Bid Notice-Grounds Maintenance at Hitchcock Park.pdf

CI-2026-0066

Grounds Maintenance at Hitchcock Park

Issue Date: 5/5/2026

Questions Deadline: 5/7/2026 02:00 PM (CT)

Response Deadline: 5/12/2026 11:00 AM (CT)

Contact Information

Contact: Robert Archer Address: Douglas County Purchasing

Douglas County Purchasing 1819 Farnam St RM 902 Omaha, NE 68183

Email: robert.archer@douglascounty-ne.gov

Deadline: 5/12/2026 11:00 AM (CT) CI-2026-0066Page 1 of 7 pages

Event Information

Number: CI-2026-0066 Title: Grounds Maintenance at Hitchcock Park Type: City - Request for Quote (Services) Issue Date: 5/5/2026 Question Deadline: 5/7/2026 02:00 PM (CT) Response Deadline: 5/12/2026 11:00 AM (CT) Notes:

City of Omaha is requesting quotes from qualified companies, herein called Bidder, Contractor, Vendor, Supplier, or other pronouns used in their place, for all work and/or goods set forth in the specifications.

QUESTIONS: Bidders must submit bid questions in the Questions tab of the bid event. Questions will be answered within one (1) day of the questions cutoff date/time.

Bid Attachments

Instructions to Bidders (City, Rev 03 20 2025) ADA.docx Download

Instructions to Bidders (City, Rev 03 20 2025)

Affidavit for Emp Class Act (ADA) 02 18 2025.docx Download

Affidavit for Employee Classification Act

Responsible Contractor Compliance Form (ADA).docx Download

Responsible Contractor Compliance (RC-1) Form

Field Club Trail Maps.pdf Download

Field Club Trail Maps

Hitchcock_Park_Limits of Maintenance.pdf Download

Hitchcock_Park_Limits of Maintenance

South Omaha Trail Layout.pdf Download

South Omaha Trail Layout

2026 Hitchcock Park_ MAINTENANCE SPECS & PRICING SHEET _ ADA.docx Download

2026 Hitchcock Park_ MAINTENANCE SPECS & PRICING SHEET _ ADA

OPTIONAL 2026 FIELD CLUB AND SOUTH OMAHA TRAILS MAINTENANCE SPECS

_ADA.docx

Download

OPTIONAL 2026 FIELD CLUB AND SOUTH OMAHA TRAILS MAINTENANCE SPECS _ADA

T&C (Service, no PB) ADA.docx Download

T&C (Service, no PB) ADA

SEB Participation Disclosure form (bidders) ADA.docx Download

SEB Participation Disclosure form (bidders)

Deadline: 5/12/2026 11:00 AM (CT) CI-2026-0066Page 2 of 7 pages

SEB Participation Utilization Form.pdf Download

SEB Participation Utilization Form

Requested Attachments

Responsible Contractor Compliance Form (RC-1) (Attachment required)

Upload a copy of the completed and digitally signed Responsible Contractor Form (RC-1). Form is provided in the Attachments Tab.

Certificate of Insurance (Attachment required)

Upload a copy of your Certificate of Insurance which details your current levels of coverage.

Please refer to the Terms & Conditions located in the Attachments Tab for specific requirements.

Employee Classification Act, Fair Labor, & Affadavit (Attachment required)

Upload a copy of your signed and notarized Employee Classification Act, Fair Labor, and Affidavit. Form is provided in the Attachments Tab.

SEB Participation Disclosure Form (Attachment required)

Upload the completed form, which is provided in the Attachments Tab.

NE Pesticide Applicator's License

Please provide the name, registration card number and the expiration date of the Certified Pesticide Applicator registered in the State of Nebraska.

Bid Attributes

1 Instruction to Bidders

Please download and thoroughly review the Instruction to Bidders, located on the "Attachments Tab". Indicate your acceptance below.

I have read, understand and agree.

(Required: Check if applicable)

2 Terms & Conditions

Please download and thoroughly review the Terms and Conditions, located on the "Attachments Tab". Indicate your acceptance below.

I have read, understand and agree.

(Required: Check if applicable)

3 Bid Documents

I acknowledge and accept that it is my responsibility as a Bidder to promptly notify the Purchasing Department Staff prior to the close of the bid of any ambiguity, inconsistency, or error which I may discover upon examination of the bid documents including, but not limited to the Specifications.

I have read, understand and agree.

(Required: Check if applicable)

4 Attachments

I have read all items under the "Attachments" tab and understand they are part of this solicitation.

I have read, understand and agree.

(Required: Check if applicable)

Deadline: 5/12/2026 11:00 AM (CT) CI-2026-0066Page 3 of 7 pages

5 Response Attachments

All documents uploaded in the Response Attachments tab must be fully completed and be the correct document uploaded for that Response Attachment. It may be cause for rejection of bid if a bidder uploads a Response Attachment document that is not fully complete or does not submit the correct document for that Response Attachment upload.

I have read, understand and agree.

