Bid_Package_-_6000001947_-_Rebid__1.pdf

Invitation for Bid Bid No. 6000001947 Rebid #1

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO. 6000001947 Rebid #1

Date: February 1, 2016

The California Department of Corrections and Rehabilitation (CDCR), Division of Adult Institutions, hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled Training for Trainer – CPR/First-Aid.

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

Notice to Prospective Bidders

Bidder Acknowledgment/Certification (OBS 300)

Bid Submittal Checklist

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Training Locations (Exhibit A-1)

Budget Details and Payment Provisions (Exhibit B)

Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

Invitation for Bid Bid No. 6000001947 Rebid #1

General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc .

If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst listed below.

Special Terms and Conditions (Exhibit D)

Student Materials – Shipping Quantities (Exhibit E)

IST Delivery Sites – Student Materials (Exhibit F)

California State Institutions Map (Exhibit G)

Prison Rape Elimination Policy – Volunteer/Contractor Information Sheet (Exhibit H)

Standard Contractor Certification Clauses (CCC) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc.

You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the CCC by contacting the contract analyst listed below.

Payee Data Record (STD 204)

Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555)

Darfur Contracting Act (OBS 1500)

Sample Certificate of Insurance

California DVBE Bid Incentive Instructions – Selecting Incentive Option

Bidder Declaration (GSPD-05-105)

DVBE Declarations (STD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Daniel Banuelos 916-255-5696

Daniel.Banuelos@cdcr.ca.gov California Relay Service 1-800-735-2929 http://www.documents.dgs.ca.gov/ols/GTC-610.doc http://www.documents.dgs.ca.gov/ols/CCC-307.doc

Notice to Prospective Bidders Bid No. 6000001947 Rebid #1

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

Training for Trainer – CPR/First-Aid

Bid No. 6000001947 Rebid #1

I. PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders January 25, 2016

Submission of Bid February 17, 2016 @ 2:00 p.m.

Public Bid Opening February 17, 2016 @ 2:30 p.m.

Anticipated Date for Commencement of Services Upon Approval

Termination of Agreement February 28, 2018

II. BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified in Exhibit A.

Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

III. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

IV. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1).

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per

Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the

Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

V. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY, or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Daniel Banuelos 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. The sealed envelope must be clearly marked "BID FOR Training for Trainer – CPR/First-Aid - BID NO.

6000001947 Rebid #1 Attention: Daniel Banuelos - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein.

Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VI. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB five (5) working days before the bid opening date specified in Section I – Projected Timetable. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

VII. NONRESPONSIBLE BIDDER

If a previous Agreement with a prospective bidder was terminated for cause, the State reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if the State deems, at the conclusion of the responsibility hearing, that the bidder is not responsible.

VIII. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

IX. PROTEST AWARD

Information regarding the protest of an award may be found by going to www.ols.dgs.ca.gov/Contract+Manual/Chapters4through6.htm, under Chapter 6:

Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number XXXXX for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COPY

HAND OR MAIL DELIVERY

Department of General Services Office of Legal Services Attn: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

HAND OR MAIL DELIVERY

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2 http://www.ols.dgs.ca.gov/Contract+Manual/Chapters4through6.htm

X. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, B, B-1, D, E, F, and G.

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (CCC). Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed CCC may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XI. EXTENSION OF TERM

This Agreement may be amended to extend the term, if it is determined to be in the best interest of the State. Upon signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

XIII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the 3 percent goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by telephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm

Award Based on Low Price The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five (5%) percent will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XIV. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (S/B) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

http://www.pd.dgs.ca.gov/dvbe/default.htm

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise.

The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the

DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at www.pd.dgs.ca.gov/smbus/getcertified.htm.

XV. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

http://www.pd.dgs.ca.gov/smbus/getcertified.htm

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XVI. NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a)(3).

