Bid Package to:

• Repair Porch at Lobdell House

Town Clerk Maria Hlushko mhlushko@northsalemny.gov

(914) 669-5577

Town of North Salem, N.Y.

Bid package to repair porch at Lobdell House

Contents

1. Scope of Work: Repair Porch at Lobdell House

2. Preparation of Surfaces

3. Lead Paint Remediation

Lead Safe Work Practices:

4. Insurance

5. General Workmanship

6. Site Protection

7. NYS Prevailing and Supplemental Wage Law

8. Materials

9. Quality of Work

10. Quality Assurance

11. Submittals

12. Requirements and Restrictions

13. Products

14. Acceptable Manufacturers

15. Mixing

16. Protection and Cleaning

17. Measurement and Payment

18. Exterior Building Photos of Lobdell House

19. Bid Proposal Form: Town of North Salem Lobdell House

20. Prevailing Wage Document from NYSDOL

NOTICE TO BIDDERS

Sealed proposals for performing the work herein described will be received by the Town Board of North Salem, NY, at the Office of the Town Clerk, Town Hall, 270 Titicus Road, North Salem, NY 10560, until October 19, 2026 at 10:00 am and immediately thereafter the bids will be publicly opened and read aloud in said office.

Bid #1 – Proposed Repair of Porch at Lobdell House of the Town of North Salem.

Contract documents may be obtained at the above office of the Town Clerk on September 24, 2026 upon payment of a cash deposit of $15.00 for each set, which will be refunded upon return of said Contract Documents in good condition within 10 days after receipt of Bids. The documents are also available from the Town website at no cost, https://www.northsalemny.gov/bids

Bids shall be made on the separate Bid Proposal Forms and must be accompanied by a Bid Bond acceptable to the Town or a certified cashier's check drawn on a solvent bank in the amount of not less than 5% of the total amount of the bid. Checks shall be made payable to the Town of North Salem, and are to be held by the Town as a guarantee for the proper execution and delivery of the Contract and bonds to secure the faithful performance thereof. In default of such execution and delivery of Contract and Bonds, the amount of the deposit represented by the check shall be forfeited to and retained by the Town of North Salem as liquidated damages.

An onsite review of the buildings can be made by any company bidding on this project at any time. A meeting will be held on October 9, 2026 at 9:00 am at the Lobdell House site at 270 Titicus Road, North Salem, NY to review the proposal and answer any questions.

Proposals shall be enclosed in a sealed envelope bearing the name and address of the Bidder, addressed to the Town of North Salem, Town Hall, 270 Titicus Road, North Salem, New York 10560 and endorsed “Proposed Repair of Porch at Lobdell House”, Town of North Salem, New York.

The Town of North Salem reserves the right to reject any and all Bids, to waive any informality in any Bid, and to award the Contract to other than the lowest Bidder if deemed in the best interest of the Town to do so.

By Order of the Town Board

By Maria Hlushko, Town Clerk https://www.northsalemny.gov/1287/Bids-RFPs

The Town of North Salem, NY will be accepting bids for the proposed porch at Lobdell House.

1. Scope of Work: Porch Repair The work shall consist of furnishing all labor, materials and equipment required for the complete execution of all exterior porch repair, in accordance with Section 18 of this report.

2. Preparation of Surfaces Lead abatement was performed on the building, however we do understand that once painted

LEAD may still be available in lower concentrations in the wood even after that paint was removed.

Any wood or metal areas that need to be repaired will be repaired before being painted.

3. Lead Paint Remediation It is a requirement that the contractor follow all EPA Lead Renovation, Repair and Painting Rule

(RRP Rule) requirements as well as OSHA (in 29 CFR 1926.62) regulations for monitoring for the exposure levels of his personnel be performed as part of respiratory protection selection process.

See Lead Safe Work Practices below.

