No Bid on an Item

Yes

Bid Documents List

Item Name Description Mandatory Limited to 1 file

Bid Documents Documents defining the proposal No No

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Documents & Items Items

Project 1

SHOES - INMATE SHOES - Standard

No Description UOM Qty

1 STEP IN, ORANGE CANVAS Size Range: 5-16 (SM-3XL) Twin gore opening Medium weight 7 oz. canvas upper Sewn-in insoles Non-skid, non-marking outsole Price per pair Brand Preference: All Brands are acceptable Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

2 SANDAL, UNI-FOOT ORANGE Size Range: 5-16 (SM-3XL) Must be able to be worn on either left or right foot.

Lightweight EVA Unisex Slip-resistant, odor-resistant, stress-tear resistant and waterproof One piece construction Side size marking Price per pair Brand Preference: All Brands are acceptable Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

SHAMPOO - INMATE SUPPLIES - Standard

No Description UOM Qty

3 3 IN 1 SHAMPOO, BODY WASH AND SHAVE GEL / GALLON

GALLON SIZED 3 IN 1 SHAMPOO, BODY WASH AND SHAVE GEL

Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Gallon 1

DEODORANT - INMATE SUPPLIES - Standard

No Description UOM Qty

4 DEODORANT, ROLL ON 1.5OZ 96/CASE Alcohol Free Clear Container and liquid Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

5 ALUMINUM FREE DEODERANT ALUMINUM FREE DEODERANT MIN. 1.2

OZ

Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

TOOTHPASTE - INMATE SUPPLIES - Standard

No Description UOM Qty

6 TOOTHPASTE .85OZ 144/CASE Clear Tube Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

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Project 1

NAIL CLIPPERS - INMATE SUPPLIES - Standard

No Description UOM Qty

7 CLIPPER, FINGERNAIL 24/CASE All metal NO File 2" in length Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

8 CLIPPER, TOENAIL 12/CASE All metal NO File 3.25" in length Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

COMB/CLIPPERS - INMATE SUPPLIES - Standard

No Description UOM Qty

9 COMB, BLACK 5" 2160/CASE Made from polypropylene Bulk-packed Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

10 REPLACEMENT BLADE, ANDIS OUTLINER II OR EQUAL

Replacement Blade for Trimmer

Manufacturer: ANDIS Brand Preference: Brand Name or Equivalent Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

11 HAIR CLIPPER, WAHL SENIOR OR EQUAL Model: 8500 Corded Price Per Each

Manufacturer: WAHL Brand Preference: Brand Name or Equivalent Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

12 TWIN BLADE RAZOR TWIN BALDE RAZOR WITH CLEAR

REMOVEABLE CAP. 2 STAINLESS STEELE BLADES

Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

TOWELS - INMATE SUPPLIES - Standard

No Description UOM Qty

13 WASHCLOTH 12/CASE White - .75lb Dimensions: 12" x 12" 100% Cotton Terry Fabric Machine Wash / Tumble Dry Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

14 TOWEL, BATH 12/CASE White - 6lb Dimensions: 22" x 44" 100% Cotton Terry Fabric Machine Wash / Tumble Dry Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

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Project 1

BEDDING - INMATE SUPPLIES - Standard

No Description UOM Qty

15 SHEET, FLAT 12/CASE

White Poly / Cotton Blend Dimensions: 66" x 104" Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Case 1

16 BLANKET, COTTON THERMAL White Dimensions: 66" x 90" 100% Cotton Thermal Machine Washable / Tumble Dry

2.4 lbs per blanket Price per each Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

17 MATTRESS, POLYESTER WITH PILLOW Green Dimensions: 25" x 75" x 4" Heavy duty, flame-resistant, 3-ply vinyl cover Strong, synthetic scrim for tear resistance Fluid resistant Easy to clean and disinfect 5” polyester core compressed to a 4” finished height mattress Double needle stitching with tough nylon thread on all seams All seams facing inward, except end seam Certified to meet all required tests: 16 CFR 1633, CTB 121, CTB 129, CTB 603, CAL 117 Price per each Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

SPOON - INMATE SUPPLIES - Standard

No Description UOM Qty

18 PAPERBOARD SPOON (FOR SUICIDE WATCH) FDA approved, paper board spoon Must be moisture resistant Must be suitable for hot or cold food, Must be sturdy and smooth in structure Must be tasteless and odorless Must be appropriate for persons in suicide watch Brand Preference: All Brands are acceptable Delivery Location: 1200 CHAMPAGNE STREET, COVINGTON, Louisiana, United States, 70433

