EVANSVILLE WATER AND SEWER UTILITY

CITY OF EVANSVILLE, INDIANA

PROJECT SPECIFICATIONS FOR

EVANSVILLE WEST PLANT HVAC MODIFICATIONS

EWSU PROJECT NO. U1263

June 2026

PREPARED BY:

EVANSVILLE WEST HVAC MODIFICATIONS

Bretl

ANDREA W. BRET

REGIST

EREREDNo.

PE10809803

文

RPROENDIANA

STATE OF

OFESSIONAL ENGINEE

E00825001 Index

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EVANSVILLE WATER & SEWER UTILITY

SPECIFICATION INDEX

EVANSVILLE WEST HVAC MODIFICATIONS

Specification No. Specification Title

DIVISION 0 Procurement and Contracting Requirements

00 00 20 Advertisement for Bids

00 01 00 Instructions to Bidders

00 03 10 Proposal

00 03 20 Non-Collusion Affidavit for Subcontractor

00 03 30 Equal Employment Opportunity Form

00 03 40 Legal Employment Declaration

00 04 30 Bid Bond

00 05 10 Standard Form of Agreement

00 05 10B Form 96

00 06 10 Performance Bond

00 06 15 Payment Bond

00 70 00 Standard General Conditions

00 08 00 Supplementary Conditions

00 08 25 Local Contract Provisions

DIVISION 1 GENERAL REQUIREMENTS

01 10 00 Summary

01 29 76 Payment Procedures

01 30 00 Administrative Requirements

01 32 16 Construction Progress Schedule

01 33 00 Submittal Procedures

01 33 01 RFI Procedures

01 40 00 Quality Requirements

01 42 16 Definitions

01 42 19 Reference Standards

01 50 00 Temporary Facilities and Controls

01 60 00 Product Requirements

01 70 00 Execution and Closeout Requirements

DIVISION 2 SITE WORK

02 30 00 Subsurface Investigation

02 41 19 Selective Demolition

DIVISION 3 CONCRETE

03 11 13 Concrete Formwork

03 15 05 Concrete Accessories

03 30 00 Cast In Place Concrete

DIVISION 5 METALS

05 05 05 Metal Materials, Methods, and Fastening

05 10 00 Structural Metal Framing

E00825001 Index

00 00 02 - 2

Specification No. Specification Title

DIVISION 07 THERMAL AND MOISTURE PROTECTION

07 90 00 Joint Protection

DIVISION 23 MECHANICAL

23 05 13 Common Motor Requirements for HVAC Equipment

23 05 29 Hangers and Supports for HVAC Piping and Equipment

23 05 53 Identification for HVAC Piping and Equipment

23 05 93 Testing, Adjusting, and Balancing for HVAC

23 07 00 HVAC Insulation

23 09 23 Direct Digital Controls

23 11 23 Facility Natural Gas Piping

23 23 00 Refrigerant Piping

23 31 00 HVAC Ducts and Casings

23 33 00 Air Duct Accessories

23 54 00 Fuel-Fired Make-Up Air Units

23 81 26 Split-System Air Conditioners

DIVISION 26 ELECTRICAL

26 05 03 Equipment Wiring Connections

26 05 19 Low Voltage Power Conductors and Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hangers and Supports for Electrical Systems

26 05 33 Raceway and Boxes for Electrical Systems

26 05 53 Identification for Electrical Systems

DIVISION 31 EARTHWORK

31 10 00 Site Clearing

31 22 13 Rough Grading

31 22 50 Compaction Control and Testing

31 23 16 Structural Excavation and Backfill

Rev. 06/05/2026

00020 - ADVERTISEMENT FOR BIDS:

Sealed proposals for the Evansville West HVAC Modifications project will be received by the Evansville Water and Sewer Utility, Evansville, Indiana at the Sunrise Pump Station, located at 1200 Waterworks Road, Evansville, Indiana 47708 until 3:00 p.m., local time, on July 21, 2026. Bids are to be placed in a drop box* located inside a private vestibule on the southeast side of Sunrise Pump Station until approximately 2:30pm local time. (*If drop box is locked, approximately 30 minutes prior to the scheduled meeting, hand-deliver the bid to an EWSU staff member in the scheduled meeting room prior to the scheduled meeting time. Standard drop box hours are 8:00 a.m. - 4:00 p.m. Monday through Friday.) Bids will be publicly opened and read aloud. Any bids received later than the above time and date will be returned unopened. No conditional bids will be considered.

