CITY OF HANFORD

REQUEST FOR PROPOSALS

No. 2027-08

PROPOSER

CONFERENCE:

On Wednesday, September 30, 2026 an informational proposer conference will be held at 10:00 a.m. via Teams. This meeting is an opportunity for interested proposers to ask questions regarding the project and the Request for Proposal requirements.

INQUIRIES: Questions/clarification of this bid document must be submitted via the City’s Bidnet website. Questions may be asked at any time prior to, but no later than 4:00 p.m.

on Wednesday, October 7, 2026.

Contract documents may be obtained electronically via download from the City’s Bidnet Website.

SUBMITTAL

DEADLINE:

Proposal must be uploaded and submitted via online City BidNet Website no later than: 2:00 p.m. on Wednesday, October 14, 2026.

ELECTRONIC

SUBMITTAL:

https://www.bidnetdirect.com/california/cityofhanford

Responses received after the time and date stated above shall not be considered.

Release Date: September 16, 2026

Appraisal Services for Traffic Signal at 9th Avenue and E. Lacey Blvd. (Federal Project)

RFP 2027-08

Appraisal Services for Traffic Signal at 9th Avenue and E. Lacey Blvd. (Federal Project)

TABLE OF CONTENTS

Contents

INTRODUCTION

INFORMATION

CITY OF HANFORD BACKGROUND

PURPOSE, OBJECTIVE AND SERVICES PROVIDED

TIMELINE OF EVENTS

SCOPE OF WORK

PROPOSAL CONTENT AND FORMAT REQUIREMENTS

GENERAL INFORMATION

PROPOSAL REQUIREMENTS

STAFF QUALIFICATIONS

RELATED EXPERIENCE

PROPOSED FEE STRUCTURE AND SCHEDULES

CONFLICT OF INTEREST

CONSULTANT SELECTION PROCEDURE

CRITERIA AND WEIGHT OF CRITERIA

BACKGROUND CHECK

AWARD OF CONTRACT

EXAMINATION OF RFP REQUIREMENTS

WITHDRAWAL OF PROPOSALS

REJECTION OF PROPOSALS

EVALUATION/AWARD OF CONTRACT

GENERAL CONDITIONS

IMPORTANT NOTICE

CONTRACTING AGENCY

LEGAL RESPONSIBILITIES

PERMITS AND LICENSES

INDEMNIFICATION AND INSURANACE

Minimum Limits of Insurance:

ASSIGNMENT OF CONTRACT

RIGHT TO REQUIRE PERFORMANCE

ETHICS IN PUBLIC CONTRACTING

RUSSIAN SANCTIONS EXECUTIVE ORDER N-6-22

EQUAL EMPLOYMENT OPPORTUNITY

VENUE

PROTEST PROCEDURES

PROPRIETARY INFORMATION

INCURRING COSTS

CANCELATION DUE TO UNAVAILABILITY OF FUNDS

FIREARMS PROHIBITED

Forms To Be Submitted With Proposal & Proposer Checklist

CITY OF HANFORD, CALIFORNIA

NOTICE OF REQUEST FOR PROPOSALS

RFP 2027-08

PROPOSALS will be received electronically through BidNet Direct’s California Purchasing Group website below until 2:00 p.m. on Wednesday, October 14, 2026, at which time they will be publicly opened digitally and posted for performing work in accordance with the Scope of Work for the following project:

Appraisal Services for Traffic Signal at 9th Avenue & E. Lacey Blvd. (Federal Project)

A non-mandatory informational proposer teleconference will be held via TEAMS at 10:00 a.m. on Wednesday, September 30, 2026. To register for this teleconference, please email your contact information to purchasing@hanfordca.gov and a link to the meeting will be provided to you. This meeting is an opportunity for interested proposers to ask questions regarding the project and the Request for Proposal requirements.

Contract documents may be obtained via download by registered users through the City’s BidNet website available at the following link: https://www.bidnetdirect.com/california/cityofhanford.

PROJECT BUDGET/ENGINEER’S ESTIMATE: The total approved budget for this project is: TBD

THE CITY OF HANFORD AFFIRMATIVELY ENSURES that Minority Business Enterprises (MBE) and Disadvantaged Business Enterprises (DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities submitting proposals to the City of Hanford will not be discriminated against on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, age, sexual orientation, or military and veteran status in any consideration leading to the award of the contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

The right is reserved by the city of Hanford to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interest of the City. All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract.

Publication Dates: September 16, 2026 September 23, 2026

INTRODUCTION

INFORMATION

The City of Hanford is seeking proposals for Appraisal Services for the installation of a traffic signal at the intersection of 9th Avenue and E. Lacey Blvd. in Hanford, CA.

