Bid Notice-Parkwide Asphalt Pavement Rehabilitation Engineering Services Project.pdf

STATE OF WYOMING

WYOMING STATE CONSTRUCTION DEPARTMENT

PROCUREMENT SECTION

700 WEST 21st STREET

CHEYENNE, WY 82002

REQUEST FOR PROPOSALS

NO. 27-0695

PARKWIDE ASPHALT PAVEMENT REHABILITATION ENGINEERING SERVICES

BUFFALO BILL STATE PARK, PARK COUNTY, WYOMING

FOR THE

STATE OF WYOMING,

DEPARTMENT OF STATE PARKS AND CULTURAL RESOURCES,

DIVISION OF STATE PARKS, HISTORIC SITES & TRAILS

SUBMITTAL DUE DATE AND TIME:

November 4, 2026 – 1:00 P.M. Mountain Time

AGENCY REPRESENTATIVE: Andrew Skiba

TELEPHONE NO. (307) 851-2254

PROCUREMENT REPRESENTATIVE: Lenora Simpson

TELEPHONE NO. (307) 777-3558

Request for Proposals #27-0695 - Parkwide Asphalt Pavement Rehabilitation Engineering Services State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Table of Contents

1. Notice of Request for Proposals 3

2. Type and Scope of Professional Services 5

3. Special Provisions 5

4. Key Dates 8

5. Submission of Proposals 8

6. Evaluation Methodology 11

7. Proposal Submittal Requirements 12

8. Qualifications Submittal 15

9. Financial Submittal – RFP #27-0695 26

10. List of Attached Documents: 29

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

1. Notice of Request for Proposals

RFP #27-0695

The Wyoming State Construction Department, Procurement Section, on behalf of the Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails (Procuring Agency), will receive proposals until 1:00 p.m. MT on November 4, 2026, through the Public Purchase online bidding system for professional engineer services in support of the Parkwide Asphalt Pavement Rehabilitation Project, located at Buffalo Bill State Park, 4192 North Fork Hwy, Cody, WY 82414.

Project Description: Provide engineering services as detailed in the attached Scope of Services for parkwide asphalt pavement rehabilitation that may include pavement patching, drainage improvements, crack sealing, installation of a wearing course, and striping.

Estimated Project Completion date: September 30, 2027

Proposal documents available on publicpurchase.com. Companies wishing to download the RFP must have a Public Purchase account.

Project Manager: Andrew Skiba, Andrew.skiba1@wyo.gov, (307) 851-2254

Pre-Proposal Conference

Not required; the questions and clarifications process will be used exclusively to identify questions and offer published clarifications and/or issue addenda.

Only the written answers posted officially to the procurement website or official addenda issued by the Procuring Agency are the official position on an issue, and these answers shall become part of the Request for Proposal. Verbal clarifications offered during the pre-proposal conference shall not be binding upon the agency until reduced to writing and published as such, to ensure all proposers have access to the same information.

Addenda

The Procuring Agency reserves the right to amend this Request for Proposal before the submission date through written addenda. Addenda will be published through Public Purchase. It is the Proposer’s responsibility to check Public Purchase for addenda.

Submission of Proposals (includes proposal opening)

Proposals for Parkwide Asphalt Rehabilitation Engineering Services, Cody, Park County, Wyoming, may be submitted online at Public Purchase until 1:00 p.m. MT, November 4, 2026.

Proposals received after the time and date specified will not be considered.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

No proposal will be considered that modifies, in any manner, any of the contract language included with this RFP and any other related documents.

In case of an error in the extension of prices in the proposal, the unit prices will govern.

A fee schedule may be uploaded to Public Purchase as a separate pdf document.

Proposal information is restricted and not publicly available until after the award of the Contract by the Procuring Agency.

Modifications or Withdrawal of Proposals

A proposal that is in the possession of the Procuring Agency may be modified through Public Purchase with submission bearing the signature or name of the person authorized for proposing, provided it is received prior to the date and time of the proposal opening.