Each 1

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Categories Selected Categories

This copy of the NIGP Code is the property of the National Institute of Governmental Purchasing, Inc. (NIGP), is displayed and used by BidNet under license from Periscope Holdings, Inc. (the authorized sub-licensor of NIGP), and is protected under the copyright laws of the United States. It may not be copied or used (in whole or part) by any party unless such party is authorized to do so under the terms of a written license agreement entered into with NIGP or its authorized sub-licensors expressly authorizing such party to use the NIGP Code. Unauthorized copying or use is prohibited. Dated: January

NIGP Categories (5)

200 CLOTHING: ATHLETIC, CASUAL, DRESS, UNIFORM, WEATHER AND WORK RELATED

20049 Prisoner Clothing Prisoner Clothing

800 SHOES AND BOOTS

80086 Shoes and Boots, Work, Men's Shoes and Boots, Work, Men's

80089 Shoes and Sandals, Disposable Shoes and Sandals, Disposable

80088 Shoes and Boots, Work, Women's Shoes and Boots, Work, Women's

201 CLOTHING ACCESSORIES (SEE CLASS 800 FOR SHOES AND BOOTS)

20100 CLOTHING ACCESSORIES (SEE CLASS 800 FOR SHOES AND BOOTS)

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Courtesy Email Sent using email addresses biddesk@icswaco.com;bidnotices@bobbarker.com;brian@bmoventures.com;julie@amercareproducts.net;kaily@charm-tex.com;megan@cpiguardian.com

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St. Tammany Parish Sheriff's Office

Purchasing Division

VENDOR CONTACT INFORMATION & REGISTRATION

Please complete all of the following items that pertain to your company or business.

Company Name:

Type of Business:

Address:

City:

State:

Zip:

Phone:

Fax:

Terms of Payment:

LA Tax ID Number (if applicable):

Federal Tax ID Number:

Product or services provided by your company:

Does your company offer Louisiana state contracts:

Name of sales representative:

Phone number:

Email address:

BID Contact Name:

Phone number:

Email address:

Company web site (if applicable):

As Applicable the Following Provisions Apply in Event of STPSO Seeking Federal Reimbursement. Reference to Subrecipient / Applicant is STPSO.

Termination for Cause

The SUBRECIPIENT (Applicant) may terminate this Contract for cause based upon the failure of Contractor to comply with the terms and/or conditions of the Contract, or failure to fulll its performance obligations pursuant to this Contract, provided that the SUBRECIPIENT

(Applicant) shall give the Contractor written notice specifying the Contractor�s failure. If within thirty

(30) days after receipt of such notice, the Contractor shall not have corrected such failure or, in the case of failure which cannot be corrected in thirty (30) days, begun in good faith to correct such failure and thereafter proceeded diligently to complete such correction, then the

SUBRECIPIENT (Applicant) may, at its option, place the Contractor in default and the

Contract shall terminate on the date specied in such notice.

The Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the SUBRECIPIENT (Applicant) to comply with the terms and conditions of this

Contract, provided that the Contractor shall give the SUBRECIPIENT (Applicant) written notice specifying the SUBRECIPIENT�s (Applicant�s) failure and a reasonable opportunity for the

SUBRECIPIENT (Applicant) to cure the defect.

Termination for Convenience

The SUBRECIPIENT (Applicant) may terminate this Contract at any time by giving thirty (30) days written notice to the Contractor of such termination or negotiating with the Contractor an e ective date.

The Contractor shall be entitled to payment for deliverables in progress, to the extent work has been performed satisfactorily.

Ownership

All records, reports, documents, or other material related to this Contract and/or obtained or prepared by Contractor in connection with the performance of the services Contracted for herein shall become the property of SUBRECIPIENT (Applicant) and shall, upon request, be returned by Contractor to SUBRECIPIENT (Applicant), at Contractor�s expense, at termination or expiration of this Contract.

