Bid Notice-Planning And Design Services For Neighborhood Park Improvements.pdf

REQUEST FOR PROPOSALS #2026-46

FOR

PLANNING AND DESIGN SERVICES FOR NEIGHBORHOOD PARK IMPROVEMENTS

BOARD OF COUNTY COMMISSIONERS

CRAIG ROBERTS, Chair

PAUL SAVAS, Commissioner MARTHA SCHRADER, Commissioner

BEN WEST, Commissioner DIANA HELM, Commissioner

Gary Schmidt

County Administrator

Thomas Candelario

Contract Analyst

PROPOSAL CLOSING DATE, TIME AND LOCATION

DATE: June 29, 2026

TIME: 2:00 PM, Pacific Time

PLACE: https://bidlocker.us/a/clackamascounty/BidLocker

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SCHEDULE

Request for Proposals Issued……........................... May 20, 2026

Protest of Specifications Deadline........................... May 27, 2026, 5:00 PM, Pacific Time

Deadline to Submit Clarifying Questions............... June 11, 2026, 5:00 PM, Pacific Time

Request for Proposals Closing Date and Time…. June 29, 2026, 2026, 2:00 PM, Pacific Time

Deadline to Submit Protest of Award...................Seven (7) days from the Intent to Award

TABLE OF CONTENTS

Section 1 – Notice of Request for Proposals

Section 2 – Instructions to Proposers

Section 3 – Scope of Work

Section 4 – Evaluation and Selection Criteria

Section 5 – Proposal Content (Including Proposal Certification)

SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that North Clackamas Parks and Recreation District, through its Board of County Commissioners, will receive sealed Proposals per specifications until 2:00 PM, June 29, 2026 (“Closing”), to provide Planning And Design Services For Neighborhood Park Improvements. No Proposals will be received or considered after that time.

Location of RFP documents: OregonBuys RFP Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address https://oregonbuys.gov/bso/view/login/login.xhtml, Document No. S-C01010- 00017000. .

Prospective Proposers will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Proposers are responsible for obtaining any Addenda, clarifying questions, and Notices of Award from OregonBuys.

Submitting Proposals: Bid Locker Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker.

Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated in Section 1 or as modified by Addendum.

LATE PROPOSALS WILL NOT BE ACCEPTED.

C. Proposers must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Proposers with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

Contact Information Procurement Process and Technical Questions: Thomas Candelario, tcandelario@clackamas.us

The Board of County Commissioners reserves the right to reject any and all Proposals not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all Proposals upon the finding that it is in the public interest to do so and to waive any and all informalities in the public interest. In the award of the contract, the Board of County Commissioners will consider the element of time, will accept the Proposal or Proposals which in their estimation will best serve the interests of Clackamas County and will reserve the right to award the contract to the contractor whose Proposal shall be best for the public good.

Clackamas County encourages proposals from Minority, Women, Veteran and Emerging Small Businesses.

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SECTION 2

INSTRUCTIONS TO PROPOSERS

Clackamas County (“County”) reserves the right to reject any and all Proposals received as a result of this RFP. County Local Contract Review Board Rules (“LCRB”) govern the procurement process for the County.

2.1 Modification or Withdrawal of Proposal: Any Proposal may be modified or withdrawn at any time prior to the Closing deadline, provided that a written request is received by the County Procurement Division Director, prior to the Closing. The withdrawal of a Proposal will not prejudice the right of a Proposer to submit a new Proposal.

2.2 Requests for Clarification and Requests for Change: Proposers may submit questions regarding the specifications of the RFP. Questions must be received in writing on or before 5:00 p.m.

(Pacific Time), on the date indicated in the Schedule, at the Procurement Division address as listed in Section 1 of this RFP. Requests for changes must include the reason for the change and any proposed changes to the requirements. The purpose of this requirement is to permit County to correct, prior to the opening of Proposals, RFP terms or technical requirements that may be unlawful, improvident or which unjustifiably restrict competition. County will consider all requested changes and, if appropriate, amend the RFP. No oral or written instructions or information concerning this RFP from County managers, employees or agents to prospective Proposers shall bind County unless included in an Addendum to the RFP.

2.3 Protests of the RFP/Specifications: Protests must be in accordance with LCRB C-047-0730.

Protests of Specifications must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, or within three (3) business days of issuance of any addendum, at the Procurement Division address listed in Section 1 of this RFP. Protests may not be faxed. Protests of the RFP specifications must include the reason for the protest and any proposed changes to the requirements.

2.4 Addenda: If any part of this RFP is changed, an addendum will be provided to Proposers that have provided an address to the Procurement Division for this procurement. It shall be Proposers responsibility to regularly check OregonBuys for any notices, published addenda, or response to clarifying questions.

2.5 Submission of Proposals: Proposals must be submitted in accordance with Section 5. All Proposals shall be legibly written in ink or typed and comply in all regards with the requirements of this RFP. Proposals that include orders or qualifications may be rejected as irregular. All Proposals must include a signature that affirms the Proposer’s intent to be bound by the Proposal (may be on cover letter, on the Proposal, or the Proposal Certification Form) shall be signed. If a Proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. If the Proposal is submitted by a corporation, it shall be signed in the name of such corporation by an official who is authorized to bind the contractor. The Proposals will be considered by the County to be submitted in confidence and are not subject to public disclosure until the notice of intent to award has been issued.

