Bid Notice-Pre-Demolition Hazardous Material Survey (IFB).pdf

HSR26-30 Re-Bid #1

INVITATION FOR BIDS

Notice to Prospective Bidders

October 1, 2026

You are invited to review and respond to this Invitation for Bids (IFB) entitled HSR26-30 Re-Bid #1 Pre-Demolition Hazardous Material Survey (IFB). This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The California High-Speed Rail Authority (Authority and/or State) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein.

Note that this agreement will include the State of California General Terms and Conditions (GTCs 02/2025) and Contractor Certification Clauses (CCC 04/2017) that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

The contact person for this IFB is:

Susie Avalos Mejia California High-Speed Rail Authority

Phone: (916) 908-1127 Email: Susie.Avalos@hsr.ca.gov and contracts@hsr.ca.gov

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

Susie Avalos Mejia

Contract Analyst http://www.caleprocure.ca.gov/ http://www.dgs.ca.gov/

Re-Bid #1

IFB/HSR26-30

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Employment of Undocumented Aliens

5. Antitrust Claims

6. Schedule of Events

7. Written Questions

8. Executive Order N-6-22 – Russia Sanctions

9. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

10. Submission of Bid

11. Bid Opening

12. Disposition of Bids

13. Evaluation and Selection

14. Notice of Intent to Award Contract

15. Notice of Contract Award

16. Standard Conditions of Service

17. Required Documents (Awarded Contractor)

18. Bid Incentive(s)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

EXHIBIT F - Property Photographs

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 _ Contractor Certification Clauses

ATTACHMENT 7 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 8 – Organizational Conflicts of Interest Disclosure Statement

Certified Site Surveillance Technician certificate

- Copy of valid Certified Site Surveillance Technician (CSST) certificate issued by California Department of Industrial Relations (DIR)

Certified Asbestos Consultant certificate

- Copy of valid Certified Asbestos Consultant (CAC) certificate issued by California Department of Industrial Relations (DIR)

Certified Lead Inspector/ Assessor certificate

- Copy of valid Certified Lead Inspector/Assessor certificate issued by California Department of Public Health (CDPH)

The remainder of this page is intentionally left blank.

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

A. The awarded contractor will provide services necessary to perform a comprehensive pre‑demolition Hazardous Materials Survey. Hazardous materials include, but are not limited to, friable and non‑friable asbestos, Asbestos-Containing Material (ACM), Presumed Asbestos Containing Material (PACM), Asbestos-Containing Construction Material (ACCM), , lead‑based paint, lead‑containing paint, mold‑contaminated materials, universal wastes, and any other regulated substances requiring identification prior to demolition.

B. The services shall be performed at: 6050 State Road, Bakersfield, CA 93308

C. Term: November 1, 2026 or upon contract approval, whichever occurs later, through January 31, 2027. See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. The bidder shall possess the valid Required Certifications

(1). Certified Site Surveillance Technician (CSST) certificate – DIR

(2). Certified Asbestos Consultant (CAC) certificate – DIR

(3). Certified Lead Inspector/Assessor certificate – CDPH

B. All subcontractors proposed for work under this Agreement shall hold and maintain any certifications required for the specific services they will perform.

C. If applicable, the bidder’s certification number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their certification number shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor certifications shall be current and active from the time of the bid opening.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Section 1720, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR). The prevailing wage rate determinations can be downloaded from the DIR’s internet website at:

http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at Authority Headquarters and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at: http://www.dir.ca.gov.

http://www.dir.ca.gov/

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the agreement shall be registered public works contractors with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform work under the agreement with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the agreement, and shall remain active following the term of the agreement until all certified payroll records in connection with the agreement have been submitted to the DIR Labor Commissioner.

4. Employment of Undocumented Aliens

A. No State agency or department, as defined in PCC § 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented aliens PCC § 6101.

5. Antitrust Claims

A. The contractor offers and agrees and will require all of his other subcontractors and suppliers to agree to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC § 15) or under the Cartwright Act (Chapter 2 [commencing with section 16700] of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works contract or subcontract. The State Contracting Manual – Volume I 167 assignment made by the contractor and all additional assignments made by the subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to the contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

B. If an awarding body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under GC §§ 4550 – 4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, on demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the bid price, less the expenses incurred in obtaining that portion of the recovery. On demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under GC §§ 4550 – 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.

6. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: Thursday, October 1, 2026

N/A

(2). Written questions regarding the IFB are due by:

(Note: See additional info in Section 7.)

Wednesday, October 7, 2026

1:00 pm

(3). Written responses to questions released by: Friday, October 9, 2026

4:00 pm

(4). Final date for bid submission:

(Note: See additional info in Section 10.)

Wednesday, October 14, 2026

2:00 pm

(5). Date of bid opening:

(Note: See additional info in Section 11.)

Wednesday, October 14, 2026

2:00 pm

(6). Proposed start date of agreement: November 1, 2026 or upon approval by both parties whichever is later

N/A

7. Written Questions

A. Submit all written questions via email to Susie.Avalos@hsr.ca.gov no later than the date and time specified in Section 6, Schedule of Events. Written responses to questions will be released by the date and time specified in the Schedule of Events.

8. Executive Order N-6-22 – Russia Sanctions

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

9. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

mailto:Susie.Avalos@hsr.ca.gov https://www.bing.com/ck/a?!&&p=a8c654d458f64172434e1459118a607616d5f98a0656a1f8d60b14a0af6c7b29JmltdHM9MTY1NjAxODM0NSZpZ3VpZD1mZmQwMTExYy00NWIyLTQ3MDMtODg5Mi0yMzk5MjIxMDVjNTEmaW5zaWQ9NTE2NQ&ptn=3&fclid=3fb5cd13-f338-11ec-9401-126f8b8caa1c&u=a1aHR0cHM6Ly93d3cuZ292LmNhLmdvdi93cC1jb250ZW50L3VwbG9hZHMvMjAyMi8wMy8zLjQuMjItUnVzc2lhLVVrcmFpbmUtRXhlY3V0aXZlLU9yZGVyLnBkZg&ntb=1

B. Bidder/ Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2) intends to utilize GenAI, including from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

10. Submission of Bid

A. Bids must be submitted via mail or hand delivery no later than the date and time specified in Section 6, Schedule of Events.

(1). Bids submitted must be enclosed in an envelope or under sealed cover. The exterior of the envelope or sealed cover must be clearly marked with all of the following information:

a. BIDDER’S NAME

b. BIDDER’S ADDRESS

c. BID PROPOSAL # HSR26-30 Re-Bid #1, DO NOT OPEN UNTIL OCTOBER 14 AT 2:00 p.m., ATTN: Susie Avalos Mejia

(2). Bids shall be submitted to the following address:

California High-Speed Rail Authority Contracts and Procurement Section Attn: Susie Avalos Mejia 770 L Street, Suite 620, MS 7 Sacramento, CA 95814

(3). Any bid that is not submitted in a sealed envelope or sealed package shall be rejected.

B. Bids must be received by the Authority no later than the date and time specified in Section 6, Schedule of Events. Any bid received after the specified due date and time shall remain unopened and will be returned to the bidder.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. In addition, do not submit bid documents within a binder or folder.

Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the bid requirements.

D. All required bid documents submitted must be printed single-sided. Bids that include required bid documents that are printed double-sided shall be deemed non-responsive.

E. All documents requiring a signature must bear an original or electronic signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the Authority.

H. An individual who is authorized to bind the bidding company/firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the Authority, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to the bid submission deadline.

K. The Authority may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum.

L. Bidders are cautioned not to rely on the Authority during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proofread them for errors and adherence to the IFB requirements.

M. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 7920 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the Authority will treat the entire bid as a public record, except for any information the Authority is required to redact under California law.

11. Bid Opening

A. For security reasons, if you plan to attend the public bid opening, you must call the contact person indicated on the cover page of this IFB no less than twenty-four (24) hours prior to the bid opening date and time so that arrangements can be made for entrance into the Authority building.

B. The bid opening shall be held at: Authority Headquarters 770 L Street, Suite 620, Sacramento, CA 95814. At the sole discretion of the Authority, this bid opening may be held virtually.

12. Disposition of Bids

A. All documents submitted in response to this bid will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 7920 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the Authority will treat the entire bid as a public record, except for any information the Authority is required to redact under California law.

13. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The Authority shall put each bid through a process of evaluation to determine its responsiveness to the Authority's needs.