Lead Safe Work Practices:

A. All coatings, preparation and painting must conform to all applicable federal, state and local regulations for Lead Based Paint (LBP) including those listed below. In the absence of an existing LBP report indicating no lead in surfaces scheduled to be painted, bidders must either include certification from an EPA risk assessor that the surfaces to be painted are lead free or that they are EPA Renovation, Repair and Painting (RRP) certified.

B. Under the EPA RRP rule, (April 22, 2010), contractors performing renovation, repair and painting projects that disturb lead-based paint in homes, child care facilities, and schools built before 1978, which these buildings were must be certified and must follow specific work practices to prevent lead contamination. A copy of that certification must be supplied.

4. Insurance The contractor shall, at its sole expense, maintain the following insurance on its own behalf, and furnish to the Town of North Salem certificates of insurance evidencing same and reflecting the effective date of such coverage as follows:

A. Commercial General Liability Policy, with limits of no less than $1,000,000 Each Occurrence per location or project /$2,000,000 per location or project general aggregate limits for Bodily Injury and Property Damage, and shall include:

a. Town of North Salem and their assigns, officers, employees, volunteers, representatives and agents should be named as an “Additional Insured” and shall apply on a primary and non-contributory basis, including any self-insured retentions. The Certificate of Insurance should show this applies to the General Liability coverage on the certificate.

b. Third Party Action Over Claims and no height restrictions or exclusions of any kind.

c. To the extent permitted by New York law, the Sponsor waives all rights of subrogation or similar rights against Town of North Salem, assigns, officers, employees, volunteers, representatives and agents.

d. Coverage must be written on an Occurrence Policy Form.

B. Comprehensive Automobile Policy, with limits no less than $1,000,000 Bodily Injury and Property

Damage liability including coverage for, any private passenger and commercial vehicles. Required if the event involves the sponsor’s motor vehicles.

a. Town of North Salem and their assigns, officers, employees, representatives and agents should be named as an “Additional Insured” on the policy. The Certificate of Insurance should show this applies to the Automobile Liability coverage on the certificate.

b. To the extent permitted by New York law, the Sponsor waives all rights of subrogation or

C. Commercial Umbrella Liability Policy, with limits of no less than $2,000,000 Each Occurrence per location or project /$2,000,000 per location or project general aggregate limits for Bodily Injury and Property Damage, and shall include coverage for:

a. Town of North Salem and their assigns, officers, employees, volunteers, representatives and agents should be named as an “Additional Insured” and shall apply on a primary and non-contributory basis, including any self-insured retentions. The Certificate of Insurance should show this applies to the General Liability coverage on the certificate.

b. Third Party Action Over Claims and no height restrictions or exclusions of any kind.

c. To the extent permitted by New York law, the Sponsor waives all rights of subrogation or

d. Coverage must be written on an Occurrence Policy Form

D. Workers Compensation Insurance

a. Coverage must specifically indicate “coverage includes N.Y. State”

b. Coverage Extended to include Sponsor’s owners/partners.

c. N.Y. State Statutory Limits

d. To the extent permitted by New York Law, the sponsor waives all rights of subrogation or similar rights against the Town of North Salem, assigns, officers, employees, volunteers, representatives and agents.

NOTE: The above listed Minimum Insurance Requirements may be increased upon the review and determination of the Town’s Risk Management Committee. The Sponsor shall furnish to the Town of North Salem Certificates of Insurance as evidence of coverage prior to the event naming the

Town of North Salem as an Additional Insured by endorsement. The contractor acknowledges that failure to obtain such insurance on behalf of the Town of North Salem constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the Town of North Salem. The failure of the Town of North Salem to object to the contents of the certificate or absence of same shall not be deemed a waiver of any and all rights held by the Town of North Salem. The cost of furnishing the above insurance shall be borne by the Sponsor.

All carriers listed in the certificates of insurance shall be A.M. Best Rated A VII or better and be admitted in the State of New York. No policy deductible may exceed $10,000 per claim without prior Town of North Salem written approval.