The work for which bids are to be received consists of:

Installation of a new makeup air unit for the tunnel system along with new electrical and gas utilities, removal of existing control fans, wiring, and switches from the office system, installation of dedicated heating/cooling unit for the control panel room including an indoor and outdoor unit and electrical, replacement of HVAC controls in each building, and testing and balancing on HVAC systems.

Work shall also include all supervision, equipment, traffic control, granular backfill, pavement restoration (milling included), flushing, disinfecting, testing and all appurtenances necessary to complete the work shown in the Drawings and Specifications. All work must be ready for satisfactory and continuous operation, in accordance with the Drawings and Specifications.

The above referenced project description includes items that are part of the Itemized Base Bid. The Contractor shall be responsible for all work shown on the plans and described in the specifications pertaining to the Itemized Base Bid, regardless of the installation method chosen.

The Evansville Water and Sewer Utility further reserves the right to waive informalities, and to award the contract to the lowest and most responsible bidder (or bidders), all to the advantage of the Evansville Water and Sewer Utility, or to reject all Proposals.

A mandatory Pre-bid meeting will be held at 10 am, local time, on July 7, 2026, virtually via an online meeting platform or phone conference. Instructions for virtual access will be provided in advance of meeting through a notification to both known plan holders and external plan rooms. Email questions regarding virtual access to eplans@ewsu.com.

The contract documents, including plans and specifications, are on file at the Evansville Water and Sewer Utility, 1 NW Martin Luther King, Jr. Boulevard, Evansville, Indiana 47708, and may be secured from the Utility by submitting a Project Access request form through https://ewsu.com/forms/project-access. If you have additional questions regarding the access process, please email eplans@ewsu.com.

Dated this the 26th day of June, 2026.

BOARD OF DIRECTORS

EVANSVILLE WATER AND SEWER UTILITY:

Steven Heidorn, President

Chris Rutledge, Vice President Andrew Angel, Member

Karma Johnson, Member Ed Ziemer, Member

Marco L. DeLucio, Board Attorney

ATTEST:

Ann-Marie Kieffer Board Secretary

Evansville Courier Press June 26, 2026 & July 3, 2026

Rev. 9/26/2025

E00825001 Instructions to Bidders

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SECTION 00100 – INSTRUCTION TO BIDDERS

1.1 SCOPE

The Evansville West HVAC Modifications project generally consists of but is not limited to the

Installation of a new makeup air unit for the tunnel system along with new electrical and gas utilities, removal of existing control fans, wiring, and switches from the office system, installation of dedicated heating/cooling unit for the control panel room including an indoor and outdoor unit and electrical, replacement of HVAC controls in each building, and testing and balancing on HVAC systems. All work performed shall be in accordance with the Drawings and

Specifications prepared by Clark Dietz. Inc.

1.2 DEFINED TERMS

The term “Bidder” means one who submits a bid directly to Owner, as distinct from a sub-bidder who submits a bid to a Bidder. The term “Successful Bidder” means the lowest qualified, most responsible and responsive Bidder to whom the Owner (on the basis of Owner’s evaluation as hereinafter provided) makes an award. The term “Bidding Documents” includes the

Advertisement or Invitation to Bid, Instructions to Bidders, the Bid Form or Proposal, the Federal

Contract Provisions (if applicable), General Conditions, Supplementary General Conditions, Specifications, Drawings, and all Addenda issued prior to receipt of Bids. The term “Contract

Documents” includes the Agreement (Contract), all Addenda, Contractor’s Bid, the Bond, the

General Conditions, the Supplementary Conditions, the Specifications, and the Drawings.

1.3 QUALIFICATIONS OF BIDDERS/LOCAL CONTRACT PROVISIONS

Each Bid must contain evidence of Bidder’s authority and qualification to do business in the state of Indiana. For bids greater than $300,000.00, the “Tier 1 Contractor” employed to perform Work on the Project and any “Tier 2 Contractors” (i.e. subcontractors) whose portion of the Work will be greater than $300,000.00 must be qualified in accordance with IC 5-16-13-10 before performing any Work on the Project. The Bidder shall submit qualification or certification provided by the Indiana Public Works Certification Board that it and all relevant subcontractors have been qualified under IC 4-13.6-4 or IC 8-23-10 if the contract is estimated to be at least

$300,000.00. At a minimum, the Bidder shall submit proof of application for certification for it and all relevant subcontractors with the Bid and must subsequently provide all certifications to the Owner prior to Notice to Proceed.

Each Contractor submitting a bid shall also be properly licensed – Underground Utility license, or

General Contractors license – to do the work by the Evansville-Vanderburgh County Building

Commissioner Office.

