Bid Notice-NE Allworth Road Rock Creek Crossing Improvements NE Allworth Road at NE 209th Avenue PRJ0004066-CRP353612.pdf

REQUEST for PROPOSAL # 964

ARCHITECTURAL AND ENGINEERING SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, AUGUST 26, 2026

DUE DATE: WEDNESDAY, OCTOBER 7, 2026 by 11:00 am

LATE PROPOSALS WILL NOT BE ACCEPTED – NO EXCEPTIONS

Request for Proposal for:

NE ALLWORTH ROAD ROCK CREEK CROSSING IMPROVEMENTS

(NE Allworth Road @ NE 209th Avenue)

PRJ0004066/ CRP 353612

SUBMIT:

One (1) Original Four (4) Complete Copies One (1) Complete Electronic Copy (USB flash drive) of the Proposal to:

United Parcel Service / FedEx or Hand Delivery

Clark County ATTN: Office of Purchasing 1300 Franklin Street, 6th Floor, Suite 650 Vancouver WA 98660 564-397-2323

United States Postal Service)

Not Available

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic mail submissions.

Refer Questions to Project Manager:

Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.

Scott Fakler Public Works Department / Capital Project Manager III Scott.Fakler@clark.wa.gov Phone: 564-397-4648

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and administrative requirements established by Washington Administrative Code (WAC), the Revised Code of the State of Washington (RCW), and any subsequent amendments or modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed that the prospective Proposer claims no proprietary rights to the ideas and written materials contained in or attached to the proposal submitted. Clark County has the right to reject or accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-duals outside the proposers own organization in preparing the proposal. No contingent fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an award if the contractual agreement has not been entered into by both parties or if new state regulations or policy make it necessary to change the program purpose or content, discontinue such programs, or impose funding reductions. In those cases where negotiation of contract activities are necessary, Clark County reserves the right to limit the period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing or denying any interest, financial or otherwise, that any employee or official of Clark County or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a proposal must certify that each company or agency of the consortium can meet the requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County and the prospective contractor have executed a contractual agreement. The contractual agreement consists of the following parts: (a) the basic provisions and general terms and conditions, (b) the special terms and conditions, (c) the project description and goals (Statement of Work), and (d) the budget and payment terms. Clark County is not responsible for any costs incurred prior to the effective date of the contract. Clark County reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints or disputes arising over any actions in implementing the provisions of this RFP. Written complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver, Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the policy of Clark County to require equal opportunity in employment and services subject to eligibility standards that may be required for a specific program. Clark County is an equal opportunity employer and is committed to providing equal opportunity in employment and in access to the provision of all county services. Clark County's Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, or sexual orientation. Employment decisions are made without consideration of these or any other factors that are prohibited by law. In compliance with department of Labor Regulations implementing Section 504 of the rehabilitation Act of 1973, as amended, no qualified handicapped individual shall be discriminated against in admission or access to any program or activity. The prospective contractor must agree to provide equal opportunity in the administration of the contract, and its subcontracts or other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small Works and Vendor rosters. To be eligible to participate in this Clark County public solicitation and the resulting contract, your business must be registered with the MRSC Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the registration process, contact the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-membership/

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that, in connection with this proposal, the prices and/or cost data have been arrived at independently, without consultation, communication, or agreement for the purpose of restricting competition. This does not preclude or impede the formation of a consortium of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract) binding only their agency. Each contract is between the proposer and the individual agency with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any costs incurred in the preparation of a response to this RFP, or to procure or contract for services or supplies.

LATE PROPOSALS - A proposal received after the date and time indicated above will not be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective contractors whose proposals are under consideration. Prospective contractors may be informed that an oral presentation is desired and will be notified of the date, time and location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for the following purposes will be conducted at the discretion of Clark County: Fund accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in response to the RFP are not in excess of those which would be charged any other individual or entity for the same services performed by the prospective contractor, in a similar socioeconomic, geographical region.

REQUEST for PROPOSALS – This solicitation is an invitation by Clark County for Proposers to submit an offer, which may be subject to subsequent discussions and negotiations by the County and the Proposer. It is not a request for a competitive bid.