XVII. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05- 105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

XVIII. BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Bidder Acknowledgement/Certification (OBS 300) Bid No. 6000001947 Rebid #1 California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of

California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed)

Preferences: Certification Number/Expiration Date

DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid)

NVSA preference request

TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

BID SUBMITTAL CHECKLIST

Training for Trainer – CPR/First-Aid SERVICES

IFB No. 6000001947 Rebid #1

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder

Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1)

_____ Prison Rape Elimination Policy – Volunteer/Contractor Information Sheet (Exhibit H)

_____ Copy of Contractor Certification Clauses (CCC)

The CCC can be found on the Internet at http://www.ols.dgs.ca.gov/standard+language. The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

_____ Original Payee Data Record (STD 204)

____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

_____ Darfur Contracting Act (OBS 1500)

_____ Copy of Certificate of Insurance

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ GSPD-05-105 Bidder Declaration

_____ STD 843 DVBE Declarations

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554)

Bid Number 6000001947 Rebid #1 California Department of Corrections and Rehabilitation Exhibit A Scope of Work

CPR/FIRST AID TRAINER TRAINING

1. INTRODUCTION

The Contractor shall provide all labor, materials, class supplies, tools, equipment, permits, state licenses, instructor staff, transportation, including travel and per diem and any other expense items necessary to successfully provide Cardiopulmonary Resuscitation (CPR) and First Aid (FA) Instructor certification training to the California Department of Corrections and Rehabilitation (CDCR) institutions listed on Exhibit A-1, Training Locations. CDCR requires CPR and FA Instructor certification training and recertification training for CPR/FA Instructors upon expiration of CDCR staff certifications. The Contract will ensure that the CPR training complies with current standards that are set forth by the American Heart Association’s Guidelines for Cardiopulmonary Resuscitation and Emergency Cardiovascular Care. The Contractor will ensure that the FA training complies with the American Red Cross standards. Selected Contractor’s training materials are subject to approval by the Emergency Medical Services Authority (EMSA) to ensure required compliance is met as described in Chapter 1.5 sections 100017 (c), of Title 22, Division 9 of the California Code of Regulations.

Instruction and training supplies as described in the Scope of Work (SOW) are Health and Safety requirements for each of the correctional facilities identified throughout California.

2. OBJECTIVE

The Contract shall provide Training for Trainers (T-4-T), which includes training for new CPR/FA Instructors and recertifications for existing CPR/FA Instructors. The training will be at each training location as shown on Exhibit A-1, Training Locations. Instructor certification training is for the purpose of future agency training of rank and file correctional peace officers. Training shall consist of all course components as stated in First Aid Standards for Public Safety Personnel, Chapter 1.5; Section 100017 (c), Division 9, Title 22, of the California Code of Regulations.

3. CONTRACTOR REQUIREMENTS

The Contractor is to have a minimum of 24 month's experience working within a law enforcement agency. Institutional training sites are located throughout the state to meet the training needs of the CDCR, and are listed on Exhibit A-1, Training Locations. The Contractor shall have a minimum staff of 10 employees on-site to support training initiatives.

4. CONTRACTOR RESPONSIBILITIES

A. The Contractor will provide training and/or recertification to CDCR instructors at each the institution, at the R. A. McGee Correctional Training Center (CTC), and for T-4-T instructors statewide. Contractor shall provide all instructor training supplies, including instructor’s textbooks, modules, and/or other educational materials, and instructor certification cards at the time of training.

B. Contractor must maintain a valid California Business License during the term of the agreement.

C. Contractor shall provide training courses in FA and/or CPR equivalent to the American Red

Cross and/or American Heart Association standards and approved by the local EMS agency. Any standards, or revised standards, resulting from EMSA approval of federal implemented guidelines, including, but not limited to the current American Heart Association’s Guidelines, will be incorporated throughout the awarded contract.

Certification must be valid from the award date through the term of the contract and shall not expire prior to the contract’s end date.

D. Contractor shall submit and provide two (2) sample sets of instructor course and testing materials with the bid: one (1) for the CDCR Program Manager and one (1) for EMSA.

E. Contractor shall furnish and deliver instructor textbooks and 50% of required student course books (the remaining study/training materials will be delivered as needed) to each of the thirty-eight (38) CDCR Institution sites. Total required quantity of course books and materials are reflected in Exhibit E. Refer to Exhibit F, IST Delivery Sites, for various statewide delivery sites to the IST training managers. The CPR and FA program instructor certifications shall be valid for a minimum of two (2) years. The certification period shall be the same for both CPR and FA program components. The Contractor shall provide Certification Cards: one card each for instructor/student participants upon completion of the training or recertification.

F. Contractor shall conduct all classroom training sessions. The Contractor shall provide an

Instructor Trainer Course (Master Trainer for CPR/FA) for twenty-five (25) regional instructors to replenish the instructor pool as they are reduced for the many reasons that arise through the course of a contract such as promotions, transfers, retirement, or separation.