A proposal may be withdrawn by the proposer up to the time and date of the Proposal opening. Proposal can be withdrawn through Public Purchase.

Proposals may not be withdrawn for a period of thirty (30) days after the Proposal opening.

Proposals which modify any of the provisions of the Proposal or Contract documents will not be considered.

If a proposal is accepted and the proposer then fails to furnish any portion of the services agreed to in the proposal, that proposer may be eliminated from consideration for future projects.

The Professional Service Provider's proposal submission is a guarantee that the fees, costs, and expenses quoted have been arrived at without collusion with other eligible Professional Service Providers and without effort to preclude the Agency from obtaining the lowest competitive price.

Award and Contract Information

The Procuring Agency shall track invoices against the Contract. All payments shall be handled through the Project Representative.

The successful proposer shall be required to enter into and sign a formal Contract with the Procuring Agency containing terms required by the Attorney General. The contract language will control over any language contained within this RFP and any related documents that conflict or is inconsistent with the fully executed Contract.

Resident firms as defined in W.S. 9-23-102 will receive preference as required by statute.

All proposers are responsible for completing any necessary registrations to conduct business in Wyoming.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

The Proposer expressly warrants to the Procuring Agency that it has the ability and expertise to perform the contract services if awarded. In doing so it shall use the highest standards of professional workmanship.

The Procuring Agency and Department reserve the right to reject any or all proposals, to waive any informality or technical defect in the proposal, if deemed to be in the best interest of the State to do so.

2. Type and Scope of Professional Services

Type of professional service requested in this RFP is Professional Engineer.

Scope of services will be tailored to the specific services required for each project as shown in the scope of services attachment.

3. Special Provisions

State Parties

This Request for Proposal is issued by the State of Wyoming Department of State Parks and Cultural Resources.

Throughout this document and others in connection with this project, various references are made, or will be made to the "State". Generally, whenever this reference appears, the term "State" incorporates all state agencies that will be working on this project.

“Department” and the “Procuring Agency” are more particularly defined in Chapter One of the SCD's procurement rules.

Content and Procurement Points of Contact

The Procuring Agency is the primary point of contact from the Request for Proposal release date until the completion of the project.

Questions and Clarifications

Written questions should be submitted online at Public Purchase until 3:00 p.m. MT, October 21, 2026. Any questions received after the deadline may not be accepted or considered. Each question should be submitted individually.

It is the proposer’s responsibility to review Public Purchase for answers to questions. Telephone calls, emails, or faxes may not be accepted.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Responses will not identify the proposer that submitted the question. Only the written answers issued by the Procuring Agency are the official position on an issue, and these answers shall become part of the Request for Proposal.

Restrictions on Communication with State Staff

Until a proposer is selected and the selection notification is distributed, proposers are not allowed to communicate with Procuring Agency staff except:

Procuring Agency representative; and

Written questions submitted through Public Purchase.

If a proposer violates this restriction, the Procuring Agency reserves the right to reject the proposal.

Advertising Award Conditions

A fully executed contract shall be completed with the Procuring Agency before the successful proposer(s) may advertise the award of the contract or the services being provided. Any such publicity shall be made pursuant to the terms of the Contract.

The successful proposer(s) shall not refer to awards in commercial advertising in a manner that states or implies that the firm or its services are endorsed or preferred by the State of Wyoming, the Department or the Procuring Agency.

The Procuring Agency may award contracts to more than one proposer and may divide the award in as many ways as necessary, if it is in the best interest of the Procuring Agency.

Beginning Work

The successful proposer(s) shall not perform any work that could be billed until a contract has been executed and the successful proposer has received a written notice to proceed.

The Procuring Agency will not pay for any work completed by the proposer(s) before the contract execution date.

Cost of Preparing Proposals

All costs incurred for preparing the proposal and for other procurement related activities are solely the proposer’s responsibility. The Procuring Agency will not provide reimbursement for these costs.

