REQUEST FOR PROPOSALS (RFP) FOR GOODS AND SERVICES

MARINA BOATHOUSE REMOVAL PROJECT

Date Advertised:.......................................... August 19, 2026 Mandatory Pre-Offer Meeting: . September 3, 2026 at 1:00pm PT Written Question Deadline ... September 8, 2026 at 12:00pm PT Proposals Due: .......... September 18, 2026 by 12:00pm PT Notice of Intent to Award: ............................ October 22, 2026 Anticipated Completion Date: ........................... March 3, 2027

E-Mail Submissions to:

Megan Channell, Director of Capital Development and Planning

Port of Hood River 1000 E. Port Marina Drive

Hood River, OR 97031 megan.channell@portofhoodriver.com

Submit responses solely via e-mail with the subject “Request for Proposals – Marina Boathouse Removal Project”

Proposals will be opened in the Port of Hood River Conference Room on September 21, 2026 at 10:00am PT at the Port of Hood River Office (1000 E. Port Marina Drive, Hood River, OR 97031)

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TABLE OF CONTENTS

1.00 ADVERTISEMENT, NOTICE INFORMATION AND PRE-PROPOSAL

CONFERENCE

1.01 ADVERTISEMENT

1.02 SOLICITATION LAW AND RULES

2.00 PURPOSE, BACKGROUND AND SCOPE OF WORK

2.01 PURPOSE

2.02 BACKGROUND

2.03 SCOPE OF WORK

2.04 ESTIMATED SCHEDULE

3.00 PROCUREMENT REQUIREMENTS

3.01 PROPOSAL SUBMISSION

3.02 RFP PROTEST AND REQUEST FOR CHANGE

3.03 PROTEST OF PROPOSER SELECTION

3.04 COST OF PREPARATION OF RESPONSE

3.05 PROPOSAL REJECTION AND SOLICITATION CANCELLATION

3.06 MINOR INFORMALITIES

3.07 INITIAL NEGOTIATIONS

3.08 SUBSEQUENT NEGOTIATIONS

3.09 DISPUTES

3.10 CLARIFICATION OF RESPONSES

3.11 REFERENCES

3.12 COLLUSION

3.13 OREGON FALSE CLAIMS ACT

3.14 PUBLIC RECORDS

3.15 CONFIDENTIAL OR PROPRIETARY INFORMATION

3.16 CERTIFICATION OF COMPLIANCE WITH DISCRIMINATION LAWS

3.17 PROPOSAL VALIDITY

4.00 PROPOSAL REQUIREMENTS, EVALUATION AND SELECTION PROCESS

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4.01 PROPOSAL CONTENT CHECKLIST

4.02 PROPOSAL EVALUATION

4.03 EVALUATION CRITERIA

5.00 CONTRACT TERMS AND CONDITIONS

5.01 THE PORT OF HOOD RIVER PROCUREMENT CONTRACT

5.02 INSURANCE REQUIREMENTS

5.03 LEGAL COMPLIANCE

5.04 RECYCLABLE PRODUCTS

5.05 SILENCE OF SPECIFICATION

6.00 ATTACHMENTS

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1.00 ADVERTISEMENT, NOTICE INFORMATION AND PRE-PROPOSAL

CONFERENCE

1.01 ADVERTISEMENT

REQUEST FOR PROPOSALS

Marina Boathouse Removal Project

The Port of Hood River, hereinafter called the “Port”, is seeking proposals from qualified Contractors for the Marina Boathouse Removal Project (“Project”).

Through the authorization of the Port of Hood River Commission, the Port is accepting proposals from qualified contractors who can provide the equipment and services to properly remove and dispose of up to nine (9) boathouses in the Port of Hood River Marina.

Proposals must be addressed to Megan Channell, Director of Capital Development and Planning, Port of Hood River, and submitted by September 18, 2026 by 12:00pm PT. Proposals must be delivered via email to megan.channell@portofhoodriver.com with the subject “Request for Proposals – Marina Boathouse Removal Project”. Late submissions will not be accepted.

Project: Marina Boathouse Removal Project

Issuance Date: August 19, 2026

Proposal Due Date and Time: September 18, 2026 by 12:00pm PT

Mandatory Pre-Offer Meeting: September 3, 2026 at 1:00pm PT at Port of Hood River, 1000 E. Port Marina Drive, Hood River, OR 97031

Written Question Deadline: September 8, 2026 at 12:00pm PT

All questions regarding this RFP must be submitted in writing by email to Megan Channell, Director of Capital Development and Planning, at megan.channell@portofhoodriver.com, with the subject line “RFP Written Questions – Marina Boathouse Removal Project.”

Proposals will be opened in the Port of Hood River Office on September 21, 2026 at 10:00am PT. Proposals will not be read aloud at the time of opening.

Electronic copies of this RFP and attachments, if any, can be obtained on Oregon Buys at https://oregonbuys.gov/bso/. Beginning August 19, 2026, a complete solicitation document, including scope of work may be examined or purchased during normal business hours at:

Port of Hood River 1000 E. Port Marina Drive Hood River, Oregon 97031

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There will be a $35 nonrefundable charge for each printed copy of the solicitation document.