A Proposal means any document, submittal, interview presentation, negotiation, and everything and anything provided in response to this RFP regardless of whether the submission is an oral or written submission.

Clark County reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any or all prospective contractors on modifications to proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of Clark County to do so.

PROTESTS - Must be submitted to the Purchasing Department within 3 business days of receipt of Letter of Notice.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and public offices, sometimes without advance notice. The successful Proposer’s employees and agents shall carry sufficient identification to show by whom they are employed and display it upon request to security personnel. County project managers have discretion to require the successful Proposer’s employees and agents to be escorted to and from any public office, facility or work site if national or local security appears to require it.

SALES TAX - Out of State Businesses – WA State Reporting Thresholds & Nexus https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-and-nexus Businesses operating outside WA State must register to report B&O tax and collect/submit applicable sales tax, if the business meets any of the following thresholds in the current or prior year:

• Has physical presence nexus in Washington.

• Has more than $100,000 in combined gross receipts sourced or attributed to

Washington.

• Is organized or commercially domiciled in Washington.

SUBCONTRACTING - No activities or services included as a part of this proposal may be subcontracted to another organization, firm, or individual without the approval of Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is understood that the contractor is held responsible for the satisfactory accomplishment of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322 ADA@clark.wa.gov

Request for Proposals Table of Contents

PART I PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Municipal Research and Services Center (MRSC)

3. Letter of Interest

4. Interlocal Cooperation Act

5. Background

6. Scope of Project

7. Project Funding

8. Title VI Statement

9. Timeline for Selection

10. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Debarred / Suspended

7. Americans with Disabilities Act (ADA) Information

8. Public Disclosure

9. Insurance/Bond

10. Plan Holders List

PART II PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Proposal Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PART III PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS A: Proposal Cover Sheet B: Letter of Interest C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

Request for Proposal # 964 NE Allworth Rd Rock Creek Crossing Improvements (NE Allworth Rd @ NE 209th Ave)

PRJ0004066/CRP353612

EXHIBITS A. NE Allworth Road-Rock Creek Vicinity Map

Part I Proposal Requirements

Section IA General Information

1. Introduction The purpose of this Request for Proposal (RFP) is to obtain, in full and open competition, proposals for required engineering design for culvert barrier improvements, environmental documentation/ permitting services for this project. The required services are described in Section 1B.

Selected candidates, based on the proposal review, will be asked to interview with County staff to determine the final consultant decision.

This is a qualifications-based selection process, do not submit costs with proposal.

Proposers shall respond to all sections to be considered.

2. Municipal Research and Service Center

(MRSC)

Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the resulting contract your business must be registered with the MRSC Rosters.

Failure to register may result in your proposal being marked non-responsive. Be sure to select Clark County in your application. If you have questions about the registration process, contact the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-membership/

3. Letter of Interest If your company contact details are not on the Plan Holder List at https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

4. Interlocal Cooperation Act

Clark County has made this Request for Proposal and the resulting contract(s) are subject to Washington State statute 39.34 RCW Interlocal Cooperation Act. The proposer may opt to extend identical services and prices to qualified public agencies. Each contract is between the proposer and individual agency binding only their agency, with no liability to Clark County. 39.80 RCW Contracts for Architectural and Engineering Services requires qualifications-based selection, do not submit costs with proposal.

5. Background The existing deteriorating culverts consist of two (2) corrugated metal pipes (CMP), 60-inch and 36-inch in diameter. Both culvert bottoms are heavily corroded. The roadway embankment is showing signs of severe scour. In addition, there is ground movement on the roadway surface, where two transverse depressions are visible.

6. Scope of Project Clark County is seeking engineering and environmental documentation / permitting services to support the on-time and on budget delivery of this project. This project will replace the two deteriorating CMP’s with a new structure spanning Rock Creek, meeting the 100-year flood hydrologic conditions and fish passage requirements, and rebuilding the roadway surface. Clark County will need an alternatives analysis for a fish passable structure at the crossing.

The project involves the engineering and environmental documentation/ permitting necessary to prepare a biddable and constructable set of plans and specifications, in accordance with all applicable Federal, State, and County standards, followed by the bidding and construction of the project by the County and its Contractor.