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All bidders seeking to do business with the Evansville Water and Sewer Utility must enroll in, and verify, the work eligibility status of newly hired employees of the contractor through the United

States government’s E-Verify program. A declaration form must be submitted with the bid documents.

To demonstrate Bidder’s qualifications to perform the Work, Owner also requires Bidders to submit a performance record, giving a description, location and telephone numbers of contacts on similar projects constructed by the Bidder. Include in this list projects currently under contract, the approximate contract amount, and a percent of completion of each project, and a list of any contracts defaulted. Bidders must also submit their company’s Health and Safety Manual along with their EMR (Experience Modification Rating), TRIR (Total Recordable Incident Rate), and DART

(Days Away including Restricted).

1.4 COPIES OF BIDDING DOCUMENTS

A. The contract documents, including plans and specifications, are on file at the Evansville

Water and Sewer Utility 1 NW Martin Luther King Jr. Boulevard, Room 104, Evansville, Indiana 47708; or electronic plan rooms who have requested plans from Evansville Water and Sewer Utility (EWSU).

B. Plans and specifications may be secured, for no fee by submitting a Project Access request form through https://ewsu.com/forms/project-access. All plans and specifications printing costs are borne by the prospective bidder.

C. Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor

Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

D. Owner and Engineer, in making copies of complete Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

E. Work to be performed shall be in accordance with the Contract Documents.

1.5 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

A. It is the responsibility of each Bidder before submitting a Bid to (1) examine the Contract

Documents thoroughly; (2) visit the site to become familiar with local conditions that may affect cost, progress, performance, or furnishing of the Work; (3) consider federal, state, and local laws and regulations that may affect cost, progress, performance, or furnishing of the Work; (4) study and carefully correlate Bidder’s observations with the Contract

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Documents; and (5) notify Engineer of all conflicts, errors, or discrepancies in the Contract

Documents.

B. No extra compensation shall be allowed the Successful Contractor by reason of any matter or thing of which the Contractor failed to fully inform himself/herself prior to the bidding, as mentioned above.

1.6 INFORMATION NOT GUARANTEED

A. Information and data reflected in the Contract Documents with respect to underground facilities at or contiguous to the site, are based upon information and data furnished to the

Owner and Engineer by owners of such underground facilities, and Owner and Engineer do not assume responsibility for the accuracy or completeness thereof.

B. All information given relating to borings, material encountered, and groundwater is from the reports of the geotechnical contractor. Such information is furnished only for the information and convenience of the Bidders. It is understood and agreed that the Owner does not warrant or guarantee as to the accuracy or completeness of such information.

C. Before submitting a Bid, each Bidder may, at Bidder’s own expense, make or obtain any additional examinations, investigations, explorations, paint chip tests and studies, and obtain any additional information and data which pertain to the physical conditions

(surface, subsurface, and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing of the Work and which Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the time, price, and other terms and conditions of the Contract Documents.

D. The submission of a Bid will constitute an incontrovertible representation by Bidder that

Bidder has complied with every requirement of the Instructions to Bidders, that without exception the Bid is premised upon performing and furnishing the Work required by the

Contract Documents and such means, methods, techniques, sequences, or procedures of construction as may be indicated in or required by the Contract Documents, and that the

Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performing and furnishing of the Work.

1.7 INTERPRETATIONS AND ADDENDA

A. All questions about the meaning or intent of the Contract Documents are to be directed in writing to Engineer. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed or delivered at least five days prior to the receipt of Bids to all parties recorded by Engineer as having received the Bidding

Documents which would be companies on EWSU’s plan holders list and electronic plan

00 01 00 - 4 rooms who have requested plans from EWSU. Questions received less than seven days prior to the date for opening of Bids may not be answered. Only questions answered by formal written Addenda will be binding upon the Owner. Oral and other interpretations or clarifications will be without legal effect.

B. Addenda may also be issued to modify the Bidding Documents as deemed advisable by

Owner or Engineer.

C. All addenda will be posted to the EWSU plan room website. An email notification of an addendum will be sent to companies on EWSU’s plan holders list and electronic plan rooms who have requested plans from EWSU. It is the responsibility of the Bidder to verify addenda from the source they used to secure the Contract Documents.

D. In general, the Owner will neither approve nor disapprove particular products prior to the opening of the Bids; such products will be considered when offered by the Contractor for incorporation into the work.

1.8 BID SECURITY

A. Each Bid must be accompanied by Bid security made payable to the Owner in an amount of five percent (5%) of the Bidder’s maximum Bid price and in the form of a certified check or an acceptable Bid Bond. The Bid Bond shall be from an incorporated surety company in good standing and qualified to do business in the State of Indiana and listed on OMB

Circular 570.