1.02 SOLICITATION LAW AND RULES

This RFP and any resulting Contract are governed by Oregon law. Specific laws and rules that govern the solicitation process are found in Oregon Revised Statutes (ORS Chapters 279A and 279B) and Administrative Rules of the Oregon Department of Administrative Services (OAR Chapter 137 Division 047). The RFP and resulting Contract may be subject to other applicable laws and rules.

2.00 PURPOSE, BACKGROUND AND SCOPE OF WORK

2.01 PURPOSE

The Port is seeking proposals from qualified Contractors for the Marina Boathouse Removal Project (“Project”). Through the authorization of the Port of Hood River Commission, the Port is accepting proposals from qualified contractors who can provide the equipment and services to properly remove and dispose of boathouses in the Port of Hood River Marina. This Project includes the transportation, dismantling and disposal of approximately nine (9) floating boathouses. The final quantity may be reduced prior to the Notice to Proceed if one or more structures are removed by others or otherwise become unavailable for inclusion in the Project.

2.02 BACKGROUND

The Port owns and operates the Port of Hood River Marina, which provides public recreational boating facilities on the Columbia River. The marina currently includes a limited number of moorage leases for privately owned floating boathouses located within a designated area of the marina.

Following extensive marina planning efforts, consultant studies, operational experience, and Commission policy direction, the Port Commission voted on August 16, 2022, to phase out the remaining marina boathouses through non-renewal of the existing lease agreements. The remaining nine (9) boathouse leases expire on December 31, 2026, after which the structures will be removed from the marina.

The purpose of this Project is to remove, transport, demolish, and lawfully dispose of up to nine (9) boathouses and associated debris following lease expiration. The Port intends to complete this work in a manner that protects marina infrastructure, minimizes disruption to marina operations, and complies with all applicable environmental, safety, and regulatory requirements.

The Port has not prescribed a specific removal methodology. Proposers are expected to utilize their expertise to develop an efficient, safe, and environmentally responsible approach for completing the work. The selected Contractor will be

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2.03 SCOPE OF WORK

The Contractor shall furnish all labor, supervision, equipment, materials, tools, permits, transportation, demolition, disposal, submittals, coordination, environmental protection measures, and incidentals necessary to remove, demolish, and dispose of up to nine (9) boathouses identified by the Port.

The Work shall include:

Remove, dismantle, and dispose of up to 9 boathouses identified by the Port.

1. Obtain all permits, approvals and authorizations necessary to perform the Work.

2. Prepare and submit a Demolition and Environmental Protection Plan for Port review and acceptance prior to mobilization. At a minimum, the Plan shall address:

• Proposed removal and demolition sequence;

• Equipment and methods to be used for removal, transport, demolition and disposal;

• Staging within Port-designated work area;

• Protection of adjacent docks, utilities, vessels, and other Port facilities;

• Public safety and access control measures;

• Hazardous materials assessment and abatement procedures;

• Debris containment and environmental protection measures;

• Spill prevention and response procedures; and

• Final site cleanup and restoration.

3. Develop and implement a safe removal plan for each boathouse, including temporary stabilization measures necessary prior to removal.

4. Disconnect, lift, tow or otherwise remove each boathouse from its existing marina location using methods determined by the Contractor.

5. Transport each boathouse to a demolition and staging area designated by the Port or other location proposed by the Contractor and accepted by the Port.

The Port will provide a staging area within either the paved Boat Ramp Parking

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Area or the paved Marina Moorage Parking Area. The Contractor shall coordinate use of the staging area with the Port.

6. Conduct a hazardous materials assessment of each boathouse prior to demolition. The assessment shall identify suspected regulated materials and include sampling and testing, where required by applicable regulations.

7. Perform all required hazardous material abatement prior to demolition. The Contractor shall be responsible for all labor, permits, containment, handling, transportation and disposal of asbestos-containing materials, lead-containing materials, or any other regulated materials encountered during the Work.

8. Demolish each boathouse within the Port-designated staging area, or Port-accepted location proposed by the Contractor, using methods that prevent debris from entering the marina or surrounding environment.

9. Transport and dispose of all demolition debris and hazardous materials at appropriately permitted recycling or disposal facilities in accordance with all applicable federal, state, and local laws and regulations.

10. Provide the Port with documentation of disposal.

11. Upon completion of Work, remove all equipment and debris from the site and restore any Port property used for demolition or staging to a clean and serviceable condition.

General Project Requirements:

1. Mobilization and Demobilization. Furnish all labor, personnel, equipment, materials, temporary facilities, and incidentals necessary to complete the Work. Remove all equipment, temporary facilities, and excess materials from Port property upon completion of the Project.

2. Project Quantities. The attached boathouse inventory represents the maximum anticipated scope of work. The actual number of boathouses included in the Project may be reduced prior to commencement of the Work. As part of the Cost Proposal, Proposers shall describe how the Contract Price would be adjusted if fewer than nine (9) boathouses require removal, taking into consideration the Proposer's proposed means and methods and any fixed, shared or project-wide costs. If the number of boathouses is reduced, the Contract Price will be adjusted through a deductive Change Order consistent with the pricing approach identified in the accepted Proposal.