The required consultant engineering and environmental documentation and permitting services are generally described below, in Section 1B.

7. Project Funding Funding for this work will be from Rural Arterial Program (RAP) grant (State) and local funds.

There is no (zero) DBE or Federal Small Business Enterprise (FSBE) goal assigned to this project.

In the absence of a mandatory goal, this project is subject to a voluntary ten percent (10%) Small Business Enterprise (SBE) goal. The documentation of the prime consultant’s efforts to subcontract with SBE firms is required if the prime consultant is not one itself.

8. Title VI Statement

Title VI Statement Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d‐4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

El Condado de Clark, de acuerdo con las disposiciones del Título VI de la Ley de Derechos Civiles de 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d a 2000d‐4) y el Reglamento, por la presente notifica a todos los postores que se asegurará afirmativamente de que cualquier contrato celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendrán la oportunidad plena y justa de presentar ofertas en respuesta a esta invitación y no serán discriminadas por motivos de raza, color u origen nacional en consideración a un laudo.

For questions regarding Clark County Public Works’ Title VI Program, or for interpretation or translation services for non-English speakers, or otherwise making materials available in an alternate format, contact Clark County Public Works’ Title VI Coordinator via email at CCPW- TitleVI@clark.wa.gov or phone at 564-397-4944. Hearing/speech impaired may call the Washington Relay Center at 711.

La políza del condado de Clark es garantizar que ninguna persona por motivos de raza, color, origen nacional o sexo según lo dispuesto en el Title VI of the Civil Rights Act de 1964, según enmendada, sea excluida por participar en, ser negado los beneficios de, o ser discriminado por cualquier programa o actividad patrocinada por el condado. Para preguntas relacionadas con el programa de Title VI de Obras Públicas del condado de Clark, o para servicios de interpretación o traducción para personas que no hablan inglés. O para que los materiales estén disponibles en un formato alternativo, comuníquese con el coordinador del Title VI de Obras Públicas del condado de Clark por correo electrónico a CCPW-TitleVI@clark.wa.gov o por teléfono a 564-397-4944. Las personas con problemas de audición / habla pueden llamar a Washington Relay Center al 711.

Политика округа Кларк заключается в том, что никого нельзя отстранять от участия, лишать льгот или подвергать дискриминации по признаку расовой принадлежности, цвета кожи и национального происхождения в рамках любой деятельности округа Кларк, как это предусмотрено разделом VI Закона о гражданских правах 1964 г. и сопутствующими законами. Эта политика распространяется на всю деятельность округа Кларк, в том числе на его подрядчиков и всех, кто действует от имени округа Кларк. Эта политика также распространяется на деятельность любого департамента или учреждения, которому округ Кларк предоставляет федеральную финансовую помощь. Федеральная финансовая помощь включает в себя гранты, обучение, использование оборудования, передачу избыточного имущества и другую помощь.

Политика Округа Кларк состоит в том, чтобы гарантировать, что ни один человек не зависимо от расы, цвета кожи, национальности или пола - как это предусмотренно Разделом VI Закона о Гражданских Правах от 1964 года с поправками - не должен быть исключён из участия, или получить отказ в выгодах, или в иной форме быть ущемлён в любой программе или деятельности, спонсируемой Округом Кларк. По вопросам, связанным с Программой Раздела VI департамента Общественных работ Округа Кларк, или по вопросам перевода для людей, говорящих на ином языке кроме английского, или для получения материалов в альтернативном формате, обращайтесь к координатору Раздела VI департамента Общественных работ Округа Кларк по электронной почте CCPW-TitileVI@clark.wa.gov или по телефону 564.397.4944. Люди с нарушениями слуха или речи могут обратиться в Вашингтонский центр переключения по номеру 711.

