Bid Package Complete.pdf

Owner

Agent

Patrick M. Lewis, P.E., Director of Engineering and Public Services

Project

2025-26 SANITARY SEWER REHABILITAT ION PROGRAM

Locations:

Various locations within the City of Monroe

Bid Due Date

Monday, October 13, 2025 at 10:00 A.M.

City Officials Mayor: Robert E. Clark

Council Member: Mike Hayter Council Member: Debra J. Staelgraeve Council Member: Kellie M. Vining Council Member: Michelle Germani Council Member: Kathy Stringham Council Member: Andrew B. Felder

T A B L E O F C O N T E N T S

Advertisement for Bid

Division A Instructions to Bidders……………………………………………………………………..……A-1 to A-6

Division B Proposal………………………………………………………………..…………………………....B-1 to B-10

Division C Bonds and Forms………………………………………………….…………………….....……C-1 to C-11

Division D General Conditions and Specifications……………………………..…………...D-1 to D-41

Division E NOT A PART OF THIS CONTRACT....…………………………………………….……..E-1 to E-17

Division F NOT A PART OF THIS CONTRACT…………………………………….……………....F-1 to F-28

Division G NOT A PART OF THIS CONTRACT………….………….…………....……………...G-1 to G-21

Division H NOT A PART OF THIS CONTRACT..............................................……H-1 to H-29

Division I NOT A PART OF THIS CONTRACT..................................................................I-1

Division J Labor Standards………………………….……….......………………....................................J-1

Division K Supplemental Specifications……………………………...…….……………..………….K-1 to K-6

Appendix (See one page title sheet for contents)

ADVERTISEMENT FOR BIDS

Sealed proposals for the construction of:

2025-26 SANIT ARY SEW ER REHABILIT AT ION PROGRAM

will be received, through electronic submission, to the Michigan Intergovernmental Trade Network (MITN) until 10:00 A.M., LOCAL TIME, Monday the 13th day of October, 2025. The bids will be publicly unlocked from the MITN web site with bid total and other pertinent information read aloud at 11:00 A.M. the same day via Zoom teleconference. Bidders desiring to attend this opening should email edward.sell@monroemi.gov no later than Wednesday, October 8 to obtain the meeting link. This contract shall consist of rehabilitation (lining) of various sanitary sewer mains within the City of Monroe. Work also includes pre-lining and post-lining investigation and documentation of the main line pipe, and investigation and re-opening of active house leads to the main.

The Proposal and Contract Documents, including plans and specifications, may be obtained from the Michigan Intergovernmental Trade Network (MITN) / Bid Net Direct at https://www.bidnetdirect.com/mitn. Contact persons for questions on this contract are Jacob LaBo, Project Engineer at jacob.labo@monroemi.gov (primary) or Patrick M. Lewis, P.E., Director of Engineering and Public Services at patrick.lewis@monroemi.gov (secondary). Any questions on this contract / bid documents should be asked in writing (email) no later than Friday, October 3, 2025 at 4:30 P.M., to provide adequate time for preparation of an Addendum, if necessary. Should an addendum be necessary, this is intended for publication by the close of business on Wednesday, October 8, 2025. Bidders shall note that Prevailing Wage provisions apply to this contract, and are contained within Division J of the contract.

Bidders for any Construction Project whose bid is valued at greater than $175,000 in total, and subcontractors of any tier that intend to perform work valued at over $50,000.00 shall be determined to be a “Responsible Bidder” in accordance with the City’s Purchasing and Contracts ordinance prior to award, and must submit a Bidder Information Questionnaire with their bid. Details on the entirety of this process are contained in Division D of the contract, and required forms are included in the Appendix to the contract. Should the prime bidder identify any trades / subcontracts where they have been unable to secure a potentially responsible bidder at the time of bid submission, this should be clearly noted on the bid form, so this may be evaluated for exception if possible.

The City of Monroe reserves the right to accept any proposal, to reject any proposal or to waive defects in proposals. A bid bond or certified check made payable to the City of Monroe in the amount of not less than five percent (5%) of the bid must be posted by each bidder with his / her bid. No bidder may withdraw his bid within SIXTY (60) days after the actual date of the opening thereof, but may withdraw it at any time prior to the scheduled closing time for receipts of bids.

ROBERT E. CLARK

Mayor

MICHELLE J. LAVOY

City Clerk-Treasurer

PATRICK M. LEWIS, P.E.

City Engineer mailto:edward.sell@monroemi.gov https://www.bidnetdirect.com/mitn mailto:jacob.labo@monroemi.gov mailto:patrick.lewis@monroemi.gov

I N D E X

DIVISION A

INSTRUCTIONS TO BIDDERS

PARA. DESCRIPTION PAGE

1. Proposals A-1

2. Basis on Which Proposals are Solicited A-1

3. Obligation of Bidder A-2

4. Qualifications of Bidder A-2

5. Subcontracts A-2,3

6. Interpretation of Plans A-3

7. Preparation of Bid A-3

8. Unsolicited Alternates A-4

9. Laws and Regulations A-4

10. Bid Security A-4

11. Power of Attorney A-4

12. Awarding of Contract A-4,5

13. Obligation to Enter into Contract A-5

14. Performance Security A-5

15. Insurance A-5

16. Signing of Proposals A-5

17. Signing of Agreement A-5,6

18. Substitute Material and Equipment A-6

19. Truck & Oversize Load Regulations A-6

Revision Date: 02/01/22

A-1

DIVISION A

INSTRUCTION TO BIDDERS

1. PROPOSALS:

Sealed proposal, on the forms attached hereto, for the construction of:

2025-26 SANITARY SEWER REHABILITATION PROGRAM

will be received, through electronic submission to the Michigan Intergovernmental Trade Network (MITN) until 10:00 A.M., LOCAL TIME, Monday the 13th day of October, 2025. The bids will be publicly unlocked from the MITN web site with bid total and other pertinent information read aloud at 11:00 A.M. the same day via Zoom teleconference. Bidders desiring to attend this opening should email edward.sell@monroemi.gov no later than Wednesday, October 8 to obtain the meeting link.