No late Proposals will be accepted. Proposals submitted after the Closing will be considered late and will be returned unopened. Proposals may not be submitted by telephone or fax.

2.6 Post-Selection Review and Protest of Award: County will name the apparent successful Proposer in a Notice of Intent to Award published on OregonBuys. Identification of the apparent successful Proposer is procedural only and creates no right of the named Proposer to award of the contract. Competing Proposers shall be given seven (7) calendar days from the date on the Notice of Intent to Award to review the file at the Procurement Division office and file a written protest of award, pursuant to LCRB C-047-

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0740. Any award protest must be in writing and must be delivered by email, hand-delivery or mail to the address for the Procurement Division as listed in Section 1 of this RFP.

Only actual Proposers may protest if they believe they have been adversely affected because the Proposer would be eligible to be awarded the contract in the event the protest is successful. The basis of the written protest must be in accordance with ORS 279B.410 and shall specify the grounds upon which the protest is based. In order to be an adversely affected Proposer with a right to submit a written protest, a Proposer must be next in line for award, i.e. the protester must claim that all higher rated Proposers are ineligible for award because they are non-responsive or non-responsible.

County will consider any protests received and:

a. reject all protests and proceed with final evaluation of, and any allowed contract language negotiation with, the apparent successful Proposer and, pending the satisfactory outcome of this final evaluation and negotiation, enter into a contract with the named Proposer; OR

b. sustain a meritorious protest(s) and reject the apparent successful Proposer as nonresponsive, if such Proposer is unable to demonstrate that its Proposal complied with all material requirements of the solicitation and Oregon public procurement law; thereafter, County may name a new apparent successful Proposer; OR

c. reject all Proposals and cancel the procurement.

2.7 Acceptance of Contractual Requirements: Failure of the selected Proposer to execute a contract and deliver required insurance certificates within ten (10) calendar days after notification of an award may result in cancellation of the award. This time period may be extended at the option of County.

2.8 Public Records: Proposals are deemed confidential until the “Notice of Intent to Award” letter is issued. This RFP and one copy of each original Proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be kept and made a part of a file or record which will be open to public inspection. If a Proposal contains any information that is considered a TRADE SECRET under

ORS 192.345(2), SUCH INFORMATION MUST BE LISTED ON A SEPARATE SHEET CAPABLE

OF SEPARATION FROM THE REMAINING PROPOSAL AND MUST BE CLEARLY MARKED

WITH THE FOLLOWING LEGEND:

“This information constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” (ORS 192.345). Therefore, non-disclosure of documents, or any portion of a document submitted as part of a Proposal, may depend upon official or judicial determinations made pursuant to the Public Records Law.

2.9 Investigation of References: County reserves the right to investigate all references in addition to those supplied references and investigate past performance of any Proposer with respect to its successful performance of similar services, its compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, its lawful payment of subcontractors and workers, and any other factor relevant to this RFP. County may postpone the award or the execution of the contract after the announcement of the apparent successful Proposer in order to complete its investigation.

2.10 RFP Proposal Preparation Costs and Other Costs: Proposer costs of developing the Proposal, cost of attendance at an interview (if requested by County), or any other costs are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by County.

2.11 Clarification and Clarity: County reserves the right to seek clarification of each Proposal, or to make an award without further discussion of Proposals received. Therefore, it is important that each Proposal be submitted initially in the most complete, clear, and favorable manner possible.

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2.12 Right to Reject Proposals: County reserves the right to reject any or all Proposals or to withdraw any item from the award, if such rejection or withdrawal would be in the public interest, as determined by County.

2.13 Cancellation: County reserves the right to cancel or postpone this RFP at any time or to award no contract.

2.14 Proposal Terms: All Proposals, including any price quotations, will be valid and firm through a period of one hundred and eighty (180) calendar days following the Closing date. County may require an extension of this firm offer period. Proposers will be required to agree to the longer time frame in order to be further considered in the procurement process.

2.15 Oral Presentations: At County’s sole option, Proposers may be required to give an oral presentation of their Proposals to County, a process which would provide an opportunity for the Proposer to clarify or elaborate on the Proposal but will in no material way change Proposer’s original Proposal. If the evaluating committee requests presentations, the Procurement Division will schedule the time and location for said presentation. Any costs of participating in such presentations will be borne solely by Proposer and will not be reimbursed by County. Note: Oral presentations are at the discretion of the evaluating committee and may not be conducted; therefore, written Proposals should be complete.

2.16 Usage: It is the intention of County to utilize the services of the successful Proposer(s) to provide services as outlined in the below Scope of Work.

