Bid Opening Instructions 8.19.26~3.docx

This Bid Opening Instructions document pertains to the City of Salem, Oregon's procurement for nine 2027 Ford Police Interceptor Utility (K8A) AWD vehicles under an Invitation for Bid (IFB). Bids were due August 19, 2026 at 11:00 a.m. local time via Equity Hub's Bid Locker, with a supplemental due date of 2:30 p.m. local time per Supplemental Information Letter No. 1. The bid opening will be conducted virtually via Microsoft Teams meeting, with connection details provided for both online and phone participation. Substitution requests were required by 5:00 p.m. local time on August 12, 2026. The successful bidder must place orders within 60 days of purchase order receipt, with vehicles delivered and received within 8 months of order placement. Award is anticipated within 30 calendar days after bid closing.

Pricing shall be quoted FOB Delivered to the City of Salem Fleet Services at 1455 22nd Street SE, Salem, Oregon 97302, with full freight allowed and Net 30 invoice terms. The base vehicle MSRP is $49,050 with an invoice price of $47,579, plus additional equipment options totaling $2,690 MSRP or $2,529 invoice. Federal excise taxes must be excluded from quoted prices as municipal agencies are exempt. Award will be made to the lowest responsive and responsible bidder based on total bid price, with time discounts for payment in less than 30 calendar days not considered in bid evaluation. Non-resident bidders are subject to reciprocal preference evaluation under Oregon Revised Statutes. The City's obligation to award is contingent upon appropriation or approval of funds.