The Proposal and Contract Documents, including plans and specifications, may be obtained from the Michigan Intergovernmental Trade Network (MITN) / Bid Net Direct at https://www.bidnetdirect.com/mitn. Proposals shall be submitted directly through MITN / Bid Net Direct, including, in their entirety, Division B (Proposal), Bid Bond or evidence of certified check, Bid Form and / or spreadsheet, Bidder Information Questionnaire, any addenda, and any other relevant attachments necessary to properly evaluate the bid.

Complete sets of Bidding Documents shall be used in preparing bids. The City does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of bids.

The City in making copies of Bidding Documents available on the above terms does so only for the purpose of obtaining bids on the work and does not confer a license or grant for any other use.

2. BASIS ON WHICH PROPOSALS ARE SOLICITED:

The unit prices when applied to the several construction quantities are to make up the total price for the entire work finished and complete in every particular, according to the Plans and Specifications appertaining to such work, or as modified by the City Engineer, within the specifications, to meet new conditions disclosed during the progress of the work. All extra work that may be required of the Contractor will be estimated and paid for under the provisions of the Contract which govern such work.

The plans attached and made a part of the Contract Documents are as prepared by N/A – no plans associated with this project other than location maps contained within the Appendix.

No Proposal shall be withdrawn for a period of SIXTY (60) days from the date of opening of bids thereof.

mailto:edward.sell@monroemi.gov https://www.bidnetdirect.com/mitn

A-2

3. OBLIGATION OF BIDDER:

It is assumed that each bidder will inspect the site of the proposed work, will obtain first-hand information concerning any probable interference transporting, handling and storing construction equipment and materials. It is also assumed that each bidder will have read and be thoroughly familiar with the plans, specifications and Contract Documents.

On request, the City will provide each bidder access to the site to conduct such investigations and tests as each bidder deems necessary for submission of his bid.

The lands upon which the work is to be performed, right-of-ways for access thereto and other lands designated for use by the Contractor in performing the work are identified in the Supplemental Specifications, General Conditions or Drawings.

The submission of a bid will constitute an incontrovertible representation by the bidder that he has complied with every requirement of Section 3 and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.

Reference is made to the Supplemental Specifications for the identification of those reports of investigations and tests of subsurface and latent physical conditions at the site or otherwise affecting cost, progress or performance of the work which have been relied upon by the City Engineer in preparing the Drawings and Specifications. The City will make copies of such reports available to any bidder requesting them. These reports are not guaranteed as to accuracy or completeness, nor are they part of the Contract Documents. Before submitting his bid, each bidder will, at his own expense, make such additional investigations and tests as the bidder may deem necessary to determine his bid for performance of the work in accordance with the time, price and other terms and conditions of the Contract Documents.

4. QUALIFICATIONS OF BIDDER:

The City may make such investigations as it deems necessary to determine the construction capabilities and the financial resources of the bidder. The bidder shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Bidder must provide necessary information to the Engineer to be qualified as a “responsible bidder” as defined by Division D of the contract, no later than ten (10) days prior to the opening of bids.

5. SUBCONTRACTS:

The bidder is specifically advised that he must perform a majority of the contracted work and further that any person, firm, or other party to whom it is proposed to award a subcontract under this Contract:

A-3

a. Must be approved in writing by the City Engineer and be able to fulfill the qualification requirements of the bidder for that portion of the work to be performed, including qualification as a “responsible bidder” for subcontracts greater than $50,000 in value.

b. Must procure and maintain during the life of the subcontract, Subcontractor's

Public Liability and Property Damage Insurance and Vehicle Liability Insurance of the type and in the amounts specified in the General Conditions.

Prior to the award of the Contract, the apparent successful bidder, and any other bidder so requested, will within seven days after the day of the bid opening submit to the City a list of all subcontractors and other persons and organizations (including those who are to furnish the principal items of material and equipment) to the City.

Such list shall be accompanied by an experience statement with pertinent information as to similar projects and other evidence of qualification for each subcontractor, person and organization if requested by the City. If the City after due investigation has reasonable objection to any proposed subcontractor, other person or organization, it may before awarding the Contract request the apparent successful bidder to submit an acceptable substitute without an increase in bid price. If the apparent successful bidder declines to make any such substitution, the Contract shall not be awarded to such bidder, but his declining to make any such substitution will constitute grounds for sacrificing his bid security.

6. INTERPRETATION OF PLANS:

If any bidder is in doubt as to the true meaning of any part of the Plans, Specifications or other Contract Documents, he may submit to the City Engineer a written request for a clarification thereof; that the person submitting the request will be responsible for its prompt delivery, and that any interpretation of the Plans, Specifications or other Contract Documents will be made by Addendum, duly issued to each person receiving a set of documents. The City Engineer will not be responsible for any other explanations or interpretations of the proposed documents.

7. PREPARATION OF BID:

Each bid must be submitted on the prescribed form with all sections of the proposal completed. All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and figures. Where a discrepancy exists between words and figures, the amount stated in words shall govern. For electronic submissions, either digital signatures or scanned versions of hand signatures are acceptable.

