Bid Notice-Western Wyoming Community College Powerline Technology Facility Design-Engineering Services.pdf

STATE OF WYOMING

WYOMING STATE CONSTRUCTION DEPARTMENT

PROCUREMENT SECTION

700 WEST 21st STREET

CHEYENNE, WY 82002

REQUEST FOR QUALIFICATIONS

NO. 27-0692PS

WESTERN WYOMING COMMUNITY COLLEGE

POWERLINE TECHNOLOGY FACILITY

DESIGN / ENGINEERING SERVICES

FOR THE

STATE OF WYOMING

STATE CONSTRUCTION DEPARTMENT

CHEYENNE, WYOMING

SUBMITTAL DUE DATE AND TIME:

November 3, 2026 – 1:00 P.M. Mountain Time

AGENCY REPRESENTATIVE: Brandon VanTassell

TELEPHONE NO. (307) 777-8660

PROCUREMENT REPRESENTATIVE: Lenora Simpson

TELEPHONE NO. (307) 777-3558

Request for Qualifications #27-0692PS – WWCC Powerline Tech Facility State Construction Department

Table of Contents

1. Notice for Request for Qualifications (Advertisement)

2. Project Overview

3. Request for Qualifications

4. Key Dates

5. Instructions for Submitting

6. Requirements for Submittals

7. Proposal Submission Requirements

8. Professional Regulation Requirements

9. Questions and Clarifications

10. Evaluation of Submittals and Selection Process

11. Statement of Qualifications Costs

12. List of Attached Documents

1. Notice for Request for Qualifications (Advertisement)

RFQ #27-0692PS

The Wyoming State Construction Department, Procurement Section, on behalf of the Western Wyoming Community College (Procuring Agency), will be accepting Statements of Qualifications (SOQs) until 1:00 p.m. MT on November 3, 2026, through the Public Purchase online bidding system from licensed architects/engineers for the Powerline Technology Facility at Western Wyoming Community College in Rock Springs, WY.

Project Description:

The Western Wyoming Community College High Volt Wireline Program is a proposed new 9,000-square-foot facility at the Rock Springs campus designed to support specialized education and hands-on training for the high-voltage wireline industry. The facility will include classrooms, training rooms, offices, restrooms, utilities, a vehicle bay, and an exterior pole yard, along with a 5,425-square-foot mezzanine for additional program and equipment needs. The project is planned as a pre-engineered metal building with associated interior architectural, HVAC, plumbing, electrical, IT, site development, and utility improvements.

Estimated Project Completion date: July 6, 2027

Additional information and SOQ requirements are available through the Public Purchase online bidding system. Selection will be in accordance with Wyoming Law (W.S. 9-23-101 through 9- 23-107) and Federal Regulations. Firms must also comply with W.S. 33-4-101 through 33-4-117 and 33-29-101 through 33-29-801.

This is not a Request for Proposals. The State of Wyoming is not obligated by this announcement to award any contract. Responding proposers may be invited to submit proposals pending the outcome of this request for qualifications.

2. Project Overview

Project Overview:

● Provide professional design services and construction administration for components listed below:

● Architectural design services including Level 2 document confirmation

● Geotechnical exploration of existing subgrade sails

● Structural review and design of existing pre-engineered metal building

● Mechanical, electrical and plumbing engineering services

● Civil design services

3. Request for Qualifications

The following are the mandatory qualifications and licenses for this project:

● Wyoming registered licensed architect

● Wyoming registered licensed engineer

The following are the desired qualifications for this project:

● Experience in designing and constructing of trades facilities

● Experience in designing and constructing higher education facilities

● Experience in designing and constructing existing renovations and additions of pre-engineered facilities

4. Key Dates Task Description Date Time

Release RFQ 9/24/2026 N/A

Deadline to submit questions 10/20/2026 5:00 p.m.

Answers to questions to be posted on website / Issue RFQ addendum, if needed

10/27/2026 3:00 p.m.