3. Project Sequencing. The Contractor shall coordinate the sequence of boathouse removals with the Port. The Port may establish priority boathouses or modify the sequence as necessary to accommodate marina operations, tenant move-outs, or other operational needs.

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4. Coordination with Port Operations. The marina will remain operational throughout the Project. The Contractor shall coordinate all work activities, equipment movements, temporary closures, utility interruptions, and staging activities with the Port to minimize disruption to marina users and the public.

5. Protection of Existing Facilities. The Contractor shall protect all existing docks, gangways, utilities, pavement, landscaping, adjacent vessels, and other Port facilities from damage without requiring modification and/or improvements to the Port’s existing infrastructure. Any damage caused by the Contractor shall be repaired or replaced at the Contractor's expense.

6. Environmental Protection. The Contractor shall implement appropriate measures to prevent debris, dust, hazardous materials, fuels, flotation materials, and other pollutants from entering the marina, adjacent waterways, or stormwater system.

7. Safety. The Contractor shall provide for the safety of its employees, Port staff, marina users, and the public. All work shall be performed in accordance with applicable OSHA and Oregon OSHA requirements.

8. Hazardous Materials. The Contractor shall be responsible for the identification, characterization, abatement, handling, transportation, and lawful disposal of all hazardous materials encountered during the Work in accordance with applicable regulations.

9. Meetings. Attend a pre-construction meeting and participate in progress meetings as requested by the Port.

10. Work Hours. Normal work hours shall be coordinated with the Port. Work outside approved hours requires prior written approval.

11. Staging Area. The Port will provide the demolition and staging area within either the paved Boat Ramp Parking Lot or Marina Moorage Parking Lot. The Contractor shall maintain the staging area in a safe, orderly, and clean condition throughout the Project.

12. Project Closeout. Upon completion of the Work, the Contractor shall restore the staging area to its pre-project condition and submit all required closeout documentation, including disposal records, hazardous waste manifests (if applicable), and any other documentation required by the Contract.

13. Site Visit. Prior to submitting a proposal, the Contractor shall familiarize itself with the existing conditions, boathouse locations, marina access constraints, and staging areas. Submission of a Proposal constitutes acknowledgment that the Contractor has investigated the site conditions necessary to perform the Work.

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2.04 ESTIMATED SCHEDULE

This schedule is a tentatively proposed timeline and may be subject to change.

RFP Issue Date .................................................................... August 19, 2026

Mandatory Pre-Offer Meeting ......................... September 3, 2026 at 1:00pm PT

Deadline for Written Questions .................... September 8, 2026 at 12:00pm PT

Deadline for Protests to Solicitation Process .... September 8, 2026 at 12:00pm PT

Closing/Proposal Submittal Deadline ........... September 18, 2026 by 12:00pm PT

Proposal Opening (Port of Hood River Office) September 21, 2026 at 10:00am PT

Notice of Intent to Award* .................................................. October 22, 2026

Protest Deadline ............................................ October 29, 2026 by 4:00pm PT

Contract Approval ........................................................... November 18, 2026

Contract Start/Notice to Proceed ....................................... November 24, 2026

Existing Boathouse Lease Agreements Expire ...................... December 31, 2026

Start Removal/Demolition/Disposal** .................................. January 11, 2027

Final Completion .................................................................... March 3, 2027

*Proposer, by submitting a Proposal, commits to and will be expected to make best efforts to accommodate the negotiation schedule if selected for intent to award.

**Removal, demolition and disposal activities shall not commence until all required environmental permits and regulatory approvals applicable to the Work have been obtained. The anticipated start date is subject to receipt of such permits and approvals.

3.00 PROCUREMENT REQUIREMENTS

3.01 PROPOSAL SUBMISSION

All proposals must be received by September 18, 2026 by 12:00pm PT, via email as indicated on the cover sheet of this RFP invitation.

Proposals will not be accepted after the closing date/time. Proposers submitting responses accept all risks of late delivery regardless of fault. The Port will not be responsible for unreadable or misdirected proposals sent in response to this RFP.

The full Request for Proposal (RFP) is available on Oregon Buys at https://oregonbuys.gov/bso/. The Director of Capital Development and Planning is the sole point of contact for all questions, concerns, and protests.

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Proposal Submission Instructions:

• Proposals must be submitted electronically to Megan Channell, Director of Capital Development and Planning, at megan.channell@portofhoodriver.com with "Request for Proposals – Marina Boathouse Removal Project" in the subject line.

• The proposal should address the evaluation criterion in the order outlined in this RFP.

• Proposals should not exceed 8 pages, excluding attachments.

• Do not include sales or promotional materials.

• Proposals that do not conform to these guidelines may be penalized in the evaluation process for excessive length or difficulty in locating responses to evaluation criteria.

Questions Regarding the RFP

All questions regarding this RFP must be submitted in writing by email to Megan Channell, Director of Capital Development and Planning, at megan.channell@portofhoodriver.com no later than 12:00pm PT on September 8, 2026, with the subject line “RFP Written Questions – Marina Boathouse Removal Project.”