Any line item listed within a bid section which is omitted will be considered a part of other bid item amounts and incidental to the Contract. This is not meant to exclude a contractor from omitting an entire bid section or sections or from submitting an alternate bid when solicited by the City.

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8. UNSOLICITED ALTERNATES:

No unsolicited alternates will be considered in awarding the Contract, and inclusion by the bidder of such alternates will be considered informal and the bid subject to rejection. Conditional bids will not be accepted.

9. LAWS AND REGULATIONS:

Bidders are notified that they should acquaint themselves with all applicable laws of the State of Michigan, and with the ordinances and regulations of the City of Monroe and of Monroe County where these authorities have jurisdiction over construction of the project. Such rules and regulations shall apply to the Contract throughout and will be deemed to be included in the Contract the same as though herein written out in full.

10. BID SECURITY:

Each bid must be accompanied by a certified check or bid bond in the amount of five percent (5%) of the total bid, payable to the City of Monroe, Michigan.

A single certified check or bid bond may serve to cover two or more alternate bids if submitted in an amount equal to five percent (5%) of the maximum alternate bid.

All bid deposits will be returned to bidders within ten days after execution of the Contract or, when all bids are rejected, within ten days after rejection.

11. POWER OF ATTORNEY:

Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

12. AWARDING OF CONTRACT:

The Contract shall be awarded to the lowest qualified bidder based on the combination of unit prices and lump sum amounts as stated in the proposal. Where the City solicits bids by section, the right to award the Contract(s) by section to the low section bidder is reserved.

The City reserves the right to accept any proposal, to reject any or all proposals, and to waive any defect or irregularity in any proposal if it appears advantageous for the City to do so.

In particular, any alteration, erasure, interlineation, or omission in the Form of Contract or in the specifications which are attached hereto and made a part, specifically, of these instructions or of the Form of Proposal, shall render the accompanying proposal irregular and subject to rejection by the City. In case any explanations, additions or alterations are to be offered, they shall be indicated on separate sheets attached to

A-5 the proposal form and referred to therein. Proposals which are clearly unbalanced will be considered as irregular and will be subject to rejection by the City.

13. OBLIGATION TO ENTER INTO CONTRACT:

The successful bidder shall execute three conformed copies of the Contract and deliver required bonds to the Engineering Department of the City of Monroe within fifteen (15) days of receiving written notice of the acceptance of his bid and conditional award per the terms of Section 17 of the Instruction to Bidders. Failure or refusal by the Contractor to execute said Contract will result in his forfeiture to the City as liquidated damages, the security deposited with his bid.

14. PERFORMANCE SECURITY:

The Contractor shall furnish with the executed Contract two surety bonds on the forms attached hereto in Division C of this Contract. The surety on such bonds shall be a duly authorized surety company incorporated in the United States of America, acceptable to the City. One bond shall be executed to the City of Monroe for the faithful performance of the Contract and the protection of the City from all liens and damages arising out of the work; one bond shall be executed to the City of Monroe for the payment of all labor, materials, and supplies used in the work. The penal sum of each bond shall be equal to an amount not less than the total contract price.

15. INSURANCE:

Workmen's Compensation Insurance, Comprehensive General Liability Insurance, and Motor Vehicle Liability acceptable to the City must be carried by the Contractor, and/or his subcontractor, in the amounts specified in the General Conditions and Specifications (Division D).

16. SIGNING OF PROPOSALS:

If the bidder is a corporation, the legal name of the corporation shall be set forth together with the signature of the officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth together with the signatures of all the partners; and if bidder is an individual, his signature shall be inscribed. If signature is by an agent, other than an officer of a corporation or a member of a partnership, a power of attorney must be on file with the City prior to opening bids or submitted with the bid; otherwise, the bid may be disregarded as irregular and unauthorized.

17. SIGNING OF AGREEMENT:

When the City gives a Notice of Award to the successful bidder, it will be accompanied by three unsigned counterparts of the Agreement and all other Contract Documents except the drawings. Within fifteen (15) days thereafter, the Contractor shall sign and deliver all three sets of documents to the City Engineer. Within ten (10) days thereafter the City Engineer will deliver one completely executed set of documents to the Contractor, one set to the Clerk-Treasurer of the City of Monroe and retain one set.

A-6

Thereafter, the Contract and all of the Contract Documents are binding on all parties.

18. SUBSTITUTE MATERIAL AND EQUIPMENT:

The Contract, if awarded, will be on the basis of material or equipment described in the drawings or specified in the Specifications without consideration of possible substitute of "or equal" items. Whenever it is indicated in the drawings or specified in the specifications that a substitute or "or equal" item of material or equipment may be furnished or used by the Contractor if acceptable to the City Engineer, application for such acceptance will not be considered by the City Engineer until after the "effective date of the Agreement".

19. TRUCK AND OVERSIZE LOAD REGULATIONS:

All contractors are advised that the City of Monroe has ordinances and regulations affecting operations of trucks and overweight loads on City Streets. All contractors shall be responsible to become aware of the specifics of the regulations.

Contractors and their suppliers are required to utilize the shortest route from designated truck routes to the job site to transport materials and equipment. The City Engineer may designate specific routes to be utilized. Other routes as well as overweight loads anywhere in the City will be subject to appropriate enforcement action and will be the responsibility of the contractor, owner, or operators of the equipment.

