REQUEST FOR QUALIFICATIONS

PARKING GARAGE STRUCTURAL

ASSESSMENTS

Bid Transaction # Q26014541003

Issue Date: October 29, 2026

RFQ SUBMITTAL DEADLINE

November 19, 2026, at 2:00 PM PDST

Kirsten Wise, Contract Services Submit Proposal Electronically Via:

http://www.planetbids.com/portal/portal.cfm?CompanyID=15300 http://www.planetbids.com/portal/portal.cfm?CompanyID=15300

City of Sacramento – RFQ Bid # Q26014541003

TABLE OF CONTENTS

I. Introduction

II. Scope of Services ......................................................................................................................... 2-3

III. Submittal

IV. Tentative Selection Schedule

V. Question Submittal Period

Appendix A – Submittal Requirements

Appendix B – General Information

Appendix C -Evaluation Criteria Worksheet

Appendix D – Special Provisions

Appendix E – Supplemental Questions

Appendix F – Proposed Fee and Hourly Rates Form (Submitted in a separate attachment on PlanetBids.

Appendix G – Local Business Enterprise (LBE) Requirements

Appendix H– Sample Professional Services Agreement

REQUEST FOR QUALIFICATION

PARKING GARAGE- STRUCTURAL ASSESSMENT

I. INTRODUCTION

The Facilities and Real Property Management Division of the Public Works department is seeking qualified consultants to conduct a comprehensive structural assessment at several parking garages with in the City of Sacramento. This assessment will evaluate the structural integrity of the facility, identify current and potential structural deficiencies, and recommend preventative maintenance and repair strategies to ensure long-term safety, compliance, and operational reliability.

The parking garages are a critical infrastructure asset, and the City’s goal is to proactively address structural concerns before they escalate into costly repairs or safety hazards. The assessment will be performed in accordance with applicable building codes, engineering standards, and best practices in structural evaluation.

This RFQ is open to experienced structural engineering firms with a proven track record in evaluating and remediating parking structures. The City will evaluate proposals based on firm qualifications, technical approach, project schedule, and compliance with City requirements.

II. SCOPE OF SERVICES

Parking Garage Assessment Scope of Work:

i. Provide a qualifications statement for professional services to review existing conditions at

City Parking Garages.

ii. Licensed Structural Engineer to inspect and analyze existing conditions with parking garage experience. Provide examples of other reports and analyses of existing parking garages.

iii. The scope of work for the project will include but not limited to:

1. Visual inspection of all structural elements- beams, columns, post-tensioned tendons, concrete slabs, girders, etc.

2. Visual inspection of all CMU or frame infill walls, review of conditions of parking stalls, ceilings, floors, joints and drive aisles. Check all stair treads and risers and attachment methods and review all structural components.

3. Check roof of garage and review of facades, specifically façade attachment to structure. Check for evidence of roof leaks including staining or ponding water that could pose a structural concern.

4. Review structural elements inside City suites and above ceiling grid in tenant spaces (Arranged access will be required by the selected team).

5. GPR scanning of existing element recommendations. Assessments should note recommended areas to be GPR scanned at a future date based on surface rust, damaged slab, or damaged concrete or other structural elements.

6. Create a report for each garage identifying: Category 1= Critical Repairs, Category 2 =

Optional Repairs Potentially Affecting Structure, and Category 3 = Ongoing Maintenance Suggestions.

III. SUBMITTAL

A. Qualified Consultant Firms are invited to submit proposals to provide the necessary services.

Teams responding to this RFQ shall submit:

1. One (1) electronic PDF copy of the Qualification Proposal (uploaded to PlanetBids) https://pbsystem.planetbids.com/portal/15300/portal-home

2. One (1) electronic PDF copy of the Cost Proposal containing the work plan with proposed hourly rates.

3. Qualifications must be submitted through PlanetBids by the deadline. The City is not responsible for circumstances or technical difficulties that prevent the RFQ from being submitted. It is recommended that all RFQs be submitted early to allow for unforeseen issues. Late submissions will not be considered. The guidelines listed below were developed to standardize the preparation of Proposals by contractors. The guidelines help to ensure consistency in format and content of Proposals that are submitted to the City.

This process will reduce the time required to prepare Proposals and will simplify the review process by the Selection Committee. Proposals shall contain no more than 30 single-sided 8½” x 11” pages (not counting dividers). All pages shall be numbered. A table of contents and index dividers shall be included for ease of review by the selection committee. (See Appendix A for additional details).

https://pbsystem.planetbids.com/portal/15300/portal-home

IV. TENTATIVE TEAM SELECTION SCHEDULE

Release Requ est for Qualification October 29, 2026 Deadline for Questions November 11, 2026 Last day to issue an addendum November 13, 2026 Proposal Due Date November 19, 2026 Short List Interviews (If required) November 30, 2026

V. SUBMITTAL OF QUESTIONS

The City will not respond to verbal questions or phone calls concerning this RFQ. Questions must be emailed to:

City of Sacramento Department of Public Works

Attn: Kirsten Wise for contractual questions kwise@cityofsacramento.org

Deadline for Submittal Questions is November 11, 2026, at 12:00 PM. Questions will not be accepted after this deadline. All written questions will be answered via an addendum after the deadline for questions has passed.

