Bid Notice-Pavement Patching. US-283 - Statewide County.pdf

PDF 7 MB Posted Oct 22, 2026

Attached to: Pavement Patching. US-283 - Statewide County
Solicitation number: 526116313
Issued by: Sedgwick County, Kansas

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Written by GovTribe AI · Oct 23, 2026

This is a Bid Notice for a pavement patching project issued by the Kansas Department of Transportation (KDOT) for work on US-283 in Statewide County. The project encompasses two segments: KA 8112-01 extends from Barclay Avenue in Wakeeney north to the Trego/Graham County line in Trego County, and KA 8113-01 extends from the Trego/Graham County line north to 2.7 miles in Graham County, totaling 10.352 miles in length. The work involves Hot Mix Asphalt (HMA) commercial-grade pavement patching, milling, and installation of flexible raised pavement markers. Specific item quantities include 600 tons of HMA-commercial grade asphalt (450 tons in KA 8112-01 and 150 tons in KA 8113-01), 5,507 square yards of milling (4,130 square yards in KA 8112-01 and 1,377 square yards in KA 8113-01), and 20 flexible raised pavement markers. The letting date is November 18, 2026, with electronic proposals due by 1:00 p.m. local time on that date. The contractor must open the project to unrestricted traffic within 10 restricted days and complete all work within 20 total contract working days, with an earliest start date of October 18, 2027. Contract execution must occur within ten business days of award notification.

Contractors must submit electronic proposals through the Bid Express website (bidx.com) and must be prequalified with KDOT to submit bids. The funding source is identified as STATE funding. Contractors are required to provide a current Tax Clearance Certificate from the Kansas Department of Revenue at the time of contract award and must hold valid financial prequalification. Bidders must identify themselves as bid holders no later than 5:00 p.m. on the Monday preceding the letting date. The proposal must include completion of multiple required contract provisions including noncollusion certification, financial prequalification certification, contractual services disclosure, and minimum wage rate documentation for both Trego County and Graham County. Minimum wage rates apply as specified in the special provisions. All contract documents, including plans, Standard Specifications (2015 Edition), special provisions, and the Unit Prices List, are available through KDOT's website and the Bid Express platform. Contractors and interested entities may also examine documents at the County Clerk's Office in the counties where the project is located and at KDOT's Bureau of Construction and Materials in Topeka.

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Dwight D. Eisenhower State Office Building 700 S.W. Harrison Street Topeka, KS 66603-3745

Phone: 785-296-3576 Hearing Impaired - 711 publicinfo@ksdot.org http://www.ksdot.org

Bureau of Construction and Materials

STATE PROJECT NUMBER: U283-106 KA 8111-01

CALL ORDER NUMBER: 631

PROPOSAL NUMBER: 526116313

LETTING DATE 11/18/2026

COUNTY: STATEWIDE

FUND TYPE: STATE

HAYSKDOT CONSTRUCTION OFFICE:

PROJECT DESCRIPTION

PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN

WAKEENEY N TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO

2.7 MI IN GH CO. LGTH 10.352 MI.

RESTRICTED DAYS

(10)

TOTAL CONTRACT DAYS

(20)

OCTOBER 18, 2027

Earliest Start Date:

Latest Start Date:

4:34:30PM10/20/2026 @

Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01 Contract No. 526116313

U283-106 KA 8111-01 U283-106 KA 8111-01

CONTRACT PROPOSAL

DOT Form No. 202 Rev. 02/19

Contract ID: 526116313

1. The Secretary of Transportation of the State of Kansas [Secretary] will accept only electronic internet proposals from prequalified contractors for construction, improvement, reconstruction, or maintenance work in the State of Kansas, said work known as Project No.:

U283-106 KA 8111-01 / U283-106 KA 8111-01

The general scope, location and net length are:

PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN

WAKEENEY N TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO

2.7 MI IN GH CO. LGTH 10.352 MI.

2. This is the Proposal of [Contractor] to complete the Project for the amount set out in the accompanying Unit Prices

List.