Responses to questions that require clarification of the RFP will be issued by written addendum and posted on Oregon Buys at https://oregonbuys.gov/bso/.

3.02 RFP PROTEST AND REQUEST FOR CHANGE

The Port is issuing this RFP to obtain goods and services for the successful completion of the Project in accordance with OAR 137-047-0260. Anyone who objects to the Port’s decision to use the process may submit a protest by September 8, 2026 at 12:00pm PT. Such protests must explain the basis of the protest in sufficient detail for the Port to respond. Failure to file a protest by the deadline shall constitute a waiver of any right to protest this issue after the Notice of Intent to Award.

Prospective Proposers may submit a written protest of anything contained in the RFP and may request a change to any provision, specification, or Contract term contained in the RFP no later than five (5) calendar days prior to the Proposal deadline set in the RFP. Protests shall follow the requirements set forth in OAR 137-047-0730. Each protest or request for change must include the reasons for the protest or request and any proposed changes to the RFP provisions, specifications, or Contract terms. The Port will not consider any protest or request for change submitted after the submission deadline. Protests shall be sent to the

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Oral instructions or information concerning the specifications of the Project from Port managers, employees, or agents to prospective Proposers, including statements made at the mandatory pre-offer meeting, shall not bind the Port unless confirmed by a Written Addendum. The Port shall issue all Addenda no less than five (5) calendar days prior to the Proposal deadline.

3.03 PROTEST OF PROPOSER SELECTION

The Port will provide to all Proposers a copy of the Notice of Intent to Award that was sent to the highest-ranked Proposer. A Proposer who claims to have been adversely affected or aggrieved by the selection of the highest-ranked Proposer may submit a written protest of the selection to the Port no later than seven (7) calendar days after the date of the Notice of Intent to Award as listed on the project page of the Port’s website. Protests must be submitted in writing (via email or other written format) to the designated Port contact. The Port will address all timely submitted award protests that are in accordance with OAR 137-047-0740.

Protests shall be in writing and physically received by the Port no later than 4:00 p.m. on the seventh (7) calendar day after the date of issuance of the Notice of Intent to Award. Protests may be submitted via email or other written format.

Address protests to:

Attn: Megan Channell

PORT OF HOOD RIVER

1000 E. Port Marina Drive Hood River, OR 97031

Email: megan.channell@portofhoodriver.com

Protests not filed within the time specified in paragraph 1, Section 3.03, above, or which fail to meet the requirements of OAR 137-047-0740 shall be rejected.

3.04 COST OF PREPARATION OF RESPONSE

Each Proposer is responsible for all costs incurred in Proposal preparation and participation in the Proposal evaluation, Award and Contract negotiation processes.

3.05 PROPOSAL REJECTION AND SOLICITATION CANCELLATION

The Port may reject any and all Proposals prior to Contract execution and may cancel this RFP at any time if the Port believes it is in the public interest to do so.

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The Port is not liable for any costs or expenses incurred by RFP cancellation or Proposal rejection.

3.06 MINOR INFORMALITIES

The Port may waive minor informalities in Proposals. Minor informalities are: (1) matters of form rather than substance when evident in the Proposal, or (2) insignificant mistakes that can be waived or corrected without prejudice to other Proposers. The Port, in its sole discretion, may waive minor informalities or allow a Proposer to correct them. Examples of minor informalities include Proposer’s failure to:

a) Submit the required number of originals or copies, or both, of Proposals (if applicable)

b) Sign the Proposal in the designated block provided an authorized signature appears elsewhere in the Proposal evidencing an intent to be bound.

3.07 INITIAL NEGOTIATIONS

If the Port does not cancel the RFP after it receives the results of the scoring and ranking for each Proposer, the Port has the right to negotiate a final Contract and will begin negotiating a Contract with the highest ranked Proposer pursuant to Section 8 of OAR 137-047-0261 - Negotiations. The Port will direct negotiations toward obtaining written agreement on:

a) Contractor’s performance obligations and performance schedule;

b) Payment methodology and a maximum amount payable to Contractor for the services required under the Contract that is fair and reasonable to the Port budget authority for payments under the resulting contract (the “Authorized Agency”) as determined solely by the Authorized Agency, taking into account the value, Scope, complexity and nature of the services; and

c) Any other provisions the Port believes to be in the best interest of the Port to negotiate.

3.08 SUBSEQUENT NEGOTIATIONS

The Port shall, either orally or in writing, formally terminate negotiations with the highest-ranked Proposer if the Authorized Agency and Proposer are unable for any reason to reach agreement on a Contract within a reasonable amount of time. The Port may thereafter negotiate with the second-ranked Proposer, and if necessary, with the third-ranked Proposer, and so on, in accordance with Section 9 of OAR 137-047-0261 – Terminating Negotiations. If negotiations with any Proposer do not result in a Contract within a reasonable amount of time, the Port may end the particular Formal Solicitation. The Port may also proceed with a new Formal

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Solicitation for the same Services or take other procurement action that the Port determines is in the best interest of the Port.

Upon successful negotiation of terms, the successful Proposer will be required to enter into the Port’s Standard Procurement Contract in substantially the form set forth in the sample contract attached to this RFP as Attachment A.