mailto:kwise@cityofsacramento.org

APPENDIX A

SUBMITTAL REQUIREMENTS

OLD SACRAMENTO BOARDWALK REPLACEMENT

REQUIRED DETAIL

Firms are required to address the following questions by the deadline set forth on the cover sheet of this RFQ to be considered responsive. The submittal shall include the following components in the order listed:

1. Introductory Letter This letter should be addressed to:

Kirsten Wise, Program Specialist, City of Sacramento

Department of Public Works 5730 24th Street, Building #4

Sacramento, California 95822-3604

The introductory letter shall contain the following required components:

Provide a one-page cover letter indicating the consultant contact person and an expression of the firm’s interest in working on this project. This letter shall indicate the name, address, telephone number and email address of the contact person should further information be required.

This letter should reflect the firm’s project understanding and summarize critical issues. It shall also recognize the requirement to meet critical project deadlines, challenges, and any summary information that may be useful to the City.

Please state if the firm has been continuously in business as a licensed contractor in the State of California for the past five years.

2. Signature

The cover letter must be signed by an official authorized to bind the prospective firm contractually and contain a statement that the submittal is a firm offer for a 90-day period.

The signed cover letter constitutes certification by the prospective firm, under penalty of perjury, of the debarment and suspension certificate required under Part 29, Title 49, CFR, also constitutes certification under penalty of perjury, that the prospective firm complies with non-discrimination requirements of the State and the Federal Government.

3. Office Location

Please describe the office location where most of the Professional Services work will be performed.

4. Table of Contents and Index Dividers.

Include a Table of Contents and Index Dividers for ease of reviewing.

5. Organizational and Operational Chart

Provide an organizational and operational chart, including the contractor’s entire team for this project and hierarchy.

6. Qualifications and Experience of Team.

Describe how the project manager and the team are qualified for this project. List any previous experience that uniquely qualifies the team for this type of project.

7. Letter of Commitment from Surety Provide a letter of commitment from the contractor’s Surety agent that states the firm is bondable for this project for an amount up to $3 million.

8. Answers to Supplemental Questions

Fully respond to all questions listed in Appendix E.

9. Conflict of Interest Statement & Requirements The prospective consultant shall disclose any financial, business or other relationship with the City that may have an impact upon the outcome of this consultant services contract. The prospective consultant shall also list current clients who may have a financial interest in the outcome of this consultant services contract.

A. Generally. Under the California Political Reform Act, Government Code §§ 81000 et seq., designated employees of the City are required to comply with the City’s Conflict of Interest Code. The term “designated employees” is a term of art and includes individuals working for contractors providing services or performing work for the City, if such individuals are considered to be “consultants “under the Political Reform Act. The term “consultant” generally includes individuals who make, or participate in making, governmental decisions or who serve in a staff capacity. Individuals who perform work that is solely clerical, ministerial, manual or secretarial are not “consultants.”

The City’s Conflict of Interest Code requires individuals who qualify as “consultants” to file the following statements of economic interests with the City:

(1) An “assuming office” statement of economic interests to be filed within 30 days after execution of the contract between the City and the contractor.

(2) Annual statements of economic interests while the contract remains in effect, to be filed not later than April 30 of each year; and

(3) A “leaving office” statement of economic interests to be filed within 30 days of completion of the contract.

The above statements of economic interests are public records subject to public disclosure under the California Public Records Act.

The City’s Conflict of Interest Code also requires individuals who qualify as “consultants” under the Political Reform Act to comply with the conflict- o f - i n t e r e s t provisions of the Political Reform Act, which generally prohibit individuals from making or participating in the making of decisions that will have a material financial effect on their economic interests.

Pursuant to Sacramento City Code Section 3.60.180, the Contractor is required and agrees to pay the State of California, Department of Industrial Relations prevailing wage rates for covered trades employed. The prevailing wage rates may be found at http://www.dir.ca.gov/dlsr/pwd/. For job/task orders of $30,000 or greater, the Contractor agrees to utilize apprentices, as required by the State of California Labor Code. Contractor and every lower-tier subcontractor shall submit certified payrolls and labor compliance documentation electronically when and as required by City. Contractor is responsible for compliance with Sacramento City Code section 3.60.180 and shall include these requirements in every subcontract or subcontract. This Agreement is subject to compliance monitoring and enforcement by the California Department of Industrial Relations, as specified in California Labor Code section 1771.4.

B. Conflict of Interest Statements. The standard contract attached to this RFQ indicates whether or not the individual(s) who will provide services or perform work pursuant to the contract will be considered “consultants” within the meaning of the Political Reform Act and the City’s Conflict of Interest Code. The submission of a proposal in response to this RFQ constitutes the proposer’s acknowledgement and contract that, if the proposer is awarded the contract by City, the individuals who will provide services or perform work pursuant to the contract will not have a conflict of interest under the City’s Conflict of Interest Code.