(Required: Check if applicable)

6 Responsible Contractor Compliance Form (RC-1) (City Only)

I understand that I must upload a completed and digitally signed RC-1 Form in the "Response Attachment" Tab.

I have uploaded a copy.

(Required: Check if applicable)

7 Bidder Contact Person (First Name and Last Name)

Please type your First Name and Last Name.

(Required: Maximum 1000 characters allowed)

8 Bidder Contact Email Address

Please type your Email Address.

(Required: Email address)

9 Bidder Contact Phone Number

Please type your phone number.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Bidder Additional Contact Information

Please enter any additional contact information you would like us to have.

(Optional: Maximum 4000 characters allowed)

Bidder Contact Mailing Address

Please type your mailing address in the following format:

Street Address or PO Box, City, State, Zip

(Required: Maximum 1000 characters allowed)

Deadline: 5/12/2026 11:00 AM (CT) CI-2026-0066Page 4 of 7 pages

Bidder Website

Please type your website address, if applicable.

(Optional: Enter URL)

Definitions (City)

The words "City of Omaha", "City", "Purchaser", or other pronouns used in their place shall mean the City of Omaha and its various departments and divisions. The words "Bidder", "Contractor", "Vendor", "Supplier", or other pronouns used in their place shall mean a firm responding to this Bid.

I have read, understand and agree.

(Required: Check if applicable)

Employee Classification Act Affidavit (Construction & Delivery)

I acknowledge reading and understanding the Employee Classification Act. If awarded the contract, I will abide by the law, notarize and attach the Employee Classification Act Affidavit via IonWave eBid System.

I have read, understand and agree.

(Required: Check if applicable)

Federal Debarment or Suspension

Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation in Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this agreement becomes debarred or suspended such Party shall notify the City of Omaha and Douglas County immediately.

Has bidder or its principals been debarred or suspended from Federal contracts?

Yes No (Required: Check only one)

Joint Governmental Purchases (City)

The City of Omaha has been authorized to join with other public corporations or units of government in the cooperative procurement of materials, equipment, work, or services. With the consent of the successful bidder the City may use the public competitive bid secured herein for the procurement of future materials, equipment, work, or services under the same terms, conditions, and prices offered by the bidder herein. Bidders are requested to indicate below if they are willing to extend the pricing, terms and conditions of this bid to other City departments, Douglas County departments or other governmental agencies, if the bidder is the successful bidder. If the successful bidder replies Yes to this provision, other City of Omaha, Douglas County departments and other government agencies may enter into a contract with the successful bidder for the purchase of goods and/or services described herein based on the terms, conditions and prices offered by the successful bidder to the City of Omaha. The City of Omaha prefers to have the option to extend the pricing, terms and conditions of this bid.

Yes No (Required: Check only one)

Tax Exempt Certification Forms

Materials being purchased in this bid are tax exempt and unit prices are reflected as such. A Exempt Sales Certificate Form (Form 13) and a Purchasing Agent Appointment Form (Form 17) shall be issued upon request.

I have read, understand and agree.

(Required: Check if applicable)

Questions and Answers

Question and Answers (Q&As) submitted on this bid may have material clarifications relating to the bid specifications. Bidders must read all Q&As in the Questions tab of this bid, as this information may be material to the bid.

I have read, understand and agree.

(Required: Check if applicable)

Deadline: 5/12/2026 11:00 AM (CT) CI-2026-0066Page 5 of 7 pages

Estimated Quantities

Quantities listed in this solicitation are estimates and are for informational purposes only.

Estimated quantities do not constitute a guarantee or commitment to order items under the awarded contract.

I have read, understand and agree.

(Required: Check if applicable)

Certified Pesticide Applicator Name, Registration Card Number and Expiration Date

Please provide the name, registration card number and the expiration date of the Certified Pesticide Applicator registered in the State of Nebraska.

(Optional: Maximum 4000 characters allowed)

SEB Participation Disclosure Form

I understand that I must upload a completed and electronically signed Participation Disclosure Form in the "Response Attachment" Tab.

I understand and agree to this requirement.

(Required: Check if applicable)

Bid Lines

1 HITCHCOCK PARK CLEANUP (Apr 15 – Oct 31) (Response required)

Quantity: 20 UOM: EA Price: $ Total: $

No bid

2 HITCHCOCK PARK MOWING (Apr 15 – Oct 31) (Response required)

Quantity: 20 UOM: EA Price: $ Total: $

No bid

3 OPTIONAL FIELD CLUB AND SOUTH OMAHA TRAIL CLEANUP

(Response required)

Quantity: 20 UOM: EA Price: $ Total: $

No bid

4 OPTIONAL FIELD CLUB AND SOUTH OMAHATRAIL MOWING

(Response required)

Quantity: 20 UOM: EA Price: $ Total: $

No bid

Deadline: 5/12/2026 11:00 AM (CT) CI-2026-0066Page 6 of 7 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 5/12/2026 11:00 AM (CT) CI-2026-0066Page 7 of 7 pages