B. The Bid security of the Successful Bidder will be retained until such Bidder has executed the

Agreement and furnished the required contract security, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited.

C. The Bid security of other Bidders, whom Owner believes to have a reasonable chance of receiving the award, may be retained by Owner for a period of 90 days after the Bid opening.

1.9 AFFIDAVIT OF NON-COLLUSION

Each Bid must be accompanied by a Non-Collusion Affidavit, which is included under Part II of

Form 96 (Current Revision), completely executed, signed, and notarized.

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1.10 EXPERIENCE, PLANT AND EQUIPMENT QUESTIONNAIRE, AND FINANCIAL STATEMENT

A. It is the intent of the Owner not to award the Contract to any Bidder who does not furnish satisfactory evidence he/she has the ability and experience in this class of work and that he/she has sufficient capital and plant experience to enable him/her to prosecute the same successfully and to complete in the time named in the Proposal.

B. To enable the Owner to determine the ability, experience, and capital resources of the

Bidder, each Bidder shall execute completely and accurately in all respects Form 96 (Current

Revision), “Contractors Bid For Public Works” as prescribed by the Indiana State Board of

Accounts, including Section III of Part II “Contractor’s Financial Statement”. Said Form 96 shall be included with the Bid.

1.11 LETTER FROM SURETY

When requested in writing by the Owner, the Contractor shall submit within seven (7) days of the date of the written request, a letter or statement from his surety company that it will execute and deliver a 100% Performance Bond and a 100% Payment Bond.

1.12 SUBSTITUTE OR “OR EQUAL” ITEMS

The Contract, if awarded, will be on the basis of materials and equipment described in the

Drawings or specified in the Specifications without consideration of possible substitute or “or equal” items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or “or equal” item of material or equipment may be furnished or used by Contractor, if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Agreement is executed.

1.13 PROPOSAL FORM

A. All Bids must be submitted upon the Proposal form which will be furnished by the Owner.

The form shall be completely executed and shall give the price bid for each item of work proposed and shall be signed by the Bidder. The Affidavit of Non-collusion, which is a part of the Form 96, must be completely executed.

B. Bids by corporations must be executed in the corporate name by president or vice president

(or other corporate officer accompanied by evidence of authority to sign). The corporate address must be shown below the signature.

C. Bids by partnerships must be executed in the partnership name and signed by partner, whose title must appear under the signature, and the official address of the partnership must be shown below signature.

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D. All names must be typed or printed below the signature.

E. The Bid shall contain an acknowledgement of received Addenda (the numbers of which must be filled in on Bid Form).

1.14 CONTRACT TIME

The Work will be substantially completed within 180 calendar days from the date when the

Contract Time commences to run. The Work shall be completed and ready for final payment within 210 calendar days from the date when the Contract Time commences to run.

1.15 SUBMISSION OF BIDS

Bids shall be submitted at the time and place indicated in the Advertisement or Invitation to Bid and shall be enclosed in an opaque sealed envelope, marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted) and name and address of the Bidder and accompanied by the Bid security and other required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “BID FOR EVANSVILLE WEST HVAC MODIFICATIONS” on the face of it.

Any party responding to a bid, Request for Proposal or quote for any contract with the City of

Evansville or any of its departments (the “City”) shall be required to disclose any pending adversarial litigation, contract dispute, or other adversarial proceeding against the City (a

“Claim”).

The specifics or basis of any pending Claim against the City may be considered in determining the qualification, responsiveness and responsibility of such party in responding to a bid, quote or proposal. The City’s Law Department may be consulted regarding the Claim prior to the award of any contract.

1.16 MODIFICATION AND WITHDRAWAL OF BIDS

A. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

B. If, within 24 hours after Bids are opened, any Bidder files a duly signed, written notice with

Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bids, that Bidder may withdraw its Bid and the Bid security will be returned. Thereafter, that Bidder will be

00 01 00 - 7 disqualified from further bidding on the Work to be provided under the Contract

Documents.

1.17 OPENING OF BIDS

Bids will be opened and (unless obviously non-responsive) read aloud publicly. An official tabulation of the Bids and major alternates (if any) will be made available to Bidders within seven days after the award has been approved by the Board.

1.18 BIDS TO REMAIN SUBJECT TO ACCEPTANCE

All Bids will remain subject to acceptance for 90 days after the day of the Bid opening, but

Owner may, in its sole discretion, release any Bid and return the Bid security prior to that date.

Bids shall remain in full force and effect during said period.

1.19 COMPARISON OF BIDS

Bids will be compared on the basis of the total base bid sum of the unit price extensions, as applicable.