2.17 Review for Responsiveness: Upon receipt of all Proposals, the Procurement Division or designee will determine the responsiveness of all Proposals before submitting them to the evaluation committee. If a Proposal is incomplete or non-responsive in significant part or in whole, it will be rejected and will not be submitted to the evaluation committee. County reserves the right to determine if an inadvertent error is solely clerical or is a minor informality which may be waived, and then to determine if an error is grounds for disqualifying a Proposal. The Proposer’s contact person identified on the Proposal will be notified, identifying the reason(s) the Proposal is non-responsive. One copy of the Proposal will be archived and all others discarded.

2.18 RFP Incorporated into Contract: This RFP will become part of the Contract between County and the selected contractor(s). The contractor(s) will be bound to perform according to the terms of this RFP, their Proposal(s), and the terms of the Sample Contract.

2.19 Communication Blackout Period: Except as called for in this RFP, Proposers may not communicate with members of the Evaluation Committee or other County employees or representatives about the RFP during the procurement process until the apparent successful Proposer is selected, and all protests, if any, have been resolved. Communication in violation of this restriction may result in rejection of a Proposer.

2.20 Prohibition on Commissions and Subcontractors: County will contract directly with persons/entities capable of performing the requirements of this RFP. Contractors must be represented directly. Participation by brokers or commissioned agents will not be allowed during the Proposal process.

Contractor shall not use subcontractors to perform the Work unless specifically pre-authorized in writing to do so by the County. Contractor represents that any employees assigned to perform the Work, and any authorized subcontractors performing the Work, are fully qualified to perform the tasks assigned to them, and shall perform the Work in a competent and professional manner. Contractor shall not be permitted to add on any fee or charge for subcontractor Work. Contractor shall provide, if requested, any documents relating to subcontractor’s qualifications to perform required Work.

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2.21 Ownership of Proposals: All Proposals in response to this RFP are the sole property of County, and subject to the provisions of ORS 192.410-192.505 (Public Records Act).

2.22 Clerical Errors in Awards: County reserves the right to correct inaccurate awards resulting from its clerical errors.

2.23 Rejection of Qualified Proposals: Proposals may be rejected in whole or in part if they attempt to limit or modify any of the terms, conditions, or specifications of the RFP or the Sample Contract.

2.24 Collusion: By responding, the Proposer states that the Proposal is not made in connection with any competing Proposer submitting a separate response to the RFP, and is in all aspects fair and without collusion or fraud. Proposer also certifies that no officer, agent, elected official, or employee of County has a pecuniary interest in this Proposal.

2.25 Evaluation Committee: Proposals will be evaluated by a committee consisting of representatives from County and potentially external representatives. County reserves the right to modify the Evaluation Committee make-up in its sole discretion.

2.26 Commencement of Work: The contractor shall commence no work until all insurance requirements have been met, the Protest of Awards deadline has been passed, any protest have been decided, a contract has been fully executed, and a Notice to Proceed has been issued by County.

2.27 Nondiscrimination: The successful Proposer agrees that, in performing the work called for by this RFP and in securing and supplying materials, contractor will not discriminate against any person on the basis of race, color, religious creed, political ideas, sex, age, marital status, sexual orientation, gender identity, veteran status, physical or mental handicap, national origin or ancestry, or any other class protected by applicable law.

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SECTION 3

SCOPE OF WORK

3.1. INTRODUCTION .

Clackamas County, on behalf of its departments and its North Clackamas Parks and Recreation District (NCPRD) is seeking Proposals from qualified firms to provide planning and design services for neighborhood park improvements at 13871 SE 122nd Ave, Clackamas 97015 (the “Justice Property”).

Please direct all Technical/Specifications or Procurement Process Questions to the indicated representative referenced in the Notice of Request for Proposals and note the communication restriction outlined in Section 2.19.

3.2 BACKGROUND

NCPRD intends to develop a neighborhood park and associated park amenities on the Justice Property, a District-owned 2.92-acre vacant and relatively level parcel. The District’s adopted System Plan (2025) identifies a need for additional park opportunities within this area, and the Justice Property represents a key opportunity to expand access to neighborhood-scale recreational amenities and connections to nature.

To realize this vision, NCPRD is looking for an interdisciplinary consultant team with demonstrated expertise in landscape architecture and urban design, civil engineering, community engagement and land use planning. The project will be grounded in a collaborative and inclusive planning process, with robust community engagement consultant team with support from NCPRD staff.

NCPRD is a services district of Clackamas County governed by the NCPRD Board of Directors, with recommendations provided by a District Advisory Committee. The District is dedicated to providing exceptional parks, recreation programs, facilities and services. NCPRD’s mission is To enrich community vitality and promote healthy living through parks and recreation. Formed in 1990 through voter approval, the District was established to meet the growing need for parks and recreation services in northern Clackamas County.

Today, NCPRD serves more than 106,000 residents across a 27-square-mile area, including the city of Milwaukie and surrounding unincorporated Clackamas County. Through protected green spaces and a wide variety of recreational programs, NCPRD provides opportunities for all ages to connect, stay active, and explore the outdoors.

3.3. SCOPE OF WORK

3.3.1. Scope:

The selected consultant team will provide professional planning, design, and engineering services to support the development of a neighborhood park at the Justice Property. Anticipated construction is valued at $3 million. Services are anticipated to include, but are not limited to the following tasks:

1. Project Management and Coordination Tasks

• Provide overall project management, scheduling, and coordination with NCPRD staff.