5. General Workmanship A. Unless otherwise specifically provided for in the Specifications, all workmanship, equipment, materials and articles incorporated in the work shall be new and the best grade of the respective kinds for the purpose. Where equipment, materials, articles or workmanship are referred to in the Specifications as “equal to” any particular standard, the Architect or Engineer shall decide the question of equality.

B. All work performed and all materials furnished shall be in conformity with the lines, grades, cross sections, dimensions and material requirements, including tolerances shown on the

Drawings or as indicated in the Specifications.

C. The Contractor shall furnish to the Owner for approval the manufacturer’s detailed specifications for all machinery, mechanical and other special equipment, which he contemplates installing together with full information concerning all other materials or articles which he proposes to incorporate in the work.

D. Machinery, mechanical and other equipment, materials or articles installed or used without such prior approval shall be at the risk of subsequent rejection.

E. Materials specified by reference to the number or symbol of a specific standard, such as an

ASTM Standard, a Federal Specification or other similar standard, shall comply with requirements in the latest revision thereof and any amendment or supplement thereto in effect on the date of the Invitation for Bids, except as limited to type, class or grade, or modified in such reference. The standards referred to, except as modified in the Technical Specifications, shall have full force and effect as though printed therein.

F. The Contractor shall employ only competent and skillful workers to do the work and whenever the Architect and/or Engineer shall notify the Contractor, in writing, that any man on the work is, in his opinion, incompetent or disorderly, the Contractor shall forthwith remove such person and shall not again employ him on any part of the work without the written consent of the Architect and/or Engineer.

G. The Owner may stop any work or any part of the work under the Contract if the methods or conditions are such that unsatisfactory work might result, if improper materials or workmanship is being used, or unsafe conditions exist. Any action by the Owner under this provision shall not be deemed a cause of delay and no extensions of permitted time will be granted because of such action.

H. In the event the materials furnished or the work performed deviates from the requirements of the Contract Drawings and Specifications, but in the opinion of the Owner, constitutes substantial performance, the Owner may accept the same. Should the deviation in question result in a savings to the Contractor, the Owner will be entitled to a credit in the full amount of said savings. Should the deviation in question result in an additional cost to the Contractor, the Owner will not be liable to the Contractor for such additional cost.

I. If the materials or the finished product in which the materials are used or the work performed is not in conformity with the Drawings and Specifications and have resulted in an inferior or unsatisfactory product, the work and materials shall be removed and replaced or otherwise corrected by and at the expense of the Contractor.

6. Site Protection A. The Contractor shall protect all finished surfaces from damage during the execution of the work. This includes driveways, stairways and walkways.

B. Any material dropped on the grounds will be contained and picked up by the contractor, this includes scrapings and paint splatter. The overall grounds will be left in the same shape as it was before the contractor started.

C. The Contractor shall be responsible for any damage to other work. Any materials which, in the opinion of the Town, has become damaged to such an extent that they cannot be restored to their original condition shall be replaced at the Contractor’s expense.

D. At the completion of the work specified, all painted work shall be touched up and restored where damaged or defective, and the entire work left free from blemishes. Punch lists issued by the Town for correction of defective work must be completed within five working days from date of issue.

7. NYS Prevailing and Supplemental Wage Law A. New York State requires that municipal contracts pay Prevailing and Supplemental wages on all contracts. It is a requirement that the Prevailing wage schedule for Westchester County be used in the calculations to determine cost. As part of this package, Document PRC#

2026026584 (page 52 of that document and possibly other pages) has the required detail to properly calculate the required wages for painters and other worker trades.

B. Payroll sheets will be required to be presented to the Town by the contractor and they may be reviewed by the NYS Department of Labor at their request.

C. Pursuant to Section 220-I of Article 8 of the New York State Labor Law, Contractors and Sub-

Contractors shall be registered with the New York State Department of Labor (NYSDOL) prior to submitting bids or performing construction work on public work pursuant to the requirements therein. Pursuant to Section 220-I Subpart 6, the Bidder shall provide a copy of the Certificate of Registration for Contractors and Sub-Contractors performing work on the project as part of the bid proposal. Failure to be registered with the NYSDOL may result in bid rejection.