1.20 AWARD OF CONTRACT

A. Owner reserves the right to reject any and all Bids, to waive any and all informalities not involving price & time changes in the Work and to negotiate contract terms with the

Successful Bidder, and the right to disregard all non-confirming, non-responsive, unbalanced or conditional Bids. Also, Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that

Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the

Owner. Discrepancies in the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

B. In evaluating Bids, Owner will consider the qualifications of the Bidders, whether or not the

Bids comply with the prescribed requirements, and such alternates, unit prices, and other data as may be requested in the Bid Form or prior to the Notice of Award.

C. Owner considers the qualifications and experience of Subcontractors, Suppliers, and other persons and organizations proposed for the Work.

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D. Owner also may consider the operating costs, maintenance requirements, performance data, and guarantees of major items of materials and equipment proposed for incorporation in the Work.

1.21 SIGNED AGREEMENT AND CONTRACT SECURITY

A. When the Successful Bidder delivers the executed Agreement to the Owner, it shall be accompanied by the required Performance Bond and Payment Bond, acceptable to the

Owner, in the amount of 100% of the final accepted Bid price.

B. Three (3) copies of the Agreement, Performance Bond, and Payment Bond, completely executed, shall be delivered to Owner for his signing. The Owner thereafter shall deliver one fully signed Agreement to the Successful Contractor.

1.22 FORFEITURE OF BID SECURITY

In the event the party to whom the Contract is awarded shall fail or neglect to execute the

Agreement and furnish satisfactory bonds within 15 days after the Owner has notified him that the Agreement is ready for execution, the Owner may determine that the Bidder abandoned the

Agreement and thereupon the Bid and acceptance shall be null and void; and the security accompanying the Bid shall be forfeited to and retained by the Owner as liquidated damages for such failure and neglect, and to indemnify the Owner for any loss which may be sustained by failure of the Bidder to execute the Agreement. After the execution of the Agreement and the acceptance of the bonds by the Owner, the Bid securities, in the form of a check, which have been retained by Owner shall be returned to the respective Bidders.

1.23 PRE-BID CONFERENCE

A Mandatory Pre-bid Conference will be conducted on July 7, 2026 virtually via an online platform or phone conference. Instructions for virtual access will be provided in advance of the meeting through a notification to both known plan holders and external plan rooms. All prospective bidders must attend this conference, and will be deemed unresponsive if not represented.

1.24 INSURANCE REQUIREMENTS

The Contractor shall furnish all the insurance coverage required under Article 5 of the General

Conditions of the Construction Contract and Supplementary Conditions.

1.25 SUMMARY OF ITEMS TO BE SUBMITTED WITH THE CONTRACTOR’S BID

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A. Bid Opening Cover Sheet – Completed, legible, and placed on top of the bid submission package for easy access at bid opening.

B. Proposal Form – completely executed and signed.

C. Bid Tabulation Sheet – Please tab this sheet for easy access at bid opening.

D. Bid Security – acceptable Bidder’s bond or certified check in the amount of not less than 5% of the total Bid price.

E. Form 96 (Current Revision), “Contractors Bid For Public Works”, including Non-Collusion

Affidavit, completely executed, signed, and notarized as prescribed by the Indiana State

Board of Accounts, and Section III of Part II of Form 96 titled, “Contractor’s Financial

Statement.”

F. Fully signed Non-Collusion Affidavit for any proposed Subcontractors at time of bid opening.

G. Copy of written random drug testing plan for the Contractor and any proposed subcontractors.

H. Company’s Health & Safety Program Manual, EMR (Experience Modification Rating), TRIR

(Total Recordable Incident Rate), and DART (Days Away including Restricted).

I. Fully signed Equal Employment Opportunity form

J. Fully signed E-Verify form

K. Public Works Prequalification or certification – Provide certification(s) for Bidder and all relevant subcontractors or proof of application for such certification(s) at a minimum.

L. Fully signed Affidavit Regarding Nonresponsibility.

M. Fully signed Affidavit Regarding Nepotism.

N. Fully signed Contractor’s Acknowledgment.

O. Bid Submission Requirements per Evansville Municipal Code Ch. 3.95.040

P. If applicable, provide a letter disclosing any pending adversarial litigation, contract dispute, or other adversarial proceeding against the City.

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END OF SECTION 00100

NOTE: Bidder shall insert this page on top of the bid submission package.