3. The Contractor makes the following ties and riders as part of its Proposal in addition to state ties, if any:

4. Contractors and other interested entities may examine the Bidding Proposal Form/Contract Documents (see paragraph 11 below) at the County Clerk's Office in the County in which the Project is located and at the Kansas Department of

Transportation [KODT] Bureau of Construction and Materials, Eisenhower State Office Building, 700 SW Harrison, Topeka, Kansas 66603. Contractors may examine and print the Bidding Proposal Form/Contract Documents by using KDOT's website at http://www.ksdot.gov and choosing the following selections: "Doing Business", "Highway Contractors" and "Highway Letting

Information",and using the links provided in the Project information for this project. KDOT will not print and mail paper copies of Proposal Forms. Contractors shall notify KDOT of their intent to bid as a prime contractor by identifying themselves as a Bid Holder on the website above. Contractors shall furnish this notice no later than 5:00

P.M. on the Monday preceding the scheduled Letting Date. For a fee, Contractors and other interested entities may order paper copies of the KDOT Standard Specifications for State Road and Bridge Construction, 2015 Edition, [Standard

Specifications] by using KDOT's website of http://www.ksdot.gov and choosing the following selections: "Doing Business", "Highway Contractors", "Contractor Resources and "Specifications".

5.Contractors shall use the Bidx.com website to complete and submit the bid form. Project bid forms are available on Bid

Express' website at http://www.bidx.com.

6. Contractors shall only use the Project Bids software to create a proposal and submit an electronic internet proposal to KDOT using the Bid Express website.

7. The KDOT Bureau of Construction and Materials will only accept electronic internet proposals on-line using Bid

Express until 1:00 P.M. Local Time on the Letting Date. KDOT will open and read these proposals at the Eisenhower State

Office Building, 700 SW Harrison, Topeka, Kansas 66603 at 3:00 P.M. Local Time on the Letting Date. Bids are read on a conference call at 785-414-8630. The conference ID is 856 616 050#.

8. The Contractor shall execute a contract for the proposed work within ten (10) business days after notice of the award of the contract.

9. The contractor shall complete work to open the project to unrestricted traffic within _10_ Restricted Days and shall complete the work within the total Contract Working Days of _20_.

10. The Contractor shall complete the Project according to the plans, Standard Specifications, provisions identified in the Special Provision List and all other Contract Documents identified in Standard Specifications subsection 101.3

Contractor: Check: Page 1

11. The undersigned declares that the Contractor has carefully examined the Bidding Proposal Form for the Project. The

Contractor understands the following:

A. The Bidding Proposal Form consists of the following documents: the Bidx bid form on the Bid Express website (which includes DOT Form 202, required contract provisions, and the Unit Prices List), special provision list, project special provisions, special provisions, Standard Specifications, plans, exploratory work documents, any additional contract information, any addenda, all questions and answers posted on the Bid Express website, and any amendments the Secretary provides for the Project. The Contractor can obtain these documents at KDOT's website (see paragraph 4).

B. The special provision list identifies all required contract provisions, project special provisions and special provisions that apply to the Project.

C. The Bidding Proposal form becomes the Contractor's Proposal after the Contractor completes the Bidx bid form, electronically signs the Proposal where required on DOT Form 202, and submits the completed Bidx bid form documents and bid bond to KDOT using Bid Express. The special provision list, project special provisions, special provisions, Standard

Specifications, plans, exploratory work documents, any additional contract information, all questions and answers posted on the Bid Express website, and any addenda are incorporated by reference into the Proposal. These documents are part of the Contractor's Proposal.

D. In electronically signing this Proposal, the Contractor waives the right to claim that the Contractor misunderstood the contents of the Proposal or the procurement process.

12. The Contractor has inspected the actual location of the work. The Contractor has determined the availability of materials. The Contractor has evaluated all quantities and conditions. In electronically signing this Proposal, the Contractor waives the right to claim that the Contractor misunderstood the scope of the work.

13. SPECIAL PROVISIONS REQUIRING INFORMATION. The following Required Contract Provisions (I-XVII) require the Contractor to furnish information. The current versions of these provisions are contained in the Bidx bid form. Some or all of these apply to the Project as indicated in the Special Provision List. The Contractor shall complete these provisions within the Bidx bid form file. When these documents are required, the Secretary will reject proposals that fail to contain completed Provisions I, II, III, or IV in the EBSX file, and may reject proposals that fail to contain completed

Provisions V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, or XVII in the Bidx bid form.