Risks and Liability

By submitting a proposal, the proposer assumes any and all risks and liability associated with information in the proposal and its release.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Insurance

The proposer is required to furnish insurance documents per the provisions contained in the contract. All such insurance policies, except workers’ compensation and unemployment compensation policies, shall contain a waiver of subrogation against the Agency and the State, its agents and employees.

Questions regarding the required insurance coverages and limits for this project should be submitted in writing in accordance with instructions outlined in this section.

Misrepresentation of Information

Misrepresentation of a proposer’s status, experience, or capability in the proposal may result in disqualification of that proposer from the selection process. Discovery of litigation or investigations in a similar area of endeavor may, at the discretion of the Wyoming State Construction Department and Procuring Agency, preclude the proposer from the selection process and consideration for future work with the State.

Disposition of Proposals

All material submitted becomes the property of the State of Wyoming, which is under no obligation to return any of the material submitted.

Legal Considerations

This Request for Proposal is issued under the provisions of W.S. 9-23-104-105 and 9-2- 3004.

Proposers are presumed to know all requirements of the Request for Proposal and applicable law. Any proposal that fails to meet all requirements may, at the option of the Procuring Agency, be rejected without further consideration.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

4. Key Dates

Task Description Date Time

RFP Released on Public Purchase October , 2026 N/A

Deadline to submit questions October 21, 2026 3:00 p.m.

Issue RFP addenda, if needed; answers to questions to be posted on Public Purchase

October 28, 2026 3:00 p.m.

Deadline to submit proposal November 4, 2026 1:00 p.m.

Issue request for interviews to shortlisted firms November 10, 2026 N/A

Conduct Interviews November 17, 2026 N/A

Tentative date for contract award November 20, 2026 N/A

Tentative work begins date December 14, 2026 N/A

Tentative date for kickoff meeting December 14, 2026 N/A

Final deliverable (100% Construction Documents) February 12, 2027 N/A

Anticipated release of requests for construction bids February 19, 2027 N/A

5. Submission of Proposals

Proposal Content

Proposal shall be submitted on the Qualifications Submittal Form provided in Section 8.

The Agency (Owner) may request an estimated fee after receiving the qualifications but prior to shortlisting and/or interviews. The Agency may request the estimated fee to be

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails submitted on the Financial Submittal Form provided in Section 9 or in another method requested by the Agency.

Proposals shall be no more than thirty (30) pages.

Pages shall be numbered consecutively and may not exceed the total number of pages specified, whether printed single-sided or double-sided. Cover page, table of contents, and divider tabs will not count toward the total number of pages, provided no additional information is included on those pages. Only the Qualification Submittal will count toward the page limit.

All proposals must demonstrate the qualities and abilities listed in table 6.

The proposal shall be divided into two parts:

a) The Qualification Submittal which consists of all documents that will be used to make the initial evaluation to determine the shortlisted firms

b) The Financial Submittal requested after qualifications submitted, but prior to shortlisting which consists of the documents that will be used in evaluating the shortlisted firms and assembling the contract documents for the selected Professional Service Provider.

Submission

Proposals will be received as follows:

a) Proposals will be received in electronic format and all proposal documents shall be uploaded to publicpurchase.com by 1:00 p.m. MT on November 4, 2026.

The qualifications submittal and financial submittal must be submitted in two separate files, if applicable.

The Proposer assumes full responsibility for timely delivery at the location specified for receipt of proposals.

List of Proposer’s Sub-proposers

A list of proposed sub-proposers and details of the location of each resource that will be working on the project for the purposes of determining residency status on this project shall be submitted with proposal. The list shall give the following required information for each proposed sub-proposer for the project:

a) Description of work.

b) Proposers full legal name including DBAs or subsidiaries.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

c) Sub-proposer’s anticipated percentage of work on this project. (All subcontracts, self-performed work, general conditions and suppliers must equal the proposal amount.)