BID OPENING COVER SHEET

PROJECT NAME: Evansville West HVAC Modifications

PROJECT NUMBER: EWSU U1263, Clark Dietz E00825001

BID OPENING DATE: July 21, 2026

BIDDER:

BID AMOUNT:

(List all totals from Section 00310 necessary to be read aloud at the opening)

E00825001 Itemized Proposal

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Section 00310 – PROPOSAL

CITY OF EVANSVILLE, INDIANA

Evansville West HVAC Modifications

To: Evansville Water and Sewer Utility Board

City of Evansville

Civic Center, Room 104

1 NW Martin Luther King Jr. Boulevard

Evansville, Indiana 47708

Pursuant to the published “Advertisement for Bids”, the undersigned has investigated the conditions affecting the cost of the proposed construction at the Evansville West WWTP and, having examined the site and understanding the requirements set forth in the Contract Documents, hereby proposes to provide and furnish all labor, materials, tools and all utility transportation services necessary to perform and complete, in a workmanlike manner, all the above work as required by said Contract Documents, including any and all addenda now on file in the Office of the Evansville Water and Sewer Utility, Civic Center, Room 104, 1 NW

Martin Luther King Jr. Boulevard, Evansville, Indiana 47708.

Proposal includes an Itemized Base Bid for Evansville West HVAC Modifications.

ITEMIZED BASE BID

Item Description Unit Qty Unit Price Total Price

1 Building 10 HVAC Demolition LS 1 $ $

2 Existing TC Demolition LS 1 $ $

3 Ceiling Removal & Replacement LS 1 $ $

4 Makeup Air Unit (18-MAU-1, 24-MAU-1) LS 1 $ $

5 Concrete Pad LS 1 $ $

6 Ductless Split System Indoor Unit (10-DSS-1) LS 1 $ $

7 Condensing Unit (10-CU-1) LS 1 $ $

8 External Ductwork & Insulation LS 1 $ $

9 Refrigerant Piping & Accessories LS 1 $ $

10 Natural Gas Piping & Accessories LS 1 $ $

11 Paint Piping LS 1 $ $

12 Temperature Controls LS 1 $ $

TOTAL $

Qty = Estimated Quantity Total Price (for each item) = Qty x Unit Price (or each item) LS = Lump Sum WK = Week

CF = Cubic Feet LF = Linear Feet SF = Square Feet EA = Each

E00825001 Itemized Proposal

00 03 10 - 2

The undersigned proposes to furnish all work for the construction of the Evansville West HVAC Modifications project including furnishing of all labor, materials, supplies, equipment and all appurtenances necessary to complete the work as per the Drawings and Specifications for the SUM of:

______________________________ ($____________________) (Place Tab Here)

The Contractor shall be responsible for all work shown on the plans and described in the specifications pertaining to the Base Bid, regardless of the installation method chosen. The undersigned further agrees to be substantially complete with the furnishing and construction of such work within 180 consecutive calendar days from and including the date of commencement to be stipulated in a written “notice to proceed” to be issued by the Evansville Water and Sewer Utility Board, City of Evansville, Indiana. All work shall be completed and ready for final payment within 210 days of “notice to proceed”.

COMPARISON OF BIDS

Bids will be compared and the contract awarded to the lowest responsive and responsible bidder, either on the basis of the total Itemized Base Bid Amount or an Adjusted Itemized Bid Amount, all to the advantage of the Owner.

The undersigned encloses herewith a certified check payable to the Evansville Water and Sewer Utility of the

City of Evansville, Indiana, or an acceptable bidder’s bond binding the undersigned and surety to the Evansville

Water and Sewer Utility of the City of Evansville, Indiana, in the amount of:

____________________________________________Dollars and ________/100 ($________________) which amount is not less than five percent (5%) of the Bidder’s maximum Bid amount for the Bid item(s) as set out above, guaranteeing that the undersigned will enter into Contract for the performance work if this

Proposal is accepted. Form 96, Contractor Bid for Public Works, as prescribed by the State Board of Accounts, and Section III of Form 96a, is properly executed and attached hereto. A Non-collusion Affidavit, as required by the statutes of the State of Indiana, is properly executed and included in Part II of Form 96 (Current

Revision). Company Safety manual and, as required by the Evansville Water and Sewer Utility.

The undersigned Contractor is aware of local contract provisions relating to random drug testing as described in Section 00 08 25. The Contractor has demonstrated industry Health and Safety practices by submitting his/her Health and Safety manual, EMR (Experience Modification Rating), TRIR (Total Recordable Incident

E00825001 Itemized Proposal

00 03 10 - 3

Rate), and DART (Days Away including Restricted) as part of the bid. Responsible Bidders Ordinance requirements shall be followed.

It is hereby agreed that this proposal shall remain in full force and effect and may not be withdrawn for a period of 90 days from the date of receiving proposals by the Evansville Water and Sewer Utility.