I. 08-10-66 Certification-Noncollusion & History of Debarment

II. 04-30-82 Certification-Financial Prequalification Amount

III. 04-26-90 Declaration-Limitations on Use of Federal Funds for Lobbying

IV. 08-04-92 Certification-Contractual Services with a Current Legislator or a Current Legislator's Firm

V. 10-10-00 Price Adjustment for Fuel

VI. 06-01-06 Price Adjustment for Asphalt

VII. 08-31-09 Price Adjustment for Emulsified Asphalt

VIII. 08-08-01 Furnishing and Planting Plant Materials Unit Cost

IX. 05-18-07 Repair (Structures) Unit Cost

X. 11-15-17 Electric Lighting System Unit Cost

XI. 04-06-09 ITS Unit Cost

XII. 08-17-16 Water System Unit Cost

XIII. 06-19-19 Sanitary Sewer System Unit Cost

XIV. 01-01-18 Smart Work Zone System Unit Cost

XV. 08-12-24 CORS Unit Cost

XVI. 04-06-26 Federal Restrictions on Foreign Drones

XVII. 01-01-11 Kansas Department of Revenue Tax Clearance Certificate

14. The funding source for this Project is STATE. On Projects involving City or County funds, the Secretary acts as the Agent of the City or County and as the administrator of federal or state funds. Each governmental entity's responsibilities are described in a contract between the entities which is available on request.

Contractor: Check: Page 2

15. FEDERAL AID DOCUMENTS INCLUDED IN PROPOSAL. If the Project is supported in whole or in part by Federal funds, the latest revisions of the following provisions (I - IV) also apply to the Project. These documents are not included in the

Project EBSX file but are accessible on KDOT's website and incorporated by reference into the proposal like other provisions and the exploratory work documents.

I. 11-03-80 Affirmative Action For EEO

II. 11-15-96 Affirmative Action & EEO Policies

III. 09-06-94 U.S. DOT Fraud Hotline

IV. FHWA-1273 Federal-Aid Required Contract Provisions

16. The Secretary reserves the right to reject any and all proposals and to waive any or all technicalities.

17. SIGNATURE SECTION:

A. Electronic Internet Proposal

The person submitting the electronic internet Proposal, on the Contractor's behalf, shall be the person whose digital identification is used to submit this Proposal. That person shall complete paragraphs B and C. The person whose digital identification is used to electronically sign this Proposal binds the Contractor to this Proposal and binds the named individual to the certification in paragraph B.

B. Certification

I CERTIFY THAT I AM AUTHORIZED TO REPRESENT THE CONTRACTOR IN PREPARING AND PRESENTING THIS PROPOSAL. I CERTIFY UNDER

PENALTY OF PERJURY THAT THE FOREGOING (INCLUDING BUT NOT LIMITED TO THE INFORMATION CONTAINED IN THE SPECICIAL

PROVISIONS REFERENCED IN PARAGRAPH 13) IS TRUE AND CORRECT.

EXECUTED ON

C. Signature

Number of company or joint venture:

Name of company or joint venture:

Name of person signing:

Title of the person signing:

Signature: Electronic Internet Proposal

RELEASED FOR CONSTRUCTION:

Date:____________________________________

Chief of Construction and Materials

Contractor: Check: Page 3

KANSAS DEPARTMENT OF TRANSPORTATION

SPECIAL PROVISION LIST

PAGE:

DATE:

10/17/26

STATE PROJECT NO: U283-106 KA 8111-01 STATE CONTRACT NO: 526116313

FEDERAL PROJ NO.

PRIMARY DISTRICT:

DESCRIPTION:

PRIMARY COUNTY: STATEWIDE3

PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN WAKEENEY N

TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO 2.7 MI IN GH CO. LGTH

10.352 MI.

PROVISION NO. DESCRIPTION

NOTE: THE FOLLOWING LIST OF SPECIAL PROVISIONS ARE FOR THIS PROJECT.

