Bid Notice-Sand_ Aggregate and Gravel.pdf

CO-2026-0016

Sand, Aggregate and Gravel

Issue Date: 5/6/2026

Questions Deadline: 5/14/2026 02:00 PM (CT)

Response Deadline: 5/20/2026 11:00 AM (CT)

Contact Information

Contact: Amy Lett Address: Douglas County Purchasing

Douglas County Purchasing 1819 Farnam St RM 902 Omaha, NE 68183

Email: amy.lett@douglascounty-ne.gov

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 1 of 8 pages

Event Information

Number: CO-2026-0016 Title: Sand, Aggregate and Gravel Type: County - Request for Bid Issue Date: 5/6/2026 Question Deadline: 5/14/2026 02:00 PM (CT) Response Deadline: 5/20/2026 11:00 AM (CT) Notes:

Douglas County is requesting bids from qualified companies, herein called Bidder, Contractor, Vendor, Supplier, or other pronouns used in their place, for all work and/or goods set forth in the specifications.

QUESTIONS: Bidders must submit bid questions in the Questions tab of the bid event. Questions will be answered within one (1) day of the questions cutoff date/time.

Bid bond/bid security IS NOT required on this bid.

Bid Attachments

Instructions to Bidders (COUNTY, Rev 09 18 2025) ADA.docx Download

Instructions to Bidders (COUNTY, Rev 09 18 2025)

Affidavit for Emp Class Act (ADA) 02 18 2025.docx Download

Affidavit for Employee Classification Act

T&C (Goods, multi delivery, COI) County ADA 02 06 2025.docx Download

T&C (Goods, multi delivery, COI) County ADA 02 06 2025

Location(s) for Douglas County to pick up product.docx Download

Location(s) for Douglas County to pick up product

SPECIFICATIONS_Sand, Aggregate & Gravel for DC Engineers.docx Download

SPECIFICATIONS_Sand, Aggregate & Gravel for DC Engineers

Requested Attachments

Employee Classification Act, Fair Labor, & Affadavit (Attachment required)

Upload a copy of your signed and notarized Employee Classification Act, Fair Labor, and Affidavit. Form is provided in the Attachments Tab.

Certificate of Insurance (Attachment required)

Upload a copy of your Certificate of Insurance which details your current levels of coverage.

Please refer to the Terms & Conditions located in the Attachments Tab for specific requirements.

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 2 of 8 pages

Locations where Douglas County will pick up products (Attachment required)

Upload the form that contains the locations where Douglas County will pick up products

Bid Attributes

1 Instruction to Bidders

Please download and thoroughly review the Instruction to Bidders, located on the "Attachments Tab". Indicate your acceptance below.

I have read, understand and agree.

(Required: Check if applicable)

2 Terms & Conditions

Please download and thoroughly review the Terms and Conditions, located on the "Attachments Tab". Indicate your acceptance below.

I have read, understand and agree.

(Required: Check if applicable)

3 Attachments

I have read all items under the "Attachments" tab and understand they are part of this solicitation.

I have read, understand and agree.

(Required: Check if applicable)

4 Response Attachments

All documents uploaded in the Response Attachments tab must be fully completed and be the correct document uploaded for that Response Attachment. It may be cause for rejection of bid if a bidder uploads a Response Attachment document that is not fully complete or does not submit the correct document for that Response Attachment upload.

I have read, understand and agree.

(Required: Check if applicable)

5 Bid security (i.e. bid bond or acceptable substitute) IS NOT required on this bid

I understand that this bid DOES NOT require bid security.

I have read, understand and agree.

(Required: Check if applicable)

6 Bid Documents

I acknowledge and accept that it is my responsibility as a Bidder to promptly notify the Purchasing Department Staff prior to the close of the bid of any ambiguity, inconsistency, or error which I may discover upon examination of the bid documents including, but not limited to the Specifications.

I have read, understand and agree.

(Required: Check if applicable)

7 Performance Bond

I acknowledge and accept that a Performance Bond will be required upon award of contract as outlined in the bid documents.

I have read, understand and agree.

(Required: Check if applicable)

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 3 of 8 pages

8 Definitions (County)

The words "Douglas County", "County", "Purchaser", or other pronouns used in their place shall mean Douglas County and its various departments and divisions. The words "Bidder", "Contractor", "Vendor", "Supplier", or other pronouns used in their place shall mean a firm responding to this Bid.