C. Pursuant to Public Contract Code section 1103, a bidder may be deemed not responsible, and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the Authority determines that the cost is not reasonable or otherwise in the best interest of the Authority. There is no requirement to award an agreement if, in the opinion of the Authority, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. A bid may be rejected if it is conditional or incomplete. The Authority may reject any or all bids. At the Authority’s sole discretion, it may seek clarification regarding bid documents or information and may waive any immaterial deviation in a bid. The Authority's waiver of immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

The Authority will not waive material deviations in a bid, which include but are not limited to deviations that affect the total price of the bid or give a bidder an advantage over other bidders.

F. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The Authority does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

G. The final selection shall be made on the basis of the lowest responsible responsive bid.

In the event there is a tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

14. Notice of Intent to Award Contract

A. Upon written request by any bidder via email, regular mail, or personal delivery prior to award of the agreement, the Authority shall email bidders and post in a publicly accessible place a written notice of intent to award the agreement no less than five (5) business days prior to awarding the agreement. All written requests must be submitted to and received by the contact person indicated on the cover page of this IFB prior to award of the agreement.

B. Whenever an agreement is awarded under a procedure that provides for competitive bidding, but the agreement is not to be awarded to the lowest bidder, the Authority shall:

(1). Notify the lowest bidder in writing by email, overnight courier, or personal delivery no less than five (5) business days prior to the award of the agreement.

15. Notice of Contract Award

A. The Authority shall email or mail bidding contractors a written notice of contract award.

16. Standard Conditions of Service

A. Following the release of the written notice of contract award, the Authority shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the agreement can be fully executed.

B. Services shall be available on the expressed date set by the Authority after all approvals have been obtained and the agreement is fully executed.

C. All performance under the agreement shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

17. Required Documents (Awarded Contractor)

A. Prior to approval of the agreement, the awarded contractor shall provide the Authority with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the Authority with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the Authority, at its sole discretion, may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the Authority, page one

(1) of the Contractor Certification Clauses (CCC 04/2017) which can be found on the Internet at: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language.

(2). Insurance Requirements

a. The awarded contractor shall provide the Authority with all of the following certificate(s) of insurance (Note: The Authority shall not be responsible for any premiums or assessments on insurance policies).

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1 million per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom a claim is made, or suit is brought, subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be supplied under a form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The general liability and auto liability policies shall provide or be endorsed to provide the Authority and its officers, officials, employees, and agents with additional insured status. This provision shall also apply to any excess liability policies.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2. Automobile Liability Insurance

A. Coverage shall provide limits of not less than $1 million combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle, including owned, hired, and non-owned motor vehicles.

(1). The insurance policy shall include the following additional insured endorsement that shall be supplied under a form acceptable to DGS, ORIM:

a. The Authority and its officers, officials, employees, and agents additional insured, but only with respect to work performed for the Authority.

(3). Coverage must contain additional insured and waiver of subrogation endorsements naming the Authority and its officers, officials, employees, and agents as an additional insured/endorsee under the automobile liability policy.

This additional insured provision shall also apply to any excess liability policies.

a. The insurance policy shall include the following additional insured endorsement that shall be supplied under a form acceptable to DGS, ORIM:

1. The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California

3. Professional Liability

A. Coverage shall provide limits of not less than $1 million per occurrence and $1 million in the aggregate, covering any damages caused by a negligent error, act, or omission.

B. By signing the agreement, the awarded contractor certifies that the carrier of any professional liability insurance required in the performance of the agreement has knowledge of the awarded contractor’s extension of services to the Authority.

4. Worker’s Compensation

A. Remove if awarded contractor will not be performing services or work on State-owned or controlled property.

B. Employer liability limits of not less than $1 million are required if the awarded contractor employs any person, in any manner, who is subject to the Workers' Compensation Laws of California. The awarded contractor shall maintain statutory workers' compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the agreement. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the Authority Contract Analyst to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the Authority prior to approval of the agreement.

C. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

18. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. Per Military and Veterans Code section 999.5, Title 2 CCR 1896.99.100, and Title 2 CCR 1896.99.120, an incentive between three percent (3%) and five percent (5%) is included in this solicitation. The DVBE incentive will be applied during the evaluation process for responsive bids offering DVBE participation.

b. If the prospective Contractor intends to claim the preference, the Contractor must identify the DVBE firm and percentage of bid price by completing Attachment 4 – Bidder Declaration & Subcontractor/Supplier List.

c. See Attachment 7 for DVBE Participation Incentive information (Note:

DVBE Participation Incentive cannot displace a direct award to a California-certified Small Business or a California-certified Micro Business).