• Attend project kick off, progress meetings, and coordination meetings as required.

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• Coordinate work among subconsultants and project disciplines.

• Prepare meeting agendas, summaries and key deliverables.

• Prepare a project work plan detailing the team’s approach, including task-level assumptions, exclusions, coordination needs, and anticipated meetings.

Deliverables

• Project management/work plan

• Project schedule, updated periodically throughout the course of the project.

• Meeting agendas and summaries

Under a new U.S. Department of Justice (DOJ) rule, state and local government entities must ensure digital content, including PDFs, complies with Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards. All deliverables for this project must comply with these standards and rules.

PHASE 1

Estimated timeframe is four to six months.

2. Existing Conditions Survey

• Provide a survey of existing site conditions including property lines, project area, topography, trees, utilities, internal paths, roads, fixed objects, and adjacent rights-of-way.

Deliverables

• Existing Conditions site survey

3. Site Analysis and Existing Conditions Assessment

• Review relevant background materials, plans and policies, including the adopted NCPRD

System Plan (2025) and Clackamas County SE Mather Rd and 122nd Ave Traffic Analysis (2022).

• Conduct a site visit and evaluate existing site conditions, constraints, and opportunities.

• Assess utilities, access, topography, drainage, environmental considerations, and adjacent land uses.

• Identify potential permitting, land use, and regulatory requirements.

• Existing conditions summary memo.

• Site analysis graphics and photos.

• Regulatory and permitting considerations summary.

4. Community Engagement

• Develop a consultant-led community engagement plan in coordination with NCPRD.

• Lead and facilitate public engagement activities, such as open houses, workshops, online surveys, and stakeholder meetings.

• Prepare engagement materials such as drawings, illustrations, diagrams, vignettes, 3D graphics, and presentations.

• Coordinate engagement logistics and documentation.

• Summarize public input and integrate feedback and key themes into design recommendations.

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• Community engagement plan and schedule.

• Community engagement materials (graphics, presentations, 3D models, etc).

• Summary of public outreach activities.

• Community engagement summary report documenting input and priorities.

5. Schematic Design (Concept Design and Alternatives)

• Develop park program elements informed by community input, site analysis, and District goals.

• Prepare a minimum of two conceptual site design alternatives illustrating layout, circulation, amenities, overall character and traffic control measures at 122nd Ave.

• Prepare an opinion-of-magnitude cost estimates for each alternative.

• Refine a preferred concept based on NCPRD direction and community feedback.

• A minimum of two schematic design options, including illustrated plan graphics, sections and three professional renderings.

• Opinion-of-magnitude cost estimates for each alternative.

• Schematic design memo linking narrative to design graphics.

• Schematic design comment log with tracked responses.

• Traffic and parking analysis, if required.

• Preferred concept plan.

PHASE 2

Estimated timeframe is six to seven months.

6. Design Development

• Advance the preferred concept to design development level.

• Prepare drawings illustrating grading, circulation, landscape features, amenities, and infrastructure.

• Coordinate civil engineering elements including drainage, utilities, and access.

• Update construction cost estimates and identify potential phasing options.

• Following land use hearings, revise the 100% design development set as necessary to address conditions of approval.

Deliverables

• 50% and 100% design development drawings (plans, key sections and supporting details).

• Updated construction cost estimate.

• Product package for unique site amenities (playground equipment, site furnishings, materials) including web links (at 100% design development).

• Design development narrative summarizing key decisions.

• Design development comment log with tracked responses.

• Design review presentation materials.

7. Land Use Review and Approvals

• Identify applicable land use approvals, including zoning, conditional use, design review, or other discretionary approvals.

• Develop a land use strategy and approval pathway in coordination with NCPRD.

• Prepare land use application materials, narratives, plans, and technical exhibits.

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• Coordinate with Clackamas County and other reviewing agencies.

• Attend hearings or public meetings related to land use approvals, as requested.

• Respond to land use review comments and revise materials as required.

• Support NCPRD through land use decision issuance and applicable appeal periods.

• Land use approval strategy and approvals matrix/memo.

• Land use application package and submittal materials.

• Public hearing presentation materials (if applicable).

• Response to comments.

• Final land use decision and approval documentation.

Land use review and permitting timelines are subject to agency schedules and review processes.

The consultant shall make reasonable efforts to support approvals but shall not be responsible for delays outside of their control.

PHASE 3

Estimated timeframe is seven to eight months.

8. Permitting

• Identify required construction and technical permits, including building, grading, erosion control, stormwater, utility, and right-of-way permits.

• Prepare and submit permit applications and supporting documentation.

• Coordinate with permitting agencies and utility providers.

• Respond to permit review comments and revise plans and documents as required.

• Incorporate permit conditions into project documents.

• Permitting strategy and permit tracking matrix/memo.

• Permit application packages and technical exhibits.

• Response to comments.

• Issued permits and approval documentation.

9. Construction Documents and Final Deliverables

• Prepare complete, coordinated construction documents suitable for public bidding and construction.