OMISSION OF ALL OR PART OF A SPECIAL PROVISION IN THE ATTACHED

PROPOSAL (CONTRACT) DOES NOT RELIEVE THE CONTRACTOR OF THE

RESPONSIBILITY FOR OBTAINING THE COMPLETE PROVISION AS LISTED.

REQUIRED CONTRACT PROVISION-NONCOLLUSION / HISTORY-DEBARMENT08-10-66-R05

REQUIRED CONTRACT PROVISION-FINANCIAL PREQUALIFICATION04-30-82-R07

REQUIRED CONTRACT PROVISION-CONTRACTUAL SERVICES-LEGISLATOR08-04-92-R03

REQUIRED CONTRACT PROVISION-EEO REQUIREMENT11-15-96-R06

REQUIRED CONTRACT PROVISION - BOYCOTT OF ISRAEL PROHIBITED07-01-17-R1

MINIMUM WAGE RATE (TREGO COUNTY)KS20260125

MINIMUM WAGE RATE (GRAHAM COUNTY)KS20260083

REQUIRED CONTRACT PROVISION-TAX CLEARANCE CERTIFICATE01-01-11-R01

POLICY AGAINST SEXUAL HARASSMENT03-01-18

ERRATA SHEET FOR STD SPEC BOOK FOR RD & BR CONST, 2015 ED15-ER-1-R23

REQUIRED CONTRACT PROVISIONS KS FUNDED CONST CONTRACTS15-01003

ENVIRONMENTAL CONCERNS - MIGRATORY BIRD TREATY ACT15-01011-R06

SEASONAL LIMITATIONS15-01012-R01

PROSECUTION AND PROGRESS15-01016-R04

CONTROL OF WORK15-01019-R02

BIDDING REQUIREMENTS AND CONDITIONS15-01021-R03

SCOPE OF WORK15-01022-R04

BIDDING REQUIREMENTS AND CONDITIONS15-01023

AWARD AND EXECUTION OF CONTRACT15-01024

ASPHALT SURFACING AND ASPHALT RECYCLING EQUIPMENT15-01501

HOT MIX ASPHALT (HMA)-COMMERCIAL GRADE15-06010-R02

WORK ZONE TRAFFIC CONTROL AND SAFETY (FOR 1R'S)15-08001-R04

PAVEMENT PATCHING15-08016

WORK ZONE TRAFFIC CONTROL & SAFETY15-08019-R04

WORK ZONE TRAFFIC CONTROL AND SAFETY (WORKERS PRESENT SIGNS)15-08029-R01

STORMWATER POLLUTION MANAGEMENT15-09002-R05

AGGREGATE FOR HMA15-11002-R01

GENERAL REQUIREMENT DIVISION 120015-12001-R01

PERFORMANCE GRADED ASPHALT BINDER15-12002-R01

STEEL SIGN POSTS15-16002-R03

RELEASE COMPOUND FOR ASPHALT MIXES15-17004-R05

IMAGE SYSTEMS15-22005-R03

RETROREFLECTIVE SHEETING15-22006-R01

ROLL-UP SIGNS15-22011

SPECIAL PROVISION LIST

PAGE:

DATE:

10/17/26

STATE PROJECT NO: U283-106 KA 8111-01 STATE CONTRACT NO: 526116313

FEDERAL PROJ NO.

PRIMARY DISTRICT:

DESCRIPTION:

PRIMARY COUNTY: STATEWIDE3

PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN WAKEENEY N

TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO 2.7 MI IN GH CO. LGTH

10.352 MI.

PROVISION NO. DESCRIPTION

NOTE: THE FOLLOWING LIST OF SPECIAL PROVISIONS ARE FOR THIS PROJECT.

OMISSION OF ALL OR PART OF A SPECIAL PROVISION IN THE ATTACHED

PROPOSAL (CONTRACT) DOES NOT RELIEVE THE CONTRACTOR OF THE

RESPONSIBILITY FOR OBTAINING THE COMPLETE PROVISION AS LISTED.