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

SAMPLE

EXHIBIT A

SCOPE OF WORK

1. BACKGROUND AND PURPOSE

A. The California High-Speed Rail Authority is responsible for planning, designing, building, and operating the first high-speed rail system in the state. California high-speed rail will connect the mega-regions of the state, contribute to economic development and a cleaner environment, create jobs, and preserve agricultural and protected lands.

B. The California High-Speed Rail Authority may enter into agreements with private and public entities for design, construction, and operation of high-speed rail trains, including all tasks and segments thereof pursuant to California Public Utilities Code section 185036. Additional authority for a State agency to enter into this Agreement (Agreement) includes Public Contract Code section 10335, et seq.

C. This Agreement is between the California High-Speed Rail Authority (Authority and/or

State), an agency of the State of California, and [Contractor Name], a [form of entity] (Contractor). The Authority and Contractor are collectively referred to herein as the “Parties,” or individually as “Party.” The purpose of this Agreement is for the Contractor to provide services, as described in Section 2, Scope of Work, of this Exhibit A, to the Authority.

D. All inquiries during the term of this Agreement will be directed to the Contract Managers identified below:

AUTHORITY CONTRACTOR

Contract Manager: TBD Contract Manager: TBD Address:

TBD

Address: TBD

Phone: TBD Phone: TBD Email: TBD Email: TBD

E. The Contract Managers may be changed without amendment as specified in Exhibit D, Special Terms and Conditions, Section 2, Contract Management, of this Agreement.

2. SCOPE OF WORK

A. The Contractor agrees to provide the California High‑Speed Rail Authority (Authority) with all services necessary to perform a comprehensive pre‑demolition Hazardous Materials Survey. These services shall include, but not be limited to, providing all required labor, equipment, supplies, permits, materials, tools, laboratory fees, travel costs, incidentals, and any other associated costs necessary to identify, sample, analyze, classify, and document hazardous materials in accordance with all applicable federal, State of California, and local environmental laws and regulations, as well as all applicable city and county codes and regulations. Hazardous materials include, but are not limited to, friable and non‑friable asbestos, Asbestos-Containing Material (ACM), Presumed Asbestos Containing Material (PACM), Asbestos-Containing Construction Material (ACCM), lead‑based paint, lead‑containing paint, mold‑contaminated materials, universal wastes, and any other regulated substances requiring identification prior to demolition.

B. The services shall be performed at: 6050 State Road, Bakersfield, CA 93308

C. Property

(1). The subject property comprises two multi-family residential structures, totaling approximately 4,701 square feet, featuring fifteen (15) residential units. The unit mix includes one (1) 3-bedroom, one (1) 1-bedroom, and thirteen (13) studios, along with an on-site laundry facility. The property reflects seventy-eight (78) years of established residential use.

(2). The services shall be performed at the following location listed below with their corresponding Assessor’s Parcel Number (APN). Detailed images of the structure can be further detailed in Exhibit F, Property Photographs.

(1). APN 364-212-22: 6050 State Road, Bakersfield, CA 93308

(3). The Authority uses a tracking and monitoring system that applies a unique high-speed train number (HST Number) to each parcel of land. Assignments to the Contractor will be made by HST Number (including sub-parcels) and the Contractor will be required to keep records, prepare invoices, and label all communication by HST Number, including sub-parcels.

(4). This Agreement is for a one-time Hazardous Materials Survey to be performed at a single property. Work under this Agreement will only be authorized upon issuance of a formal Notice to Proceed (NTP) by the Authority. Entering into this Agreement does not guarantee the Contractor any work, future work, volume of work, or billable time.

(5). The Contractor’s assignment and workload will be limited solely to the property identified in the NTP. Work will be issued by the Authority Contract Manager (ACM), in coordination with the Authority Representative

D. The services shall be performed Monday through Friday, 7:00 am through 5:00 pm, unless prior approval is obtained from the ACM. All work dates and times outside of the approved schedule must be approved by the ACM before work is performed.

E. Notice to Proceed/Work Plans

(1). All Work will be requested by the ACM to the Contractor through issuance of a

NTP describing in detail the services to be performed. The ACM has the sole authority and responsibility to make amendments and revisions to the scope, schedule, or deliverables in the NTP.

Prior to commencing any item of Work, the Authority will prepare a draft NTP identifying the specific Work to be performed.