The Bidder acknowledges receipt of the following addenda:

No. _____ Dated: __________

Respectfully submitted, ________________________________

Contractor

(Individual___) (Partnership ___) (Corporation ___)

By: _____________________________

Dated:

__________________, 20____ Address: _________________________

NOTE: The legal status of the Bidder, whether as an individual, partnership, or corporation, must be indicated above, and all pertinent information as required by the specifications must be furnished.

END OF SECTION 00310

Rev. 3/6/19

E00825001 Non-Collusion Affidavit of Subcontractor 00 03 20 - 1

SECTION 00 03 20 – NON-COLLUSION AFFIDAVIT FOR SUBCONTRACTOR

State of _________________________)

) SS:

County of________________________)

______________________________________________, being first duly sworn, deposes and says that:

1. He is the (Owner, Partner, Officer, Representative or Agent) of ____________________________, herein referred to as “Subcontractor”;

He is fully informed respecting the preparation and contents of the Subcontractor’s Proposal submitted by the Subcontractor to __________________________________________, the Contractor for certain work in connection with the Evansville West HVAC Modifications project.

2. Such Subcontractor’s Proposal is genuine and is not a collusive or sham Proposal;

3. Neither the Subcontractor nor any of its officers, partners, owners, agents, representative, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Proposal in connection with such Contract or to refrain from submitting a Proposal in connection with such Contract or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other Bidder, firm or person to fix the price or prices in said Subcontractor’s Proposal, or to fix any overhead, profit or cost element of the price or prices in said Subcontractor’s Proposal, or to secure through collusion, the Evansville Water and Sewer Utility Board or any person interested in the proposed Contract; and

4. The price or prices quoted in the Subcontractor’s Proposal are fair and proper and are not obtained by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

(Print Name, Title)

Subscribe and sworn to before me this ____day of ___________________, ________

__________________, Notary Public

My Commission Expires: _________________________

Rev. 3/6/19

E00825001 Equal Employment Opportunity 00 03 30 -1

SECTION 00 03 30 – EQUAL EMPLOYMENT OPPORTUNITY FORM

During the performance of the contract, the Contractor agrees as follows:

1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, political affiliation or belief, age or disability. The Contractor will take affirmative action to insure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, national origin, political affiliation or belief, age or disability. Such action shall include but not limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notice setting forth the provisions for the nondiscrimination clause.

2. The Contractor agrees that all services, facilities, activities and programs provided as part of this contract will meet the requirements of the American’s with Disabilities Act and the rules and regulations promulgated thereunder.

3. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation or belief, age or disability.

4. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided, advertising, the labor union or workers’ representative of the Contractor’s commitments under the Equal Employment Opportunity Section of this contract, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further City contracts.

Date ____________________, 20 _______.

BY: ________________________________ TITLE: _____________________________

PRINTED NAME: __________________________________

ADDRESS: ___________________________________

SECTION – 00 03 40 Rev. 2/12/15

E00825001 Equal Employment Declaration 00 03 40 - 1

EVANSVILLE WATER AND SEWER UTILITY

LEGAL EMPLOYMENT DECLARATION

The State of Indiana, in IC §22-5-1.7, requires all state agencies and political subdivisions to seek verification from their contractors that the contractors employees are legally eligible to work in the United States.

This Declaration serves as notice that all Contractors doing business with the

Evansville Water and Sewer Utility must, as a term of their contract:

1. Enroll in and verify the work eligibility status of newly hired employees of the contractor through the United States government’s E-Verify program (but is not required to do so if the E-Verify program no longer exists); and

2. Verify, by signature below, that the Contractor does not knowingly employ unauthorized aliens.

I, __________________________, a duly authorized agent of ____________________(name of Company), declare under penalties of perjury that __________________________(name of Company) has verified the work eligibility status of its employees and it does not employ unauthorized aliens to the best of its knowledge and belief.

(Name of Company)

By:________________________ (Authorized Representative of Company)

PLEASE SEE https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES FOR

INSTRUCTIONS AND ELECTRONIC REGISTRATION FOR E-VERIFY.

PENAL SUM FORM

EJCDC C-430 Bid Bond (Penal Sum Form)

Prepared by the Engineers Joint Contract Documents Committee.

BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

BID

Bid Due Date:

Description (Project Name and Include Location):

BOND

Bond Number:

Date (Not earlier than Bid due date):

Penal sum $

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this

Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

Note: Above addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary.