9. Timeline for Selection

The following dates are the intended timeline:

Deadline for Questions and Answers September 22, 2026

Final date for Addendum, if needed September 24, 2026

Proposals Due

October 7, 2026

Proposal Review/Evaluation Period

October 8 – 23, 2026

Interviews

October 26 – 30, 2026

Selection Committee Recommendation

November 2, 2026

Contract Negotiation/Execution

November 3, 2026 – February 9, 2027

Contract Intended to Begin

February 10, 2027

10. Employment Verification

The Proposer, if awarded the Contract, shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program before execution of the Contract. The Contractor shall ensure all Contractor employees and any sub-contractor(s) assigned to perform work under this Agreement are eligible to work in the United States. The Contractor shall provide verification of compliance upon County request. Failure by Contractor to comply with this subsection shall be considered a material breach.

(Sole Proprietors must submit a letter stating such.)

PRJ0004066/CRP353612

Section IB Work Requirements

1. Required Services Clark County is seeking a consultant team to provide professional engineering and environmental permitting services, to include plans and specifications preparation, construction estimating (PS&E), bidding support, and design services during construction.

The consultants selected here will work closely with designated County personnel.

Subcontracting amongst firms is acceptable; however, a single firm must be identified as the “prime” and proposal be presented as a joint team. All proposed subcontracting as well as the approach for meeting the voluntary SBE goal must be identified in the proposal. Firms that do not follow this guideline will be eliminated from consideration. Following selection, the contract and subcontracts must include the necessary clauses required by the Clark County contract (WSDOT Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement).

The required services (anticipated but not limited to) are described below:

INITIATION, COORDINATION AND MEETINGS:

Provide on-going consultant project management, coordination, and communication with the project design team and county staff throughout the project. Includes all coordination and communication necessary to successfully accomplish the project work.

• Initial kick-off meeting with Clark County

• Pre application meeting with Regulatory Agencies

• Up to twenty-four (24) project team/ progress meetings through end of project term.

• Up to ten (10) coordination meetings with county staff for project review

• Design review meetings at 30% (Alternative Analysis), 50%, 60%, 90%, and 99% preliminary plan submittals

PUBLIC OUTREACH and ACCESS HEARINGS:

• Participate in public involvement activities managed by Clark County, throughout the project design phase, including:

• Provide up to four (4) exhibits or Heads-Up notices.

SUBMITTALS:

• Compilation of plans, specifications, and estimates (PS&E) and preparation of bidding documents. Documents shall be biddable and constructible, taken through a QA/QC process by the consultant and prepared and stamped by a professional engineer licensed in the State of Washington.

• 30% (Alternative Analysis): Provide aerial project layout for each alternative. Provide a cost estimate for each alternative. Plan sheets and specifications are not required.

• 50%: Provide plan sheets and a cost estimate. Specifications are not required.

• 60%: Provide plan sheets and a cost estimate. Specifications are not required.

• 90%: Provide plan sheets, cost estimate, and draft technical special provisions.

• 99%: Provide plan sheets, cost estimate and draft technical special provisions.

• 99.5%: Provide plan sheets, cost estimate and draft technical special provisions.

• 100%: Provide Final plan sheets, cost estimate and technical special provisions.

• Post 30% and prior to 60% submittal, discuss all encroachments. Coordinate with County project manager, surveyor, real property services, the need for additional right of way or easements. Grades are not necessary. County Project Manager will give approval.

CIVIL ENGINEERING:

• All work necessary to determine geometric parameters for a final layout and produce supporting documentation in accordance with WSDOT guidelines and County Road Standards.

• Design and plans to be prepared using AutoCAD Civil 3D 2018 or higher format.

• Visit the project locations to review site conditions.

• Based on County review comments, revise 90%, 99% and 99.5% PS&E documents and prepare and submit final plans for bidding. If needed, County may require a pre-submittal meeting to review comment resolution.

• Prior to 60% submittal, discuss overhead and underground utility conflicts. Coordinate with County project manager.

• Prepare Stormwater Technical Information Report/ memo for County review, if required.

• Support county staff in responding to bid inquiries and preparing addendums.

• Provide design clarifications, submittal reviews, change order drawings, and other support during construction.

• Have design lead team members available, either in person, by phone or email, during construction and attended weekly construction meetings, if needed.

• Support Environmental permitting process with necessary documentation.

TRAFFIC ENGINEERING:

• Design of any safety elements (guardrail, etc.).

