Bid Notice-Sly Park Intertie Improvements - Habitat Mitigation _ Monitoring Plan Implementation.pdf

Combined Request for Qualifications / Request for Proposals for

Habitat Mitigation and Monitoring Plan Implementation

Professional Services

Sly Park Intertie Improvements Project Project No. 21079.01

RFQ/RFP26-01

October 16, 2026

Qualifications & Proposals Due:

Thursday, November 12, 2026, 3:00 p.m.

In accordance with the Americans with Disabilities Act and California law, it is the policy of the El Dorado Irrigation District to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format; or if you require any other accommodation, please contact the ADA Coordinator at the number or address below at least 72 hours prior to the meeting or when you desire to receive services. Advance notification within this guideline will enable the District to make reasonable arrangements to ensure accessibility. The District ADA Coordinator can be reached at: Phone: (530) 642-4045; email: adacoordinator@eid.org mailto:adacoordinator@eid.org

TABLE OF CONTENTS

I. INTRODUCTION 1

II. PROPOSAL SUBMISSION 1

III. BACKGROUND INFORMATION 4

IV. PROJECT SUMMARY 4

V. PURPOSE 5

VI. SCOPE OF WORK 5

VII. PUBLIC WORKS LAWS 5

VIII. QUESTIONS/ADDENDA 5

IX. INFORMATION TO BE SUBMITTED IN PROPOSAL 6

A. CONTENT 6

B. COST OF SERVICES 8

X. SELECTION CRITERIA 9

A. GENERAL 9

B. FINAL SELECTION 9

C. PROTEST PROCEDURE 10

ATTACHMENTS:

EXHIBIT A – SCOPE OF WORK (4 pages)

EXHIBIT B – SUPPLEMENTAL QUESTIONS REGARDING EXPERIENCE AND

EXPERTISE (1 page) EXHIBIT C – PROFESSIONAL SERVICES AGREEMENT SAMPLE (17 pages)

EXHIBIT D – WAIVER AND GENERAL RELEASE (1 page) EXHIBIT E – HABITAT MITIGATION AND MONITORING PLAN (18 pages) EXHIBIT F – PLANTING SPECIFICATIONS (4 pages)

RFQ/RFP for Professional Services for October 16, 2026 Sly Park Intertie Improvements Project No. 21079.01 Habitat Mitigation and Monitoring Plan Implementation Page 1 of 19

I. INTRODUCTION

El Dorado Irrigation District (District), an irrigation special district organized and existing under the California Irrigation District Law (Water Code § 20500, et seq.), hereby gives notice that it is now accepting proposals for the implementation of a portion of the Habitat Mitigation and Monitoring Plan for the District’s Sly Park Intertie (Project) as described in this combined Request for Qualifications (RFQ) / Request for Proposals

(RFP).

II. PROPOSAL SUBMISSION

Proposals must be received by the District via email no later than 3:00 p.m., local time, on Thursday November 12, 2026, as determined by the email receipt time.

Send proposals to ContractManagement@eid.org. Submit your proposal as one

(1) PDF formatted file. The email Subject Line should be addressed “Proposal for RFQ/RFP26-01 – Sly Park Intertie”. NOTE: The District’s email size limit is 20MB.

It is the responsibility of the proposer to assure that the proposal is received prior to the deadline date and time. Proposals received after the submission deadline will not be accepted. EID encourages all proposers to send a test email to the delivery address ContractManagement@eid.org prior to proposal due date to confirm that they have the correct email address.

Proposer may withdraw its proposal by written request via email to ContractManagement@eid.org before the Submittal Deadline. After that time, proposer may not withdraw its proposal for a period of ninety (90) days from the Submittal Deadline.

Before submitting its proposal, proposer must fully inform itself of the terms, conditions, and specifications of the items or services required. Failure to do so will be at proposer’s own risk and it cannot secure relief on the plea of error.

Consultant shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical conditions, disability, or any other reason.

Handwritten corrections made to proposal must be legible and initialed.

Where there are conflicts between unit prices and extended prices, unit prices will govern. Where there are conflicts between words and figures, words will govern.

The District will consider in its award decision, discount payment terms of twenty (20) mailto:ContractManagement@eid.org mailto:ContractManagement@eid.org

Habitat Mitigation and Monitoring Plan Implementation Page 2 of 19 days or more from receipt of invoice, provided that proposer clearly indicates such discounts in its proposal. Where proposer does not indicate discount payment terms in its proposal, the District will take it to mean that proposer does not offer discount payment terms, and therefore the payment will be considered net 30 days after receipt of invoice.

The District’s acceptance of proposer’s offer shall be limited to the terms herein, including all attachments hereto, unless expressly agreed in writing by the District’s authorized representative. Proposals offering terms other than those shown herein may be declared non-responsive and may not be considered. By submission of a signed proposal, proposer consents to be bound by all terms and conditions set forth in the pages of this solicitation and all attachments hereto, including without limitation the Professional Services Agreement sample (and insurance requirements attached thereto) attached to this RFQ/RFP as Exhibit C.