3.09 DISPUTES

In case of any doubt or differences of opinion as to the items or Service to be furnished hereunder, or the interpretation of the provisions of the RFP, the RFP on file with the Port shall govern and the decision of the Port shall be final and binding upon all parties.

3.10 CLARIFICATION OF RESPONSES

The Port reserves the right to request clarification of any item in a Proposal or to request additional information necessary to properly evaluate a Proposal. All requests for clarification and responses will be conducted in writing. Except for clarifications necessary to determine whether a Proposal meets minimum requirements, all requests for clarification and responses will be shared with each selection committee member.

3.11 REFERENCES

The Port reserves the right to investigate references including customers other than those listed in the Proposal. Investigation may include past performance of any Proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, and its lawful payment of employees and workers. Supportive references are required.

3.12 COLLUSION

A Proposer submitting a Proposal hereby certifies that no officer, agent, or employee of the Port has a pecuniary interest in this Proposal; that the Proposal is made in good faith without fraud, collusion, or connection of any kind with any other Proposer and that the Proposer is competing solely in its own behalf without connection with, or obligation to, any undisclosed person or firm.

3.13 OREGON FALSE CLAIMS ACT

Each Proposer, by submitting a Proposal in response to this RFP, thereby certifies that it understands that any statement or representation contained in or attached to its Proposal, and any statement, representation, or application the Proposer may submit under any contract the Port may award under this RFP, that constitutes a “claim” (as defined by the Oregon False Claims Act, ORS 180.750(1)), will be

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3.14 PUBLIC RECORDS

All Proposals and protests are public records after the Port issues the Notice Selection. Once Proposals become public information, copies of public information may be requested by any person in accordance with the Oregon Public Records Laws, ORS 192.311 through 192.478.

3.15 CONFIDENTIAL OR PROPRIETARY INFORMATION

Proposers may request specific information contained in a Proposal to be exempt from public disclosure. Proposer is advised to consult with legal counsel regarding disclosure issues.

If a Proposer believes that any portion of a Proposal contains any information that is considered a trade secret under ORS Chapter 192.345(2), or otherwise is exempt from disclosure under the Oregon Public Records Law, ORS 192.311 through 192.478, each page containing such information must include the following:

“This data is exempt from disclosure under the Oregon Public Records Law pursuant to ORS 192, and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.311 through 192.478.”

Identifying the Proposal, in whole, as exempt from disclosure is not acceptable.

Proposers are cautioned that cost information submitted in response to an RFP is generally not considered a trade secret under Oregon Public Records Law. If Proposer fails to identify the portions of the Proposal that Proposer claims are exempt from disclosure, Proposer is deemed to have waived any future claim of non-disclosure of that information.

Pursuant to ORS 279B.060(6), Proposers may schedule requests for inspection of any RFP file after negotiations have been completed with the selected Proposer and the Notice of Intent to Award has been issued.

3.16 CERTIFICATION OF COMPLIANCE WITH DISCRIMINATION LAWS

Each Proposer, by submitting a Proposal in response to this RFP, thereby certifies that it has not discriminated against disadvantaged, minority, women, veteran, or emerging small business enterprises, or a business enterprise that is owned or controlled by or that employs a disabled veteran, as that term is defined in ORS 408.225, in obtaining any subcontracts, and that the Proposer is not in violation of any discrimination laws.

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3.17 PROPOSAL VALIDITY

Proposals shall remain valid for a period of ninety (90) days following the deadline set for receiving Proposals.

4.00 PROPOSAL REQUIREMENTS, EVALUATION AND SELECTION PROCESS

4.01 PROPOSAL CONTENT CHECKLIST

The following are requirements for the Proposal submittal:

a) Cover Letter

b) Cost Proposal, including cost breakdown for the following, at a minimum:

a. Total Cost Proposal;

b. Mobilization and Demobilization;

c. Hazardous Materials Assessment and Abatement;

d. Boathouse Removal and Transportation to the Port-Approved Staging Area;

e. Demolition;

f. Disposal and Recycling;

g. Site Cleanup and Restoration; and

h. Deductive Change Order Approach: Describe how the proposed Contract Price would be adjusted if fewer than nine (9) boathouses require removal, including identification of any fixed, shared, or project-wide costs that would not be reduced proportionately.

i. The Proposer may include additional cost items, assumptions, or clarifications as necessary to clearly define its proposed pricing.

c) Project Schedule

d) Responses to evaluation criteria in your preferred format (8 page limit)

e) Proposer Information and Certification Sheet (Attachment B)

f) Reference Form (Attachment C)

Proposal Submission

It is the proposer’s responsibility to submit the proposal on time. Late proposals will be disqualified from consideration. Ensure submission by the RFP’s closing date and time.

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4.02 PROPOSAL EVALUATION

An Evaluation Committee of at least three individuals will evaluate the written proposals based on the Evaluation Criteria. Evaluators will independently assess and score each proposal, and the total scores will be calculated. The Port may assign specific evaluation criteria to different evaluators based on their expertise.

Proposals will be ranked based on the total score, and the award will be made to the Proposer whose submission is deemed most advantageous to the Port.