DIVISION B

PROPOSAL

1. Proposal B-1

2. Certified Check B-1

3. Time of Completion & Liquidated Damages B-1,2

4. Approximate Quantities & Unit Price B-2

5. Bid Units B-2-1

6. Bid Rejections B-3

7. Proposal Signatures B-3,4

Bid Bond B-5

Statement of Experience Bidder B-6

Affidavit of Non-Collusion B-7

Contract Signatures B-8

Affidavit of Responsible Bidder B-9

Subcontractor Listing B-10

REVISED: February 1, 2022

B-1

DIVISION B

PROPOSAL

FOR

Honorable Mayor and City Council City of Monroe Monroe, Michigan

Dear Mayor and Council:

1. The undersigned, having familiarized (themselves, herself, himself) with the local conditions affecting the cost of the work and with the Contract Documents including Advertisement for Bids, Instruction to Bidders, General Conditions and Specifications, Proposal, Contract, Bonds, Plans and Specifications, etc., hereby propose(s) to perform everything required and to provide and furnish all labor, materials, necessary tools, equipment and all utility and transportation services necessary to perform and complete in a workmanlike manner all of the work required for the according to the Plans and Specifications.

2. CERTIFIED CHECK: Accompanying this proposal is a certified check or bid bond in the amount of five percent (5%) of the total bid, which amounts to $ , payable to the City of Monroe, Michigan, which it is agreed will be forfeited to said City of Monroe if the undersigned fails to enter into a contract in conformity with the Form of Contract incorporated herein, and furnish bonds and certificates of insurance as specified, within fifteen days after receiving written notice that the Contract is awarded to the undersigned.

3. TIME OF COMPLETION AND LIQUIDATED DAMAGES:

3.1 Time of Completion: The Contractor shall commence work under this Contract on or before a date to be specified in a written "Notice to Proceed" of the City Engineer or his authorized representative and shall fully complete all work by

JUNE 30, 2026.

3.2 Deductions for not completing on time: If the contract work is not fully completed according to the terms of the Contract within the time limit herein stipulated, the Contractor shall pay the City, not as penalty, but as liquidated damages, a sum equal to TWO HUNDRED ($200.00)

B-2 dollars per calendar day for each day elapsing between expiration of such time limit and date of all completion; provided, however, that the time limit herein stated is subject to extension without payment of damages as provided in Division D. Where any deductions from or forfeiture of payment in connection with the work of the Contract are duly and properly declared or imposed against the Contractor, in accordance with the terms of this Contract, State Laws or ordinances of the City, the total amount thereof may be withheld from any money whatsoever due or to become due the Contractor under the Contract, and when deducted shall be deemed and taken as payment in such amount.

4. APPROXIMATE QUANTITIES AND UNIT PRICES:

The City shall pay the Contractor for all work included in and completed according to this Contract, the prices shown in the following schedule of quantities, but it is understood that the quantities indicated are only approximate and may not represent the actual amount of work to be performed.

5. BID UNITS:

The City is using a spreadsheet bid form for this contract, and electronic version of this document shall be provided to bidders upon request.

The following is an example of how this section should be completed:

The bidder shall fill out the Bid Unit Price Column and the Total Item Bid Column. If any discrepancy exists, the Bid Unit Price will govern. Bidders using the electronic format will have the Total Item Bid calculated by the electronic file.