• Design of Signing and Striping Plans.

• Develop Traffic Control Plans.

• Develop Staging and Detour Plans as applicable.

• Support County staff for any road closure/ reduced speed requirements.

• Support County staff in responding to bid inquiries and preparing addendums.

GEOTECHINAL ENGINEERING:

• Provide geotechnical design/ documentation.

• If needed, evaluate subsurface conditions, stream bed material, culvert, slope stability hazards, groundwater and provide project design recommendations and report.

• If needed, provide pavement design.

ENVIRONMENTAL:

• Attend team meetings on an as needed basis.

• Meet with agency personnel, property owners, and other consultants as requested by the County.

• Conduct wetland delineations, critical/sensitive area assessments based on review of existing documentation.

• Conduct archaeological survey and prepare Cultural Resources Survey Report

• Prepare supporting materials for a Hydraulic Project Approval (HPA), US Army Corps Nationwide Permit and WA Dept of Ecology Water Quality Certification, Clark County Floodplain Permit, and Clark County Wetland/Habitat Permit.

• Identify any other permits required for project.

• Determine and prepare appropriate level of ESA Section 7 coordination

• Develop SWPPP for NPDES permit coverage if disturbance exceeds one acre.

• Develop Mitigation Plans, as necessary, including the development of bid items, contract plan sheets, and special provisions.

• Prepare SEPA Checklist, if project is not exempt.

ENVIRONMENTAL ASSUMPTIONS:

• The county permit coordinator will lead communication with regulatory agencies

• The county permit coordinator will submit permit application packages

• The county permit coordinator will post and distribute SEPA documentation, if needed

• The project is not federally funded; therefore, the county will not prepare a NEPA document but may need to provide Section 106 and ESA documentation to the US Army Corps for their own NEPA compliance.

HYDRAULIC AND GEOMORPHIC ANALYSIS:

• Provide project fish passage compliant culvert/bridge design using WDFW’s Stream Simulation guidelines.

• Provide modeling for no-rise analysis and bank protection design.

• Determine requirements for work area access and in-water work.

• Develop temporary water management approaches.

• Prepare hydraulic design report.

STRUCTURAL ENGINEERING:

• Provide project design for culvert/bridge and any structural retaining walls.

• Determine requirements for work area access and in-water work.

• Support county staff in responding to bid inquiries and preparing addendums.

OTHER:

• Trees located in the clear zone, and within the right of way, will need to be assessed and removed with the possibility to be used on site or for agency projects.

• Provide design of any safety elements like guardrail.

• Provide plans for identifying subsurface and overhead utility conflicts. Plans will be submitted to utility providers by County.

CONSTRUCTION:

• Provide support to the County for bid preparation and documents, submittals, any project certifications, meetings, limited site inspection and site visit.

ENGINEERING SERVICES ASSUMPTIONS:

• There are no federal funds on the project.

Consultants to prepare specifications based on specific project requirements for Div. 2 – Div. 9 and for submittal with the 90%, 99%, 99.5% and Final Documents.

Construction Cost Estimate shall be based on current bid tabs provided by the County and researched information from other local agencies.

Consultants should be prepared to attend public meetings and hearings to present project information as representatives of Clark County Public Works.

Note that the list of services described in this Request for Proposal is for informational purposes and is subject to change following final selection of a consultant.

2. County Performed Work

• Coordination of the overall project team, as well as consultant design activities and consultant contracts, including scope of work, budget, and schedule.

• Perform topographic and boundary surveys necessary to complete all design work, permitting, and easement, right-of-way (ROW) needs for the project.

• Survey the Area of Potential Effect (APE), wherein environmental / cultural documentation will occur.

• Provide ROW plans and coordinate with County’s staff for WSDOT audit, ROW/ easement property description.

• Assist with the development and review of plans, specifications, estimate, reports, and other bid documents.

• Lead Public Involvement.

• Acquire all property rights necessary for the project.

• Administer grants and project funding.

• Lead environmental permitting submittals and correspondence with federal, state and local agencies.

• Lead coordination with utility providers.

• Lead construction of the project and provide inspectors.