All records, reports, documents and other material delivered or transmitted to Contractor by the

SUBRECIPIENT (Applicant) shall remain the property of the SUBRECIPIENT (Applicant), and shall be returned by Contractor to the SUBRECIPIENT (Applicant) at Contractor�s expense, at termination or expiration of this Contract.

insurance company that is either domiciled in Louisiana or owned by Louisiana residents and is licensed to write surety bonds.

Right to Audit

The State Legislative auditor, DHS-OIG, FEMA and Federal auditors and GOHSEP or State internal auditors shall have the option to audit all accounts directly pertaining to the Contract for a period of three (3) years from the date of nal payment or as required by applicable State and Federal Law. Records shall be made available during normal working hours for this purpose.

Access to Records. The following access to records requirements apply to this Contract:

1. The CONTRACTOR agrees to provide GOHSEP, SUBRECIPIENT (Applicant), the

FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the

CONTRACTOR which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.

2. The CONTRACTOR agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

3. The CONTRACTOR agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.

Contractor�s Certication of No Federal Suspension or Debarment

Contractor has a continuing obligation to disclose any suspensions or debarment by any government entity, including but not limited to General Services Administration (GSA).

Failure to disclose may constitute grounds for suspension and/or termination of this Contract and debarment from future Contracts.

Compliance with Civil Rights Laws

During the performance of this Contract, the Contractor agrees as follows:

1. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The CONTRACTOR will take a rmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layo or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The

CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

2. The CONTRACTOR will, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualied applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin.

3. The CONTRACTOR will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers� representatives of the

CONTRACTOR�S commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

4. The CONTRACTOR will comply with all provisions of Executive Order 11246 of

September 24, 1965, and of the rules, regulations, and relevant orders of the

Secretary of Labor.

5. The CONTRACTOR will furnish all information and reports required by Executive Order

11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering

SUBRECIPIENT (Applicant) and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

6. In the event of the CONTRACTOR�S noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions as may be imposed and remedies invoked as provided in Executive Order 11246 of

September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

7. The CONTRACTOR will include the portion of the sentence immediately preceding paragraph one (1) and the provisions of paragraphs one (1) through seven

(7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order

11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The CONTRACTOR will take such action with respect to any subcontract or purchase order as the administering SUBRECIPIENT

(Applicant) may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering SUBRECIPIENT (Applicant) the

CONTRACTOR may request the United States to enter into such litigation to protect the interests of the United States.

Record Retention

The Contractor shall maintain all records in relation to this Contract for a period of at least three (3) years after nal payment.

Clean Air Act

1. The CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C.§ 7401 et seq.

2. The CONTRACTOR agrees to report each violation to the SUBRECIPIENT

(Applicant) and understands and agrees that the SUBRECIPIENT (Applicant) will, in turn, report each violation as required to assure notication to GOHSEP, Federal

Emergency Management Agency (FEMA), and the appropriate Environmental

Protection Agency Regional O ce.

3. The CONTRACTOR agrees to include these requirements in each subcontract exceeding

$150,000 nanced in whole or in part with Federal assistance provided by FEMA.

Energy Policy + Conservation Act

The Contractor hereby recognizes the mandatory standards and policies relating to energy e ciency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

Clean Water Act

The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders, or requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt Federal Contracts, grants or loans of facilities included on the EPA List of Violating Facilities.

FEDERAL WATER POLLUTION CONTROL ACT

1. The CONTRACTOR agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33

U.S.C. 1251 et seq.

2. The CONTRACTOR agrees to report each violation to the SUBRECIPIENT (Applicant) and understands and agrees that the SUBRECIPIENT (Applicant) will, in turn, report each violation as required to assure notication to the GOHSEP, Federal Emergency

Management Agency (FEMA), and the appropriate Environmental Protection Agency

Regional O ce.

3. The CONTRACTOR agrees to include these requirements in each subcontract exceeding

$150,000 nanced in whole or in part with Federal assistance provided by FEMA.

Anti-Lobbying + Debarment Act

The Contractor will be expected to comply with Federal statutes required in the Anti-Lobbying Act and the Debarment Act.

The Contractor hereby agrees to adhere to the mandate dictated by the Copeland �Anti-Kickback� Act which provides that each Contractor or subgrantee shall be prohibited from inducing, by any means, any person employed in the completion of work, to give up any part of the compensation to which he is otherwise entitled.