ITEM NO. DESCRIPTION UNITS

NO. OF

UNITS

BID UNIT PRICE TOTAL ITEM BID

1 R&D CURB & GUTTER LFT 350 8.00$ 2,800.00$

2 R&D SPOT CURB & GUTTER LFT 27 30.00$ 810.00$

3 R&D PAVEMENT & APPROACH SYD 14 5.00$ 70.00$

TOTAL BID 3,680.00$

City of Monroe Bid Submittal Form 2025-26 Sanitary Sewer Rehabilitation Program

Base Bid Items - Computed in Bid Total

ITEM NO. DESCRIPTION UNITS NO. OF

UNITS

BID UNIT

PRICE TOTAL ITEM BID

1 MOBILIZATION - LOCATION A (JONES AVE) LS 1.0 -$

2 MOBILIZATION - LOCATION B (EAST THIRD ST) LS 1.0 -$

3 MOBILIZATION - LOCATION C (INTERCEPTOR W.

OF ROESSLER ST) LS 1.0 -$

4 MOBILIZATION - LOCATION D (INTERCEPTOR N. OF

FOX DR) LS 1.0 -$

5 MOBILIZATION - LOCATION E (BACKYARD FOR

NIMS PL AND GODFROY AVE) LS 1.0 -$

6 MOBILIZATION - LOCATION F (BACKYARD FOR US-

24 AND BENTLEY DR) LS 1.0 -$

7 MOBILIZATION - LOCATION G (KENTUCKY AVE) LS 1.0 -$

8 CLEAN&TELEVISE 8" SANITARY SEWER PRIOR TO

LINING LFT 2,725.0 -$

9 CLEAN&TELEVISE 10" SANITARY SEWER PRIOR TO

LINING LFT 1,600.0 -$

10 CLEAN&TELEVISE 12" SANITARY SEWER PRIOR TO

LINING LFT 1,320.0 -$

11 CLEAN&TELEVISE 24" SANITARY SEWER PRIOR TO

LINING LFT 350.0 -$

12 CLEAN&TELEVISE 30" SANITARY SEWER PRIOR TO

LINING LFT 660.0 -$

13 MAINTENANCE/PUMPING OF DAILY SANITARY

FLOW - LOC. A LS 1.0 -$

14 MAINTENANCE/PUMPING OF DAILY SANITARY

FLOW - LOC. B LS 1.0 -$

15 MAINTENANCE/PUMPING OF DAILY SANITARY

FLOW - LOC. C LS 1.0 -$

16 MAINTENANCE/PUMPING OF DAILY SANITARY

FLOW - LOC. D LS 1.0 -$

17 MAINTENANCE/PUMPING OF DAILY SANITARY

FLOW - LOC. E LS 1.0 -$

18 MAINTENANCE/PUMPING OF DAILY SANITARY

FLOW - LOC. F LS 1.0 -$

19 MAINTENANCE/PUMPING OF DAILY SANITARY

FLOW - LOC. G LS 1.0 -$

20 F&I 8" CURED-IN-PLACE SEWER LINING LFT 2,725.0 -$

21 F&I 10" CURED-IN-PLACE SEWER LINING LFT 1,600.0 -$

22 F&I 12" CURED-IN-PLACE SEWER LINING LFT 1,320.0 -$

23 F&I 24" CURED-IN-PLACE SEWER LINING LFT 350.0 -$

24 F&I 30" CURED-IN-PLACE SEWER LINING LFT 660.0 -$

25 LOCATE SANITARY SERVICE TAP AND CUT OPEN EA 87.0 -$

26 REHABILITATE SANITARY SEWER MANHOLE EA 31.0 -$

27 DYE TEST EXISTING LEAD EA 25.0 -$

28 TRAFFIC CONTROL - LOCATION A EA 1.0 -$

29 TRAFFIC CONTROL - LOCATION B EA 1.0 -$

30 TRAFFIC CONTROL - LOCATION C EA 1.0 -$

B-2-1

City of Monroe Bid Submittal Form 2025-26 Sanitary Sewer Rehabilitation Program

ITEM NO. DESCRIPTION UNITS NO. OF

UNITS

BID UNIT

PRICE TOTAL ITEM BID

31 TRAFFIC CONTROL - LOCATION D EA 1.0 -$

32 TRAFFIC CONTROL - LOCATION E EA 1.0 -$

33 TRAFFIC CONTROL - LOCATION F EA 1.0 -$

34 TRAFFIC CONTROL - LOCATION G EA 1.0 -$

35 SANITARY SEWER POINT REPAIR, UP TO 12"

(PROVISIONAL) EA 1.0 -$

36 MOBILIZATION - EACH LATERAL LOCATION

(PROVISIONAL) EA 2.0 -$

37 CLEAN & TELEVISE 6" LATERAL LINE, UP TO 50

FEET (PROVISIONAL) EA 2.0 -$

38 F&I 6" LATERAL "T" LINER, UP TO 5 FEET IN

LENGTH (PROVISIONAL) EA 2.0 -$

39 F&I 6" LATERAL LINER, ADDITIONAL LENGTH

BEYOND 5-FOOT "T" LINER (PROVISIONAL) LFT 50.0 -$

40 F&I CLEANOUT (PROVISIONAL) EA 2.0 -$

TOTAL BASE BID -$

Note: The above bid items will be computed and totaled to determine bid position.

B-2-2

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6. In submitting this bid it is understood that the right is reserved by the City of Monroe, Michigan to reject any or all bids. It is agreed that this bid may not be withdrawn for SIXTY (60) DAYS from the opening of bids thereof. I/We hereby declare that

(Name and Address of Bidding Company) will execute a contract with the City of Monroe, Michigan according to the forms attached hereto and furnish the required bonds, all within fifteen (15) days after notification of award of Contract.

7. PROPOSAL SIGNATURES:

State of )

County of )

, being

(Officers) first duly sworn on oath deposes and says that the bidder on the above proposal is organized as indicated below and that all statements herein made are made on behalf of such bidder and that this deponent is authorized to make them.

(Officers) deposes and says that he has examined and carefully prepared his bid proposal from the Contract Drawings and Specifications and has checked the same in detail before submitting this Proposal or bid; that the statements contained herein are true and correct.

(Fill out Applicable Paragraph Below)

A. Corporation The bidder is a corporation organized and existing under the laws of the State of

, which operates under the legal name of

, and the full name of its officers are as follows:

President

Vice President

Secretary

Treasurer

Other and it does have a corporate seal. The (officer) is authorized to sign construction proposals and contracts for the company by action of its Board of Directors taken , a certified copy of which is hereto attached.

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B. Co-Partnership

The Bidder is a co-partnership consisting of individual partners whose full names are as follows:

C. Individual

The Bidder is an individual whose full name is , and if operating under a trade name, said trade is as follows:

ALL BIDDERS COMPLETE THE FOLLOWING SECTION:

Date: , 20 .

Title

(Sign Here) By:

(Seal) If Corporation Telephone No:

Subscribed and sworn to me this day of , 20 .

Notary Public

My Commission Expires:

B-5

BID BOND

(To be executed by Bidder and Surety before submitting bid, unless certified check is submitted.)

KNOW ALL MEN BY THESE PRESENTS:

That we, the undersigned (Name & Address of Contractor) as principal (Bidder) and

(Name & Address of Bonding Company) as surety are held and firmly bound unto the

Owner, the City of Monroe, in the sum of

Dollars ($ ).

for the payment of which will and truly to be made, we hereby jointly and severally bind ourselves, our heirs, our successors and assigns, executors and administrators, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that if the attached Proposal for is accepted, and the Contract awarded to the above Bidder for construction of all work entitled as and the said Bidder shall, within fifteen (15) days after notice of such award, enter into a contract in writing and give bond as required for the faithful performance of said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and virtue in law.

Signed and sealed at this day of , A.D., 20 .