Proposer hereby agrees that the goods or services offered will meet all the requirements of the specifications or scope of services in this solicitation unless deviations from them are clearly indicated in the proposer’s response. Proposer may submit an attachment entitled “Exceptions for Specification,” which must be signed by proposer’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Proposals failing to comply with this requirement may be considered non-responsive. The District reserves the right not to accept any exceptions to the specifications.

Proposals will be held in confidence during the evaluation process until District staff issues Notice of Intent to Award the contract. Thereafter, all proposals will be treated as documents subject to disclosure under the California Public Records Act (Act).

If proposer believes any portion of its proposal contains confidential or proprietary information, exempt from public disclosure under the Act, proposer must label each page containing such information as “Confidential”. The “Confidential Information” label must be clear and legible. Except as compelled by court process, the District will not release any such documentation claimed to be exempt that is submitted in said manner without prior written notice to the proposer.

All proposals shall comply with current federal, state, local and other laws relative thereto.

The terms Successful Proposer, Supplier, Vendor, Bidder, and Contractor may be used interchangeably in this solicitation and shall refer exclusively to the person, company, or corporation with whom the District enters into a contract as a result of this solicitation.

Habitat Mitigation and Monitoring Plan Implementation Page 3 of 19

All services delivered under this contract must conform to the Safety Orders of the State of California, Division of Industrial Safety.

The El Dorado Irrigation District reserves the right to waive informalities or technicalities in proposals.

Proposal signer represents that he/she is duly authorized to execute and sign documents on behalf of his/her respective entity.

Proposer is responsible for all fees and costs relating to the transportation of goods, performance of services, required registration, licensing, or other related fees. The proposal price must reflect all and any such required costs. Any required licensing and or registration type obligations must be sufficiently completed at the time of delivery so the goods or services can be immediately put to use for their intended purpose. These costs, licensing, or registrations include, but are not limited to, hauling, trucking fees, shipping, transportation, drive-time, vehicle or equipment registration fees, disposal fees, certifications, special taxes. An exception is made only if costs are clearly required to be listed separately, or if specified differently.

Any changes to this RFQ/RFP are invalid unless specifically modified by the District and issued as a separate addendum document. Should there be any question as to changes to the content of this document, the District’s copy shall prevail.

Mandatory pre-proposal meeting and job walk

A mandatory pre-proposal meeting and a mandatory job walk is scheduled for Wednesday, October 28, 2026, beginning at 8:30 a.m. The mandatory pre-proposal meeting will begin at the District’s Placerville Headquarters located at 2890 Mosquito Road, Placerville, CA 95667 and proceed to the job site located at Reservoir A, 5560 Sly Park Road, Pollock Pines, CA 95726. Sign-in begins at 8:30 a.m. and ends at 8:45 a.m. Attendees will be expected to tour the job site during the pre-proposal meeting.

Please advise the Project Manager (Rhona Thomson, rthomson@eid.org) well in advance of the meeting if you need special accommodations. Reasonable efforts will be made to accommodate your needs. To qualify to propose on this Project, all company representatives must sign in by 8:30 a.m. and submit a signed WAIVER AND GENERAL RELEASE FOR ACCESS TO DISTRICT PROPERTY as attached in EXHIBIT D. Attendees that arrive at 8:46 a.m. or after, as determined by the computer clock located at the front desk of the 1st floor lobby of the El Dorado Irrigation District’s Customer Service Building, will not be allowed to sign-in and continue in the bidding process, but may enter the meeting in progress upon submission of a signed WAIVER AND GENERAL RELEASE FOR ACCESS TO DISTRICT PROPERTY as attached in EXHIBIT D. All who attend the mandatory pre-proposal meeting and job walk will be required to provide their own personal transportation to and from the Project site.

mailto:rthomson@eid.org

Habitat Mitigation and Monitoring Plan Implementation Page 4 of 19

III. BACKGROUND INFORMATION

The District is located in El Dorado County, on the western slope of the Sierra Nevada Mountains. Its contiguous service area covers approximately 220 square miles and 125,000 residents, ranging from El Dorado Hills in the west to Strawberry in the east, and from the South Fork American River in the north to the Cosumnes River in the south. The District also owns and operates Project 184, a FERC-licensed hydroelectric project including high mountain lakes in the vicinity of Lake Tahoe.

The District provides treated water, wastewater treatment and disposal, recycled water, and recreation services and operates FERC Hydroelectric Project 184. It is a local public agency, governed by a five-member, elected board of directors with approximately 220 employees. Additional information about the District is available at its website, www.eid.org.