(2). The draft NTP will identify (with specificity):

a. The HST Number;

b. The purpose or goal of the NTP;

c. The scope of services;

d. Description of the Work to be performed and the project deliverables;

e. Performance criteria for the Work (which demonstrate that the project deliverables satisfy the purpose or goal of the NTP);

f. Dates of service or project schedule, and/or due dates; and

g. Agreement number, date of request, date service is required, and name and signature of the ACM;

(3). The Contractor shall complete the full onsite survey within five (5) calendar days from NTP and submit final laboratory‑verified Hazardous Materials Survey (HMS) Report within fourteen (14) calendar days.

(4). The Contractor shall not charge for the time the Contractor spends making amendments and revisions to the NTP.

(5). Provided agreement is reached on the negotiable items, the finalized NTP shall be signed by both the Authority and the Contractor. If the Authority and the Contractor are unable to reach an agreement, the Work described in the draft NTP shall not be performed by the Contractor and the Authority shall not pay for any Work described in the NTP.

(6). The Contractor shall not commence any Work or services until the Authority ACM provides written authorization, including an approved and signed NTP. Work may begin only after the Authority approves the NTP and the ACM issues written notice. No payment will be made for any Work performed under an unsigned or unapproved NTP, and the Authority will not pay for any Work completed before written approval by the ACM or the Authority Representative.

(7). If the Contractor fails to satisfactorily complete a deliverable according to the schedule set forth in an NTP, no payment will be made until the deliverable has been satisfactorily completed, and until such deliverable is completed, the Authority shall have the right to withdraw the NTP or require the Contractor to provide the Authority with daily or weekly updates on its progress toward completion.

(8). The Contractor will assist the ACM with monitoring and verifying the Contractor’s satisfaction of its duties and obligations under the Agreement, the delivery of all work product and deliverables, and satisfaction of all applicable schedules and milestones. The ACM shall have the ultimate responsibility and authority to determine whether the Contractor has satisfied its duties and obligations under the Agreement, including specifically whether the Contractor delivered all work product and deliverables.

(9). The NTP may not be used to amend this Agreement and may not exceed the scope of Work under this Agreement.

(10). Unless otherwise specified in the NTP, the Contractor shall notify the ACM and Authority Representative at least forty-eight (48) hours before fieldwork is to begin.

F. Detailed description of work to be performed and duties of all parties:

(1). Scope of Work

a. Responsibilities of Contractor

1. The Contractor shall provide all necessary resources to identify, sample, analyze, classify, and document hazardous materials in compliance with all applicable federal, State of California, local, city, and county regulations. Materials to be addressed include friable and non‑friable asbestos, ACM, PACM, ACCM, lead‑based and lead‑containing paint, mold‑contaminated materials, universal wastes, and any other regulated substances requiring identification prior to demolition.

2. Pre‑demolition Hazardous Materials Survey work shall include, but not be limited to, the identification, inspection, sampling, and laboratory analysis of building materials and site features that may contain or constitute hazardous materials. Survey activities may include assessment of exterior and interior building components such as siding, concrete blocks, plaster, brick, flatwork, foundations, footings, patios (covered and uncovered), decks, sheds, fencing, walls, curbing, pipe, lumber, wood products, and other structural or non‑structural materials. The survey shall also include evaluation of ancillary site features such as septic tanks, cesspools, water well components, and any other property improvements that may require hazardous materials assessment prior to demolition.

3. The Contractor is not responsible for preparing a Storm Water Pollution Prevention Plan (SWPPP) or Water Pollution Control Program (WPCP). The Contractor shall provide observations relevant to environmental conditions during the Hazardous Materials Survey only, and any stormwater compliance documents shall be completed by the demolition contractor under a separate scope of work.

4. The Contractor shall notify the ACM or Authority Representative, by telephone or email, a minimum of twenty-four (24) hours prior to starting work and twenty-four (24) hours prior to completion of all work. The Contractor shall notify the ACM when all the sampling and testing for the HMS work is completed.

5. The Contractor shall comply with all applicable laws and regulations related to hazardous materials and demolition activities, including but not limited to:

A. California Health & Safety Code Division 20, specifically

Chapter 6.5 for hazardous waste management requirements and Sections 25915–25917 for asbestos notification and survey obligations.

B. California Code of Regulations (CCR) Title 22, Division 4.5:

Hazardous waste identification, handling, transport, and disposal.