SOQ Submission Due Date 11/3/2026 1:00 p.m.

Evaluation of SOQs 11/3/2026 N/A

Identify shortlisted firms and draft interview questions 11/5/2026 N/A

Issue request for interviews to shortlisted firms 11/6/2026 N/A

Conduct Interviews 11/19/2026 N/A

Anticipated date for contract execution 12/22/2026 N/A

Anticipated date for kickoff meeting 1/14/2027 N/A

Final deliverable (Construction and Bid Documents) 6/1/2027 N/A

Anticipated release of requests for construction bids (if applicable)

7/6/2027 N/A

5. Instructions for Submitting

SOQs will be received as follows:

SOQs will be received in electronic format, and all SOQs shall be uploaded to the online bidding system at publicpurchase.com by 1:00 p.m. MT on November 3, 2026.

SOQs received after the time and date specified will not be considered.

SOQ information is restricted and not publicly available until after the award of the Contract by the Procuring Agency.

6. Requirements for Submittals

SOQs shall be no more than Thirty (30) pages.

Pages shall be numbered consecutively and may not exceed the total number of pages specified, whether printed single-sided or double-sided. Cover page, table of contents, and divider tabs will not count toward the total number of pages, provided no additional information is included on those pages.

The proposer shall have the SOQ signed by an officer of the proposing firm with the authority to commit the firm.

All submittals must include the following sections listed in Section 7.

7. Proposal Submission Requirements

The SOQ submittal shall be tabulated and include the following information, forms, and supporting information.

Tab 1: General: Table of Contents and Executive Summary.

Table of Contents: The table of contents should include all items listed in each section.

Executive Summary: The executive summary will condense and highlight the contents of the scope in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFQ.

Provide a statement stating that your firm meets the minimum qualifications requirement for this project.

Provide a statement indicating your firm’s ability to commit personnel and resources to the project.

Single Point of Contact: The proposer should identify a single point of contact for all contract management activities and approvals. Also include the name, firm address, title and email address of the individual with signature authority. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposal should not change the Project Manager without written Agency approval.

Tab 2: Qualifications: Qualifications of the Firm and individuals involved with this project must be provided under this tab and must include: company information; ability of professional personnel; key personnel information; personnel resumes; past performance; and ability to meet time requirements. Firm Qualifications submittals must include a listed summary of experience and certifications demonstrating qualifications.

Proposer’s Background and Experience: The proposer should include a company summary including the company history, geographic location, office location(s), company size, and the statement of technical areas of expertise.

Current and projected workloads: To include volume of work previously awarded by the Agency and State of Wyoming. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

Staffing and Project Organization: An organization chart should be included with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

Resumes: The proposer should include brief resumes for personnel that will be working on the project, if awarded the contract. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

Resume Format: Each project reference in a resume should include both the client’s name and the time period the person worked on the project, as well as a brief description of the scope of work for that project. In addition, resumes should explain the role and responsibility of each person participating in the project. The Agency expects that personnel associated with these resumes will be the personnel working on the project, should the proposer be awarded the contract. The successful proposal should not change the Project Manager without written Agency approval.

Tab 3. Previous Similar Work: A list of successfully completed projects for which the proposer has performed services must be provided under this tab. The list shall include a minimum of three (3) similar projects and no more than five (5). For each example please include: project location; client; year started; year completed; construction costs; and size (square feet).

Tab 4. Corporate References: Corporate references are required from at least three (3) prior similar clients. In addition, two (2) references are required for each of the staff members being proposed for the project. Whenever possible, an alternative point of contact for each reference should be listed with a phone number and email address. Each reference should depict relevant experience that can be brought to bear during the term of this RFQ.

References may be verified during the proposal evaluation by telephone calls made by members of the Evaluation Committee or through e-mail or the United States Postal Service.

The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

Tab 5. Services Proposal: The proposer shall submit a services proposal containing a description of the services to be provided and a sequenced task listing identifying a comprehensive list of service activities, activity descriptions, activity level of effort based on percentage of overall work, and activity responsible personnel.