IV. PROJECT SUMMARY

The Sly Park Intertie (SPI) Project (Project) is located approximately 1.5 miles southwest of the town of Pollock Pines and 10 miles east of the city of Placerville, California. The Project consists of the reestablishment of a pipeline connection between the Reservoir 1 Water Treatment Plant (WTP), on the north side of U.S. Highway 50, and the EID Sly Park Hills Tank, off Sly Park Road. The original SPI was constructed in 1978, consisting of approximately 6 miles of 22- to 24-inch diameter pipeline, and was discontinued in 2013 due to ongoing leaks caused by corrosion. The Project will replace the existing, discontinued SPI pipeline with an upgraded 12- to 36-inch cement, mortar-lined pipeline installed with standard protective coatings and a cathodic protection system, enabling the District to convey drinking water from existing water supplies at Jenkinson Lake and the South Fork American River watershed to areas throughout the District.

Construction of the Project is in progress and is estimated to be completed in early 2027. Per the Project’s Streambed Alteration Agreement (SAA), compensatory mitigation is required by the California Department of Fish and Wildlife (CDFW) to offset impacts from construction activities, which included four drainage crossings over North Fork Weber Creek, South Fork Weber Creek, North Fork Clear Creek, and Clear Creek.

A Habitat Mitigation and Monitoring Plan (HMMP) was developed to identify compensatory mitigation measures, and a 0.4-acre mitigation site was selected for habitat restoration along Clear Creek. Compensatory mitigation activities will include invasive nonnative species removal, erosion control and restoration, riparian and upland species plantings, and riparian habitat restoration and enhancement. Restoration efforts will not impact the existing bed, bank, or channel of Clear Creek.

http://www.eid.org/

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Objectives of the HMMP include reduction of the occurrence of non-native species and restoration of native vegetation communities such that the extent and value of the habitat are fully replaced and enhanced. Trees and shrubs will be planted after nonnative plant control during the late fall and early winter, no later than February 1st, and herbaceous plant seed mix will be applied. The site will be monitored annually for five years, and maintenance will be conducted as needed, with native species comprising 75 percent native vegetation cover as the performance criteria.

V. PURPOSE

The purpose of this RFQ/RFP is to identify firms that meet the qualification threshold defined herein and provide the highest value proposal to implement habitat restoration as outlined in the HMMP.

VI. SCOPE OF WORK

The scope of work for the professional services being solicited is found in Exhibit A attached to this RFQ/RFP. The successful proposal(s) will demonstrate sufficient staff resources, expertise, relevant experience, and lack of disabling professional conflicts to perform the scope of work, along with demonstrated commitment to cost-control and client service that meet the District’s needs.

VII. PUBLIC WORKS LAWS

Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations are deemed included in this RFQ/RFP and can be found here: https://www.dir.ca.gov/OPRL/dprewagedetermination.htm.

VIII. QUESTIONS/ADDENDA

Any questions regarding information within this RFQ/RFP shall be submitted in writing via email to Rhona Thomson, Environmental Review Analyst at rthomson@eid.org.

To be considered, questions must be received by the District no later than 3:00 p.m. on November 4, 2026. The District may, if deemed necessary, respond to such questions by issuance of formal written addenda, interpreting or clarifying the requirements of this RFQ/RFP. The District may also issue addenda to modify the RFQ/RFP as deemed advisable by the District. All such addenda shall be part of this RFQ/RFP and binding upon each proposer. The District may, upon inquiry, direct a proposer’s attention to specific provisions of the RFQ/RFP which cover the subject of the inquiry. However, all supplemental information provided by the District during the RFQ/RFP process shall not be binding unless communicated by formal written https://www.dir.ca.gov/OPRL/dprewagedetermination.htm mailto:rthomson@eid.org

Habitat Mitigation and Monitoring Plan Implementation Page 6 of 19 addenda. All addenda will be posted on the District’s website. Each proposer is solely responsible for obtaining all addenda posted on the District’s website. You are encouraged to sign-up on the District’s website at www.EID.org/eNews to be notified of addenda postings.

IX. INFORMATION TO BE SUBMITTED IN PROPOSAL

A. CONTENT

The District suggests that each proposal be limited to 40 pages (not including transmittal letter, table of contents page, and resumes).

Information must be complete and accurate. If during the course of the evaluation Proposer’s information becomes inaccurate, the proposer must immediately notify District in writing.

The proposal must contain sufficient information for an objective evaluation of the consultant’s ability to understand and perform the requisite services. The proposal must reflect what the District could reasonably expect in terms of thoroughness and quality of work product, cost efficiency, and responsiveness. Sub-consultants, if used, must be integrated into this organizational framework. The proposal shall be organized in the following manner and contain the following information:

• Section 1 – Scope of Work

State in succinct terms your understanding of the scope of work listed in Exhibit A attached hereto. Identify additional tasks, if any, that you believe are essential or advisable to constitute a more complete scope of work.

• Section 2 – Relevant Experience and Expertise

Describe in narrative form the experience and expertise of your firm and/or project team members in providing the service sought by the District. Identify representative clients. Compare and contrast their size, public or private-sector status, location, and operational activities to those of the District. Include a description of the project organization and project team experience. In addition, answer the supplemental questions listed in Exhibit B attached hereto.