In addition, if the proposer is awarded the contract by City, such proposer shall cause the following to occur within 30 days after execution of the contract:

(1) The proposer shall identify the individuals who will provide services or perform work under the contract as “consultants” within the meaning of the Political Reform Act and the City’s Conflict of Interest Code;

(2) The proposer shall cause these individuals to file with the City Representative identified in the contract the “assuming office” statements of economic interests required by the City’s Conflict of Interest Code.

Thereafter, throughout the term of the contract, the proposer shall cause these individuals to file with the City Representative annual statements of economic interests, and “leaving office” statements of economic interests, as required by the City’s Conflict of Interest Code.

The City may withhold all or a portion of any payment due under the contract until all required statements are filed.

10. Insurance Coverage

List current insurance coverage for the lead firm. Provide insurance carrier’s name and level of coverage for General Liability, Auto Liability, and Professional Liability. Also, state policy number and effective date of Workers’ Compensation coverage.

11. Addenda and Additional Information

Addenda related to this RFQ must be acknowledged in writing. RFQ submittals missing acknowledgement of any addendum or information requested in this RFQ may be considered non-responsive and the firm may be eliminated from evaluation.

12. Comments Concerning Sample Contract in the RFQ Please provide comments or concerns relating to the sample contract in the RFQ (Appendix H). The City shall only entertain changes to the “Scope of Services” detailed in Attachment 1 to Exhibit “A”.

Insurance and indemnity language changes will not be approved by the City.

13. Current, pending and recently completed litigation or arbitration.

Lead firms are required to list all litigation and arbitration actions for current projects, pending projects and projects completed within the last 5 years.

14. Professional Services Fee and Hourly Rates Form in Separate Attachment.

Completely fill out the Professional Services Fee and Hourly Rates Form, for professional services, in Appendix F.

Failure to provide the cost proposal as required above may result in the firm being eliminated from evaluation.

CITY'S RIGHTS, OPTIONS, AND POLICIES

• The City reserves the right to decide that one team is more responsive than the others and to make a selection after review of the Proposals only.

• The City reserves the right to modify any portion, postpone, or cancel this RFQ at any time, and/or to reject any and all submissions without indicating any reason. No submission documents will be returned.

• The City reserves the right to reject individual team members, firms, sub-contractors and request substitution without indicating any reason prior to contract award.

• No compensation is offered for any work related to this selection process.

Submissions are entirely voluntary. All original documents including electronic files become the property of the City of Sacramento. If any submission is late or incomplete in any way, that Team may be eliminated from consideration.

Materials contained in each proposal will be considered proprietary until selection.

Following selection, however, the contract scope of work may be amended by the City and negotiated based upon ideas provided by any source.

APPENDIX

GENERAL INFORMATION

1. Consultant Selection Process

The consultant selection process is described below.

A. After the period has closed for receipt of submittals, each submittal will be examined to determine compliance with the format requirements specified in the RFQ. Any submittal that does not meet the mandatory requirements may be eliminated from competition.

The City may reject any submittal if it is conditional, incomplete, or contains irregularities. The City may waive any immaterial deviation in a submittal. Waiver of an immaterial deviation shall in no way modify the Request for Submittal documents or excuse from full compliance with the contract requirements if the consultant team is awarded the contract. All mandatory requirements must be met, or the submittal may be deemed non-responsive and eliminated from evaluation.

B. A Consultant Selection Panel (CSP) will r e v i e w each submittal that m e e t s the mandatory requirements. CSP members will individually evaluate and score each submittal in accordance with the Evaluation Criteria Worksheet shown in Appendix C.

C. Following independent evaluation of the written submittal, the highest scoring Design-

Build teams may be requested to participate in an interview. After interviewing each consultant team, the CSP will make a final selection. However, the City reserves the right to choose the consultant team based on the written proposal only and forego the interviews.

D. The Department of Public Works will request that the top ranked consultant team enter negotiations. If contract is reached, the consultant team will be recommended for award, subject to approval by the City Council and contract execution by the City Manager. If contract cannot be reached with the top ranked firm, the Department of Public Works will close negotiations and may enter negotiations with the second-ranked consultant team and so on.

2. Late Submittal

A submittal is late if received at any time after the required submittal date and time at the location specified in this RFQ. A late submittal will not be considered for evaluation by the selection committee and will be deemed non-responsive.

3. Modification or Withdrawal of Submittal

Any submittal received prior to the date and time specified in this RFQ for receipt of submittals may be withdrawn or modified by written request of the proposer. To be considered for evaluation by the selection committee, however, the modified submittal must be received by the time and date at the location specified in this RFQ.

4. Signature

The submittal shall be submitted with a cover letter that must be signed by an official authorized to bind the prospective Consultant Team contractually and contains a statement that the proposal is a firm offer for a 90-day period.

The signed cover letter constitutes certification by the prospective Design-Build team, under penalty of perjury, of the debarment and suspension certificate required under Part 29, Title 49, CFR, and also constitutes certification under penalty of perjury, that the prospective Design-Build team complies with non-discrimination requirements of the State and the Federal Government.

5. Property Rights

A submittal received within the prescribed deadline becomes the property of the City and all rights to the contents therein become those of the City.

6. Amendments to Request for Qualifications

The City reserves the right to amend the RFQ by addendum prior to the final submittal deadline.