Throughout the duration of the project, contractors and sub-contractors shall be required to maintain their registration with the NYSDOL and shall not let their registration expire. If at any time during the project, a contractor’s or sub-contractor’s Certificate of Registration expires, is revoked, or otherwise made invalid, the Owner and Architect and/or Engineer shall be promptly notified.

8. Materials

A. Paint:

1. The term paint as used herein includes emulsions, enamels, oil paints, sealers, stains, varnishes and similar coatings.

2. All materials shall be of the manufacturer, brand and quality as specified herein.

3. The Contractor shall submit to the Engineer color samples of all paints and finishes for approval. Colors shall be as selected by the Architect and/or Engineer or the Supervisor's Office and shall conform to the approved sample.

4. The Contractor is advised that one color of paint, a shade of white, will be required for the Town Hall.

B. Carpentry & Insulation:

1. All sawn lumber shall be Douglas fir, No. 1 grade, surface dry with 19% maximum moisture content. Fb = 1400 psi minimum.

2. Plywood roof sheathing shall be C D grade, exterior glue 32/16, 5/8” thick.

3. Plywood shall be exterior type with exterior glue (CDX) DFPA trademark stamped and conforming to PS 1 83.

4. Fascias shall be kiln dried fir or hemlock with stain or paint finish. Soffits shall be 1/2-inch exterior plywood APA grade A.G. or as specified.

5. Wood and wood blocking shall be Douglas fir, white fir, hemlock or spruce. All lumber in contact with concrete or masonry shall be pressure treated in accordance with AWPB standards U1 as applicable. All exterior wood members other than trim or ornamental wood shall be pressure treated.

6. Light gauge structural connectors shall be Simpson Connectors or as specified.

Equivalent connectors with identical dimensions and equal or greater load capacities may be used with the approval of the Architect and/or Engineer.

7. All carpentry shall be securely fastened with screws, nails, bolts, or spikes of ample size and suitable type, and shall be neatly fitted.

8. Columns shall be pressure treated lumber, Micronized Copper Azole (MCA) 15, No 2 Common Grade.

C. Concrete:

1. Concrete shall be 5000 psi concrete as manufactured by Quikrete.

9. Quality of Work

A. Paint:

1. The painting contractor shall be fully responsible for the quality of his work, and shall not commence any part that is not completed or ready to receive the finish. The Contractor shall examine the areas to be painted and report any surfaces that cannot be corrected by scraping and sanding to the Engineer or Supervisor's office for an acceptable method of paint removal.

2. All exterior surfaces shall be scraped and power washed and allowed to dry prior to the application of primer.

3. Paint shall be ready mixed and shall be delivered in original, unopened containers with labels and tags.

4. Solvents, cleaners, and similar items shall be as recommended by the paint manufacturer for the purpose intended.

B. Concrete & Installation:

1. The Contractor shall furnish all labor, materials, tools and equipment required to do all rough and finished concrete as indicated on the drawings, specified or as directed by the Architect and/or Engineer.

2. Under this item the Contractor shall furnish all labor, materials and equipment necessary to completely install concrete footings.

3. The work shall include, but not be limited to excavation, backfilling and tamping, placing of crushed stone, galvanized steel reinforcement, sonotubes and epoxy anchoring.

4. The intent of these specifications is to produce a finished product satisfactory for the purpose for which it is to be used. The selection of materials, their proportioning, mixing, handling and curing is to be the responsibility of the Contractor but is subject to inspections and testing.

5. Reinforcing steel shall be hot dip galvanized and shall conform to ASTM Designation A615, Grade 60. Supports, chairs and ties shall be of the same materials and compatible with the reinforcing steel.