• Section 3 – Project Team Identify each individual you expect to work on the project team, including sub-consultants, if any. Provide staff organizational chart, http://www.eid.org/eNews

Habitat Mitigation and Monitoring Plan Implementation Page 7 of 19 brief description of functional role of team members, and summary of the experience of key staff members. Provide resumes for each member of the team. Describe with particularity the specific areas of expertise of each team member, and the specific education, experience, or other information that substantiates that expertise.

Specific attention to project team experience shall focus on habitat restoration implementation.

• Section 4 – Schedule Provide a schedule demonstrating how your firm proposes to complete the Project. Schedule shall provide a list of tasks and activity for each task on a monthly basis. Include assumptions made in preparing the schedule if necessary. The anticipated date for issuance of a Notice to Proceed is November 16, 2026. The target date for completing the habitat restoration implementation is December 2027.

• Section 5 - Quality Assurance and Control; Conflicts Describe your approach to quality assurance and control for your firm’s performance as well as any performance guarantees you offer. Identify all current and reasonably foreseeable actual or potential professional conflicts that could hinder the provision of the requested services, and propose means of managing any such conflicts.

• Section 6 – Client References

Provide contact information for representatives of three former or current clients for whom your firm or project team members have performed similar services so that the District may interview these references.

• Section 7 – Contract and Insurance Requirements All successful proposers will be required to execute a contract in the form shown in Exhibit B attached hereto and to meet the insurance requirements of Appendix C to that Exhibit. Please indicate your firm’s willingness and ability to comply with these requirements or describe any exceptions your firm requests. Alterations or changes to the agreement which were not in the proposer’s response may not be made after the selection of the proposal. This includes alterations, exceptions, or changes to the insurance and indemnity provisions. By requiring these requests up front, the District can compare all respondents on an equal footing.

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• Section 8 – Addenda Provide confirmation of receipt of all addenda issued by the District in response to this RFQ/RFP, which are posted on the District’s website.

The District may reject a proposal as non-responsive for failure to provide all information requested in this RFQ/RFP.

B. COST OF SERVICES

All proposals must include a complete and current table of all rates and charges to perform all the proposed services with detailed itemization of each task to be performed.

The rates and charges provided shall include all overhead rates to cover costs and other compensation of consultant’s officers, executives, principals (of partnership and sole proprietorships), general managers, engineers, architects, specialists, estimators, lawyers, auditors, accountants, purchasing and contracting agents, expediters, timekeepers, clerks and other personnel employed by consultant whether at the site or in its principal or a branch office for general administration of the work and not specifically included in the list of personnel. Rates and charges shall also include any part of consultant’s capital expenses, including necessary transportation, travel and subsistence expenses of consultant’s employees incurred in discharge of duties connected with performance of the services. The rates and charges shall also include minor expenses connected with performance of the services such as copies, computers, software, on-line legal research, office supplies, postage, faxes, long-distance telephone calls, telephone, and any other expense incurred to accomplish the work. Note that no separate charges for these items will be allowed. Note also that no administrative charges will be allowed, except a markup of five percent (5%) on sub-consultants’ billings.

Habitat Mitigation and Monitoring Plan Implementation Page 9 of 19

X. SELECTION CRITERIA

A. GENERAL

The proposals received shall be subject to an evaluation by the District as deemed appropriate for purposes of selection. The evaluation will be made according to the following criteria:

1. Responsiveness to combined RFQ/RFP

2. Experience and expertise

3. Project team makeup and capabilities

4. Rates and charges, affordability and cost control

5. Evaluations from client references

The evaluation will be made based on the information submitted in the proposal as defined in Section IX.A and IX.B of this RFQ/RFP.

Note: Proposals that do not demonstrate direct experience with habitat restoration by project manager and/or key team members will not be considered to meet the qualification threshold in Section IX. A.2 or A.3.

B. FINAL SELECTION

Proposals will be rated based on the merit of the entire proposal. If needed, District staff presently anticipates making contract award recommendations to the District’s Board of Directors at its regularly scheduled meeting of December 14, 2026. Notice of Intent to Award for the professional service contract will be issued prior to the Board meeting at which the contract is considered or before District award if Board approval is not required.

The District reserves the right to reject any or all proposals and to re-issue this RFQ/RFP. The District may waive any minor informalities or irregularities in any proposal that are immaterial and inconsequential in nature. The District reserves the right to request additional written or oral information from proposers to obtain clarification of their proposals.

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All proposals become the property of the District. All costs associated with development of the proposal shall be the sole responsibility of the proposing firm and shall not be charged in any manner to the District.