C. CCR Title 8 (California Occupational Safety and Health Administration - Cal/OSHA): Worker safety standards, including §1529 (Asbestos), §1735 (Demolition), §5192 (Hazardous Waste Operations and Emergency Response), and §5194 (Hazard Communication), including hazard classification, container labeling, Safety Data Sheets (SDS), written hazard communication program requirements, and employee training

D. Environmental Protection Agency (EPA) National Emission Standards for Hazardous Air Pollutants (NESHAP) [40 Code of Federal Regulations (CFR) Part 61, Subpart M]: Federal regulations for asbestos identification, classification demolition/renovation inspection, notification, and emission-control standard. (Note: Contractor is not responsible for asbestos disturbance or removal under this Scope of Work).

E. Certified Unified Program Agency (CUPA): California Environmental Reporting System (CERS) and Hazardous Materials Business Plan (HMBP) compliance, where applicable.

6. The Contractor shall obtain and maintain all required permits, perform all notifications, and adhere strictly to required work practices, training, documentation, and recordkeeping protocols in accordance with these laws and regulations.

b. The Contractor shall use qualified, accredited analytical laboratories for all hazardous materials testing performed as part of the pre‑demolition survey. All laboratories must meet applicable federal and State of California accreditation requirements and maintain certification under programs such as NVLAP, AIHA, ELAP, or other relevant accreditation bodies for asbestos (PLM/TEM), lead, mold, and any additional hazardous material analyses required under this Agreement. The Contractor shall be responsible for all costs associated with laboratory services, including analytical fees, processing charges, courier or transport costs, and required documentation such as chain‑of‑custody records.

c. Laboratory selection and use shall comply with applicable regulations under the California Health and Safety Code, Title 8 of the California Code of Regulations, and any rules or requirements of the local Air Pollution Control District having jurisdiction over the project area. All sample handling, chain‑of‑custody procedures, and analytical reporting must be conducted in accordance with these laws and regulations.

d. The Contractor shall comply with all applicable federal, State, county, city, and municipal laws, ordinances, rules, and regulations that pertain to the Work and to all persons engaged or employed in its performance, including all local government requirements for the city or county in which the Work is performed.

e. The Contractor shall ensure that only qualified and competent employee(s) are permitted on the worksite and that the Work shall be safely performed in conformity with the highest industry standards. The Contractor shall take all necessary precautions to prevent injury or hazard to Authority employee(s), agents, invitee(s), and/or the general public.

f. The Contractor shall obtain, maintain, and, at its own cost, pay for all permits and licenses, registrations, and certificates required by local ordinances or otherwise required to perform any of the Work required to be performed by Contractor or any of its subcontractors under this Agreement.

(2). Responsibilities of the Authority

a. The Authority does not guarantee that any of the described improvements scheduled for demolition and removal are constructed of the materials mentioned herein or that they conform in any other manner to the descriptions provided herein. Unless specifically stated otherwise in this Agreement, the Authority assumes no responsibility for conditions that are not evident at the time of bid opening nor for subsequent change in or damage of any nature to the improvements that are not within the control of the Authority.

b. The Authority reserves the right to remove any improvements at any worksite, as deemed suitable, before directing the Contractor to begin a pre-demolition hazardous materials survey.

(3). Safety, Protective Measures, and Mitigation of Damages

a. Safety Plan

1. The Authority is committed to providing a safe and secure travel and

Work environment. Therefore, safety, accident prevention, and security breach prevention must be incorporated into the performance of every employee task. All Contractor personnel are charged with the responsibility for ensuring the safety and security of employees, subcontractors, emergency responders, and the public who encounter the worksite. Each individual and organization is responsible for hazard and vulnerability management, for applying the processes that are designated to ensure safety and security, and for maintaining established safety and security standards, consistent with their position and organizational function.

2. The Authority’s Division of Safety and Security has prepared a Safety and Security Checklist that will be provided alongside the Task Order assignment. If necessary, the Contractor shall meet with the ACM and the Authority’s Division of Safety and Security to address safety concerns.

3. The Contractor shall ensure that all staff and subcontractors complete the Authority Safety Program’s safety training prior to the start of Work.

The safety training will be approximately one (1) hour and can be attended in person or online via Microsoft Teams. The location of the safety training will be provided upon scheduling. If the Authority safety training has been completed within the last twelve (12) months, the Contractor or Subcontractor shall sign and certify that they have completed the Authority Safety Program’s safety training within the last twelve (12) months and may not be required to take the safety training.

