Bid Opening Form - Complete.pdf

This is a Bid Opening Form for the Oregon Department of Corrections (ODOC) Purchasing/Contracts Division soliciting bids for margarine supply under Invitation to Bid (ITB) Opportunity # S-29100-00014576. The procurement seeks approximately 11,664 cases of margarine/butter non-salted product, requiring an estimated nine full truck loads (FTLs) for delivery. The required product specifications include margarine processed with vegetable oil (canola oil as one of the first two ingredients), minimum 80% fat content, unsalted, dairy-free, and packed in one-pound prints, meeting U.S. Grade A standards with a minimum six-month shelf life upon delivery. The bid clarification deadline is August 14, 2025, with a final bid closing date of August 21, 2025. Award will be determined based on the lowest responsive and responsible bid, with deliveries expected in increments of one FTL within 30 days after order receipt, followed by subsequent deliveries 30-45 days apart until full contract fulfillment.

The procurement incorporates a preference program offering 5% preference for Oregon goods and services and an additional 5% preference for resident bidders headquartered in Oregon, potentially creating a total 10% preference advantage for qualifying vendors. Historical pricing data indicates the previous contract with Shaver Foods was awarded in March 2025 at $28.45 per 30-pound case. Certain oil types are explicitly excluded from bidding, including peanut, soybean, corn, sunflower, and cottonseed oils. The solicitation is structured as a standard competitive bid process without strict limitations on vendor participation, focusing primarily on meeting specified product requirements and delivery specifications. Based on the estimated 11,664 cases and historical pricing, the total contract value is anticipated to be significant, though not precisely specified in the documentation.