Principal

Surety

B-6

STATEMENT OF EXPERIENCE BIDDER

The bidder is requested to state below what work of similar magnitude and character he has done, and to give references that will enable the City to judge his experience, skill and business standing and his ability to conduct the work as completely and as rapidly as required under the terms of the Contract. This form should also be provided for all subcontractors whose work has a proposed value of greater than $50,000.

Project Location Reference & Telephone Number

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Date Bidder

By

B-7

AFFIDAVIT OF NON-COLLUSION

County) being duly sworn upon oath, deposes and says

Bidder's Agent/Officer that has filed a bid with the Clerk-Treasurer Bidding Company of the City of Monroe, Michigan, this day of , 20 for the construction of

Affiant further says that in making such bid that neither he nor any company that he may represent nor anyone in behalf of him or company directly or indirectly has entered into any combination, collusion, undertaking or agreement with any other bidder or bidders in bidding on said Contract or work and further says that such bids are made without regards or references to any other bidder or bids and without any agreement, understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever.

Agent/Officer's Signature

B-8

CITY OF MONROE, MICHIGAN

C O N T R A C T

ARTICLES OF AGREEMENT, made and entered into this day of , 20 by and between the City of Monroe, Monroe County, Michigan, a Michigan Municipal Corporation, Party of the First Part, and

, party of the Second Part of the City of , County of , State of .

a. That all proposals, specifications, plans, bonds, etc., hereto attached or herein referred to, shall be and are hereby made a part of this Agreement and Contract.

b. That the Party of the Second Part, under penalty of the bonds attached, shall furnish all labor, materials, and appliances necessary, and do all the work asset forth in the proposal, and in accordance with the plans titled 2025-26 SANITARY SEWER REHABILITATION PROGRAM and in accordance with the specifications which have been made a part of this Contract, in a manner, time and place, all and singular, as therein set forth.

IN CONSIDERATION WHEREOF, said Party of the First Part, for it and its successors, promises and agrees to pay to said Party of the Second Part, the sum provided in the attached proposal, specifications, etc., namely for the work performed at the unit prices in Division B all in the time and manner therein provided.

For the faithful performances of all and singular of the stipulations, terms, and conditions of this agreement, said parties respectfully bind themselves, their successors, heirs, executors, administrators and assigns.

IN WITNESS WHEREOF, said parties have hereunto set their hands and seals, in duplicate, the day and year first above written.

CITY OF MONROE (Party of the First Part) CITY OF MONROE WITNESS

Robert E. Clark, Mayor City of Monroe Witness

Michelle J. LaVoy, Clerk-Treasurer City of Monroe Witness

CONTRACTOR (Party of the Second Part) CONTRACTOR WITNESS

Contractor Principal Contractor Witness

Contractor Principal Contractor Witness

B-9

AFFIDAVIT OF RESPONSIBLE BIDDER

Required only for those contracts greater than $175,000 in overall value based on submitted bid. For applicable contracts, this form must be submitted by bidder and any proposed subcontractors intending to perform work valued at greater than $50,000.

County) being duly sworn upon oath, deposes and says

Bidder's Agent/Officer that has filed a bid with the Clerk-Treasurer Bidding Company of the City of Monroe, Michigan, this day of , 20 for the contract entitled: .

Affiant further says that in making such bid that they recognize the City’s acceptance and / or award of said bid is conditioned upon the determination that the bidder and any subcontractors intending to perform work valued at over $50,000 are deemed to be a

“Responsible Bidder” in accordance with the City’s Purchasing and Contract ordinance, which requires submission of a Pre-Qualification packet to the Engineer no later than ten (10) days prior to the opening of bids, and the bidder and subcontractor(s) to receive a minimum score of 80 points. Affiant further acknowledges, under penalty of perjury, that the required Bidder

Information Questionnaire provided with the bid is truthful and accurate to the best of their knowledge at the time submitted, and that if any information contained therein materially changes during the course of the contract, they shall promptly inform the Engineer of same.

Agent/Officer's Signature

B-10

SUBCONTRACTOR LISTING

Required only for those contracts greater than $175,000 in overall value based on submitted bid. For applicable contracts, this form must be submitted by bidder detailing proposed subcontractors intending to perform work valued at greater than $50,000.

Subcontractors listed below are in turn themselves required to be designated as Responsible Bidders by the City, and bidder shall submit Bidder Information Questionnaire on their behalf as a part of the bid. Attach additional sheets if necessary.

Subcontractor Name Proposed Work and Approximate Value

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Date Bidder

By

DIVISION C

BONDS AND FORMS

DESCRIPTION PAGE

Notice of Award C-1

Performance Bond C-2,3

Labor and Material Bond C-4,5

Notice to Proceed C-6

Change Order C-7

Maintenance and Guarantee Bond C-8,9

Contractor's Affidavit C-10

Waiver of Lien C-11

REVISED: 3/16/18

C-1

NOTICE OF AWARD

TO: Dated , 20 (Bidder)

PROJECT:

CONTRACT FOR:

You are notified that your Bid dated , 20 for the above Contract has been considered. You are the apparent successful bidder and have been awarded a contract for

The Contract Price of your Contract is Dollars ($ ).

Three copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three sets of the Drawings will be delivered separately or otherwise made available to you immediately.

You must comply with the following conditions precedent within fifteen days of the date of this Notice of Award, that is by , 20 .

1. You must deliver to the City Engineer three fully executed counterparts of the Agreement including all the Contract Documents. Each of the Contract Documents must bear your signature where indicated.