The City also reserves the right to extend the submittal due date, or to cancel this RFQ at any time.

7. Non-Commitment of City

This RFQ does not commit the City to award a contract, to pay any costs incurred in the preparation of a submittal for this request, or to procure or contract for services. The City reserves the right to accept or reject any or all submittals received as a result of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the RFQ if it is in the best interests of the City to do so.

8. Award of Contract

It is anticipated that compensation under any contract resulting from this Request for Qualifications (RFQ) will be on a Fixed Cost basis with a not-to-exceed amount. Negotiations to establish the contract amount shall take place after the selection process is completed.

Any contract awarded as a result of this RFQ will be awarded without discrimination based on race, color, religion, age sex, or national origin.

The prospective Design-Build team will be required to adhere to the provisions of a fully executed contract. Provisions of the contract shall be based on a standard Design-Build contract approved by the City Attorney. Appendix L is a sample of this standard Design-Build contract.

9. Execution of Contract

The prospective Design-Build team is advised that should this RFQ result in recommendation for award of a Design-Build contract, the contract will not be in force until it is approved and fully executed by the City.

10. Public Domain

All products used or developed in the execution of any contract resulting from this RFQ will remain in the public domain at the completion of the contract.

11. Coordination

Coordination of Design-Build team and City activities will be accomplished through a Build Project Manager and the City Project Manager. The Design-Build Project Manager shall not be removed from the project during the course of work without City approval.

The Design-Build team shall carry out instructions as received from the City Project Manager and shall cooperate with the City and any other consultants or contractors working on the project.

It is not the intent of the foregoing paragraph to relieve the Design-Build team of its professional responsibility during the performance of this contract. In those instances where the Design-Build team believes a better plan, methodology or solution to the problem is possible, the Design-Build Project Manager shall promptly notify the City Project Manager of these concerns, together with the supporting justification.

12. City’s Rights, Options, and Policies

• The City reserves the right to decide that one team is more responsive than the others and to make a selection after reviewing the Proposals only.

• The City reserves the right to modify any portion, postpone, or cancel this RFQ at any time, and/or to reject any and all submissions without indicating any reason. No submission documents will be returned.

• The City reserves the right to reject individual team members, firms, sub-contractors and request substitution without indicating any reason prior to contract award.

• No compensation is offered for any work related to this selection process. Submissions are entirely voluntary. All original documents, including electronic files become the property of the City of Sacramento. If any submission is late or incomplete in any way, that Team will be eliminated from consideration.

• Materials contained in each proposal will be considered proprietary until selection.

Following selection, however, the contract scope of work may be amended by the City and negotiated based upon ideas provided by any source.

Materials contained in each proposal will be considered proprietary until selection. Following selection, however, the contract scope of work may be amended by the City and negotiated based upon ideas provided by any source.

APPENDIX C

EVALUATION CRITERIA WORKSHEET

REQUEST FOR QUALIFICATIONS FOR

OLD SACRAMENTO BOARDWALK REPLACEMENT

WRITTEN PROPOSAL

MAXIMUM

POINTS

REVIEWER

SCORE

1. Introductory Letter (quality and content)

2. Experience

3. Performance

4. Disputes and Resolutions

5. Schedule

6. Firm Certified as an LBE by the City of Sacramento – 5% Preference

Written Proposal Score 100

GRAND TOTAL POINTS

MANDATORY REQUIREMENTS**

Cover letter is signed by an official authorized to bind the prospective firm

YES OR NO

LBE Requirements Acknowledged.

Letter of commitment from Surety is included

Firm acknowledges all Addenda.

**FAILURE TO MEET THE MANDATORY REQUIREMENTS MAY RESULT IN A NON-RESPONSIVE SUBMITTAL AND

THE FIRM MAY BE ELIMINATED FROM FURTHER CONSIDERATION

APPENDIX D

SPECIAL PROVISIONS

1. Record Retention

The Consultant agrees to keep proper books of records and accounts in which complete and correct entries will be made of payroll costs, travel, subsistence and field expenses. Said books shall, at all times, be available for at least three (3) years after final payment for reasonable examination by the City.

2. Accuracy and Completeness

The Consultant team has total responsibility for the accuracy and completeness of the investigations, calculations, reports, plans, and related work prepared for the Project and shall check all such material accordingly. The information will be reviewed by City for conformity with Project objectives and compliance with City and State Standards. The responsibility for accuracy and completeness of all items remains solely with the Design-Build team.

5. Documentation

The Consultant shall document the results of all work to the satisfaction of the City. This may include, but not be limited to, preparation of progress and final reports, recommendations, and other records as required.

6. Ownership of Documents

All documents prepared or obtained under this RFQ shall be delivered to and become the property of the City.

7. Copyrights

The Consultant shall not have copyrights of reports, materials, or products created, produced, or resulting from this Contract.

8. Changes in Work

The City reserves the right to change the Scope of Work as necessary. In the event that such a change would materially change the amount or character of the work reasonably considered necessary to perform under the original scope of this Contract, a contract adjustment shall be negotiated based upon the estimated number of hours the revised or added task would consume.