3. Deliverables & Schedule

This is a suggested schedule and is subject to change:

The following schedule is preliminary and subject to change but provides a rough framework of timelines and expectations. Whenever possible, the project team will be looking to shorten these timelines and move up the construction schedule. It is understood that any information requested by the County will be returned in a timely manner to not delay the work of this contract.

Should the request for information not be returned in a timely manner, the consultant shall document these delays accordingly.

• The Permit Set (60%) shall provide the entirety of information needed for the County to pursue necessary permitting.

• The 90% set shall provide the entirety of information needed for the County to pursue any necessary right-of-way acquisitions for this project.

Contract Execution February 2027

Survey and Data Collection December 2026 – March 2027

30% Alternate Analysis June 2027

50% Design Submittal August 2027

Permit (60%) Submittal October 2027

Permitting Process October 2027 – October 2028

90% PS&E Submittal January 2028

Right-of-Way Acquisition February 2028 – February 2029

99% PS&E Submittal November 2028

Final PS&E December 2028 - January 2029

Bid Opening February - March 2029

Construction Summer 2029

4. Place of Performance

Contract performance may take place in the County’s facility, the Proposer’s facility, a third-party location or any combination thereof.

5. Period of Performance

A contract awarded as a result of this RFP will be for three (3) years and is intended to begin on February 2027 and end December 2029.

The anticipated contract value is $600,000, including extensions. Final contract value will be determined by approved funding.

Clark County reserves the right to extend the contract resulting from this RFP for a period of two (2) additional years, in one (1) year increments, with the same terms and conditions, with the exception of cost, by service of a written notice of its intention to do so prior to the contract termination date.

The county also reserves the right to terminate the contract, with thirty (30) days written notice, at any time if the requirements of the contract are not being met satisfactorily, solely in the county’s judgment.

6. Debarred/Suspended Federally or Washington State debarred or suspended suppliers may not participate in this Request for Proposal.

All proposers must fill out, sign and submit the “Certification Regarding Debarment, Suspension, and Other Responsibility Matters” form with their proposal to be eligible to participate.

7. Americans with Disabilities Act (ADA) Information

Clark County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing ADA@clark.wa.gov or by calling 564-397-2322.

8. Public Disclosure This procurement is subject to the Washington Public Records Act (the “Act”), chapter 42.56 RCW. Once in the County’s possession, all of the RFP Submittals shall be considered public records and available for public records inspection and copying, unless exempt under the Act.

If a Respondent or Proposer considers any portion of an RFP Submittal to be protected under the law, whether in electronic or hard copy form, the Respondent or Proposer shall clearly identify each such portion with the word “PROPRIETARY”. The County will notify the Respondent or Proposer in writing of the request and allow the Respondent or Proposer ten

(10) days to obtain a court order enjoining release of the record(s). If the Respondent or Proposer does not take such action within the ten (10) day period, the County will release the portions of the RFP Submittal deemed subject to disclosure. All Respondents and Proposers who provide RFP Submittals for this procurement accept the procedures described above and agree that the County shall not be responsible or liable in any way for any losses that the party may incur from the disclosure of records to a third party who requests them.

9. Insurance/Bond The firm awarded the contract will be required to have insurance in effect as specified in the contract under Section XII Legal Relations.

See: WSDOT Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement at: https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS- NegotiatedHourlyRate.pdf

10. Plan Holders List All proposers are required to be listed on the plan holders list.

Prior to submission of proposal, confirm your organization is on the Plan Holders List below:

To view the Plan Holders List, click on the link below or copy and paste into your browser.

Clark County RFP site: https://clark.wa.gov/internal-services/purchasing-overview

• If your organization is NOT listed, submit Attachment B - Letter of Interest to ensure your inclusion.

• Proposals received by Clark County by proposers not included on the Plan Holders List may be considered non-responsive.

Part II Proposal Preparation and Submittal

Section IIA Pre-Submittal Meeting / Clarification

1. Pre-Submittal

Meeting There are no plans to hold a pre-submittal meeting or site visit for this project.

2. Proposal Clarification

Questions and Requests for Clarification regarding this Request for Proposal must be directed in writing, via email, to the person listed on the cover page.