The professional services provider is only allowed to change the list of sub-proposers after submission with the approval from the Procuring Agency. A change to the list of sub-proposers may result in a change of residency determination. Failure to submit the required list and certificates may result in rejection of the proposal.

Acceptance of Proposals

The Procuring Agency reserves the right to reject any and all proposals, and to waive proposal irregularities as defined in chapter 1, section 2 of the Department’s procurement rules when it is determined to be in the best interest of the State of Wyoming to do so.

Proposals with improper or missing signatures or lacking legible numerical values shall be rejected by the Department or Procuring Agency.

The Procuring Agency reserves the right to use procurement software and related technology to accomplish required procurement evaluation steps including but not limited to opening, noting, and time stamping receipt of proposals.

Proposals received after the exact time noted above will be rejected and returned unopened to the proposer. Any proposal modification received after the exact time noted will not be considered.

The Department Director may delegate the exercise of the Department’s discretion to Procuring Agencies.

Nothing in this section shall be construed to supersede, eliminate, or abrogate the authority of a public board, commission, or other such body to similarly exercise discretion in rejecting proposals or solicitations.

Submission of a Proposal constitutes Proposer’s affirmation that all terms and conditions of the Proposal constitute a binding offer that shall remain firm for a period of Ninety (90) Days from the closing date of the RFP, but Procuring Agency may, at its sole discretion, release any Proposal.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

6. Evaluation Methodology

Proposal Score Summary:

Evaluation Summary Scoring

Request for Proposal: Outlining the approach and methodology for requested professional service(s)

List of professional qualifications held by the firm’s staff including company information; ability of professional personnel; key personnel information; personnel resumes;

past performance; and ability to meet time requirements

A concise description of relevant past work completed by the firm within at least the last three (3) years.

Current and projected workloads, to include volume of work previously awarded by the Agency and State of Wyoming.

List of successfully completed projects including a minimum of three (3) similar projects and no more than five (5).

Corporate references from at least three (3) prior similar clients. Two (2) references are required for each of the staff members being proposed for the project.

Financial Submittal 15

Interview 10

Completeness of proposal 5

Evidence of residency or non-residency status, as defined by W.S. 9-23-102(a)(vi)

RESIDENT / NON-RESIDENT

Qualified to provide the requested professional service QUALIFIED / NOT QUALIFIED

Firm credentials valid VALIDATED / NOT

VALIDATED

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Interview Requirements

For projects valued in excess of $50,000, the procuring agency shall score proposals and

a) If fewer than three (3) firms submitted proposals, the Procuring Agency may:

i. Interview all proposing firms; or

ii. Solicit for additional proposals before proceeding; or

iii. Reject all proposals and re-advertise or cancel the procurement.

b) If the Procuring Agency is unsatisfied with the results of the interviews, it may interview not less than three (3) additional firms that provided proposals.

For projects valued $50,000 or less, the Procuring Agency may choose to interview firms that provided proposals.

Selection and Award

All proposals will be evaluated using the selection criteria set forth in Section 7. Based on consolidated scores, the Professional Service Providers will be ranked in order of highest to lowest scores.

The three (3) highest scoring firms (or more if recommended by the Procuring Agency) will be considered the Shortlisted Firms (finalists) that will be invited to interviews in accordance with Section 6.

This qualifications-based selection process is a means of selecting the “Best Suited” Professional Service Providers based first on the qualifications of the Professional Service Provider as measured by the selection criteria. Estimated fees may also be used in determining the Best Suited Professional Service Provider pursuant to W.S. 9-23-105. The fees will be provided at the interview in a sealed envelope.

The Procuring Agency will notify all Professional Service Providers of the results and intent to award. The Procuring Agency will post the name of the selected Professional Service Provider on Public Purchase.

7. Proposal Submittal Requirements

The Proposal submittal shall be tabulated and include the following information, forms, and supporting information.

Tab 1: General: Table of Contents and Executive Summary.