RAISED PAVEMENT MARKERS15-22015

WOOD POSTS15-23001-R03

FIELD HANDLING AND PRESERVATIVE TREATMENT OF WOOD PRODUCTS15-23003-R02

PART V15-25001-R07

MATERIALS CERTIFICATIONS15-26001-R13

COMBINATION, TIED BIDS ON 1R PROJECTS WITH FEDERAL-AID FUNDS15-PS0018

E-TICKETING SYSTEM(ETS) FOR HOT MIX ASPHALT(HMA)15-PS0020-R2

RAILROAD FLAGGING REQUIREMENTS15-RF0424

END OF SPECIAL PROVISION LIST

REQUIRED CONTRACT PROVISION - 08-10-66-R05 (Rev. 07/05)

CERTIFICATION - NONCOLLUSION AND HISTORY OF DEBARMENT

K.A.R. 36-30-4, 49 C.F.R. 29.335, 23 U.S.C. 112(c), 49 U.S.C. 322

Complete the exceptions below if applicable. The Contractor's signature on the last page of the Contractor's Proposal

(DOT Form 202) supplies the necessary signature for this Certificate.

NONCOLLUSION

I certify that the Contractor submitting this bid has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid.

HISTORY OF DEBARMENT

I certify that, except as noted below, the Contractor submitting this bid and any person associated with this Contractor in the capacitiy of owner, partner, director, officer, principal, investigator, project director, manager, auditor, or any position involving the administration of federal funds:

1. Are not currently suspended, debarred, voluntarily excluded or disqualified from bidding by any federal or state agency;

2. Have not been suspended, debarred, voluntarily excluded or disqualified from bidding by any federal or state agency within the past three years;

3. Do not have a proposed debarment pending;

4. Within the past three years, have not been convicted or had a civil judgment rendered against them by a court of competent jurisdiction in any matter involving fraud, antitrust violations, theft, official misconduct, or other offenses indicating a lack of business integrity or business honesty; and

5. Are not currently indicted or otherwise criminally or civilly charged by a federal, state, or local government with fraud, anti-trust violations, theft, official misconduct, or other offenses indicating a lack of business integrity or business honesty; and

6. Have not had one or more federal, state, or local government contracts terminated for cause or default within the past three years.

Answer 'Yes' if there are exceptions to the above described circumstances. Answer 'No' if there are no exceptions.

◯ Yes ◯ No

The exceptions, if any, are:

Contractor: Check: Page 4

REQUIRED CONTRACT PROVISION - 04-30-82-R07 (Rev. 01/11)

CERTIFICATION - FINANCIAL PREQUALIFICATION AMOUNT

Select the appropriate response below to indicate whether this Proposal exceeds the Contractor's financial prequalification amount. The Contractor's signature on the last page of the Contractor's Proposal (DOT Form 202) supplies the necessary signature for this Certificate.

I understand that I may be required to identify the outstanding contract and subcontract work of my firm, association or corporation on DOT Form 284 prior to an award of contract. Unless I obtain approval, I understand that the Secretary may reject this Proposal if the dollar value of work on this Contract combined with unearned amounts on our unfinished contract and subcontract work exceeds our prequalification amount.

I certify that the amount of this Proposal plus the total unearned amount of other contracts with the Kansas Department of Transportation plus the unearned amount of all other contracts in this state or other states ◯ exceeds ◯ does not exceed the financial prequalification amount of our firm, association or corporation. I also certify that our firm, association or corporation has the financial ability to do the work.

If this Proposal exceeds the financial prequalification amount, I certify that I obtained approval to submit this bid from the KDOT representative I have listed below. (Prior approval to exceed the prequalification limit may be made by telephone or personal contact).

KDOT Approval Granted by:

KDOT Approval Date:

Contractor: Check: Page 5

REQUIRED CONTRACT PROVISION - 08-04-92-R03 (Rev. 07/05)

CERTIFICATION - CONTRACTUAL SERVICES WITH A CURRENT

LEGISLATOR OR A CURRENT LEGISLATOR'S FIRM

Select the appropriate response below to indicate whether this contract is with a legislator or a firm in which a legislator is a member. The Contractor's signature on the last page of the Contractor's Proposal (DOT Form 202) supplies the necessary signature for this Certificate.