PENAL SUM FORM

EJCDC C-430 Bid Bond (Penal Sum Form)

Prepared by the Engineers Joint Contract Documents Committee.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this

Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding

Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the

Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation shall be null and void if:

3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding

Documents and any performance and payment bonds required by the Bidding Documents, or

3.2 All Bids are rejected by Owner, or

3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents

(or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of

Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from Bid due date without Surety’s written consent.

6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after Bid due date.

7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United

States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.

Rev. 7/1/2020

E00825001 Standard Form Agreement 00 05 10 - 1

Section 00 05 10 - STANDARD FORM OF AGREEMENT

THIS AGREEMENT is dated as of the _______ day of ___________________________ in the year _________ by and between the Evansville Water and Sewer Utility of the City of Evansville, Indiana (hereinafter called OWNER) and _________________________________________________________ (hereinafter called CONTRACTOR).

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

Article 1. WORK

CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents and plans. The Work is generally described as follows:

Evansville West HVAC Modifications

The contract work provides, generally, the labor, time and materials for the installation of pumps, piping, mixers, and necessary support to complete the work shown in the Drawings and Specifications. All work must be ready for satisfactory and continuous operation, in accordance with the Drawings and Specifications.

The above referenced project description includes items that are part of the Itemized Base Bid. The water main layout shown on the drawings is based upon the method of installation chosen by the ENGINEER. The CONTRACTOR shall be responsible for all work shown on the plans and described in the specifications pertaining to the Itemized Base Bid, regardless of the installation method chosen.

Article 2. ENGINEER

The Project has been designed by the Clark Dietz, who is hereinafter called ENGINEER and who is to act as OWNER’S representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents.

Article 3. CONTRACT TIME

3.1. The Work will be substantially completed within 180 calendar days from the date when the Contract Time commences to run as provided in Paragraph 2.03 of the General Conditions EJCDC C-700 © 2007, and completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions within 210 calendar days from the date when the Contract Time commences to run.

3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in Paragraph 3.1 above, plus any extensions thereof

E00825001 Standard Form Agreement 00 05 10 - 2 allowed in accordance with Article 12 of the General Conditions. They also recognized the delays, expense, and difficulties involved in proving in a legal or arbitration preceding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (not as a penalty) CONTRACTOR shall pay OWNER $1000 for each day that expires after the time specified in Paragraph 3.1 above for Substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $1000 for each day that expires after the time specified in Paragraph 3.1 above for completion and readiness for final payment.

Article 4. CONTRACT PRICE

4.1. OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents in current funds as follows:

________________________________Dollars ($_________________________).

Article 5. PAYMENT PROCEDURES

CONTRACTOR shall submit Applications for Payment in accordance with Paragraph 14.02 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in Paragraph 14.02 of the Supplementary Conditions.

5.1. Progress Payments; Retainage.

A. OWNER shall make progress payments on account of the Contract Price on the basis of

CONTRACTOR’s Applications for Payment as recommended by ENGINEER, on or about the 30th day of each month during construction as provided below. All progress payments will be on the basis of the progress of the Work measured by the schedule of values established in Paragraph 14.01 of the Supplementary General Conditions (and in the case of Unit Price Work based on the number of units completed) or , in the event there is no schedule of values, as provided in the General Requirements.

1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as ENGINEER may determine or OWNER may withhold, including but not limited to liquidated damages, in accordance with Paragraph 14.02 of the General Conditions.

2. The OWNER shall retain five percent (5%) of the amount of each payment on all Work satisfactorily completed and accepted until the Work is One Hundred percent (100%) completed, and nothing further after that. On completion and

E00825001 Standard Form Agreement 00 05 10 - 3 acceptance on a part of the Work on which the price is stated separately in the Contract Documents, payment may be made in full, including retained percentages, less authorized deductions.

B. Upon Substantial Completion, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to one hundred percent (100%) of the Work completed, less such amounts as ENGINEER shall determine in accordance with Paragraph 14.02.B.5 of the General Conditions, less 200 percent of ENGINEER’S estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion, and less any applicable liquidated damages.

5.2. Final Payment. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the Supplementary General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as proved in said Paragraph 14.07.

Article 6. INTEREST

6.1 OWNER shall owe no interest on payments due to the CONTRACTOR for any reason.

Article 7. CONTRACTOR’S REPRESENTATIONS

In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations:

7.1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work.

7.2 CONTRACTOR has studied carefully all reports of explorations and tests of subsurface conditions which are identified in the Supplementary Conditions as provided in Article 4 of the General Conditions, and accepts the determination set forth in Article 4 of the Supplementary Conditions of the extent of the technical data contained in such reports and drawings upon which CONTRACTOR is entitled to reply.

7.3 CONTRACTOR has…