C. PROTEST PROCEDURE

The District will post on its website, www.EID.org/Contracts, and in the glass case outside the District’s main office the Notice of Intent to Award for Professional Services (NOIA) no later than the Business Day after issuance. Any protest must be submitted via email to ContractManagement@eid.org before 3:00 p.m. of the fifth calendar Day following the issuance of the NOIA. Any delay or failure to submit a protest within the timeline described above will not extend the protest deadline.

a. The initial protest must contain a complete statement of the basis for the protest.

b. The protest must refer to the specific portion of the document that forms the basis for the protest.

c. The protest must include the name, address, and telephone number of the person representing the protesting party.

d. The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

e. The procedure and time limits set forth in this paragraph are mandatory and are proposer’s sole and exclusive remedy in the event of a protest. Proposer’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the protest, including filing a Government Code Claim or legal proceedings. A proposer may not rely on a protest submitted by another proposer, but must timely pursue its own protest.

http://www.eid.org/Contracts

Habitat Mitigation and Monitoring Plan Implementation Page 11 of 19

EXHIBIT A

SCOPE OF WORK

Introduction

This Scope of Work describes the anticipated tasks necessary to complete restoration efforts detailed within the Sly Park Intertie Improvements Project’s (Project) Habitat Mitigation and Monitoring Plan (HMMP) (EXHIBIT E) and Planting Specifications (EXHIBIT F). The objective of the HMMP, developed to comply with the Project’s CDFW Streambed Alteration Agreement, is to reduce the occurrence of non-native species and to restore native vegetation communities. The mitigation area, which encompasses 0.4 acres along Clear Creek, is located on EID property.

All Project activities included within this scope of work shall be completed within 18 months of the issuance of the Notice to Proceed.

The District is seeking firms with demonstrated experience in invasive non-native species removal, erosion control and restoration, riparian and upland species plantings, and aquatic and upland habitat restoration and enhancement.

The proposal submitted by the consulting firm (Consultant) must adhere to the format below for describing the services required by the District. However, the Consultant may also propose optional tasks to the scope of services where the Consultant believes that such tasks would be in the District’s best interests and the purpose of the tasks is justified. If Consultant elects to propose an optional task(s), such task(s) shall be considered, but Consultant must provide a responsive proposal to each task specified below. The costs and scope of the proposed optional tasks shall be displayed separately.

Habitat Mitigation and Monitoring Plan Implementation Page 12 of 19

TASK 1 PROJECT PLANNING AND MANAGEMENT

The Consultant shall organize and facilitate regular meetings with the District throughout the Project as described in the following subtasks.

Subtask 1.1 Project Kick-off Meeting The Consultant shall prepare for and facilitate a Project kick-off meeting at the District (or via teleconference or site visit) within one week of issuance of the Notice to Proceed.

Prior to the kick-off meeting, the Consultant shall request any specific documents needed that are relevant to the Project and available in District files. At or prior to the meeting, the District will provide the Consultant with these and any other relevant documents on file. In the meeting, the scope of work, schedule, and communication protocols will be reviewed.

Deliverables: Meeting agenda and minutes, with action items, responsible parties, and due dates.

Subtask 1.2 Progress Meetings Key members of Consultant team shall participate in ad hoc progress meetings at the District, on site, or via teleconference throughout the Project. Proposers shall assume that up to 8 one-hour meetings will be held during the Project. Consultant shall prepare updated schedules outlining progress.

Deliverables: Meeting agenda and minutes, with action items, responsible parties, and due dates.

Habitat Mitigation and Monitoring Plan Implementation Page 13 of 19

TASK 2 IMPLEMENTATION OF HABITAT RESTORATION

The Consultant shall implement habitat restoration at Clear Creek, following the HMMP and Planting Specifications, as outlined in the following subtasks. A biological monitor will be separately evaluating performance, verifying the Planting Specifications are followed, and making recommendations for maintenance needs.

Subtask 2.1 Invasive Species Removal The Contractor shall utilize mechanical weed management techniques to remove invasive species within the Project area. Invasive species were cleared and grubbed in September 2026; however, additional removal of residual vegetation will be necessary.

Primary methods shall include mowing or cutting back the canes, digging out Himalayan blackberry roots, and removing other species of invasive plants as necessary.

Deliverables: Report summarizing treatments and results, including approximate number and species of invasive plants removed, treatment methods, and representative before-and-after photographs.

Subtask 2.2 Riparian Plantings The Contractor shall implement the planting plan outlined in the Planting Specifications.

Nursery stock and seed shall be secured upon receiving the Notice to Proceed, and provenance documentation and pure live seed data shall be verified. Where feasible, Pacific willow and arroyo willow cuttings shall be harvested from local source populations on District property adjacent to the Project area when plants are dormant. If willow stock cannot be procured from District property, the Consultant shall coordinate with the District to identify an alternate local source.

The Project site shall be prepared prior to planting by removing debris, roughening soil, and installing erosion control measures using best management practices (BMPs).

Trees and shrubs shall be planted during late fall and early winter 2026–2027, while native woody plants are normally dormant, and no later than February 1, 2027. Seed mix shall be applied after the first significant rain event in fall 2026, as described in the Planting Specifications.