G. Contractor shall provide instructor study and testing materials. Supplies include CDCR manikins, Automated External Defibrillator (AED) trainers, CPR barrier devices, training first aid kits, and any other training materials deemed necessary. Material costs, including shipping fees, shall be taken into consideration in the bidding process. This is necessary to ensure consistency in training and to ensure the training aids meet the training requirements. Existing CDCR training equipment (CDCR manikins and CPR barrier devices), shall be utilized during training to reflect existing CDCR interagency training environments and emergency situations.

H. Contractor shall contact each training location prior to the scheduled training to ascertain what brand/model of manikins will be utilized as training tools. Contractor shall familiarize their instructors with the various brand(s)/model(s) of manikin(s) in use at each CDCR training location to ensure all instructors are familiar with, and capable of incorporating CDCR manikins into the program curriculum. It shall be the responsibility of CDCR to provide all manikin training accessories for training purposes.

I. Contractor shall familiarize instructors with the approved CDCR CPR barrier device, and ensure instructors are familiar with, and capable of, incorporating the CPR barrier device within the program curriculum. The Contractor shall retain these specifications for all subsequent scheduled training sessions.

J. The certification program shall include core instruction, testing, instructor study materials, textbooks, and certification cards. Course components, projected class hours, and effective certification terms are defined within the “Program Components” section of this document.

K. Contractor shall prepare a checklist of CPR/FA competencies to use as pre- and post-test measures. The checklist shall be provided to the CDCR Program Manager for review prior to the initial training course. Contractor shall conduct participant surveys based on class instruction throughout the program and shall prepare and administer a post-program survey to participants during the last training module.

L. Contractor shall provide the CDCR Contract Manager the following within ten (10) working days of contract award:

Submit lesson plans and course outlines to the CDCR Program Manager.

Identify and provide all course-related and classroom materials to the CDCR Program Manager for review.

Describe specific methods, participants’ activities, training aids, materials, and scenarios to the CDCR Program Manager for review and approval.

M. Contractor shall provide a monthly status report to the CDCR Program Manager, delineating the program status, as well as providing documentation of course completions.

5. CDCR RESPONSIBILITIES

CDCR shall designate a Program Manager to coordinate all training activities. Contractor shall consider the Program Manager as their liaison and as CDCR’s representative during the duration of this agreement.

Prior to the commencement of services, all Contractor's staff who are hired as contractor employees, and all volunteers, must clear a CDCR background check. CDCR may grant provisional clearances for all staff/volunteers until such time as the formal background clearance is completed. The Program Manager will coordinate with the Contractor to complete the Contractor's requirement of fingerprinting Contract staff and volunteers.

CDCR responsibilities include, but are not limited to, the following:

Assign and provide a CDCR Program Manager as the CDCR liaison for contract (see Contractor Responsibilities).

Coordinate with each CDCR facility location to ensure training room availability.

Identify, schedule, and notify all CDCR T-4-T Instructors of training location and date(s).

Arrange Contractor’s staff escort to CDCR training rooms.

Ensure contract compliance is being met through reviews and audits.

Process submitted Contractor invoices.

CDCR Program Manager shall provide the Contractor with CPR barrier device specifications prior to the first scheduled training session.

Ensure all classes are provided with a CDC 844, “In-Service Training Sign-In Sheet,” and ensure each sheet includes every training participant. The CDC 844 must completely and accurately document all pertinent data, including student sign-in, class date, duration (number of hours), instructor’s name, and class title.

CDCR shall maintain documentation regarding T-4-T instructor training, including course attendance, test results, surveys, reports, and certification expirations. A training schedule shall be provided to the Contractor by the CDCR Program Manager upon contract award.

6. TRAINING SCHEDULE

The CDCR program personnel (Division of Adult Institutions, High Security and Transitional Housing) shall complete and maintain a delivery schedule with the Contractor in regard to training which shall include:

Time and date for delivery of supplies.

Delivery location address to each of the host institutions and material delivery locations.

Delivery inclusive of training/installation.

The Contractor agrees to provide on-site T-4-T training to CDCR Instructors at each training location and submit a schedule confirmation for each training location scheduled. Notification of T-4-T training cancellation shall be provided to the Contractor within five (5) working days of the scheduled training date except in the event of an emergency. Upon receiving T-4-T reschedule date(s), the Contractor shall provide the training location with a schedule confirmation.