Project Approach: The proposal should contain a design approach, quality control, and cost estimating methodology.

Tab 6. Fee Proposal: The Fee Proposal will be submitted at the interview of the short-listed firms.

8. Professional Regulation Requirements

Wyoming law requires corporations, partnerships, and sole proprietorships practicing professional services to be registered with the Secretary of State’s Office. Proposing firms must also provide a copy of the required professional license.

If awarded, throughout the term of the subsequent professional services contract, the successful firm shall carry all insurance required pursuant of the terms set forth in such contract.

9. Questions and Clarifications

Written questions about the procurement process should be submitted to Public Purchase at www.publicpurchase.com until 5:00 p.m. MT, October 20, 2026. Any questions received after the deadline may not be accepted or considered. Each question should be submitted individually.

Only the written answers posted officially to the procurement website or official addenda issued by the Procuring Agency are the official position on an issue, and these answers shall become part of the Request for Qualification. Verbal clarifications offered at any time shall not be binding upon the Procuring Agency until reduced to writing and published as such, to ensure all proposers have access to the same information.

It is the proposer’s responsibility to review the Public Purchase online bidding system for answers to questions or addenda. Telephone calls, emails, or faxes may not be accepted.

Responses will not identify the firm that submitted the question. Only the written answers issued by the Procuring Agency are the official position on an issue, and these answers shall become part of the Request for Qualification.

10. Evaluation of Submittals and Selection Process

This qualifications-based selection process is a means of selecting the “Best Suited” Professional Service Provider(s) based first on the qualifications of proposers as measured by the selection criteria.

The following general criteria will be used in evaluating and rating the SOQs:

Evaluation Summary Scoring

List of professional qualifications held by the firm’s staff including company information; ability of professional personnel; key personnel information; personnel resumes;

past performance; and ability to meet time requirements

A concise description of relevant past work completed by the firm within at least the last three (3) years.

Current and projected workloads, to include volume of work previously awarded by the Agency and State of Wyoming.

List of successfully completed projects including a minimum of three (3) similar projects and no more than five (5).

Corporate references from at least three (3) prior similar clients. Two (2) references are required for each of the staff members being proposed for the project.

Services proposal containing a description of the services to be provided and a sequenced task listing identifying a comprehensive list of service activities, activity descriptions, activity level of effort based on percentage of overall work, and activity responsible personnel.

Evidence of residency or non-residency status, as defined by W.S. 9-23-102(a)(vi)

RESIDENT / NON-

RESIDENT

Qualified to provide the requested professional service QUALIFIED / NOT

QUALIFIED

Firm credentials valid VALIDATED / NOT

VALIDATED

Experience with similar scope

MET / NOT MET

The Procuring Agency shall select firms from which it shall request proposals in accordance with the following:

If there are three (3) or fewer qualified resident firms, the Procuring Agency shall request proposals from all of the qualified resident firms.

If there are more than three (3) qualified resident firms, the Procuring Agency shall request proposals from at least three (3) of the qualified resident firms.

If there are no qualified resident firms, the Procuring Agency may request proposals from qualified non-resident firms.

If there are three (3) or fewer qualified nonresident firms, the Procuring Agency shall request proposals from all of the qualified nonresident firms.

If there are more than three (3) qualified non-resident firms, the Procuring Agency shall request proposals from at least three (3) of those firms.

Wyoming State Construction Department and the Procuring Agency, if applicable, reserve the right to reject any or all submittals, including without limitation, if they are, in its sole discretion, judged unacceptable, non-responsive, non-conforming, conditional; to waive any technical or formal defect therein; to accept or reject any part of any submittal; or to reject or disapprove of any consulting services.

11. Statement of Qualifications Costs

All costs incurred for preparing the SOQ and for other procurement related activities are solely the proposer’s responsibility. The Procuring Agency will not provide reimbursement for these costs.

12. List of Attached Documents

Sample Contract

Wyoming Resident Firm Certification Form