The Director of Capital Development and Planning will prepare a matrix of the scores and communicate the same to the Port Commission with a recommendation to enter into negotiations with the top-ranked Proposer. The Port Commission will review the recommendation and make the final determination of whether to initiate negotiations.

The Port Commission reserves the right to reject all Proposals and reassess the evaluation process at which a notice will be sent to all Proposers.

4.03 EVALUATION CRITERIA

The Port will evaluate Proposals to determine which Proposal provides the best overall value to the Port. Cost will be the primary evaluation factor; however, the Port will also consider the Proposer's technical approach and proposed project schedule.

Proposals will be evaluated using the following criteria:

Cost Proposal (Maximum Points: 70)

The Cost Proposal will be evaluated based on the total proposed contract price, completeness of the cost proposal, overall value to the Port, and proposed approach to quantity adjustments. Cost is the primary evaluation criterion.

Relevant Past Experience (Maximum Points: 10)

The Port will evaluate the Proposer's relevant experience successfully completing projects of similar scope, complexity, or operating conditions. Relevant experience may include marine construction or demolition, structure removal, work within active marina or waterfront environments, hazardous materials assessment and abatement, and other comparable work.

Proposed Methods (Maximum Points: 10)

The Port will evaluate the Proposer's proposed methods for completing the Work, including:

• Permitting and regulatory approvals;

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• Removal and transportation of the boathouses;

• Demolition methodology;

• Hazardous materials assessment and abatement procedures;

• Proposed equipment and resources available to perform the Work;

• Protection of existing Port infrastructure, including docks, gangways, utilities, pavement, landscaping, adjacent vessels, and other Port facilities, while avoiding the need for modification or improvements to the Port's existing infrastructure;

• Protection of marina facilities, adjacent vessels, and the environment; and

• Overall feasibility and effectiveness of the proposed approach.

Proposed Milestone Dates (Maximum Points: 10)

The Port will evaluate the proposed milestone dates while minimizing impacts to marina operations and public access.

5.00 CONTRACT TERMS AND CONDITIONS

5.01 THE PORT OF HOOD RIVER PROCUREMENT CONTRACT

The Port and the Successful Proposer shall execute the standard form of Port of Hood River Procurement Contract, a sample of which is attached to this RFP as Attachment A. If Proposer takes exception to any portion of the Contract, Proposer must request change as described in Section 3.02 of this RFP. The Port is not obligated to consider Contract exceptions stated in the Proposal. If any discrepancies, inconsistencies, or ambiguities exist between the Proposal and the RFP, the RFP takes precedence.

5.02 INSURANCE REQUIREMENTS

Insurance requirements for the Contract are specified in Attachment A, Section 9.

5.03 LEGAL COMPLIANCE

Proposer must comply with all applicable requirements of federal and state civil rights law and rehabilitation statutes including the Americans with Disabilities Act.

5.04 RECYCLABLE PRODUCTS

The Port of Hood River encourages use of recyclable products to the maximum extent economically feasible in the performance of the contract Services set forth in this document.

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5.05 SILENCE OF SPECIFICATION

The apparent silence of this scope of work, any specifications and any supplemental specifications as to any detail, or the apparent omission from one of these areas of a detailed description concerning any point, shall be regarded as meaning that only the best commercial and industrial practice is to prevail and that only materials and workmanship of first quality are to be used. Services not specifically mentioned in the RFP, but which are necessary to provide the functional capabilities described by the Proposer, must be itemized in the Proposal.

6.00 ATTACHMENTS

The following items are attached separately as part of this RFP:

Attachment A: Sample Contract

Attachment B: Proposer Information and Certification Sheet

Attachment C: Reference Form

Attachment D: Boathouse Map, Boathouse Dimensions, and Photographs

Attachment A – Sample Contract

GOODS AND SERVICES CONTRACT

This Agreement is between the Port of Hood River, an Oregon Municipal Corporation, (hereinafter referred to as “Port”), and _____________________, (hereinafter referred to as “Contractor“).

In consideration of the mutual covenants set forth in this Agreement, and for good and valuable consideration, the sufficiency of which is hereby acknowledged, Port authorizes Contractor and Contractor agrees to carry out and complete services as described below:

1. PROJECT: Work shall be performed by Contractor in connection with a project generally described as: [title] (the “Project”).

2. SCOPE OF SERVICES: The Contractor shall be responsible for the performance of all services as set forth in the Scope of Work attached to this Agreement as Exhibit A (the “Services”) and to the extent described in this Agreement. All provisions and covenants contained in the Scope of Work are hereby incorporated by reference and shall become a part of this Agreement as if fully set forth.

Any conflict between this Agreement and the Scope of Work (if any) shall be resolved first in favor of this Agreement. Contractor shall perform Services using the degree of skill and knowledge customarily employed by professionals performing similar services in the same region of Oregon.