Scheduling or rescheduling conflicts must be resolved to CDCR’s satisfaction, and the mutually agreed upon schedule or reschedule date(s) must take place within thirty (30) calendar days of CDCR’s originally proposed date. T-4-T training schedules and pricing will remain in effect during the effective contract term. There shall be no allowable “travel expenses, per-diem or misc. charges” associated with scheduled or rescheduled training.

7. TRAINING LOCATIONS

CDCR reserves the right to amend this contract for the same rates, at any time, for purposes of deleting, adding, or substituting institutions, camps, or other CDCR facilities’ locations. Training shall be conducted at the locations defined in Exhibit A-1 (locations in close proximity shall be combined into one training location).

8. SITE REQUIREMENTS

All Contractor representatives, instructors, and delivery drivers MUST comply with each individual institution’s delivery site requirements. A copy of the Digest of Laws shall be attached with the delivery schedule. Contractor is responsible for obtaining required supplier staff security clearances 24 hours in advance of each visit, service call, or delivery, as specified (by each delivery-site requirement) in Title 15, Sec. 3173, Chapter B.

9. PRODUCT IDENTIFICATION

The name of the manufacturer, brand, or trade name (as applicable) of items the Contractor proposes to furnish must be stated as part of the bid.

Notwithstanding the above, any exception taken by the bidder to the requirements and conditions of these specifications must be stated and described in detail as a part of the bid. If no exceptions or deviations are identified in this manner, the items and/or services must be furnished exactly as described herein.

10. PROGRAM COMPONENTS

Training shall consist of a dual component program that includes CPR and FA Instruction to include, but not limited to, the requirements established by California Code of Regulations, Title 22, Division 9, Chapter 1.5; Section 100017 (c). The CPR and FA course components shall be scheduled on consecutive training days, at each training location. In the event of an emergency, training may be rescheduled within thirty (30) days of initial training date(s). The Contractor shall provide on-site certification instructor training. Material delivery and instruction shall be furnished within sixty (60) days after receipt of order.

11. FIRST AID

It is not CDCR’s intention that any CDCR Institution, Training Center, or Employee shall be required to purchase or provide FA equipment in order to receive FA instruction. Contractor will provide all FA equipment necessary for training.

Course: FA or Standard FA when taught with CPR at workplace.

Intended Audience:

T-4-T Instructors.

Instructor Trainer

Course Objective:

Instructor Certification training for the purpose of interagency training of rank and file correctional peace officers. Training curriculum must be approved by the EMSA.

Student to Instructor Ratio: The student to Instructor ratio shall not exceed a ratio of twelve (12) Students to one (1) Instructor (12:1).

Testing Process: Students can perform skills/scenarios without assistance, and must score at or greater than 80% on a multiple choice question exam.

Certification Period: Minimum of two (2) years. Certification period for First Aid must be the same length of time as the certification period for the CPR component, as described below.

12. CARDIOPULMONARY RESUSCITATION (CPR)

Course: CPR Training for Trainers (T-4-T).

Intended Audience:

T-4-T Instructors.

Instructor Trainer

Course Objective:

Instructor certification training for the purpose of interagency training of rank and file correctional peace officers. Training curriculum must be approved by the EMSA.

T-4-T Instructors shall be trained to utilize the “C.P.R. Micro shield” clear mouth barrier and/or any other C.P.R. equipment approved by CDCR.

Training scenarios shall be provided as a part of CPR instruction due to the special needs of CDCR Peace Officers working in correctional environments. Training provider shall consult with and attain approval from the designated Program Manager to design CDCR specific training scenarios.

Training Scenarios:

1. Correctional law enforcement CPR training scenario.

2. Attempted suicide response scenario.

3. Transportation response scenario.

Student to Instructor Ratio: The student to Instructor ratio shall not exceed a ratio of twelve (12) Students to one (1) Instructor (12:1). However, the ratio of students to instructor may be increased, with increased class time, thus allowing for the practical application of the training curriculum, when needed.

Student to Manikin: Student to Manikin ratio shall not exceed a ratio of four (4) Students to one

(1) Manikin. However, the ratio Students to Manikin may be increased with increased class time and/or decreased student to manikin ratio.