APPENDIX E

SUPPLEMENTAL QUESTIONS

A. EXPERIENCE (Maximum of 30 Points)

1. Identify at least three existing parking garages or similar building types that your company has reviewed and completed an assessment report for within the past ten years. Please demonstrate your firm’s ability to execute this project successfully with these assessments. Provide client names and telephone numbers.

List your firm’s project manager and key team members responsible for daily activities on each project.

Provide a project description, location, budget, schedule, completion date, time extensions, and the percentage of work completed by your firm and identify sub-consultants.

2. The project will require the selected consultant team to work adjacent to and around open businesses and high-traffic vehicle and pedestrian thoroughfares. The project will also require engagement and coordination with business owners, City Staff, and the public. Provide examples of work your firm has performed in similar environments. How has your team successfully navigated communication to different parties on previous assessments?

3. The project includes structural recommendations, which could be considered subjective. What specific actions and programs has your Project Manager implemented in the past to ensure that the City has options to meet their budget and protect the public once the reports are issued.

4. Describe specific actions and programs your Project Manager has implemented to monitor and ensure critical schedule milestones were achieved.

5. Describe specific actions your Project Manager has taken to ensure assessment activities avoid conflict with on-going operation of existing facilities and adjacent businesses.

B. PERFORMANCE (Maximum of 30 Points)

1. How many rounds of comments with the owner were needed before the final reports were issued for the assessments identified in question A.1?

2. What was the original project timeline and were there any extensions granted for the assessments listed is question A.1 above?

3. Explain the quality control process you will use for the assessment reports. Give reasons why this process has proven successful on previous projects and why this will benefit this project.

4. Identify critical issues you believe need to be addressed to assure overall assessment report’s success and explain what your firm would do to address these issues.

C. DISPUTES AND RESOLUTIONS (Maximum of 10 Points)

1. Explain your recommended approach to resolving disagreements between Owner and your design team on previous assessments. What are some examples from previous projects completed by the firms designated Project Manager and how were they resolved amicably?

2. Explain how the designated team has addressed issues of assessment quality, report document quality, and schedule control on previous projects they have managed.

D. SCHEDULE (Maximum of 20 Points)

1. Provide a preliminary report schedule reflecting key tasks for this project. What are potential risk periods in the schedule and how does your team propose to monitor your schedule and communicate impacts and issues with the City?

2. Describe a scenario where your firm fell three weeks behind on the schedule, regardless of the source of the impact. What steps would you take to get the project back on schedule?

3. Identify any critical information, material or equipment that might need to be obtained ahead of scheduling the assessment site visit(s). What process would your firm follow to secure this information, material or equipment?

4. How would you define report completion and what measures would you undertake to finalize? Provide examples.

APPENDIX F

COST PROPOSAL AND HOURLY RATES

PLEASE PROVIDE A COST PROPSAL AND HOURLY RATE SHEET AND ANY FEES ASSOCIATED WITH SCOPE

OF WORK IN A SEPRATE ATTACHMENT THAT IS UPLOADED TO PLANETBIDS AT THE TIME OF

QUALIFICATION SUBMAL

APPENDIX G

LOCAL BUSINESS ENTERPRISE

CITY OF SACRAMENTO LBE PROGRAM – 7/17/2023

REQUIREMENTS FOR THE LOCAL BUSINESS ENTERPRISE PROGRAM

(LBE Program)

1. INTRODUCTION

The City of Sacramento has a Local Business Enterprise (LBE) Program to provide enhanced opportunities for local businesses to participate in the City's procurement and contracting activities. The Program began with an LBE Preference for bid and proposal evaluation. The Program was then expanded to require minimum LBE Participation levels in specific procurement opportunities.

2. APPLICATION

As summarized in the table below, there are two components to the LBE Program:

a. LBE Preference: For certain contracts, a 5% LBE Preference is applied during the bid evaluation process.

b. LBE Participation Requirement: For certain contracts, a minimum 5% LBE participation level is required for a bidder to be considered responsive.

Contracts Under $250,000 Contracts $250,000 or more

Goods

Non- Professional

Services

Public

Projects

Goods

Non-

Public

Projects Apply 5% LBE Preference* YES YES YES YES NO NO YES NO

Apply 5% Minimum LBE Participation Requirement

NO

YES

* LBE Preference only applies if the proposed prime contractor qualifies as an LBE.

Local Business Enterprise: A Local Business Enterprise (“LBE”) means a business enterprise, including but not limited to, a sole proprietorship, partnership, limited liability company, corporation, or other business entity that has a “legitimate business presence” within City limits or the unincorporated area of Sacramento County.

A “legitimate business presence” within City limits or the unincorporated area of Sacramento County means:

a. An established business entity operating within the selected areas for at least 12 consecutive months prior to submission of bid; and

b. Legally operating a location in the City of Sacramento or unincorporated area1 of Sacramento County that is either:

(1) a principal business office or workspace; or

(2) a regional, branch, or satellite office with at least one full-time employee.