2. You must deliver with the executed Agreement the Contract Performance Bond and the Labor and Material Bond as specified in the Instructions to Bidders.

Failure to comply with these conditions within the time specified will entitle OWNER to consider your bid abandoned, to annul this Notice of Award and to declare your Bid Security forfeited.

Within ten days after you comply with those conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached.

CITY OF MONROE

(Owner)

BY:

(Authorized signature)

(Title)

C-2

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS, that Name & Address of Contractor , Contractor, as Principal, and

, as Surety, Name & Address of Bonding Company are held and firmly bound unto the CITY OF MONROE, a Michigan Municipal Corporation, hereinafter called the Owner, in the penal sum of Dollars ($ ), good and lawful money of the United States of America, to be paid to said Owner, its legal representatives and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, and each and every one of them jointly and severally, firmly by these presents.

WHEREAS, the above named Principal has entered into a certain written Contract with the Owner, dated the day of A.D. 20 , for construction of work entitled

(hereinafter called the Contract) which

Contract and Specifications for said work shall be deemed a part hereof fully as is set out herein.

NOW THEREFORE, if the said Principal shall save and hold harmless the said Owner from all public liability and damages of every description in connection therewith, shall well and faithfully in all things fulfill the said Contract according to all the conditions and stipulations therein contained in all respects, and shall save and hold harmless the said Owner from and against all liens and claims of every description in connection therewith, then this obligation shall be void and of no effect; but otherwise it shall remain in full force and virtue, and said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alterations or addition to the terms of the Contract or to the work to be performed thereunder or to the Specifications accompanying the same shall in any way affect its obligations on this Bond and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the Specifications.

WITNESS our hands and seals this day of A.D., 20 .

C-3

WITNESSES:

(Seal)

Principal (CONTRACTOR)

Surety (BONDING COMPANY)

I hereby approve the form and correctness of the foregoing Bond.

Owner's Legal Officer

Date:

C-4

LABOR AND MATERIAL BOND

KNOW ALL MEN BY THESE PRESENTS, that we (Contractor) of (Address) hereinafter called the Principal and Name & Address of Bonding Co.

hereinafter called the Surety, are held and firmly bound unto the City of Monroe in the sum of Dollars ($ ), to the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

Sealed with our seals, and dated this day of A.D., 20 .

WHEREAS, the above named Principal has entered into a certain Contract with the CITY OF MONROE, A Michigan Municipal Corporation , hereinafter called the Owner, dated the day of , 20 , (hereinafter called the Contract) for construction of work entitled which Contract and Specifications for said work shall be deemed a part hereof as fully as if set out herein.

AND WHEREAS, this Bond is given in compliance with and subject to all the provisions and conditions of Act. No. 213 of Public Acts of Michigan, for the year 1963, as amended.

NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that if the above named Principal, legal representatives, or successors shall pay or cause to be paid to all subcontractors, persons, firms and corporations, as the same may become due and payable all indebtedness which may arise from said Principal to a subcontractor or party performing labor or furnishing materials, or any subcontractor to any person, firm, or corporation on account of any labor performed or materials furnished in connection with the contract, construction, and work herein referred to, then this obligation shall be void; otherwise to remain in full force and effect.

AND PROVIDED, that any changes, alterations, or modifications in the terms of said Contract, or in the work to be done under it, or the giving by the Owner of any extension of time for the performance of said Contract, or any other forbearance on the part of either party to the other, or the placing of an inspector or superintendent on the work by the Owner shall not in any way release the Principal and the Surety of either of them, their heirs, exe-

C-5 cutors, administrators, successors or assigns from any liability hereunder, notice to the Surety of any such alterations, extensions of time or any forbearance being hereby waived.

IN WITNESS THEREOF, the parties hereto have caused this instrument to be executed by their respective authorized officers this day of A.D., 20 .

Signed, Sealed and Delivered in the Presence of:

I hereby approve the form and correctness of the foregoing bond.

Attest:

Bond and Surety Approved:

C-6

NOTICE TO PROCEED

Dated , 20

TO:

Contractor

PROJECT:

CONTRACT FOR:

You are notified that the Contract Time under the above Contract will commence to run on , 20 . By that date, you are to start performing the work and your other obligations under the Contract Documents. The date of Final Completion as set forth in the Agreement is , 20 .

Before you may start any work at the site, you must deliver to the City a certificate of insurance in accordance with the Contract Documents.

Owner

C-7

CHANGE ORDER

Date:

No.:

Project:

Contractor:

Contract for:

Contract Date:

TO:

(Contractor)

You are directed to make the changes noted below in the subject Contract:

CITY OF MONROE By Owner

Nature of Changes:

These changes result in the following adjustment of Contract Price & Contract Time:

Contract price prior to this change order

Net (increase)(decrease) resulting from this change order

Current contract price including this change order

Contract time prior to this change order

Days or Date:

Net (increase)(decrease) resulting from this change order

Days:

Current contract time including this change order

Days or Date:

Above Changes are Approved: Above Changes are Accepted:

City Engineer Contractor

By: By:

Date , 20 Date , 20

C-8

MAINTENANCE AND GUARANTEE BOND

KNOW ALL MEN BY THESE PRESENTS, that Contractors Name & Address

, Contractor, as Principal, and as Surety, are held and Name & Address of Bonding Company firmly bound unto the CITY OF MONROE, a Michigan Municipal Corporation , hereinafter called the Owner, in the sum of Dollars ($ ) good and lawful money of the United States of America, to be paid to said Owner, its legal representatives and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, and each and every one of them jointly and severally, firmly be these presents.