Kansas Law, K.S.A. 46-239(c), requires this agency to report all contracts entered into with any legislator or any member of a firm of which a legislator is a member, under which the legislator or member of the firm is to perform services for this agency for compensation. The Contractor certifies that:

This Contract ◯ is ◯ is not with a legislator or a firm in which a legislator is a member. That Legislator is:

Name:

Address:

City State Zip:

Business Telephone:

Contractor: Check: Page 6

REQUIRED CONTRACT PROVISION - 01-01-11-R01 (01-01-11-R01)

TAX CLEARANCE CERTIFICATE

Answer 'Yes' if the Contractor has a current Tax Clearance Certificate. Answer 'No' if the Contractor does not have a current Tax Clearance Certificate.

◯ Yes ◯ No

Insert the Tax Clearance Confirmation Number if available at the time of bidding:

Contractors shall have a current Tax Clearance Certificate from the Kansas Department of Revenue [KDOR] at the time of contract award. The Tax Clearance process is a tax account review by KDOR to determine that the Contractor's account is compliant with Kansas tax laws administered by the Director of Taxation. The Secretary will reject the Contractor's

Proposal as non-responsive if the Contractor does not have a current Tax Clearance Certificate at the time of the contract award.

To obtain a Tax Clearance Certificate, the Contractor shall complete and submit to KDOR an Application for Tax Clearance obtained from KDOR's website at http://www.ksrevenue.org/taxclearance.htm. The Application Form can be completed and submitted on-line, by mail, or by fax. After the Contractor submits the Application, KDOR will provide the Contractor a

Transaction ID number. The Contractor shall use the Transaction ID number to retrieve the Tax Clearance Certificate.

Decisions on on-line applications are generally available the following business day.

After the Contractor obtains the Tax Clearance Certificate, the Contractor shall insert on this Required Contract

Provision the Confirmation Number contained in the Certificate or the Contractor shall submit a copy of the Tax

Clearance Certificate to the KDOT Bureau of Construction and Materials by hand delivery, mail, e-mail or fax. Before awarding a contract, the Bureau of Construction and Materials will authenticate the Certificate through the Confirmation

Number inserted on this Required Contract Provision or contained on the Certificate submitted.

If the Contractor is unable to retrieve the Tax Clearance Certificate or if KDOR denies the Contractor's Application for

Tax Clearance, the Contractor shall call KDOR's Special Projects Team at 785-296-3199 to determine why KDOR failed to issue the certificate.

Tax Clearance Certificates are valid for 90 days after issue. To renew a clearance, submit a new Tax Clearance

Application. Information pertaining to a Tax Clearance is subject to change for various reasons, including a state tax audit, federal tax audit, agent actions, hearings, and other legal actions. The Tax Clearance Certificate is not

"clearance" for all types of taxes the State of Kansas may assess.

Subcontractors also shall have a current Tax Clearance Certificate from KDOR before the Secrtary approves them for subcontract work. The Contractor shall submit to the KDOT Field Office the Subcontractor's Tax Clearance Certificate with KDOT Form 259, Request for Approval of Subcontractor.

Contractor: Check: Page 7

Line Number Item Number Quantity Unit Unit Price Extension Price

Section 01

COMMON ITEMS

1 025323 1.000 LS

MOBILIZATION /

2 025324 1.000 LS

TRAFFIC CONTROL /

3 070580 1.000 HOUR $30.000 $30.00

FLAGGER (SET PRICE) /

Section 01 Total 30.00

Section 02

KA 8112-01 - PAVEMENT PATCHING (ASPHALT)

4 041003 450.000 TON

HMA-COMMERCIAL GRADE (CLASS A) /

5 011764 4130.000 SQYD

MILLING /

6 071992 15.000 STAL

FLEXIBLE RAISED PAVEMENT MARKERS (4" BROKEN (3 FT.)) /

Section 02 Total

Section 03

KA 8113-01 - PAVEMENT PATCHING (ASPHALT)

7 041003 150.000 TON

HMA-COMMERCIAL GRADE (CLASS A) /

8 011764 1377.000 SQYD

MILLING /

9 071992 5.000 STAL

FLEXIBLE RAISED PAVEMENT MARKERS (4" BROKEN (3 FT.)) /

Section 03 Total

Item Total $30.00

Contractor: Check: Page 8

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UNION PACIFIC RAILROAD COMPANY

MAINTENANCE CONSENT LETTER, INSURANCE AND FLAGGING

PROJECT: 283-106 KA-8111-01

PROJECT SCOPE: PAVEMENT PATCHING

USDOT 815122H; SHARON SPRINGS SUBDIVISION; MP 321.600

TREGO COUNTY, KS.