To qualify as an LBE, firms must meet these two requirements prior to the deadline for submission of bids or proposals. Upon the request of the City, firms shall provide proof of legally operating a location within City limits or the unincorporated County with the following documents:

- Tax returns for the business;

- Utility bill in the name of the business;

- Business license; and/or

- Secretary of State filings.

Exceptions from LBE Preference and Participation Requirements The LBE Program does not apply to procurement processes for contracts funded with federal funds, goods or services purchased through cooperative purchase agreements, or contracts entered into in response to a declared emergency.

3. LBE PREFERENCE

For contracts under $250,000, firms that qualify as an LBE will receive a 5% preference on all City procurement opportunities. For professional service contracts only, this preference also applies to procurement opportunities of $250,000 or more. The proposed prime contractor must qualify as an LBE to receive LBE preference points. Utilizing an LBE subcontractor is not a basis for receiving LBE preference points.

For contracts to be awarded in response to a solicitation for bids, a bid or quotation submitted by a firm that qualifies as an LBE will receive a 5% bid evaluation preference for the purpose of determining the lowest responsible bidder. This means that, for bid evaluation purposes, the total price bid by an LBE shall be reduced by 5%. However, this reduction only applies for bid evaluation purposes, and the resulting contract or purchase order will reflect the actual amount bid by the LBE.

For contracts awarded in response to a solicitation for proposals or qualifications, a firm that qualifies as an LBE shall receive additional points during the scoring process, so the final score

1 “Unincorporated area” generally refers to the part of a county that is not part of any city. The unincorporated area of Sacramento County does not include the cities of Citrus Heights, Elk Grove, Folsom, Galt, Isleton, Rancho Cordova, Rancho Cordova, and Sacramento.

(see https://www.saccounty.gov/Government/Pages/CitieswithintheCounty.aspx).

https://www.saccounty.gov/Government/Pages/CitieswithintheCounty.aspx awarded to the LBE is increased by 5% of the total possible evaluation points.

The City Manager does not have the authority to waive the application of the LBE Preference.

Only the City Council can waive the application of the LBE Preference. No waiver is required for procurements that are otherwise excluded from the LBE Program (as listed above), including federally funded purchases.

4. LBE PARTICIPATION REQUIREMENT

For non-professional service, professional service, and public project contracts of $250,000 or more, a minimum 5% LBE participation level is required. To receive credit for the 5% minimum participation requirement, bidders must either (a) be an LBE, or (b) subcontract with a qualified

LBE.

Under City Code section 3.60.270, when the City establishes a minimum participation level for LBE's on a contract, no contractor shall be considered responsive unless its bid or proposal meets the minimum LBE participation level required.

The City Manager (or designee) has the authority to waive or reduce the LBE Participation requirements on some procurement opportunities prior to acceptance of bids or proposals.

PARTICIPATION LEVEL

LBE Participation: The percentage of LBE participation is determined based on the dollar value of the work to be performed. LBE credit may be obtained by utilizing LBE qualified subcontractors or suppliers, as outlined below.

Participation Credit: To receive credit for LBE participation:

1. An LBE contractor or subcontractor must: (1) be responsible for the execution of a distinct element of the work; (2) possess any license or certification required for the work; and (3) actually perform, manage, or supervise the work without subcontracting or otherwise shifting any portion of the work to another subcontractor.

2. An LBE supplier must: (1) furnish materials or equipment that the supplier sells as a recurring, although not necessarily primary, part of its business; and (2) the materials or equipment must be necessary for performance of the work.

Suppliers: Credit for an LBE supplier of materials or equipment is counted as 100% of the amount paid to the supplier for the materials or equipment. To receive this credit, LBE Suppliers must be listed on a Subcontractor and LBE Participation Verification Form and submitted with a bid or proposal.

Subcontractors (including Truckers): To receive credit for an LBE subcontractor, the subcontractor must be listed on a Subcontractor and LBE Participation Verification Form and submitted with a bid or proposal.

Truckers: Credit for an LBE trucker is counted as 100% of the amount paid to the trucker for trucking/hauling services, not including any amount paid to the Trucker for the cost of any materials or equipment being transported by the Trucker.

CONTRACTOR AND SUBCONTRACTOR REQUIREMENTS2

LBE Records: The Contractor shall maintain records of all subcontracts with verified LBE subcontractors and records of materials purchased from verified LBE suppliers for one year after receiving final payment from the City. Such records shall show the name and business address of each LBE subcontractor or supplier and the total dollar amount actually paid to each LBE subcontractor or supplier.

No later than 30 days after completion of the work performed under the contract, a summary of these records shall be prepared, certified correct by the Contractor's authorized representative and furnished to the City. The Contractor shall provide such other information, records, reports, certifications or other documents as may be required by the City, to determine compliance with any provision of the LBE Program or these specifications.

Performance of LBE Subcontractors and Suppliers: The LBE subcontractors and suppliers listed by the Contractor shall perform the work and supply the materials or equipment for which they are listed on the Subcontractor and LBE Participation Verification Form, unless the Contractor has received prior written authorization from the City to perform the work with other forces or to obtain the materials or equipment from other sources. Reasons for requesting such authorization would include:

1. The listed LBE subcontractor or supplier fails to execute a written contract based upon the general terms, conditions, plans, and specifications for the project.