The Contractor shall be responsible for providing, at the Contractor’s cost and expense, all management, supervision, materials, administrative support, supplies, and equipment necessary to perform the Services as described herein, all in accordance with this Agreement. All Contractor personnel shall be properly trained and fully licensed to undertake any activities pursuant to this Agreement, and Contractor shall have all requisite permits, licenses and other authorizations necessary to provide the Services. Contractor acknowledges and agrees that Port may cause or direct other persons or contractors to provide services for and on behalf of Port that are the same or similar to the Services provided by Contractor under this Agreement. No information, news, or press releases related to the Project shall be made to representatives of newspapers, magazines, television and radio stations, or any other news medium without the prior written authorization of Port.

3. TERM OF AGREEMENT: The term of this Agreement shall begin on the date this Agreement is fully executed and shall terminate on _______________, unless sooner terminated or extended under the provisions of this Agreement. All Services under this Agreement shall be completed prior to the expiration of this Agreement.

4. TIME OF THE ESSENCE: The Services of the Contractor shall be undertaken and completed in such a manner and in such a sequence as to assure their expeditious completion in light of the purpose of this Agreement. It is agreed that time is of the essence in the performance of the Services.

5. COMPENSATION: The Port shall pay fees to the Contractor for Services performed under the terms of this Agreement and as specified in the Scope of Work. The total aggregate amount for all Services performed under this Agreement shall not exceed _______________Dollars ($___________) (“Compensation”), unless otherwise approved in writing by the Port.

Contractor shall submit monthly invoices computed on the basis of the percentage of work completed or hours worked and detailing the Services provided to date. Invoices shall include a detailed description of work performed and include evidence of any reimbursable expenses in a form acceptable to the Port. Port shall make payments in a timely manner, within twenty-five (25) days of receipt of invoice. Invoices received from the Contractor pursuant to this Agreement will be reviewed and approved by the Port prior to payment.

No compensation will be paid by Port for any portion of the Services not performed. Payment shall not be considered acceptance or approval of any Services or waiver of any defects therein. The Compensation shall constitute full and complete payment for said Services and all expenditures which may be made and expenses incurred, except as otherwise expressly provided in this Agreement or agreed to by mutual written and duly signed agreement of Port and Contractor.

If Port does not pay within twenty-five (25) days of receipt of invoice acceptable to Port, the invoice shall incur a service charge of 1.5% per month on the unpaid monthly balance. Contractor reserves the right to withhold services or cancel this Agreement if Port’s account is more than sixty (60) days delinquent.

6. STATUS OF CONTRACTOR AND RELATIONSHIP TO PORT: The Contractor is an independent contractor, and nothing contained herein shall be construed as constituting any relationship with the Port other than that as owner and independent contractor, nor shall it be construed as creating any relationship whatsoever between the Port and any of the Contractor’s employees. Neither the Contractor nor any of the Contractor’s employees are nor shall they be deemed employees of the Port. The Contractor is not and shall not act as an agent of the Port. All employees who assist the Contractor in the performance of the Services shall at all times be under the Contractor’s exclusive direction and control. The Contractor shall pay all wages, salaries and other amounts due the Contractor’s employees in connection with the performance of the Services and shall be responsible for all reports and obligations respecting such employees, including without limitation social security tax, income tax withholding, unemployment compensation, worker’s compensation, employee benefits and similar matters. Further, the Contractor has sole authority and responsibility to employ, discharge and otherwise control the Contractor’s employees. The Contractor has sole authority and responsibility as principal for the Contractor’s agents, employees, sub-contractors and all others the Contractor hires to perform or assist in performing the Services. The Port’s only interest is in the results to be achieved.

7. ERRORS IN WORK; EXTRA OR CHANGES IN WORK: Contractor shall perform such additional work as may be necessary to correct errors in the work required under this without undue delays and without additional cost. Only the Port Key Personnel may authorize extra (and/or change) work. Failure of Contractor to secure authorization for extra work shall constitute a waiver of all right to adjustment in the Compensation or project schedule due to such unauthorized extra work and Contractor thereafter shall be entitled to no compensation whatsoever for the performance of such work.

8. REPRESENTATIONS: The Contractor represents and covenants that:

a. The Contractor has the required authority, ability, skills and capacity to, and shall, perform the services in a manner consistent with this Agreement. Further, any employees and sub-contractors of the Contractor employed in performing the Services shall have the skill, experience and licenses required to perform the Services assigned to them. All Work Product of Contractor required to be stamped shall be stamped by the appropriately licensed professional.

b. To the extent the Contractor deems necessary, in accordance with prudent practices, the Contractor has inspected the sites and all of the surrounding locations whereupon the Contractor may be called to perform the Contractor’s obligations under this Agreement and is familiar with requirements of the Services and accepts them for such performance.

c. The Contractor has knowledge of all of the legal requirements and business practices in the State of Oregon that must be followed in performing the Services and the Services shall be performed in conformity with such requirements and practices.

d. The Contractor is validly organized and exists in good standing under the laws of the State of Oregon and has all the requisite powers to carry on the Contractor’s business as now conducted or proposed to be conducted and the Contractor is duly qualified, registered or licensed to do business in good standing in the State of Oregon.

e. The execution, delivery and performance of this Agreement and the consummation of the transactions contemplated hereby have been duly authorized by all necessary action and do not and will not (a) require any further consent or approval of the board of directors or any shareholders of the Contractor or any other person which has not been obtained or

(b) result in a breach of default under the certificate of incorporation or by-laws of the Contractor or any indenture or loan or credit agreement or other material agreement or instrument to which the Contractor is a party or by which the Contractor’s properties and assets may be bound or affected. All such consents and approvals are in full force and effect.