Table of Contents: The table of contents should include all items listed in each section.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Executive Summary: The executive summary will condense and highlight the contents of the scope in such a way as to provide the State with a broad understanding of the proposer’s qualifications and approach to meeting the requirements of the RFP.

Provide a statement stating that your firm meets the minimum qualifications requirement for this project.

Provide a statement indicating your firm’s ability to commit personnel and resources to the project.

Single Point of Contact: The proposer should identify a single point of contact for all contract management activities and approvals. Also include the name, firm address, title and email address of the individual with signature authority. The proposer’s Project Manager’s name and resume should be submitted with the proposal. The successful proposal should not change the Project Manager without written Agency approval.

Tab 2: Qualifications: Qualifications of the Firm and individuals involved with this project must be provided under this tab and must include: company information; ability of professional personnel; key personnel information; personnel resumes; past performance; and ability to meet time requirements. Firm Qualifications submittals must include a listed summary of experience and certifications demonstrating qualifications.

Proposer’s Background and Experience: The proposer should include a company summary including the company history, geographic location, office location(s), company size, and the statement of technical areas of expertise.

Current and projected workloads: To include volume of work previously awarded by the Agency and State of Wyoming. The proposer should be able to substantiate to the satisfaction of the Agency that the proposer has sufficient resources to complete the project successfully within the time requirements.

Staffing and Project Organization: An organization chart should be included with all proposed personnel, including the supervisor level, functional responsibilities, key personnel, and other staff members who will be involved in the project.

Resumes: The proposer should include brief resumes for personnel that will be working on the project, if awarded the contract. Specialized training courses will not be acceptable for demonstration of expertise in the required areas. Proven work experience combined with related education will be the means of substantiating expertise.

Resume Format: Each project reference in a resume should include both the client’s name and the time period the person worked on the project, as well as a brief description of the scope of work for that project. In addition, resumes should explain the role and responsibility of each person participating in the project. The Agency expects that personnel associated with these resumes will be the personnel working on the project, should the proposer be awarded the contract. The successful proposal should not change the Project Manager without written Agency approval.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Tab 3. Previous Similar Work: A list of successfully completed projects for which the proposer has performed services must be provided under this tab. The list shall include a minimum of three (3) similar projects and no more than five (5). For each example please include: project location; client; year started; year completed; construction costs; and size (square feet).

Tab 4. Corporate References: Corporate references are required from at least three (3) prior similar clients. In addition, two (2) references are required for each of the staff members being proposed for the project. Whenever possible, an alternative point of contact for each reference should be listed with a phone number and email address. Each reference should depict relevant experience that can be brought to bear during the term of this RFP.

References may be verified during the proposal evaluation by telephone calls made by members of the Evaluation Committee or through e-mail or the United States Postal Service.

The Agency reserves the right to contact other State of Wyoming agencies regarding engagements they may have had with the proposer’s company in the past, in addition to the references provided in the proposal.

Tab 5. Services Proposal: The proposer shall submit a services proposal containing a description of the services to be provided and a sequenced task listing identifying a comprehensive list of service activities, activity descriptions, activity level of effort based on percentage of overall work, and activity responsible personnel.

Project Approach: The proposal should contain a design approach, quality control, and cost estimating methodology.

Tab 6. Fee Proposal: Include in the proposal: fee schedule, broken out by phase; hourly rates sheet; and reimbursables.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

8. Qualifications Submittal

Company Name___________________________________

Criteria A – The Professional Service Provider’s Approach and Philosophy:

Describe your firm’s approach to this project.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Criteria B – The Ability of Professional Personnel

Company Name___________________________________

For how many years has your firm been providing Professional Services similar to the Project Summary?

Has the Proposer or firm, or any proposed member of the Proposer’s team, failed to complete work for which a contract was issued? ____Yes ____No. If yes, explain in detail.

Are there any civil or criminal actions pending against the Proposer’s firm or any proposed member of the Proposer’s team? ____Yes ____No. If yes, explain in detail.