The City is requesting separate agreements for the right of way appraisal and the right of way acquisition of properties required at the intersection of 9th Avenue and E. Lacey Blvd. This is a federal funded project and requires that property valued at over $10,000 must have a separate appraiser and acquisition consultant. Additionally, an agreement for an appraisal reviewer may be awarded if required.

Consultant must be licensed for the phase of work being proposed on.

The selected firm will collaborate closely with City staff, and other key stakeholders.

Prevailing Wages:

Under the requirements of Labor Code section 1782 passed by SB7, this public works project is subject to Federal and State prevailing wages as specified in this document and attachments. This project is being funded with federal funds and is subject to the payment of predetermined minimum wages mandated by the Davis-Bacon Act of 1931. Wages shall be paid at whichever rate is higher between the state and federal rate.

License Requirements:

No proposal will be accepted from a consultant who is not licensed in accordance with the State of California Business and Professions Code.

Use of Subcontractors:

Your proposal may include subcontractors, and you should clearly delineate the responsibilities of each of those participants within your proposal. However, the City will recognize the party legally signing the Bid Proposal as prime contractor and contracting party, who as such, will assume ultimate responsibility for ensuring compliance with the specifications, terms and conditions of this Invitation to Bid.

CITY OF HANFORD BACKGROUND

Hanford is located west of State Highway 99 and along State Highway 198. The City’s population is approximately 60,000. The incorporated area covers approximately seventeen square miles. Hanford is the county seat of Kings County, located in the heart of California’s San Joaquin Valley between Stockton and Los Angeles. Agriculture is the predominant land use surrounding Hanford and is the leading contributor to the City’s economy. Hanford continues to exhibit a strong small-town character and takes pride in its vibrant downtown which has remained the focal point and geographic center of the City.

PURPOSE, OBJECTIVE AND SERVICES PROVIDED

The purpose of this project is to obtain appraisal services for the Right of Way acquisitions required for the 9th Avenue and E. Lacey Boulevard Traffic Signal CIP project.

TIMELINE OF EVENTS

Event Date of Event

RFP Available to the public September 16, 2026

Proposer Teleconference at 10:00 a.m. September 30, 2026

Deadline for questions at 4:00 p.m. October 7, 2026

Proposal submittal deadline at 2:00 p.m. October 14, 2026

Interviews/Presentations with top ranked firms October 2026

Negotiation with top ranked firm

October 2026

Award of Contract November 2026

Contract Begins

December 2026

SCOPE OF WORK

Please provide costs for each of the following tasks within the requested Quote:

Primary Appraiser: Full Appraisal Reports for 3 properties boundaries of 3 properties Reviewer: Appraisal Report review of Primary Appraiser for the 3 Reports

Per the Caltrans Waiver Valuation process, if a parcel is determined to be valued at less than $25,000, a Determination of Just Compensation (Waiver Valuation) will be prepared by the appraisal consultant, and the selected firm will coordinate property acquisition.

If the parcel is determined to be valued at more than $25,000, an appraiser shall perform a full appraisal, and the acquisition consultant will then coordinate property acquisition.

We have a very short timeline for this process to encumber Federal monies, so your quick response is very much appreciated. I have attached the exhibits of the properties to acquire. We additionally have preliminary title reports available. Please contact me with any questions. We are looking to have the properties purchased by the end of December, 2026 if at all possible.

Deliverables. Products that will be fully developed for this project shall be provided to the City of Hanford in both hard copy and electronic include:

Provided by the City for each property:

Preliminary Title Reports Legal Descriptions

PROPERTY INFORMATION

1. APN: 014-230-095 (0.39 Acres) NW corner of 9th Ave & Lacey Blvd in Hanford CA

2. APN: 014-241-025 (0.1 Acres) NW & NE corner of 9th Ave & Lacey Blvd in Hanford

CA

3. APN: 016-043-018 (0.01 Acres) SW corner of 9th Ave & Lacey Blvd in Hanford CA

The City of Hanford reserves the right to reject any or all proposals, to request additional information concerning any proposal for purposes of clarification, to negotiate any costs and modifications to any proposal following the review of all proposals, and to waive any irregularities if such would serve the best interests of the City.

COMPENSATION AND REIMBURSEMENT

Compensation to be paid to Consultant shall be included in the consultant’s quote and shall be all inclusive for the requested work.

Invoicing shall be submitted on a monthly basis for the work performed the previous month. When invoicing, the Consultant shall provide all billing backup and documentation, including a description of work completed for the previous month work performed, and the City shall verify the costs prior to approval for payments. The Consultant shall not exceed the proposed cost without an approved Change Order. Field Surveyors shall be paid prevailing wages and shall submit certified payroll to the Department of Industrial Relations (DIR). The City will submit the project to the DIR upon award.