KDOT has not yet received the Maintenance Consent Letter.

I. PURPOSE OF PROJECT SPECIAL PROVISION

A. This Project Special Provision requires the Contractor to execute the attached Maintenance Consent Letter with Union Pacific Railroad (UPRR) before the Contractor may enter upon any Railroad right-of-way to perform work on the above Project.

B. This Project Special Provision modifies the insurance requirements of the Kansas Department of Transportation’s Standard Specifications for State Road and Bridge Construction (2015 Edition) as required by the Maintenance Consent Letter.

II. MAINTENANCE CONSENT LETTER

A. The Contractor’s Maintenance Consent Letter is attached to this Project Special Provision and incorporated in the contract for the above Project.

B. The Maintenance Consent Letter, includes without limitation, contract obligations for commercial general liability insurance, railroad protective liability insurance, flagging, and safety requirements.

C. UPRR may enforce any and all rights given to UPRR in the Maintenance Consent Letter.

III. INSURANCE

A. The Contractor shall obtain all insurances required.

B. For the benefit of the Contractor and the Insurance Companies in the determination of a premium for the RPL to be carried for and on behalf of the UPRR, the approximate ratio of the estimated contract cost of construction to be performed on, over or under the insured railroad's property or within fifty (50) feet of the insured railroad's tracks on which railroad trains run, to the total contract cost is 1%.

C. The Contractor shall directly provide to UPRR copies of all insurance binders, policies, certificates and endorsements, not just Railroad Protective Liability Insurance, as specified in the Maintenance Consent Letter.

D. For tracking purposes, the Contractor shall notify the KDOT's Field Engineer by an email of the date the Railroad Protective Liability Policy is submitted to UPRR.

IV. SAFETY

The Contractor shall comply with all Safety Requirements.

15-RF0424

283-106 KA 8111-01

V. FLAGGING REQUIREMENTS

A. The Contractor shall refer to the “UNION PACIFIC RAILROAD COMPANY FLAGGING REQUIREMENTS” which details information relative to rates of pay, train traffic and speeds in the area of the project.

B. Current data in the Federal Railroad Administration Crossing Inventory shows there are approximately 2 trains per day average operating at a maximum timetable speed of 49 mph on the Railroad’s Subdivision.

C. The Exhibit B of the Maintenance Consent Letter may have additional flagging requirements.

D. Flagging costs for typical flagging timelines are listed below:

Union Pacific Forces:

$1,500 per day

Third Party Flagging Forces:

Qualified third party flaggers can be found at this link; UP: Third Party Flagging Policy.

The awarded contractor for the project shall contact the Public Project Manager at their earliest opportunity to begin setting up the Union Pacific pre-con meeting.

10-21-26 C&M (SH)

15-RF0424

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.up.com%2Freal_estate%2Fthird-party-flagging%2Findex.htm&data=05%7C01%7CShane.Houser%40ks.gov%7Ca4607f9e791048bcdf8708da610ba51b%7Cdcae8101c92d480cbc43c6761ccccc5a%7C0%7C0%7C637928999887864601%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3zlajWmsa%2FWn2IdTJyi0uRFJPx3ITxdGpPJpb3uQOv4%3D&reserved=0

U. S. DOT CROSSING INVENTORY FORM

DEPARTMENT OF TRANSPORTATION

FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017

Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header, Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field.

A. Revision Date

(MM/DD/YYYY)

B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing Inventory Number Railroad Transit Change in

Data New Crossing

Closed No Train Traffic

Quiet Zone Update

State Other Re-Open Date Change Only

Change in Primary Operating RR

Admin.