Deliverables: Report summarizing plantings, including number and species of trees and shrubs, quantities of native seed mix applied, and before-and-after photographs.

Habitat Mitigation and Monitoring Plan Implementation Page 14 of 19

Subtask 2.3 Maintenance The Contractor shall conduct maintenance site visits to evaluate germination and vegetation establishment, remove invasive species, identify erosion or sedimentation issues, and determine areas requiring supplemental planting. The Contractor shall be responsible for the survival of 95 percent of the tree, shrub, and herbaceous plantings installed for 12 months from date of installation. The Contractor shall achieve and maintain a minimum of 75 percent vegetation cover within the seeded portions of the treatment site for 12 months from the date of seeding. Natural recruitment shall be considered when calculating percent cover. Vegetation planting replacement or supplemental seeding shall occur as soon as field conditions are appropriate to harvest source material or broadcast seed, as directed by the District.

Optional Tasks. In addition to those identified above, proposers are invited to propose optional tasks deemed suitable to complement or expedite completion of the tasks identified within this scope of work within the specified timeframe. The scope and costs associated with optional tasks must be clearly defined in the proposal. Any optional tasks proposed will be evaluated separately from the tasks specified above. The District reserves the right to reject any portion of the proposed tasks.

Consultant shall provide the District all copies of documents specified in this scope of work.

Schedule. Consultant shall complete the requested services specified in this Scope of Work according to the following anticipated general schedule. The Consultant’s proposal shall include a detailed schedule that meets the completion dates specified and includes District review time of all deliverables. The Consultant shall describe how delays due to unforeseen circumstances will be managed to maintain the schedule. The Consultant may identify and recommend opportunities for improved schedule efficiency.

EVENT Target

Completion Date

Notice to Proceed November 2026

Kick-off Meeting November 2026

Invasive Species Removal November - December 2026

Riparian Plantings December 2026 - February 2027

Maintenance April - December

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EXHIBIT B

SUPPLEMENTAL QUESTIONS REGARDING

EXPERIENCE AND EXPERTISE

• Provide a brief history and description of your firm.

• What staff resources, including relevant expertise, will be dedicated to this project?

• Provide a list of similar projects and clients that your firm has supported.

• Describe your firm’s experience with habitat restoration. Has your firm assisted other businesses of similar size to the District with implementation of mitigation plans required by permit conditions?

• Describe the transition process you would employ if you were awarded the contract for this project. Provide a sample implementation plan and timeline.

Specify the District’s role in the process, data requirements and typical time frames.

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EXHIBIT C

PROFESSIONAL SERVICES AGREEMENT SAMPLE

[See Attached]

AGREEMENT FOR PROFESSIONAL SERVICES SLY PARK INTERTIE IMPROVEMENTS

CONSULTANT HABITAT MITIGATION AND MONITORING PLAN IMPLEMENTATION

BOARD APPROVED PENDING PROJECT NO.21079.01

PURCHASE ORDER NO. PENDING PAGE 1 OF 17

PROFESSIONAL SERVICES AGREEMENT

Between

EL DORADO IRRIGATION DISTRICT

And

CONSULTANT FIRM NAME

for the

Sly Prk Intertie Improvements – Habitat Mitigation and Monitoring Plan Implementation

Project No. 21079.01

Dated __________ _____, 2026

BOARD APPROVED PENDING PROJECT NO.21079.01

PURCHASE ORDER NO. PENDING PAGE 2 OF 17

EL DORADO IRRIGATION DISTRICT

AGREEMENT BETWEEN

EL DORADO IRRIGATION DISTRICT AND

CONSULTANT CO NAME

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is dated this _______ day of ________________, 20___, in the City of Placerville, State of California, by and between CONSULTANT FIRM NAME, a ___________________________, with a principal place of business at ____________________, hereinafter referred to as “Consultant” and the EL DORADO IRRIGATION DISTRICT, an irrigation special district organized and existing under the California Irrigation District Law (Water Code §20500, et seq.), hereinafter referred to as “District.”

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, stipulated and agreed, the parties agree as follows:

1. Scope of Professional Services. The Consultant shall perform all services described in Appendix A (“Services”), for the compensation set forth in Appendix B (“Compensation”), which appendices are attached and made a part of this Agreement.

2. Term. This Agreement shall become effective upon its execution by Consultant and by District (including approval as to form by the District’s Office of the General Counsel). All Services whenever performed shall be deemed performed under this Agreement, and all compensation paid to Consultant on account of the Services performed shall be deemed as payments of the Compensation.

3. Standard of Performance. Consultant represents that it is qualified to perform the Services and that it possesses and will continue to possess at its sole cost and expense, all necessary licenses, registrations, permits, and personnel or will obtain such licenses, registrations, permits and personnel prior to the time required.