Name all key personnel that will be part of the firm’s team for the Project by completing the table below. (Note: Key personnel must be committed to the Project for its duration unless excused by the Procuring Agency. This requirement is nonnegotiable.)

Firm Name

Name of Key Personnel

Primary Office Location

Years of Experience

Highest Level of Education

Notable Awards / Certifications / Memberships

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Criteria C – Past Performance

Company Name___________________________________

List 3-5 projects for which your firm in the past five (5) years has provided Consulting services which are most similar to the Project (list the projects in priority order with the most similar project listed first):

For the projects identified, list the members of the proposed team for this project who worked on each identified project and describe their roles in those projects.

Provide three (3) current references

REFERENCE #1

Name of Project

Project Type and Scope

Location

Professional Services Provided

Reference name and Title

Reference Contact Information (address, phone number, email)

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

REFERENCE #2

Name of Project

Project Type and Scope

Location

Professional Services Provided

Reference name and Title

Reference Contact Information (address, phone number, email)

REFERENCE #3

Name of Project

Project Type and Scope

Location

Professional Services Provided

Reference name and Title

Reference Contact Information (address, phone number, email)

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Criteria D - Ability to Meet Time Requirements

Company Name___________________________________

Describe scheduling challenges presented by the project and how your firm will address these challenges.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Criteria E – Location

Company Name___________________________________

List all disciplines that will be used on this project.

Discipline Name of Firm

Location where work is performed (City and State)

Lead Professional Service Provider

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Criteria F – Current and Projected Workloads

Company Name___________________________________

List all projects presently on-going or under contract for which your firm is acting as a Consultant, and describe your approach to scheduling your human resources.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Criteria G – The Volume of Work Previously Awarded to the Firm

Company Name___________________________________

List in chronological order all WSCD / Procuring Agency projects your firm has been awarded.

Date Awarded Project Name Agency Description of Project (New, Renovation, Other)

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Criteria H – Proof of any Required Insurance

Attach all insurance certificates required in the attached contract provisions.

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Verifications, Consents, and Agreements – RFP #27-0695

Company Name___________________________________

a) On behalf of myself and the firm, I certify, warrant and represent to the Procuring Agency that the foregoing response to the Request for Proposal is based on a full and complete examination of the RFP, and all other attached documents, including as determined necessary site examination; and that all statements, facts and representations made in all of our submittal documents and materials are true, correct, accurate, and complete, and may be relied upon by the Procuring Agency in considering the firm's proposal. I understand it is our responsibility to immediately provide updated and correct information if any of the information changes at any time. I understand that any omission, falsification or misrepresentation made by our firm in such documents and materials or any supplement thereto, will be sufficient grounds for failure to employ the firm or terminate any contract with the Procuring Agency. I further acknowledge our firm's consent and agreement to comply at all times with all Procuring Agency’s and Department’s policies, regulations, directives and practices.

b) By submitting this proposal, our firm, and all employees thereof, individually and corporately, hereby release, discharge and agree to hold harmless, the Procuring Agency and Department, its trustees, administrators, officers, employees and agents, and any third-parties who provide any information to the Procuring Agency and the Department, its directors, members, administrators, officers, employees, agents and contractors, the State, its administrators, officers, employees and agents as well as any assignees, from any and all claims for damages for libel, slander, defamation, invasion of privacy, false light, tortious interference with business expectancy or any other claim based on any investigation of the background, references, credentials, history, experience and abilities of the Proposer and any statements, comments, records, documents, or publications, not maliciously made, in any form, made by or received by, the Procuring Agency, Department, the State and any third-parties providing requested information about the Proposer’s background, history, credentials and/or abilities to provide the Services identified by the RFP, Scope of Services, and contract documents.

c) All statements of intent or proposed future action (including the assignment of personnel and the provision of services) are commitments that will be honored by the applicant when awarded the contract.

d) If any information provided by the applicant is found to be, in the opinion of the

Procuring Agency, substantially unreliable, the response to the RFP may be rejected.

e) Acknowledgement of Addenda: The undersigned hereby acknowledges receipt of the addenda) (if any) to the RFP for professional services. List each addenda below:

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

Addenda No.: _____________/___________/_____________/______________/______________

The undersigned certifies that he/she is a principal or officer of the firm submitting a proposal in response to the RFP for the Project and is authorized to make the above acknowledgments and certifications for and on behalf of the firm. By execution and submission of this proposal, the undersigned hereby represents and warrants to the Procuring Agency that he/she has read and understands the RFP and all attachments thereto and that the firm’s proposal is made in accordance with the RFP.