Testing Process: Students can perform skills/scenarios without assistance, and must score at or greater than 80% on a multiple choice question exam.

Certification Period: Minimum of two (2) years. Certification period for CPR must be the same length of time as the certification period for the First Aid component, as described above.

13. DEPARTMENT OF CORRECTIONS AND REHABILITATION CONTACT INFORMATION

Should questions or problems arise during the term of this contract, Contractor should contact the following offices:

Billing/Payment Issues:

Sacramento Regional Accounting Office Phone Number: (916) 255-2042 Fax Number: (916) 255-2103

Division of Adult Institutions – Program Support Unit Procurement Analysts Phone Number: (916) 323-5612 or (916) 323-3782 Fax Number: (916) 324-4972

Scope of Work/Performance Issues:

Division of Adult Institutions - Office of Training and Professional Development CDCR Program Manager Phone Number: (209) 744-5000 Ext. 4412 Fax Number: (209) 744-5007

CDCR’s Program Manager or designee for this contract shall be solely responsible for determining acceptability and satisfactory completion of any services provided by Contractor.

General Contract Issues:

Office of Business Services Phone Number: (916) 255-5624 Fax Number: (916) 255-6187

Training Locations

Bid Number 6000001947 Rebid #1

Exhibit A-1

(760) 337-7900 x5100

2302 Brown Road

Imperial, CA 92251

Centinela State Prison

Vacaville, CA 95696

(707) 448-6841 x2721

California Medical Facility

1600 California Drive

California Correctional Center

711-045 Center Road

Susanville, CA 96127-0790

(530) 257-2181 x4426

Training Site

31625 Highway 101

Salinas Valley State Prison

California Health Care Facility

7707 Austin Road

Clearance, CommentsDateIST Contact Course Title

Stockton, CA 92515

(209)467-2647

(831) 678-5655

Soledad, CA 93960

Substance Abuse Treatment Facility

Corcoran, CA 93212

900 Quebec Avenue

(559) 992-7169

P.O. Box 1501

Central California Women's Facility (CCWF)

(539) 665-5531

Chowchilla, CA. 93610-1501

233790 Road 22

9850 Twin Cities Road

R.A. McGee Correctional Training Center (CTC)

Galt, CA. 95632

(209) 744-5000

California Rehabilitation Center

5th Street & Western

(951) 273-2367

Norco, CA 92860

California Department of Corrections And Rehabilitation (CDCR) Exhibit B Budget Details and Payment Provisions

1. Invoicing and Payment

a. For services satisfactorily rendered, and upon receipt and approval of Contractor’s invoices, the State agrees to compensate the Contractor in accordance with the rates specified herein on Exhibit B-1 Rate Sheet.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including taxes incidental to the specified rates.

b. Invoices shall include the Agreement Number, Purchase Order Number and shall be submitted in triplicate not more frequently than monthly in arrears to the address provided below.

c. The Contractor also has the option to submit their invoices electronically to the appropriate email address listed below. The Contractor must use the name on the Agreement and the Agreement Number on the subject line of the email. The email must include an attached PDF file of the invoice, in accordance with the information above, and must reference the institution acronym and invoice number. Separate emails shall be sent for contracts with more than one participating institution, facility, office and/or site with the invoice information as stated above.

1) To submit invoices for all Headquarters contracts (DAPO, DAI, DRP, Legal, Office of Offender Services, etc):

Sacramento Accounting Office Attention: Accounts Payable A P.O. Box 187015 Sacramento, CA 95818-7015

For electronic submission, send invoices to:

APAContractInvoice@cdcr.ca.gov

2. Budget Contingency Clause

a. It is mutually agreed that if the California State Budget Act for the current fiscal year and/or any subsequent fiscal years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor, or to furnish any other considerations under this Agreement, and Contractor shall not be obligated to perform any provisions of this Agreement.

b. If funding for the purposes of this program is reduced or deleted for any fiscal year by the California State Budget Act, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an Agreement amendment to Contractor to reflect the reduced amount.

mailto:APAContractInvoice@cdcr.ca.gov

California Department of Corrections And Rehabilitation (CDCR) Exhibit B Budget Details and Payment Provisions

3. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927. Payment to small/micro businesses shall be made in accordance with and within the time specified in Chapter 4.5, Government Code 927 et seq.

4. Subcontractors

Nothing…