• Coordinate all disciplines to ensure constructability and compliance with applicable codes and standards.

• Incorporate land use conditions and permit requirements.

• Respond to final agency comments related to construction documents.

• Prepare a detailed engineer’s estimate of probable construction cost.

• Finalize all project documentation and presentation materials.

• Draft construction document package.

• Final construction documents suitable for public bidding.

• Engineer’s estimate of probable construction cost.

• Final electronic copies of all plans, specifications, estimates, reports, engagement materials, and technical documentation.

• Final presentation materials for NCPRD staff.

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10. Bidding and Procurement Support

• Assist NCPRD during the bidding phase in accordance with District procurement requirements.

• Respond to bidder questions and prepare addenda as needed.

• Assist with bid evaluation and recommendations, if requested.

• Bid-ready document package.

• Bid addenda and written responses.

• Bid evaluation summary and recommendation memo, if requested.

PHASE 4

Estimated timeframe is six months.

11. Construction Administration

• Participate in pre-construction conference.

• Review submittals, shop drawings, and product data.

• Respond to Requests for Information (RFIs).

• Review and evaluate proposed change orders for technical accuracy and consistency with design intent.

• Conduct periodic site visits and document observations.

• Assist NCPRD with pay application review, as requested.

• Participate in substantial completion and final inspections.

• Prepare punch lists and verify completion.

• Pre-construction meeting summary.

• Submittal and RFI response logs.

• Site visit reports.

• Change order review documentation.

• Substantial completion support materials.

• Final inspection and punch list documentation.

• Record drawings

Phasing and Authorization NCPRD anticipates entering into a phased agreement and may authorize services incrementally.

Progression to subsequent phases is subject to successful completion of prior deliverables, funding availability, and District approval.

Qualifications/Experience NCPRD is seeking a multi-disciplinary consulting team that possesses a combination of technical expertise, creative capacity and adaptability to complete the project. Qualified teams should demonstrate professional experience completing public park projects that are similar in nature and complexity.

Proposers shall have a minimum of five years of experience in the following:

• Strong project management and demonstrated ability to successfully coordinate work of multiple disciplines and consultants to problem solve and complete deliverables within the agreed upon scope, schedule and budget.

• Project team collaboration, responsiveness and innovation.

• Landscape architecture and/or urban design.

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• Engineering disciplines required to design and construct the project geotechnical, civil, electrical, structural, and traffic.

• Land use and local permitting.

• Community engagement with an equity and inclusion lens.

3.3.2. Work Schedule:

Project Management and Coordination – on going throughout duration of project Task 1: Project Management and Coordination

Phase 1 – four to six months Task 2: Existing Conditions Survey Task 3: Site Analysis and Existing Conditions Assessment Task 4: Community Engagement Task 5: Schematic Design (Concept Design and Alternatives)

Phase 2 – six to seven months Task 6: Design Development Task 7: Land Use Review and Approvals

Phase 3 – seven to eight months Task 8: Permitting Task 9: Construction Documents and Final Deliverables Task 10: Bidding and Procurement Support

Phase 4 – six months Task 11: Construction Administration

3.3.3. Term of Contract:

The term of the contract shall be from the effective date through June 30, 2029, this contract may be renewed for additional time as necessary to complete the scope of work.

3.3.4 Sample Contract: Submission of a Proposal in response to this RFP indicates Proposer’s willingness to enter into a contract containing substantially the same terms (including insurance requirements) of the sample contract identified below. No action or response to the sample contract is required under this RFP. Any objections to the sample contract terms should be raised in accordance with Paragraphs 2.2 or 2.3 of this RFP, pertaining to requests for clarification or change or protest of the RFP/specifications, and as otherwise provided for in this RFP. This RFP and all supplemental information in response to this RFP will be a binding part of the final contract.

The applicable Sample Personal Services Contract, for this RFP can be found at https://www.clackamas.us/finance/terms.html.

Personal Services Contract (unless checked, item does not apply)

The following paragraphs of the Professional Services Contract will be applicable:

Article I, Paragraph 5 – Travel and Other Expense is Authorized Article II, Paragraph 28 – Confidentiality Article II, Paragraph 29 – Criminal Background Check Requirements Article II, Paragraph 30 – Key Persons Article II, Paragraph 31 – Cooperative Contracting Article II, Paragraph 32 – Federal Contracting Requirements Exhibit A – On-Call Provision

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The following insurance requirements will be applicable:

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Automobile Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence for Bodily Injury and Property Damage.

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SECTION 4

EVALUATION PROCEDURE

4.1 An evaluation committee will review all Proposals that are initially deemed responsive and they shall rank the Proposals in accordance with the below criteria. The evaluation committee may recommend an award based solely on the written responses or may request Proposal interviews/presentations.

Interviews/presentations, if deemed beneficial by the evaluation committee, will consist of the highest scoring Proposers. The invited Proposers will be notified of the time, place, and format of the interview/presentation. Based on the interview/presentation, the evaluation committee may revise their scoring.