4. The Contractor shall take all the necessary precautions provided in the Authority Safety Program Division’s safety training to prevent hazards, injuries, and/or damages to Authority property, any adjacent property, Authority staff, invitee(s), property owner(s), and property occupant(s), and/or the general public.

5. The Contractor must prepare and submit a plan for how the Work assigned will be performed in a safe manner (Safety Plan) before commencing Work on the initial NTP under the Agreement. Once approved by the Authority, the Contractor, its personnel, and subcontractors shall conform to the procedures and standards outlined in the approved Safety Plan.

(4). Performance of Pre-Demolition Hazardous Materials Survey

a. The Contractor shall perform the pre‑demolition Hazardous Materials

Survey as outlined herein unless otherwise directed by the Authority Contract Manager (ACM). In the event of any conflict with local, state, or federal regulation or law, the stricter standard shall apply.

b. Survey of Sanitary Systems, Septic Tanks, and Related Features.

1. The Contractor shall survey, inspect, and document all sanitary sewer systems, septic tanks, cesspools, associated piping, and wastewater structures located on the property for the sole purpose of identifying hazardous materials that may be present prior to demolition.

2. The Contractor shall identify any hazardous materials associated with these systems, including but not limited to sludge, contaminated soils, asbestos-containing pipe insulation, lead-containing components, or other regulated substances.

3. The Contractor shall notify the Authority Contract Manager (ACM) or Authority Representative at least twenty-four (24) hours prior to any required access or sampling of septic tank interiors or associated structures.

4. This survey is limited to hazard identification only. The Contractor shall not pump, remove, disturb, or remediate septic tank contents or contaminated soils as part of this Scope of Work.

5. All observations and findings shall be reported in accordance with applicable California Health and Safety Code requirements and local environmental regulations.

b. Survey of Subsurface and Structural Components

1. The Contractor shall survey and document all basements, pits, crawlspaces, sumps, mechanical chases, and other below-grade structures.

2. The survey shall identify hazardous materials such as ACM, PACM, ACCM, lead‑based paint (LBP), mold‑contaminated building materials, or universal wastes present on structural surfaces or within enclosed spaces.

3. The Contractor shall identify any hazardous material implications associated with future backfilling, capping, or removal operations that may occur during demolition.

c. Survey of Building Materials and Site Improvements

1. The Contractor shall identify, sample, and analyze hazardous materials associated with all building and site improvements, including but not limited to:

A. Siding, roofing, brick, plaster, stucco, concrete block, masonry, drywall, insulation.

B. Structural members, foundations, footings, porches, decking, patios (covered and uncovered), sheds, fences, curbing, retaining walls.

C. Pipes, plumbing components, heating or cooling systems, electrical components, mechanical ducting.

D. Detached structures, outbuildings, septic tank covers, well housings, tanks, spas not related to swimming pools.

E. Miscellaneous site materials such as glass, lumber, wood products, mastic, caulking, joint compound, and flatwork.

F. Universal wastes including fluorescent tubes, ballasts, mercury switches, batteries, refrigerants, treated wood.

G. Any other site features or materials that may require hazardous materials characterization prior to demolition.

H. Upon identification, all materials shall be classified as ACM, PACM, ACCM, LBP, LCP, MCCM, universal wastes, or other regulated hazardous materials as appropriate.

d. Survey of Site Conditions and Environmental Compliance Considerations

1. The Contractor shall survey and document environmental conditions relevant to pre‑demolition requirements, including but not limited to:

A. Soil staining, oil contamination, chemical residues, mold presence, or other environmental indicators of hazardous substance release.

B. Conditions affecting stormwater compliance, including areas requiring SWPPP/WPCP consideration during demolition.

C. Potential environmental impacts associated with existing drainage patterns, grading, and site hydrology.

D. The Contractor shall provide findings necessary for SWPPP/WPCP preparation but shall not perform grading or site work as part of the survey.

e. Protection and Access Requirements

1. During the survey, the Contractor shall:

A. Ensure safe access to all areas being inspected and sampled.

B. Protect existing site features from unnecessary damage.

C. Use methods that do not cause unnecessary disturbance to materials unless destructive sampling is required.

D. Provide appropriate safety controls, including signage, barriers, and PPE use,…