9. CONTRACTOR’S INSURANCE: Contractor shall keep and maintain the following insurance for the duration of the contract period:

a. Commercial General Liability insurance on an occurrence basis with a limit of not less than

$1,000,000 each occurrence for bodily injury and property damage and $2,000,000 general aggregate. The Liability Insurance coverage shall provide contractual liability. The coverage shall name the Port of Hood River and each of its Commissioners, officers, agents, and employees as Additional Insured with respect to Contract.

b. Automobile Liability insurance with a combined single limit of not less than $1,000,000 per each occurrence for bodily injury and property damage, including coverage for owned, hired, or non-owned vehicles, as applicable.

c. Professional Liability insurance with a $1,000,000 per claim and $1,000,000 in the aggregate for malpractice or errors and omissions coverage against liability for personal injury, death, or damage of property, including loss of use thereof, arising from the firm’s negligent acts, errors or omissions related to this Contract.

d. Workers’ Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers’ compensation coverage for all their subject workers.

Coverage must demonstrate the inclusion of the following endorsements Jones Act and

LHWCA

e. Marine / Vessel Liability with a combined single limit of not less than $1,000,000 per each occurrence for bodily injury and property damage .

f. Pollution Liability insurance with a policy limit no less than $2,000,000 per occurrence.

g. Excess / Umbrella Liability insurance with a policy limit no less than $5,000,000 ( policy should include “following form” language to the CGL.

As evidence of the insurance coverage required by this Agreement, the Contractor shall furnish acceptable insurance certificates to the Port at the time Contractor returns the signed Agreement.

The Commercial General Liability certificate shall provide that the Port, its Commissioners, officers, agents, and employees are Additional Insured but only with respect to the Contractor’s services to be provided under this Agreement. Endorsement CG 20 10 11 85 or its equivalent must be attached to the Certificate. The Certificate shall provide that the insurance shall not terminate or be canceled without 30-days written notice first being given to the Port. Insuring companies or entities are subject to Port acceptance. If required, complete copies of the insurance policy shall be provided to the Port. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance.

If any policy obtained by the Contractor is a claims-made policy, the following conditions shall apply:

the policy shall provide the Contractor has the right to purchase, upon cancellation or termination by refusal to renew the policy, an extended reporting period of not less than two (2) years. The Contractor agrees to purchase this extended insurance coverage and to keep it in effect during the reporting period. If the policy is a claims-made policy, the retroactive date of any renewal of such policy shall be not later than the date this Agreement is signed by the parties hereto. If the Contractor purchases a subsequent claims-made policy in place of the prior policy, the retroactive date of such subsequent policy shall be no later than the date this Agreement is signed by the parties hereto.

10. INDEMNIFICATION: The Contractor shall indemnify, defend and hold harmless the Port, its commissioners, employees and agents, from and against any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attorney’s fees) and liabilities to the extent, they are directly resulting from, or alleged to arise from, the acts of the Contractor, or any of the Contractor’s sub-contractors, Contractor’s suppliers and/or Contractor’s employees arising in connection with the performance of this Agreement. The obligations of the indemnifications extended by the Contractor to the Port shall survive the termination or expiration of this Agreement.

11. CONFIDENTIALITY: During the performance of the Agreement and for all time subsequent to completion of the Services under this Agreement, the Contractor agrees not to use or disclose to anyone, except as required by the performance of this Agreement or by law, or as otherwise authorized by the Port, any and all information given to the Contractor by the Port or developed by the Contractor as a result of the performance of this Agreement. The Contractor agrees that if the Port so requests, the Contractor will execute a confidentiality agreement in a form acceptable to the Port and will require any employee or sub-contractor performing work under this Agreement or receiving any information deemed confidential by the Port to execute such a confidentiality agreement.

12. ASSIGNMENT: Neither party shall assign this Agreement or parts hereof or its duties hereunder, but not including work products produced by the Contractor, without the express written consent of the other party. In the event of dissolution, consolidation or termination of the Port, the parties agree that the Port may assign to a successor entity any rights, obligations and functions it may have remaining under this Agreement.

13. SUBCONTRACTORS:

a. General. The Contractor is solely and fully responsible to the Port for the performance of the Services under this Agreement. Use of any sub-contractor by the Contractor shall be pre-approved by the Port. The Contractor agrees that each and every agreement of the Contractor with any sub-contractors to perform Services under this Agreement shall be terminable without penalty.

b. Sub-contractor Commitments: All of the Contractor’s subcontracts in connection with the performance of the Services shall be in writing and include the following provisions:

i. The subcontract/contract is immediately terminable without cause, and cost for such termination activities shall be determined according to the terms of this Agreement.

ii. The sub-contractor shall carry insurance in forms and amounts satisfactory to the

Port in its sole discretion, as provided by this Agreement.

iii. All warranties (express or…