For and on behalf of the Professional Service Provider

By: __________________________________________________________________________ (Name of Firm)

Name & Title (Print)

Signature

Date

GENERAL INFORMATION:

Firm Name__________________________________ Phone (_____)_____________________

Email Address _______________________________ FAX (_____)_____________________

Mailing Address________________________________________________________________

City_____________________________ State______________________ Zip____________

Employer Identification Number___________________________________

Name, Title and Email Address of Person Signing the Contract:

Name & Title (Print)

Email Address ____________________________________________

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

9. Financial Submittal – RFP #27-0695

Company Name___________________________________

Criteria I- Firm’s Fixed Fees

Financial Submittal Form shall be uploaded as a separate document on Public Purchase and is due at the date and time the SOQ is due pursuant to this RFQ.

a) By submission of a proposal, the Proposer certifies:

i) Prices in this proposal have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition.

ii) No attempt has been made nor will be by the proposer to induce any other person or firm to submit a proposal for the purpose of restricting competition.

iii) The person signing this proposal certifies that he/she is authorized to represent the company and is legally responsible for the decision as to the price and supporting documentation provided as a result of this request for proposal.

iv) Prices in this proposal have not been knowingly disclosed by the proposer and will not be prior to award to any other proposer.

Fixed Fee (Including reimbursable expenses) for Professional Engineer/Design Services for WSP Parkwide Asphalt Rehabilitation Project $____________________

Written in Words

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

General Information:

Firm Name__________________________________ Phone (_____)_____________________

Email Address _______________________________ FAX (_____)_____________________

Mailing Address________________________________________________________________

City_____________________________ State______________________ Zip____________

Employer Identification Number___________________________________

Ownership and Control:

Proposer's Legal Structure:

______Sole Proprietorship ______General Partnership

______Corporation ______Limited Partnership

______Limited Liability Company ______Other_________________________

If Proposer is a sole proprietorship, list:

Owner Name________________________________ Phone (_____)_____________________

Mailing Address________________________________________________________________

City_____________________________ State___________________ Zip________________

Employer Identification Number____________________________________________

Beginning date as owner of sole proprietorship____________________________________

Provide the names of all individuals authorized to sign for the Proposer:

NAME (printed or typed) TITLE

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as Proposer, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including criminal sanctions which can lead to imposition of a fine and/or imprisonment.

(Signature)

Name Title Date

State of Wyoming Department of State Parks and Cultural Resources, Division of State Parks, Historic Sites & Trails

10. List of Attached Documents:

Scope of Services

Sample Contract

Wyoming Resident Firm Certification

Park Map

Consultant Short Listing Guidelines

The State Construction Department (SCD) and other agencies are required to follow the Professional Architectural, Engineering, and Land Surveying Services Procurement Act when selecting consultants for projects. Specifically, qualification and selection are based upon Wyoming Statutes § 9-23-104 Qualification Procedures and § 9-23-105 Selection Procedures. The SCD will abide by this set of statutes when short listing firms for consideration on SCD projects and will adhere to all residency requirements in the short-listing process.

§ 9-23-105. Selection procedures.

(a) For each proposed project, the principal representative of the agency for which the project is proposed shall evaluate current statements of qualifications and performance data of firms on file with the department or the agency, together with any applications submitted by other qualified firms, and shall select in accordance with subsection (f) of this section not less than three (3) firms considered qualified to perform the required professional services. The agency shall provide a complete description of the work to the firms selected. These firms shall submit an unpriced proposal to do the work.