2. The listed LBE subcontractor or supplier becomes bankrupt or insolvent.

3. The listed LBE subcontractor or supplier fails to meet the bond requirements of the Contractor.

4. The work performed or the materials or equipment provided by the listed LBE subcontractor or supplier are unsatisfactory or are not in accordance with the plans and specifications.

5. The listed LBE subcontractor or supplier fails to perform its contractual obligations.

2 These requirements only apply to the LBE Participation component of the LBE Program

6. It would be in the best interest of the City.

Subcontractor Substitution: No substitution of an LBE subcontractor shall be made at any time without compliance with the Subletting and Subcontracting Fair Practices Act. If an LBE subcontractor is unable to perform successfully and is to be replaced, the Contractor shall make reasonable efforts to replace the original LBE subcontractor with another verified LBE subcontractor. The new LBE subcontractor must be verified at the time of substitution.

NOTE: Proposers must provide responses to the following items in order to qualify for the 5% preference.

1. LBE FIVE PERCENT (5%) PREFERENCE

For contracts under $250,000, firms that qualify as an LBE will receive a 5% preference on all City procurement opportunities.

For professional service contracts only, this preference also applies to procurement opportunities of $250,000 or more.

For contracts to be awarded in response to a solicitation for bids, a bid or quotation submitted by a firm that qualifies as an LBE will receive a 5% bid evaluation preference for the purpose of determining the lowest responsible bidder. This means that, for bid evaluation purposes, the total price bid by an LBE shall be reduced by 5%. However, this reduction only applies for bid evaluation purposes, and the resulting contract or purchase order will reflect the actual amount bid by the LBE.

For contracts awarded in response to a solicitation for proposals or qualifications, a firm that qualifies as an LBE shall receive additional points during the scoring process, so the final score awarded to the LBE is increased by 5% of the total possible evaluation points.

Local Business Enterprise means a business enterprise, including but not limited to, a sole proprietorship, partnership, limited liability company, corporation, or other business entity that has a legitimate business presence in the city or unincorporated county of Sacramento. Evidence of legitimate business presence in the city or unincorporated county of Sacramento shall include:

1. Having a current City of Sacramento Business Operation Tax or County of Sacramento Business License for at least twelve (12) consecutive months prior to submission of bid; and

2. Having either of the following types of offices or workspace operating legally within the city or unincorporated county of Sacramento for at least twelve (12) consecutive months prior to submission of bid:

a. The LBE’s principle business office or workspace; or

b. The LBE’s regional, branch or satellite office with at least one full time employee located in the city or unincorporated county of Sacramento.

A. LOCAL BUSINESS ENTERPRISE (LBE)

Is the firm submitting the bid qualified as a local business enterprise? Check the appropriate box below:

YES - the firm submitting the bid is qualified as a local business enterprise.

NO - the firm submitting the bid is not qualified as a local business enterprise.

If the response to the above is YES, provide the City of Sacramento Business Operations Tax Certificate Number and/or County of Sacramento Business License Number:

If the response to the above is YES, a current copy of the City of Sacramento Business Operations Tax Certificate and/or County of Sacramento Business License must be provided upon request.

If the response to the above is YES, provide business office or workspace address*:

* Address must be a physical address for the basis of location, this excludes P.O. Box addresses, etc.

Form Updated 10/19/2020

Detailed information about this program can be found at http://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances

LOCAL BUSINESS ENTERPRISE (LBE)

5% PREFERENCE PROGRAM

APetralli Stamp

APetralli Stamp http://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances

Reporting and Utilization Requirements and Sanctions: Failure to provide specific information, records, reports, certifications or any other documents required for compliance with these specifications, or failure to utilize one or more LBE's in substantial compliance with the LBE utilization indicated in the Contractor's bid or proposal (unless otherwise authorized by the City as provided herein, or when such failure results from changes to the work approved by the City), shall be considered a breach of the contract.

A deduction may be made from the contract amount and the deduction shall not be more than 10% of the value of the work or materials or equipment that the subject LBE(s) were listed to perform or provide in the Contractor's bid or proposal. Deduction shall be made from any payment due the Contractor. This is in addition to any deduction that may be made under any other provision of the Contract, the Sacramento City Code, or State law.

Hearing and Review of Division Manager Decision: Prior to making a deduction pursuant to the Reporting and Utilization Section above, the City shall provide written notice of the proposed deduction to the Contractor. The Contractor may, no later than 5 working days after receiving such notice, provide a written request to the City for a hearing to contest the proposed deduction. Upon receipt of a timely written request from the Contractor, the City shall schedule a hearing before the Division Manager (as defined in the City's Standard Specifications for Public Construction), and written notice of the date, time, and location of the hearing shall be provided to the Contractor not less than 5 working days prior to the date of the hearing.

The hearing shall be conducted in the manner specified in Section 4-8 of the Standard Specifications, and the Division Manager shall prepare and forward to the Contractor a written decision as soon as practicable after the hearing. The Division Manager's decision shall be subject to review in accordance with the provisions of Section 4-9 of the Standard Specifications. Failure to request such review in compliance with the requirements set forth in Section 4-9 shall constitute acceptance of the Division Manager's decision by the Contractor.