Written Proposals must be complete and no additions, deletions, or substitutions will be permitted during the interview/presentation (if any). The evaluation committee will recommend award of a contract to the final County decision maker based on the highest scoring Proposal. The County decision maker reserves the right to accept the recommendation, award to a different Proposer, or reject all Proposals and cancel the RFP.

Proposers are not permitted to directly communicate with any member of the evaluation committee during the evaluation process. All communication will be facilitated through the Procurement representative.

4.2 Evaluation Criteria

Category Points available:

Approach/Project Work Plan 0-50 Staffing/Project Manager Designation 0-30 Experience 0-10

4.3 Once a selection has been made, the Proposer will be required to submit its proposed fees for completion of the project. The proposed fees must be on a time and material basis with a not to exceed for each phase of the Work. The proposed fees must be reasonable and fair to the County, as determined solely by the County.

During negotiation, the County may require any additional information it deems necessary to clarify the approach and understanding of the requested services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fee that best represents the efforts required. If the County is unable to come to terms with the highest scoring Proposer, negotiations shall be terminated and negotiations will begin with the next highest scoring Proposer. If the resulting contract contemplates multiple phases and the County deems it is in its interest to not authorize any particular phase, it reserves the right to return to this solicitation and commence negotiations with the next highest ranked Proposer to complete the remaining phases

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SECTION 5

PROPOSAL CONTENTS

5.1. Vendors must observe submission instructions and be advised as follows:

5.1.1. Proposals will only be accepted electronically thru Equity Hub’s Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted.

5.1.2. Completed proposal documents must arrive electronically via Equity Hub’s Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

5.1.3. County reserves the right to solicit additional information or Proposal clarification from the vendors, or any one vendor, should the County deem such information necessary.

5.1.4. Proposal may not exceed a total of 20 pages (single-sided), inclusive of all exhibits, attachments, title pages, pages separations, table of contents, or other information. The Proposal Certification Page will NOT count towards the final page count. Pages shall be 8-1/2” x 11” standard sheet size, 11 point font, single-spaced.

Provide the following information in the order in which it appears below:

5.2. Transmittal Letter (not scored)

Provide a transmittal letter of not more than two pages. The letter shall include:

• A brief statement demonstrating the Proposer’s understanding of the services required.

• The name(s) of the individual(s) authorized to represent the Proposer in negotiations and to execute any resulting contract or task order.

• The authorized representative’s title, address, email address, and telephone number.

While the transmittal letter is not separately scored, statements contained within it may be considered by evaluators in scoring other proposal components.

The proposal shall remain valid for a period of ninety (90) days following the Proposal Due Date.

5.3. Approach/Project Work Plan

Describe the Proposer’s recommended approach for providing the requested services with maximum value to NCPRD. The response shall address, at a minimum, the following:

• The Proposer’s overall approach to delivering the Project, including how the team will meet NCPRD’s goals, schedule, and budget.

• The techniques, tools, and methods the Proposer will use to manage scope, schedule, quality, and cost throughout the Project.

• The Proposer’s approach to developing, maintaining, and updating a detailed project schedule.

• The Proposer’s approach to developing and managing a master project budget and maintaining accurate, current cost information.

• The Proposer’s experience coordinating multiple disciplines, subconsultants, and contracts, and strategies for ensuring clear roles, effective communication, and efficient collaboration.

• Specific strategies the Proposer will employ to minimize risk to the owner throughout the Project lifecycle.

• Proposed modifications or enhancements to the Scope of Work that provide added value, improved efficiency, or reduced risk to NCPRD (clearly identified as optional or recommended).

2026-46 Page 15

Include a proposed work plan and project schedule aligned with the phases identified in the Scope of Work.

5.4. Staffing/Project Manager Designation

Proposers shall provide the following information regarding staffing for the Project:

• An organizational diagram identifying all key personnel (names and titles) and their specific roles on the Project.

• The approximate number of personnel assigned to the Project.

• The address of the Proposer’s home office and the office responsible for managing the Project, if different.

• A brief description of the team’s history of working together on similar projects.

Key Personnel

• Key Personnel are defined as those individuals identified in the proposal as having primary responsibility for performing the services described in the Scope of Work. The successful Proposer’s Key Personnel shall remain assigned to the Project for the duration of the Project, provided they remain employed by the Proposer.

• Any substitution of Key Personnel after contract award shall require prior approval by NCPRD, which shall not be unreasonably withheld.

• At a minimum, Proposers shall identify and provide resumes for personnel providing the following areas of expertise:

o Overall Project Manager o Lead for each major component and task identified in the Scope of Work

• For each Key Person, provide the following:

o Role and responsibilities on the Project o Relevant experience and qualifications o Employer (if not employed by the Prime Proposer) o Current project assignments and primary location

5.5. Experience

Demonstrate how the Proposer meets the experience requirements identified in Section 3.3.3 of this RFP, as well as the experience targets described below.

Describe three (3) to five (5) projects completed within the past five (5) years that involved services similar in scope and complexity to those requested in this RFP, for each project, include:

• Client name and organization

• Client contact person, title, role on the project, and telephone number.