6. Unless otherwise shown or specified, sonotubes are to be used for exposed concrete surfaces.

7. Anchoring into concrete shall be by ¾ inch galvanized anchor bolt for fastening a 4x4 pressure treated post.

8. The Contractor shall remove material required to make the excavations. He shall make all excavations in such a manner and to such widths as will provide ample room for properly installing the reinforced concrete structure and to permit the thorough compacting of the backfill material. The Contractor shall remove and dispose of any excess of unsuitable materials. The Contractor shall remove and reinstall any lattice or other wood features to install the sonotube.

9. The Contractor shall provide adequate shoring sheeting, bracing of the excavation necessary to provide working conditions, prevent damage to existing structures.

10. After the work has been properly constructed and inspected, the space between the concrete and the sides of the excavated area shall be backfilled.

C. All other items:

1. All work to be done by the Contractor shall be completed in accordance with Section 8 of this report.

10. Quality Assurance

A. Paint:

1. The work of this Section shall be accomplished by the Contractor. Field quality control shall be obtained by review of first finished area or item of each color scheme as required by the Engineer for color, texture and workmanship. Said area or areas when accepted will serve as the minimum project standard for all ensuing work.

2. All workmanship, restriction, preparation and the like shall be in accordance with the guidelines as published by the manufacturer for the particular produce line as well as the standards as promulgated by the Painting and Decorating Contractors Association for high quality institutional applications.

3. Before and during the application of exterior painting and until final acceptance by the Owner of all work covered by the Contract, the Contractor shall not apply paint unless the outdoor temperature and humidity is within the manufacturers acceptable range.

B. Carpentry/ Insulation:

1. All workmanship, restriction, preparation and the like shall be in accordance with the guidelines as published by the manufacturer for the particular produce line.

1. All workmanship, restriction, preparation and the like shall be in accordance with the guidelines as published by the manufacturer for the particular product line.

D. All other items:

1. All workmanship, restriction, preparation and the like shall be in accordance with Section 18 of this report.

11. Submittals A. Certification of Specification Compliance with manufacturer's certificate and test reports as may be required by the Architect and/or Engineer.

B. Color charts and proposed materials for Architect and/or Engineer's approval.

C. Manufacturer's Material Safety Data Sheet (MSDS) must be submitted for each product.

12. Requirements and Restrictions A. Each container of material delivered to the project site shall contain a label with the following information contained thereon:

o Manufactures name and location.

o Type of paint.

o Manufacturer’s stock number.

o Color.

o Instructions for reducing, where applicable.

o Label analysis.

B. All materials shall be stored in designated spaces in a manner which meets the requirements of applicable codes and fire regulations. When not in use, such spaces shall be kept locked and inaccessible to those not employed under this Section. Each space shall be provided with a fire extinguisher of Carbon Dioxide or Dry Chemical type bearing the label of the National Board of

Fire Underwriter's and tag of most recent inspection.

C. Protect work at all times. Protect adjacent work and materials by suitable coverings or other methods as work progresses.

D. Comply with manufacturer's recommendations as to environmental conditions under which coatings and coating systems can be applied. Do not apply finish in any area where dust is being generated.

13. Products A. Paint:

a. Paint used for exterior work shall be lead free and SHALL NOT CONTAIN EXCESSIVE

VOLATILE ORGANIC SOLVENTS.

b. All materials used in the work shall be pure, of best quality, and Top-of-line of approved manufacturer.

c. If proposed brand has not been specified, the names of the manufacturer shall be submitted to the Architect and/or Engineer for approval, and these materials shall be of such grades and makes as to produce perfect and durable finishes.

B. Carpentry/Insulation:

a. All materials used in the work shall be purse, of best quality, and Top-of-Line of

b. If proposed brand has not been specified, the name of the manufacturer shall be

a. All materials used in the work shall be pure, of best quality, and Top-of-Line of

D. All other items:

a. All materials used in the work shall be pure, of best quality, and Top-of-Line of

14. Acceptable Manufacturers A. Paint: Notwithstanding specific names used elsewhere the following paint manufacturers are approved.

a. Benjamin-Moore

b. Sherwin- Williams

c. Or Architects and/or Engineers approved equal.