WHEREAS, the above named Principal has entered into a certain written Contract with the Owner, dated the day of A.D., 20 , for construction of work entitled (hereinafter called the Contract) which Contract and Specifications for said work shall be deemed a part hereof as fully as if set out herein.

NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that by and under said Contract, the above named Principal has agreed with the Owner that for a period of one year from the date of payment of Final Estimate, to keep in good order and repair any defect in all the work done under said Contract either by the Principal or his subcontractor, or his material suppliers, that may develop during said period due to improper materials, defective equipment, workmanship or arrangements, and any other work affected in making good such imperfections, shall also be made good all without expense to the Owner, excepting only such part or parts of said work as may have been disturbed without the consent or approval of the Principal after the final acceptance of the work, and that whenever directed to do so by the Owner by notice served in writing, either personally or by mail, on the Principal at

Name & Address

OR

legal representatives, or successors, or on the Surety at

Name & Address WILL PROCEED at once to make such repairs as directed by said Owner; and in case of failure

C-9 to do so within one week from the date of service of such notice, or within reasonable time not less than one week, as shall be fixed in said notice, then the Owner shall have the right to purchase such materials and employ such labor and equipment as may be necessary for the purpose, and to undertake, do and make such repairs, and charge the expense thereof to, and receive same from said Principal or Surety. If any repair is necessary to be made at once to protect life and property, then and in that case, the Owner may take immediate steps to repair or barricade such defects without notice to the Contractor. In such accounting, the Owner shall not be held to obtain the lowest figures for the doing of the work, or any part thereof, but all sums actually paid therefor shall be charged to the Principal or Surety. In this connection the judgment of the Owner is final and conclusive. If the said Principal for a period of one (1) year from the date of payment of Final Estimate, shall keep said work so constructed under said Contract in good order and repair, excepting only such part or parts of said work which may have been disturbed without the consent or approval of said Principal after the final acceptance of the same, and shall whenever notice is given as hereinbefore specified, at once proceed to make repair as in said notice directed, or shall reimburse said Owner for any expense incurred by making such repairs, should the Principal or Surety fail to do as hereinbefore specified, and shall fully indemnify, defend and save harmless the Owner from all suits and actions for damages of every name and description brought or claimed against it for or on account of any injury or damage to person or property received or sustained by any party or parties, by or from any of the acts or omissions or through the negligence of said Principal, servants, agents, or employees, in the prosecution of the work included in said Contract, then the above obligation shall be void, otherwise to remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed by their respective authorized officers this day of A.D., 20 .

Signed, Sealed and Delivered in the Presence of:

I hereby approve the form and correctness of the foregoing bond.

C-10

CONTRACTOR'S AFFIDAVIT

Final Estimate

STATE OF )

) SS

COUNTY OF )

The undersigned, Name & Address of Contractor hereby represents that on (it)(he)(she) was awarded a contract by THE CITY OF MONROE hereinafter called the City, to , in accordance with the terms and conditions of the Contract; and the undersigned further represents that the subject work has now been accomplished and the said Contract has now been completed.

The undersigned hereby warrants and certifies that all of his/her (its) indebtedness arising by reason of the said Contract has been fully paid or satisfactorily secured; and that all claims from subcontractors and others for labor and material used in accomplishing the said project, as well as all other claims arising from the performance of the said Contract, have been fully paid or satisfactorily settled. The undersigned further agrees that, if any such claim should hereafter arise, he/she (it) shall assume responsibility for the same immediately upon request to do so by the City.

The undersigned, for a valuable consideration, the receipt of which is hereby acknowledged, does further hereby waive, release and relinquish any and all claims or right of lien which the undersigned now has or may hereafter acquire upon the subject premises for labor and material used in accomplishing said project owned by the City.

This affidavit is freely and voluntarily given with full knowledge of the facts, on this day of , A.D. 20 .

Contractor

Name and Title

Subscribed and sworn to before me this day of , in the year of our Lord, 20 .

(Seal) My Commission Expires

C-11

WAIVER OF LIEN

FOR A VALUABLE CONSIDERATION, paid to the undersigned, the receipt whereof is hereby confessed and acknowledged, the undersigned hereby waive, release and relinquish any and all claims or right of lien which the undersigned now have or may have hereafter upon the premises known and described as for (material)(labor), give description, to for the construction, of on the premises described, same being owned by .

The following is for information purposes only:

Total amount of material:

SIGNED, SEALED AND DELIVERED this day of A.D. 20 .

-----------------------------------(L.S.)

(Title)

DIVISION D

GENERAL CONDITIONS & SPECIFICATIONS

1. Definition and Terms D-1-3

2. Intent of Plans & Specifications D-3-5

3. Contract D-5

4. Contractor’s Responsibility for the Work D-5

5. Protection of Persons and Property D-6,7

6. Use of Explosives D-7

7. Liability of Contractor and Indemnification D-7,8

8. Insurance Requirements D-8-11

9. Assignment of Contract D-12

10. Laws and Regulations D-12,13

11. Patented Devices, Materials and Processes D-13

12. The Engineer D-13,14

13. Authority D-14

14. Employment of Labor D-15

15. Working Conditions D-15-17

16. Progress of the Work D-17

17. Cooperation of Contractor D-18

18. Work Included D-18

19. Order of Completion D-18,19

20. Changes D-19,20

21. Extra Work D-20,21

22. Work Adjacent to Railways D-21

23. Preservation & Restoration of Property, Trees, Monuments, Etc. D-21,22

24. Public Service Structures D-22,23

25. Utilities D-23-25

26. Rights of Various Interests D-25

27…