Bid Opening Tab - RFP 26-012-G.pdf

This is a Bid Opening Tab document for RFP 26-012-G issued by the Eugene Water & Electric Board (EWEB) in Oregon for the procurement of ductile iron pipe. The procurement seeks proposals for a five-year contract to supply ductile iron pipes in various sizes ranging from 4-inch to 24-inch diameter with Tyton and TR Flex joint configurations, including associated restraint gaskets and optional earthquake joint pipe. Estimated annual quantities vary by pipe size, ranging from 18 feet for specialty items to 8,010 feet for 8-inch pipe. All pipes must be new, unused, and manufactured in compliance with AWWA C151 specifications. The proposal submission deadline was February 16, 2026, at 2:00 PM PT, with the bid opening scheduled for February 23, 2026, at 2:00 PM PST. Four companies submitted bids: Consolidated Supply Co., Core and Main, Ferguson Enterprises, LLC, and HD Fowler Co. All bidders submitted required documentation including cover sheets, evaluation criteria responses, proposal forms, and acknowledged addenda.

Evaluation of proposals is based on 200 possible points distributed across pricing (80 points), pricing increase management (60 points), delivery timeline management (20 points), and contract term compliance (40 points). Proposers could select between a fixed 4% annual price increase or propose higher increases with supply chain justification, with potential bonus points for commitments below 4%. The contract is restricted to three approved manufacturers: American, U.S. Pipe, and McWane. No specific set-aside designations for disadvantaged enterprises were noted. Lead times for truckload orders are specified as four weeks for Tyton 12-inch and smaller pipe, eight weeks for 16-inch to 24-inch Tyton pipe, and ten weeks for TR Flex pipes. EWEB requires standard commercial insurance coverage including $1,000,000 per occurrence commercial general liability insurance and workers' compensation as mandated by Oregon law. No guaranteed minimum or maximum order quantities are specified, providing flexibility for both EWEB and the awarded contractor.