B. Carpentry/Insulation: Notwithstanding specific names used elsewhere the following carpentry/insulation manufacturers are approved.

C. All other items: Notwithstanding specific names used elsewhere the following manufacturers are approved.

15. Mixing All paint shall be thoroughly mixed, of uniform color and consistency and shall be in thoroughly strained condition before being applied. Thinning will not be permitted unless the manufacturer's directions require same for the method of application to be used (e.g., brush, roller or spray).

16. Protection and Cleaning A. At all times, the Contractor shall protect his work and that of all other Contractors by using tarpaulins, paper or other means as necessary.

B. Upon completion of work, clean all paint spots from all work and touch up or otherwise repair any defective or damaged work. Remove spilled, splashed or splattered paint from all surfaces.

Touch up and restore finish were damaged.

C. Do not allow paint or scaffolding to damage adjacent foundation landscaping or lawn.

D. All empty paint containers and debris associated with this work shall be removed from the site and disposed of properly.

17. Measurement and Payment The Contractor shall be paid the LUMP SUM amount as shown on the Bid Sheets for providing all labor, materials and equipment required to complete the work in all respects as specified above and as directed by the Architect or Engineer. The work shall include, but not be limited to, the scope of work as specified in Section 18 of this report.

Payments: 100% When work is complete and approved by the Town or designated representative.

18. Exterior Building Photos of North Salem Lobdell House

Photo B

The slope of the existing porch from the building to the handrail is more than 5 inches. The contractor shall raise the deck under the railing with hydraulic jacks and reduce the pitch of the porch as much as possible prior to installing new columns.

Photo A

The contractor shall temporarily support the porch with blocking and remove three existing supports and install three 14” diameter concrete sonotubes to a depth of 42”. The base of the footing shall be 2’ x 2’.

Contractor to install 2x4 bracing from top of new footing to floor joist at a

45° angle.

Contractor to provide Simpson connections at top of footing to column and from top of column to floor joist.

Photo C

Once the porch is fully supported with permanent columns the contractor shall temporarily support the roof. The hip roof rafter shall be carefully removed and a new hip roof rafter shall be installed. The contractor shall chamfer the edge of the wood to match the existing wood accordingly. The ornamental brackets shall be fastened to the supporting beam above to eliminate the existing gap. The contractor shall remove and reinstall any fascia boards. Boards not in good condition should be replaced.

Photo F

The existing header beam was previously repaired with modern lumber to match the existing lumber. Contractor to perform similar work as needed or directed. Only exterior grade wood and plywood is acceptable.

Photo D

The new roof rafter shall be notched into the existing vertical corner board. All existing wood splices and material shall be removed prior to installation of new lumber. All new lumber shall be painted to match existing paint color.

Photo G

Remove lattice and replace existing footing and column as shown per photo A. New column shall be a 6 x 6 pressure treated post.

Photo H

Install new concrete footing at corner of porch, same as shown in photo A and G. Paint column to match existing color.

Photo I

The contractor shall temporarily support the roof and remove and replace existing 2x6 header between corner post and next column to the west to remove sagging splice. Contractor to verify existing conditions in field prior to bid.

19. Bid Proposal Form: Repair Porch at Lobdell House

Date: __________________

Name of Company:

Address:

Contact information (Phone, cell, email)

Website if any:

Person authorizing bid:

Print name: ____________________________________________________________________

Title:__________________________________________________________________________

Signature:

Bid 1: Price to Repair Porch at Lobdell House

Return to North Salem Town Clerk, Maria Hlushko by the date specified in a sealed envelope. The bids will be opened on the date and time specified.

20. Prevailing Wage Document from NYSDOL

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Review the attached NYS Department of Labor document.