Written Notices: The written notices and request described above shall be provided by registered or certified mail (return receipt requested), by personal delivery, or by any other method that provides reliable evidence of the date of receipt. Written notice provided by personal delivery shall be deemed received on the date of delivery.

APPENDIX H

SAMPLE PROFESSIONAL SERVICES CONTRACT

CONTRACT #: PROJECT:

CONTRACT NAME: NOT-TO-EXCEED AMOUNT:

AGREEMENT TERM: SOLICITATION:

AUTHORIZED RENEWALS: LBE (Y/N):

DEPARTMENT/DIVISION: COUNCIL FILE ID:

CITY OF SACRAMENTO

PROFESSIONAL SERVICES AGREEMENT

FOR ARCHITECTS, LANDSCAPE ARCHITECTS,

ENGINEERS, AND LAND SURVEYORS

THIS CONTRACT is made at Sacramento, California, by and between the CITY OF SACRAMENTO, a charter city and municipal corporation (“CITY”), and

Name of Contractor Address

Phone/Fax/E-mail

(“CONTRACTOR”), as of the Effective Date, as defined below.

The City and Contractor agree as follows:

1. Effective Date. This Contract shall be effective beginning the date it is fully executed by the duly authorized parties.

2. Contract Documents. All exhibits and documents attached or referred to in this Contract are incorporated as if set forth herein, Including Exhibit A (titled “Scope of Services”) and Exhibit B (titled “Payment”).

If there is a conflict between the terms and conditions of any document prepared or provided by the Contractor and made a part of this Contract and the other terms or conditions of the Contract, the other terms and conditions of the Contract control.

3. Services. Subject to the terms and conditions set forth in this Contract, CONTRACTOR shall provide to CITY the services described in Exhibit A (“Services”).

CONTRACTOR will not be compensated for services outside the scope of Exhibit A (“Additional Services”) unless, before providing Additional Services: (a) CONTRACTOR notifies CITY and CITY agrees that the Additional Services are outside the scope of Exhibit A; (b) CONTRACTOR estimates the additional compensation required for these Additional Services; and (c) CITY, after notice, approves in writing a Supplemental Contract specifying the Additional Services and the amount of additional compensation to be paid Contractor.

CITY will have no obligations whatsoever under this Contract or any Supplemental Contract, unless and until this Contract or any Supplemental Contract is approved by the City as required by the Sacramento City Code. As used in this Contract, the term “Services” includes both Services and Additional Services as applicable.

Form Approved by City Attorney 3-5-2026 Page 2

4. Payment. CITY shall pay CONTRACTOR at the times and in the manner set forth in Exhibit B.

CONTRACTOR shall submit all invoices to CITY in the manner specified in Exhibit B.

5. Facilities and Equipment. Except as set forth below, CONTRACTOR shall, at its sole cost and expense, furnish all facilities and equipment required for CONTRACTOR to perform this Contract.

CITY shall furnish to CONTRACTOR only the facilities and equipment listed below, if any.

Insert list of facilities and/or equipment to be furnished by City here or delete this if none will be provided

6. Insurance. Contractor shall, at its sole cost and expense, maintain the insurance coverage described in the attached Exhibit C.

7. General Conditions. Contractor shall comply with the terms and conditions set forth in the attached Exhibit D.

8. Additional Requirements for Surveying, Material Testing, and Inspection Services. If this Contract includes any land surveying, material testing, or inspection services provided for a City construction project, during the design, pre-construction, construction, or post-construction phases of the project, the Contractor and any subcontractor or subconsultant performing any such services shall comply with the provisions specified in Exhibit E.

9. Non-Discrimination in Employee Benefits. This Contract may be subject to Sacramento City Code chapter 3.54, Non- Discrimination in Employee Benefits by City Contractors. A summary of the requirements, entitled "Requirements of the Non-Discrimination in Employee Benefits Code (Equal Benefits Ordinance),” can be viewed at:

https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances.

Contractor acknowledges and represents that Contractor has read and understands the requirements and shall fully comply with all applicable requirements of Sacramento City Code chapter 3.54. If requested by City, Contractor shall promptly provide any documents and information required by City to verify Contractor's compliance.

Contractor's violation of Sacramento City Code chapter 3.54 constitutes a material breach of this Contract, for which the City may terminate the Contract and pursue all available legal and equitable remedies.

10. Considering Criminal Conviction Information in the Employment Application Process. This Contract may be subject to the requirements of Sacramento City Code chapter 3.62, Procedures for Considering Criminal Conviction Information in the Employment Application Process. A summary of the requirements, entitled “Ban-The-Box Requirements,” can be viewed at:

https://www.cityofsacramento.org/Finance/Procurement/Contract-Ordinances.

Form Approved by City Attorney 3-5-2026 Page 3

The Ban-The-Box Requirements are applicable to certain contracts with the City in an amount of $250,000 or more (either initial value or total value after amendment) or if the total value of all Contractor's contracts with the City is $250,000 or more over a 12-month period.

Contractor acknowledges and represents that Contractor has read and understands these requirements and…