Consultant also represents that it has extensive knowledge of, and will comply with, all applicable building codes, laws, regulations and ordinances.

4. Subconsultants. Consultant shall perform the Services using the personnel and subconsultants listed in Appendix A. Consultant shall hire only qualified persons or firms who are experienced in performing work of like nature and complexity to the Services, and who agree to be bound to the terms of the Agreement to the extent of this scope of services. Consultant may substitute personnel or subconsultants prior to any such subconsultants commencing work only upon District’s written consent, which may be withheld or delayed in District’s discretion.

5. Representatives for Both Parties. Both parties shall designate a representative, authorized to act on the parties’ behalf with respect to this Agreement. The parties or such authorized representatives shall render required decisions promptly, to avoid unreasonable delay in the progress of Consultant’s services. The parties may delegate all or some of the representatives’ role and function to some other representative.

6. Indemnification and Liability.

6.1 To the fullest extent permitted by law (including, without limitation, California Civil Code Section 2782), Consultant shall indemnify and hold harmless District and its officers, and employees (collectively “Indemnitees”) from and against all claims, loss, cost, damage, injury expense and liability (including court costs, reasonable attorneys’ fees, litigation expenses and fees of expert consultants and/or expert witnesses incurred in connection therewith and costs of investigation) but only to the extent that any of the above are actually caused by, any negligent or reckless act or omission, or willful misconduct, of Consultant, any sub-consultant, anyone directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Consultant

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shall reimburse Indemnitees for Indemnitees’ cost to defend themselves against a claim to the extent it is found the resulting loss was a result of Consultant’s negligence, recklessness, or willful misconduct in the performance of its services under this Agreement. Such obligations to reimburse the cost of defense, hold harmless and indemnify any Indemnitee shall not apply to the extent that such Liabilities are caused by the negligence or willful misconduct of any Indemnitee.

6.2 Consultant shall defend (with legal counsel reasonably acceptable to District), indemnify and hold harmless the Indemnitees from all loss, cost, damage, expense, liability or claims, in law or in equity, including attorneys’ fees, court costs, litigation expenses and fees of expert consultants or expert witnesses, that may at any time arise for any infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other proprietary right of any person or persons in consequence of the use by District, or any of the other Indemnitees, of articles or Services to be supplied in the performance of this Agreement.

6.3 District shall include a provision in any resulting construction contract with the general contractor on the Work requiring the general contractor to indemnify Consultant for damages resulting from the negligence of the general contractor and its subcontractors. Consultant shall bear the risk of an inadvertent omission of such provisions. Therefore, Consultant shall review the construction contract prior to bidding to ensure that such provision has been included in the draft of the bid documents.

6.4 Consultant shall place in its subconsulting agreements and cause its subconsultants to agree to indemnities and insurance obligations in favor of District and other Indemnitees in the exact form and substance of those contained in this Agreement.

6.5 District acknowledges that the discovery, presence, handling or removal of asbestos products, polychlorinated biphenyl (PCB) or other hazardous substances which may presently exist at the Work site is outside of Consultant’s expertise and is not included in the scope of Services Consultant is to perform nor included in Consultant’s insurance. District shall either hire an expert consultant in this field if the Work involves such materials or, the event the hazardous materials consist of naturally occurring asbestos, District shall require the contractor to comply with all applicable requirements of the El Dorado County Air Quality Management District (AQMD) and any other applicable governmental requirements relating thereto. Consultant shall not be responsible or be involved in any way with the discovery, presence, handling, or removal of such materials. Consultant shall be responsible to coordinate with District’s expert consultant as required by Appendix A.

7. Notices. District and Consultant shall provide notices to the other in the form of a writing, sent by certified mail return receipt requested, or by overnight courier or delivery service with signature required, as follows:

ATTN RHONA THOMSON ATTN PROJECT MANAGER

EL DORADO IRRIGATION DISTRICT CONSULTANT FIRM NAME

2890 MOSQUITO RD ADDRESS

PLACERVILLE CA 95667 CITY STATE ZIP

or to such other place as either party may similarly in writing designate to the other. Notices shall be effective three business days after mailing by certified mail, or upon receipt if delivered by overnight courier or delivery service.

8. Insurance. Consultant shall comply with all requirements of Appendix C, which is attached and made a part of this Agreement.