• Project description, scope and outcomes

• Identification of proposed team members who worked on the project and their respective roles

5.5. References

Provide three (3) client references from projects similar in scope and complexity to this Project completed within the past three (3) years. References shall include:

• One (1) client that has newly engaged the firm within the past thirty-six (36) months

• One (1) long-term client

For each reference, provide the client name, address, email address, and telephone number. References may not include NCPRD or other Clackamas County staff; however, additional references beyond the required three may be provided.

2026-46 Page 16

While references are not separately scored, responses from reference checks – whether or not the references are listed – may be considered by evaluators in scoring other proposal elements.

5.6. Completed Proposal Certification (see the below form)

6.0 Additional Documents

This RFP includes:

Exhibit 1: Clackamas County Property report for Parcel Number 00427390

Exhibit 2: Clackamas County Assessor Map 22E 03DA

2026-46 Page 17

PROPOSAL CERTIFICATION

RFP #2026-46

Submitted by:

(Must be entity’s full legal name, and State of Formation)

Each Proposer must read, complete and submit a copy of this Proposal Certification with their Proposal. Failure to do so may result in rejection of the Proposal. By signature on this Proposal Certification, the undersigned certifies that they are authorized to act on behalf of the Proposer and that under penalty of perjury, the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Proposer is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS

305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Proposer to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Proposer has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Proposer or will Proposer discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST: The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFP, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Proposer to submit this Proposal. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a proposal for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFP (including any attachments); and

2. Are an authorized representative of the Proposer, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Proposal or contract termination;

and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFP and Proposal; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFP.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State:__________________________

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This is map 22E03DA.

This map is a product of the Clackamas County Assessor's Office.

For assistance with this map, please call 503-655-8671.

THIS MAP IS FOR ASSESSMENT

PURPOSES ONLY

Print Date: 2/25/2026

SOUTHEAST QUARTER OF THE NORTHEAST

QUARTER OF SECTION 03, TOWNSHIP 2 SOUTH,

RANGE 2 EAST OF THE WILLAMETTE MERIDIAN

CLACKAMAS COUNTY

1 inch is equal to 100 feet

Cancelled Numbers

Common Map Abbreviations

AVE = AVENUE BLVD = BOULEVARD

CO. RD. = COUNTY ROAD CT = COURT

D. L. C. = DONATION LAND CLAIM I. P. = INITIAL POINT

NO. = NUMBER N. E. = NORTHEAST

N.W. = NORTHWEST PCL = PARCEL

P. P. = PARTITION PLAT P. S. = PRIVATE SURVEY

PWY = PARKWAY RD = ROAD

ST = STREET S.E. = SOUTHEAST

S.W. = SOUTHWEST

Map Key

PARCEL BOUNDARY

INGRESS OR

EGRESS EASEMENT

HISTORICAL BOUNDARY

RAILROAD CENTERLINE

TAX DISTRICT BOUNDARY

MAP INDEX

STREAMS

LAND USE ZONING

SUBDIVISION BOUNDARY

RIVERS AND LARGE WATER BODIES

CORNER

SECTION CORNER

1/16TH LINE

GOVERNMENT LOT LINE

DONATION LAND CLAIM LINE

MEANDER LINE

SECTION LINE

HISTORIC CORRIDOR 40'

HISTORIC CORRIDOR 20'

2 2E 03DA

2 2E 03DA

Sandy

Canby Barlow

Molalla

Tualatin

Estacada

Damascus

West Linn

Milwaukie

Rivergrove

Wilsonville

Oregon City

Lake Oswego Happy Valley

12-73 S 4

5º

9'

" W

.0

3'

75.00' 65.00'

N

0º

0'

0" E

.0

0'

N 53º 42' 56" W

106.05'

N 50º 33' 03" W

76.12'

N 67º 00' 10" W

86.56'

N 66º 14' 10" E85.87'

N 89º 14' 49" E 100.33'

N 89º 14' 49" E 100.00'

85.00'

100.00'

.0

0'

80.00'

N

0º

5'

1" W

0.

S 89º 14' 49" W

80.00'

.0

0'

7.

.3

8'

.0 0'

.0

0'

.0

0'

.0 0'

.3

8'

80.36' 80.00' 80.00' 80.00' 60.00'

0.

0.

0.

'10

0.

0.

80.00' 80.00' 80.00' 80.00' 60.00' 65.00'

N

0º

5'

1" W

.0

0'

N 10º 05' 59" W

74.67'

74.48'

74.48'

96.93'

74.08'

74.50'

N 4 3º

' 5

5" E

2.

N 51º 2 1' 1

9" E

106.78'

N 67º 40' 03" E

105.31'

N 75º 49' 25" E

100.00'

N 83º 58' 47" E

100.00'

.3

6 '

46.87' 46.16'

52.45'

23.59'

22.

'17.45' 17 .4

5'

N

0º

5'

1" W

0.