I have read, understand and agree.

(Required: Check if applicable)

9 Employee Classification Act Affidavit (Construction & Delivery)

I acknowledge reading and understanding the Employee Classification Act. If awarded the contract, I will abide by the law, notarize and attach the Employee Classification Act Affidavit via IonWave eBid System.

I have read, understand and agree.

(Required: Check if applicable)

Federal Debarment or Suspension

Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation in Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this agreement becomes debarred or suspended such Party shall notify the City of Omaha and Douglas County immediately.

Has bidder or its principals been debarred or suspended from Federal contracts?

Yes No (Required: Check only one)

Joint Governmental Purchases (County)

Douglas County has been authorized to join with other public corporations or units of government in the cooperative procurement of materials, equipment, work, or services. With the consent of the successful bidder the County may use the public competitive bid secured herein for the procurement of future materials, equipment, work, or services under the same terms, conditions, and prices offered by the bidder herein. Bidders are requested to indicate below if they are willing to extend the pricing, terms and conditions of this bid to other Douglas County departments, City of Omaha departments or other governmental agencies, if the bidder is the successful bidder. If the successful bidder replies Yes to this provision, other Douglas County, City of Omaha departments and other government agencies may enter into a contract with the successful bidder for the purchase of goods and/or services described herein based on the terms, conditions and prices offered by the successful bidder to Douglas County. Douglas County prefers to have the option to extend the pricing, terms and conditions of this bid.

Yes No (Required: Check only one)

Tax Exempt Certification Forms

Materials being purchased in this bid are tax exempt and unit prices are reflected as such. A Exempt Sales Certificate Form (Form 13) and a Purchasing Agent Appointment Form (Form 17) shall be issued upon request.

I have read, understand and agree.

(Required: Check if applicable)

Bidder Contact Person (First Name and Last Name)

Please type your First Name and Last Name.

(Required: Maximum 1000 characters allowed)

Bidder Contact Email Address

Please type your Email Address.

(Required: Email address)

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 4 of 8 pages

Bidder Contact Phone Number

Please type your phone number.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Bidder Additional Contact Information

Please enter any additional contact information you would like us to have.

(Optional: Maximum 4000 characters allowed)

Bidder Contact Mailing Address

Please type your mailing address in the following format:

Street Address or PO Box, City, State, Zip

(Required: Maximum 1000 characters allowed)

Bidder Website

Please type your website address, if applicable.

(Optional: Enter URL)

Questions and Answers

Question and Answers (Q&As) submitted on this bid may have material clarifications relating to the bid specifications. Bidders must read all Q&As in the Questions tab of this bid, as this information may be material to the bid.

I have read, understand and agree.

(Required: Check if applicable)

Multiple Bidders

This solicitation is to be awarded to Multiple Bidders.

I have read, understand and agree.

(Required: Check if applicable)

Bid Lines

1 Package Header

4110 Sand

Quantity: 9000 UOM: Per Ton Total: $

Supplier Notes:

Additional notes

(Attach separate sheet)

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 5 of 8 pages

Package Items

1.1 County Pick Up

(Response required)

Quantity: 9000 UOM: Per Ton Price: $ Total: $

No bid

(Attach separate sheet)

1.2 Delivered

(Response required)

Quantity: 9000 UOM: Per Ton Price: $ Total: $

(Attach separate sheet)

2 Package Header

47B Fine Aggregate for Concrete

Quantity: 1000 UOM: Per Ton Total: $

Package Items

2.1 County Pick Up

(Response required)

Quantity: 1000 UOM: Per Ton Price: $ Total: $

(Attach separate sheet)

2.2 Delivered

(Response required)

Quantity: 1000 UOM: Per Ton Price: $ Total: $

(Attach separate sheet)

3 Package Header

Gravel for Re-Surfacing

Quantity: 12750 UOM: Per Ton Total: $

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 6 of 8 pages

Package Items

3.1 County Pick Up

(Response required)

Quantity: 12750 UOM: Per Ton Price: $ Total: $

(Attach separate sheet)

3.2 Delivered

(Response required)

Quantity: 12750 UOM: Per Ton Price: $ Total: $

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 7 of 8 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 5/20/2026 11:00 AM (CT) CO-2026-0016Page 8 of 8 pages