9. Independent Contractor. Consultant shall at all times be deemed an independent contractor wholly responsible for the manner in which it performs the Services, and fully liable for the acts and omissions of its employees, subconsultants and agents. Under no circumstances shall this Agreement be construed as creating an employment, agency, joint venture or partnership relationship between District and Consultant, and no such relationship shall be implied from performance of this Agreement. Terms in this Agreement referring to direction from District shall be construed as providing for direction as to policy and the result of services only, and not as to means and methods by which such a result is obtained. Consultant shall pay all taxes (including California sales and use taxes) levied upon this Agreement, the transaction, or the Services and/or goods delivered pursuant hereto without additional compensation, regardless of which party has liability for such tax under applicable law, and any

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deficiency, interest or penalty asserted with respect thereto. Consultant represents that it will collect, report, and pay all sales and or use taxes to the State Board of Equalization. Upon full payment, the Consultant will issue District a receipt pursuant to California Revenue and Taxation Code Section 6203, relieving District of all liability for any tax relating to the scope of this Agreement. The Consultant shall pay all other taxes including but not limited to any applicable city, county or other business tax, not explicitly assumed in writing by District hereunder. The Consultant shall comply with all valid administrative regulations respecting the assumption of liability for the payment of payroll taxes and contributions as above described and to provide any necessary information with respect thereto to proper authorities.

10. Conflict of Interest; Confidentiality.

10.1 Consultant represents that it is familiar with Sections 1090 et seq. and Section 87100 et seq. of the Government Code of the State of California, and that it does not know of any facts that constitute a violation of said sections. If, following execution of this Agreement, Consultant becomes aware of any such facts, whether presently existing or after-arising, Consultant shall promptly inform District of same, along with a proposal for remedying the violation. District may determine whether the proposal, or any other proposed resolution, is satisfactory, in its sole discretion.

10.2 Consultant represents that it has completely disclosed to District, and if applicable will disclose in the future, all facts bearing upon any possible interests, direct or indirect, which Consultant believes any member of District, or other officer, agent or employee of District or any department presently has, or will have, in this Agreement, or in the performance thereof, or in any portion of the profits thereunder. Willful failure to make such disclosure, if any, shall constitute ground for termination of this Agreement by District for cause. Consultant agrees to comply with all conflict of interest codes adopted by the District and its reporting requirements, including without limitation the Conflict of Interest Code for the El Dorado Irrigation District.

10.3 Consultant covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of Services required under this Agreement. Without limitation, Consultant represents to and agrees with District that Consultant has no present, and will have no future, conflict of interest between providing District the Services hereunder and any interest Consultant may presently have, or will have in the future, with respect to any other person or entity (including but not limited to any federal or state wildlife, environmental or regulatory agency) which has any interest adverse or potentially adverse to District, as determined in the reasonable judgment of District. The provisions of this Section 10 shall remain fully effective indefinitely after termination of Services to District hereunder.

10.4 Consultant acknowledges and agrees that, in the performance of the Services under this Agreement or in the contemplation thereof, Consultant may have access to private or confidential information which may be owned or controlled by District and that such information may contain proprietary or confidential details, the disclosure of which to third parties may be damaging to District. Consultant agrees that all information disclosed by District to or discovered by Consultant shall be held in strict confidence and used only in performance of the Agreement. Consultant shall exercise the same standard of care to protect such information as a reasonably prudent Consultant would use to protect its own proprietary data, and shall not accept employment adverse to District’s interests where such confidential information could be used adversely to District’s interests. Consultant agrees to notify District immediately in writing if it is requested to disclose any information made known to or discovered by Consultant during the performance of or in connection with this Agreement.

10.5 Any publicity or press releases with respect to the Project or Services shall be under District’s sole discretion and control. Consultant shall not discuss the Services or Project, or matters pertaining thereto, with the public press, representatives of the public media, public bodies or representatives of public bodies, without District’s prior written consent. Consultant shall have the right, however, without District’s further consent, to include representations of Services among Consultant's promotional and professional material, and to communicate with persons or public bodies where necessary to perform under this Agreement.

10.6 The provisions of this Section 10 shall remain fully effective indefinitely after termination of Services to District hereunder.

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11. Suspension and Termination of Services.

11.1 District may direct Consultant to suspend, delay or interrupt Services, in whole or in part, for such periods of time as District may determine in its sole discretion. District may issue such directives without cause. District will issue such directives in writing. Suspension of Services shall be treated as an excusable delay.

11.2 District may terminate performance of the Services under this Agreement in whole, or from time to time in part, for default, should Consultant commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of District’s written notice to Consultant demanding such cure. In the event District terminates this Agreement for default, Consultant shall be liable to District for all loss, cost, expense, damage and liability resulting from such breach and termination.

11.3 District may terminate performance of the Services under this Agreement in whole, or from time to time in part, for convenience, whenever District determines that such termination is in District’s best interests. In the event District terminates this Agreement for convenience, Consultant shall be entitled to be paid for Services satisfactorily performed to the termination date, but may recover no other cost, damage or expense.

11.4 Following any termination under this Section 11, Consultant shall:

11.4.1 Stop Services under the Agreement on the date and to the extent specified in the notice of termination;

11.4.2 Terminate and settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with approval or ratification of District to the extent District may require.

11.4.3 Assign to District in the manner, at times, and to the extent directed by District, all right, title, and interest of Consultant under orders and subcontracts so terminated; and

11.4.4 Complete performance of any part of the Services which were not terminated;

and

11.4.5 Take such action as may be necessary, or as District may…