.0

0'

23.56'

3.56'

80.00'

S 89º 14' 49" W

106.69' 87.22'

N 89º 14' 49" E

.0

0'

N

0º

5'

1" W

23.56

23.56'

.8 1'

.8

1'

98.31'

98.61'

.0

0'

.0 0'

.0

0'

80.00' 98.02'

.0

0'

.4 3'

42.18'

93.92'

N 77º 47' 37" E

N 84º 11' 57" E

N 89º 14' 49" E

101.57'

113.29'

86.00' 98.00'

136.10'

N 71º 11' 25" E

64.00'

58.93'

N 29º 43' 27" W

129.87'

35.85'

N

1º

5'

8" E

2.

N

6º

6'

6" E

9.

S

1º

5'

0" W

3.

.0

5'

N

2º

5'

9" E

.0

0'

N 57º 37' 00" W

112.00'

S 59º 23' 31" E

104.93'

S 49º 41' 08" E

100.00'

S 35º 58' 29" E 106.37'

85.00'

100.00'

N 51º 1 8' 5

8" E

N 4 4º

2'

" E

7.

' 90.00'

70.00'

72.00'

68.00'

.6

9 '

99.12'

74.98' 71.12'

55.31'

57.46' 88.97'

88.97'

88.97'

88.97'

88.98'

22.69'

78.32'

78.32'

78.32'

77.83'

68.03'

69.90'

50.14 '

34.51' 78.32'

70.00'

0.

80.00' 85.00'

116.31'

N 85º 26' 07" E 97.48'

92.49' 98.10'

N 74º 52' 34" E

110.00'

98.17'

N 64º 19' 01" E

95.98'

81.65'

.0

0'

64.00'

0.

80.00'

80.00'

96.33'

140.00'

245.51'

148.96'

N 22º 19' 57" W

7.

N

0º

5'

1" W

N 39º 46' 35" W

194.50'

0.

.0

1'

N

0º

2'

0" W

N 28º 34' 49" W

S 53º 5 2' 4

4" W

2.56'

N 90º 00' 00" W

17.80'

S

0º

5'

7" W

224.00'

S 38º 29' 00" E

120.00'

438.26'

80.00' 80.00' 80.00' 76.61'

S 70º 57' 29" E

96.00'

.0

0'

0.

0.

0.

0.

70.00'80.00'80.00'80.00'

.0

0'

6.

N

2º

9'

4" E

S 89º 54' 43" E

98.06'

S 33º 36' 05" E

10.03'

27.91'

S 60º 2 4' 50" W

48.50'

88.91'

.8

8'

.8

1'

22.36'

139.75'

28.56'

.3

4'

.5

6' 63 .3

6'

.0

6'

.8

5'

.0

9'

.8

8'

9.03' 68.12'

71.83'

58.86'

54.76'

1.

78.00'

3.

N 82º 25' 35" W

106.05'

N 74º 01' 53" W

125.29'

.0

0'

.0 0'

.0

0'

35.79'

155.85'

120.00'

N 26º 35' 57" W

71.48'

N

7º

8'

1" E

. 3

6'

85.00'

22.23'

S

0º

5'

7" W

104.00'

S 65º 53' 50" E

158.76'

100.62'

105.21' N 52º 5

3' 3 8" E

N 59º 3 0' 41" E

100.00'

100.00'

N 53º 4 5' 2

8" E

.0 1'

80.00'

140.00'

N 53º 3 0' 4

4" E

.59'23.56'

.56'23.56'

137.69' 137.69'

81.94'29.67'

83.58'

.5

7'

.0 0'

3.

3.

57.00' 57.00'

57.00' 57.00' 83.08'

139.58'

.3

4'

.1 4'

101.43'

101.21'67.90' 50.52' 82.50' 82.50' 55.00' 55.00' 107.25'

.8

2'

123.33'

.6

0'

.6 0'

122.17'

107.25'

.2

9'

.0

0'

.0 0'

0.

0.

1.

1.

.1

8'

.0 0'

2.

78.99' 55.00' 82.50' 82.50' 55.00' 55.00'

31.02' 34.51'

35.71'

.0

3'

N 89º 03' 21" E

N

0º

6'

9" W

.3

7 ' 45.61'

71.15'

78.54'

S 89º 03' 21" W

120.96'

N

0º

6'

9" W

.8

0'

40.02'40.02'

65.69'

S 89º 03' 21" W

26.47'

N

0º

6'

9" W

3.

' 9.66'

.4

1'

2.

N 89º 03' 21" E

S 89º 03' 21" W

N 89º 14' 49" E

N

0º

6'

9" W

S 89º 03' 21" W

.6

0'

.6 0'

.0

0'

81.76' N 89º 03' 21" E

.2

4'

17.31'

N

0º

6'

9" W

0.

N

0º

6'

9" W

57.25'

.9

9'

122.94'

122.55'

8.

8.

S

0º

2'

2" E

603.77'

626.10'

8.

N 89º 26' 14" E

607.49'

9.

2.

S 89º 54' 43" E

N

2º

2'

8" W

98.08'

83.47'

5.30'

7.

305.98'

306.00'

10'

10'

80.00'

85.91'

R=50'

50'

.0

0'

.0

0'

50'

R =425'

50'

R =625'

R=262.91'

65.43'

50'

50'

R=4

R=17'

R=55'

R=11

R=11'

R=50

40'

50'