The deadline for submitting such questions/clarifications is September 22, 2026 by 3:00 pm PST.

An addendum will be issued no later than September 24, 2026 to all recorded holders of the RFP if a substantive clarification is in order.

The Questions & Answers/Clarifications are available for review at the link below. Each proposer is strongly encouraged to review this document prior to submitting their proposal.

Clark County RFP site: https://clark.wa.gov/internal-services/request-proposal-1

Section IIB Proposal Submission

1. Proposals Due Sealed proposals must be received no later than the date, time and location specified on the cover of this document.

The outside of the envelope/package shall clearly identify:

1. RFP Number and;

2. TITLE and;

3. Name and Address of the Proposer.

Responses received after submittal time will not be considered and will be returned to the Proposer - unopened.

Proposals received with insufficient copies (as noted on the cover of this document) cannot be properly disseminated to the Review Committee and other reviewers for necessary action, therefore, may not be accepted.

2. Proposal Proposals must be clear, succinct and not exceed ten (10) pages, excluding resumes, coversheet and debarment form. Proposers who submit more than the pages indicated may not have the additional pages of the proposal read or considered.

For purposes of review and in the interest of the County, the County encourages the use of submittal materials (i.e. paper, dividers, binders, brochures, etc.) that contain post-consumer recycled content and are readily recyclable.

The County discourages the use of materials that cannot be readily recycled such as PVC (vinyl) binders, spiral bindings, and plastic or glossy covers or dividers. Alternative bindings such as reusable/recyclable binding posts, reusable binder clips or binder rings, and recyclable cardboard/paperboard binders are examples of preferable submittal materials.

Proposers are encouraged to print/copy on both sides of a single sheet of paper wherever applicable; if sheets are printed on both sides, it is considered to be two pages. Color is acceptable, but content should not be lost by black-and-white printing or copying.

All submittals will be evaluated on the completeness and quality of the content. Only those Proposers providing complete information as required will be considered for evaluation. The ability to follow these instructions demonstrates attention to detail.

Additional support documents, such as sales brochures, should not be included with each copy unless otherwise specified.

Section IIC Proposal Content

1. Cover Sheet This form is to be used as your proposal Cover Sheet.

See Cover Sheet - Attachment A.

2. Project Team Provide a team organizational chart, showing the prime consultant and sub-consultants. Identify lead team members, professional titles of pertinent positions and areas of responsibilities (engineering, environmental, etc.). Include list and resume of all team members that will work on the project – including technical expertise, title, years of experience and relevant project work.

3. Management Approach

• Describe your team management approach for a successful design, permitting and construction project with the County and appropriate external agencies.

• Describe how your team evaluates and presents project information to make decisions.

• Describe your team’s process to ensure deliverables are complete and contain minimal errors.

• Describe how your team addresses County review comments.

4. Respondent’s Capabilities

Provide a minimum of three (3) recent reference projects that demonstrate experience and competence in performing the type of work requested in Section IB-1. Each discipline should be represented in reference projects, either in combination with other disciplines or individually.

Include name of project owner, address, telephone number, project title and contact person.

Projects demonstrating efforts with joint consultant/local agency teams are preferred. Discuss your team technical expertise in design, permitting and construction of similar scope of work projects with county staff and appropriate external agencies. Discuss any project challenges and resolutions you experienced. Discuss any project schedule changes you experienced.

5. Project Approach and Understanding

• Describe the work to be performed based on the required services described in Section

IB.

• Discuss your team’s approach for meeting this project design and environmental permitting needs, voluntary SBE goal and the project schedule.

• Discuss any anticipated project challenges and how the team may be able to address during development and execution of project.

6. Proposed Cost This is a qualifications-based selection process. Do not submit cost or pricing with proposal.

Part III Proposal Evaluation & Contract Award

Section IIIA Proposal Review and Selection

1. Evaluation and

Selection:

Proposals received in response to this RFP will be evaluated by a Review Committee. The Committee review results and recommendations may be presented to an appropriate advisory board prior to the consent process with the Clark County Council.

The County plans to conduct interviews based on proposal reviews and recommendations. If enough proposals are received the county intends to interview a minimum of three (3) consultant teams as part of the final selection process.