SUSPENSION + DEBARMENT

1. This Contract is a covered transaction for purposes of 2 CFR Part 180 and 2 CFR Part 3000.

As such the CONTRACTOR is required to verify that none of the CONTRACTOR, its principals (dened at 2 CFR § 180.995), or its a liates (dened at 2 CFR § 180.905) are excluded (dened at 2 CFR § 180.940) or disqualied (dened at 2 CFR § 180.935).

2. The CONTRACTOR must comply with 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.

3. This certication is a material representation of fact relied upon by CONTRACTOR. If it is later determined that the CONTRACTOR did not comply with 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C, in addition to remedies available to GOHSEP serving as Recipient and name of SUBRECIPIENT (Applicant), the

Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.

4. The bidder or proposer agrees to comply with the requirements of 2 CFR Part 180, subpart C and 2 CFR Part 3000, subpart C while this o er is valid and throughout the period of any

Contract that may arise from this o er. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

BYRD ANTI-LOBBYING AMENDMENT, 31 U.S.C. § 1352 (AS AMENDED)

Contractors who apply or bid for an award of $100,000 or more shall le the required certication. Each tier certies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for inuencing or attempting to inuence an o cer or employee of any SUBRECIPIENT (Applicant), a member of Congress, o cer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal Contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any

Federal award. Such disclosures are forwarded from tier to tier up to the recipient.

Procurement of Recovered Materials

1. In the performance of this contract, the CONTRACTOR shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired �

i. Competitively within a timeframe providing for compliance with the contract performance schedule;

ii. Meeting contract performance requirements; or iii.At a reasonable price.

2. Information about this requirement, along with the list of EPA-designate items, is available at EPA�s Comprehensive Procurement Guidelines web site, epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

DHS Seal + Logo + Flags

The CONTRACTOR shall not use the DHS seal(s), logos, crests, or reproductions of ags or likenesses of DHS Agency o cials without specic FEMA pre-approval.

Compliance With Federal Executive Orders

This is an acknowledgment that FEMA nancial assistance will be used to fund the Contract only. The Contractor will comply will all applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives.

No Obligation by Federal Government

The Federal Government is not a party to this Contract and is not subject to any obligations or liabilities to the non-Federal entity, Contractor, or any other party pertaining to any matter resulting from the Contract.

Price Escalation Clause

All costs shall remain firm for twelve (12) months or one (1) year following the date of contract award.

Thereafter, either the Vendor or the STPSO shall be entitled to request an annual price adjustment for the following contract year, which shall be calculated in the manner provided for in this section. A request for a price adjustment by the Vendor shall first be submitted to the STPSO for consideration at least thirty (30) but no more than sixty (60) days before the contract anniversary date of each year of the contract’s term.

The STPSO shall notify the Vendor of its request for price adjustment within the same time period.

Price adjustment shall be based upon the Producer Price Index (PPI) for All Commodities (not seasonally adjusted), for United States City Average as published by the United States Department of Labor, Bureau of Labor Statistics.

Price increase or decrease will be determined by dividing the Current Index Value by Base Period Index Value. All calculations will be carried to three (3) places only, with no rounding off to the next digit. An increase shall not exceed five percent (5%) per each renewal year, when compared to the Base Year Price

- original contract price.

1st renewal contract year: increase shall not exceed five percent (5%) from the Base Year Price.

2nd renewal contract year: increase shall not exceed ten percent (10%) from the Base Year Price.

The Vendor shall not submit any penalty costs charged as a result of non-performance of the contract as part of its computation.

Base Period Index Value – matches the month the contract was awarded or signed (whichever comes later).

Current Index Value – latest month of the PPI data published by the Bureau of Labor Statistics and available for calculation and submission to STPSO between thirty (30) and sixty (60) days from the end of contract award period.

Base Year Price – original contract price/1st year contract price.

EXAMPLE:

Current Index Value, October 2021…………………………………………………………276.589

Base Period Index Value, November 2020.…………….…………………………..………..260.229

Divide Current Index Value by Base Period Index Value……………………….……………..1.062

Percent Change………………………………………….………………………..……………. 6.2%

Base Year Price of an item and/or service……………………………………………………..$96.00

Apply lower of “Percentage Change” or 5% (1st renewal contract year) or 10% (2nd renewal contract year)

Adjusted Price – 1st renewal contract year………………………………………………….. $100.80

Bid Submission Process