(f) Every agency, the University of Wyoming, each community college district, the Wyoming business council and the Wyoming department of transportation shall base selection of a firm for professional services in accordance with the following:

(i) Except as provided in paragraph (ii) of this subsection and subsection (g) of this section, the agency, the University of Wyoming, each community college district, the Wyoming business council and the Wyoming department of transportation shall select firms that are resident firms as defined by this act. Consideration between firms shall be based upon:

(A) The ability of professional personnel;

(B) Past performance;

(C) Ability to meet time requirements;

(D) Location;

(E) Current and projected work loads;

(F) The volume of work previously awarded to the firm by the agency;

(G) The equitable distribution of contracts among the firms considered qualified.

(ii) Nonresident firms may be selected if no firms on file, together with any applications submitted for the project, are resident firms as defined by this act or if the resident firms are determined not qualified by the agency, the University of Wyoming, the community college district, the Wyoming business council or the Wyoming department of transportation. Consideration of qualified nonresident firms shall be based upon the considerations listed in subparagraphs (i)(A) through (G) of this subsection.

The goal of the initial screening process is to come up with a short list of three (3) qualified firms to provide the necessary professional services.

* Per Wyoming Statute § 9-23-102(vi), “Resident firm” means a firm that: (A) Possesses a physical office within the state that is staffed by individuals with professional and technical expertise who are employed in the state; and (B) Certifies in the firm’s current SOQ’s or application that if selected for the project the percentage of professional services specified in this subparagraph shall be performed by individuals or consultants employed in the state who will perform their labor or professional services provided under the contract within the boundaries of the state. The individuals who will perform the professional services shall possess the professional and technical qualifications necessary to perform the work required by the contract. The following percentages shall apply to this subparagraph:

(I) For any projects with negotiated fees for professional services in an amount equal to one million five hundred thousand dollars ($1,500,000.00) or less - fifty percent (50%) of the professional services provided under the firm’s contract;

(II) For any projects with negotiated fees for professional services in an amount greater than one million five hundred thousand dollars ($1,500,000.00) but less than three million dollars ($3,000,000.00) - forty percent (40%) of the professional services provided under the firm’s contract;

(III) For any projects with negotiated fees for professional services in an amount equal to three million dollars ($3,000,000.00) or more - thirty percent (30%) of the professional services provided under the firm’s contract.

Wyoming Resident Firm Certification The Wyoming State Construction Department follows the Professional Architectural, Engineering, and Land Surveying Services Procurement Act when selecting consultants for projects. Specifically, qualification, and selection are based upon Wyoming Statutes § 9-23-104 Qualification Procedures;

and § 9-23-105 Selection Procedures. This includes provisions related to “resident firms” as defined by Wyoming Statutes § 9-23-102.

Firms offering “professional services” and claiming “resident firm” status must meet the qualifications in Wyoming Statutes § 9-23-102 and must complete and submit a separate Wyoming Resident Firm Certification form for each project. Those firms also must be legally registered and in good standing with the Wyoming Secretary of State’s Office.

Wyoming Resident Firm Certification Form

Firm Name:

Project: _________________________________________________________________________________________________________

A F F I D A V I T

This is to certify that __________________________________________________________________________(firm name):

1) is legally registered and in good standing with the Wyoming Secretary of State’s Office;

2) possesses a physical office residing within the State of Wyoming staffed by qualified individuals with professional and technical expertise who are employed in the state; and

3) if the firm is selected for the project, it will ensure that the applicable percentage of the contract costs for professional services, as set forth in Wyoming Statute § 9-23- 102(a)(vi)(B), shall be performed by individuals or consultants who are employed in the State of Wyoming, who will perform their labor or professional services provided under the contract within the boundaries of the State of Wyoming, and who shall possess the professional and technical qualifications necessary to perform the work required by the contract.

Authorized Official

Title

Date 012624