2. Evaluation Criteria Scoring

Each proposal received in response to the RFP will be objectively evaluated and rated according to a specified point system.

In the event interviews will be performed, this will be a two hundred (200) point, two-tier evaluation.

Tier One: A one hundred (100) point system will be used, weighted against the following criteria:

All received proposals will be scored according to this weighted matrix multiplied by .40.

Project Team

Management Approach

Respondent’s Capabilities

Project Approach and Understanding

Total Points

Tier Two: A one hundred (100) point system will be used, weighted against the following criteria:

The top scoring proposals will be invited to interview and scored based on this weighted scale multiplied by .60.

Communication Quality and Clarity

Project Management Leadership and Team Cohesion 15

Field Experience and Real Time Problem Solving

Understanding Key Project Challenges

Fit with County Expectations 20

Total Points

Notifications will be sent once all evaluations, as well as internal processes are completed of the results of the selection process.

Section IIIB Contract Award

1. Consultant Selection The County will determine the most qualified proposer based on the evaluation criteria listed using predetermined weights, the attributes of the Proposers and the overall responsiveness of the Proposal. If the County does not reach a favorable agreement with the top Proposer, the County shall terminate negotiations and begin negotiations with the next qualified Proposer. If the County is unable to reach agreeable terms with either Proposer, they may opt to void the RFP and determine next steps.

Clark County reserves the right to accept or reject any or all proposals received, to negotiate with any or all prospective contractors on modifications to proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this RFP. Clark County reserves the right to award the contract based on the best interests of the County.

2. Contract Development

The proposal and all responses provided by the successful Proposer may become a part of the final contract.

The form of contract shall be the Washington State Department of Transportation’s Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Template.

https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS-NegotiatedHourlyRate.pdf

3. Award Review

The public may view Request for Proposal documents by submitting a public records request at www.clark.wa.gov .

4. Orientation/Kick-off Meeting

Clark County intends to hold a project kick-off meeting shortly after contract execution.

Attachment A: COVER SHEET

General Information:

Legal Name of Proposing Firm

Street Address

City | State | Zip Code

Contact Person | Title

Phone

Program Location (if different than above)

Email Address

Tax Identification Number

I certify that to the best of my knowledge the information contained in this proposal is accurate and complete and that I have the legal authority to commit this agency to a contractual agreement. I realize the final funding for any service is based upon funding levels, and the approval of the Clark County Council and required approvals.

Authorized Signature of Proposing Firm Date

Printed Name Title

ADDENDUM:

Proposer shall acknowledge receipt of Addenda by checking the appropriate box(es).

None 1 2 3 4 5 6

NOTE: Failure to do so, shall render the proposer non-responsive and therefore be rejected.

Attachment B: LETTER OF INTEREST

Legal Name of Proposing Firm

Street Address

City | State | Zip Code

Contact Person | Title

Phone

Program Location (if different than above)

Email Address

All proposers are required to be included on the plan holders list.

If your organization is NOT listed, submit the ‘Letter of Interest” to ensure your inclusion.

Email Letter of Interest to: Koni.Odell@clark.wa.gov and Misty.Davis@clark.wa.gov

Clark County web link: https://clark.wa.gov/internal-services/request-proposal-1

This document will only be used to add a proposer to the plan holders list. Submitting this document does not commit proposer to provide services to Clark County, nor is it required to be submitted with proposal.

Proposals may be considered non-responsive if the Proposer is not listed on the plan holders list.

Attachment C

Clark County, Washington

Certification Regarding Debarment, Suspension and Other Responsibility Matters

The prospective participant certifies to the best of its knowledge and belief that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal, State or local department or agency;

(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to 5 years, or both.

Company Name

Typed Name & Title of Authorized Representative

Signature of Authorized Representative Date

I am unable to certify to the above statements. My explanation is attached.

NE 239TH ST.

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CLARK COUNTY PUBLIC WORKS:

Prj #0004066

NE Allworth Road - Rock Creek Crossing Improvements

Vicinity Map

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N.T.S.July 17, 2026

EXHIBIT A