Correction

Part I: Location and Classification Information

1. Primary Operating Railroad

2. State

3. County

4. City / Municipality In Near __________________________

5. Street/Road Name & Block Number (Street/Road Name) |* (Block Number)

6. Highway Type & No.

7. Do Other Railroads Operate a Separate Track at Crossing? Yes No

If Yes, Specify RR

8. Do Other Railroads Operate Over Your Track at Crossing? Yes No If Yes, Specify RR

9. Railroad Division or Region

None _______________________

10. Railroad Subdivision or District

None _______________________

11. Branch or Line Name

None _______________________

12. RR Milepost (prefix) | (nnnn.nnn) | (suffix)

13. Line Segment

14. Nearest RR Timetable Station *

15. Parent RR (if applicable)

N/A _____________________________

16. Crossing Owner (if applicable)

N/A _________________________________

17. Crossing Type

Public Private

18. Crossing Purpose Highway Pathway, Ped.

Station, Ped.

19. Crossing Position At Grade RR Under RR Over

20. Public Access (if Private Crossing) Yes No

21. Type of Train Freight Intercity Passenger Commuter

Transit Shared Use Transit Tourist/Other

22. Average Passenger Train Count Per Day Less Than One Per Day Number Per Day_____

23. Type of Land Use Open Space Farm Residential Commercial Industrial Institutional Recreational RR Yard

24. Is there an Adjacent Crossing with a Separate Number?

Yes No If Yes, Provide Crossing Number __________________

25. Quiet Zone (FRA provided)

No 24 Hr Partial Chicago Excused Date Established _________________

26. HSR Corridor ID

__________________ N/A

27. Latitude in decimal degrees

(WGS84 std: nn.nnnnnnn)

28. Longitude in decimal degrees

(WGS84 std: -nnn.nnnnnnn)

29. Lat/Long Source

Actual Estimated 30.A. Railroad Use * 31.A. State Use *

30.B. Railroad Use * 31.B. State Use *

30.C. Railroad Use * 31.C. State Use *

30.D. Railroad Use * 31.D. State Use *

32.A. Narrative (Railroad Use) * 32.B. Narrative (State Use) *

33. Emergency Notification Telephone No. (posted)

34. Railroad Contact (Telephone No.)

35. State Contact (Telephone No.)

Part II: Railroad Information

1. Estimated Number of Daily Train Movements 1.A. Total Day Thru Trains (6 AM to 6 PM)

1.B. Total Night Thru Trains (6 PM to 6 AM)

1.C. Total Switching Trains

1.D. Total Transit Trains

1.E. Check if Less Than One Movement Per Day How many trains per week? ______

2. Year of Train Count Data (YYYY)

3. Speed of Train at Crossing 3.A. Maximum Timetable Speed (mph) __________ 3.B. Typical Speed Range Over Crossing (mph) From __________ to __________

4. Type and Count of Tracks

Main __________ Siding __________ Yard __________ Transit __________ Industry __________

5. Train Detection (Main Track only) Constant Warning Time Motion Detection AFO PTC DC Other None

6. Is Track Signaled?

Yes No

7.A. Event Recorder Yes No

7.B. Remote Health Monitoring Yes No

FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 1 OF 2

08 27 2025

815122H

Union Pacific Railroad Company [UP] KANSAS TREGO

WA KEENEY

S 13th St or US-283 Hwy✘ 118

US 283

HEARTLAND Sharon Springs Sub 0321.600

✘ UP

✘ 39.0229087 -99.8714852 ✘

2 Crossbucks on Flashing Lights & Gates

KDOT 2019 Inventory Status: Active

Lat/Long: 39.0229168, -99.8715669

800-848-8715 402-544-3721 785-296-7121

1 1 0 0

2025 24 49

1 0 0 0 0

15-RF0424

FORM FRA F 6180.71 (Rev. 3/15) OMB approval expires 01/31/2026 Page 2 OF 2

U. S. DOT CROSSING INVENTORY FORM

A. Revision Date (MM/DD/YYYY) PAGE 2 D. Crossing Inventory Number (7 char.)

Part III: Highway or Pathway Traffic Control Device Information

1. Are there Signs or Signals?

Yes No

2. Types of Passive…

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated Oct 23, 2026.