The City may, at its sole discretion, may request that Consultant perform additional services or remove requested services. Both parties, prior to proceeding with additional services, shall execute a written amendment to the contract and scope of services. Any items not identified in this scope, are excluded from the scope of work. The following specific items are not included in the project and are NOT considered a part of this scope of services: Acquisition for any property.

This project will receive federal Congestion Mitigated Air Quality (CMAQ) grant funding for the Preliminary Engineering, Right of Way, and the Construction phases of the project.

EVALUATION AND SELECTION PROCESS

Proposals will be screened, and the top candidate(s) will be selected by the City. Evaluation and selection will be based on the following criteria:

a) Depth and breadth of experience and expertise in the work requested;

b) Degree of availability, project team, and schedule;

c) Other qualifications/criteria as deemed appropriate.

The City may conduct interviews of the top candidates to assist in making the final selection. The City will review the proposals for the services requested. Consultants shall not propose any Sub-Consultants who do not have a current Caltrans issued Indirect Cost Rate Identification Number.

The services of the Consultant are to commence upon execution of the Agreement and shall continue until all authorized work is approved by the City. The Consultant shall submit a complete project schedule with the proposal showing project milestones through completion and key personnel and roles of whom will be working on the project team. Time is of the essence, and Consultants will be evaluated on project team staffing and availability for completing the construction documents.

GOVERNING REGULATIONS AND CODES

Consultant must follow Local Assistance Procedures Manual, Chapter 13 for all Right or Way Purchases made with Federal money.

When procuring non-A&E services with federal-aid funds, Agencies must comply with 2 CFR 200:

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, excluding sections 200.318-200.326 Procurement Standards (reference Federal Highway Administration December 4, 2014 Memorandum Action: 2 CFR 200 Implementation Guidance, Attachment A). When procuring non-A&E services with federal-aid and state-only funds, the governing procurement code is Public Contract Code 10335-10381.

OWNERSHIP OF DATA

The City shall retain ownership of all data and information from the project.

PROPOSAL CONTENT AND FORMAT REQUIREMENTS

The City of Hanford Purchasing Division is issuing this Request for Proposals. Any revisions to the Request for Proposals will be issued and distributed as addenda. Unless otherwise directed, all communications regarding this Request for Proposals should be directed via City’s online proposal website https://www.bidnetdirect.com/california/cityofhanford through the questions and answers tab. If assistance is needed, contact Bidnet Vendor Support at (800) 835-4603, Option 2 to receive assistance for all issues and questions.

Proposer response shall include all forms provided and information requested or required by the scope of work or specifications, (uploaded via Bidnet Website).

The City will not accept responsibility for incomplete proposal packages or missing addenda. It is the proposer’s responsibility to monitor the Bidnet Website for release of any addenda prior to submission to make certain the proposal package is complete, and all required addenda are included. All official information and guidance will be provided as part of this solicitation or written addenda. Addenda must be digitally acknowledged through Bidnet Website (if applicable) in addition to a printed and signed version submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed nonresponsive and rejected.

Respondents are requested to organize their proposal into sections with tabs corresponding to the listed selection criteria as follows. You must provide responses in the same sequence as below. A screening committee will evaluate the completeness of the response to the RFP.

GENERAL INFORMATION

1. Firm name, address, telephone number, fax number and email address.

2. Account Representative or other person to contact for clarification of any item contained in the proposal. Include telephone number, fax number and email address if different from above.

3. Specify type of organization (individual, partnership, or corporation) and if applicable indicate whether you are:

a. Small Business.

b. Disadvantaged Business.

c. Minority and/or Women-Owned Business.

4. Provide your Federal Tax ID Number and if available, your City of Hanford Business License Number (A City of Hanford Business Tax ID Number is not required to submit a proposal, however it must be obtained prior to any contract signing).

5. Names of company’s owners / officers.

6. Personnel of the Proposer’s Firm must be identified in the proposal with their background, and the firm must give assurances of continuity of its personnel. A contact person needs to be identified.

7. Provide surety information for all sureties – General and Automobile Liability, E/O and Worker’s Compensation.

8. References and Referrals – Minimum of three (3) current or former clients within the Central Valley or California (if possible), including their name, title, address, email, phone, and types of work completed and corresponding data.

PROPOSAL REQUIREMENTS

Summarize your approach and understanding of the services and any special considerations of which the City of Hanford should be aware. Clearly indicate the levels of participation you will expect from City of Hanford staff in the fulfillment of the contract. The contents of this section shall be determined by the proposer but should demonstrate an understanding of the special characteristics of the services.

This section shall outline the proposed approach to the project. This approach or scope of work shall consist of:

1. Understanding of services

2. Schedule of services performed

Exceptions to the requirements of the RFP should be clearly delineated in this section.

In addition, you are invited to include a maximum of two (2) pages of information not included, nor requested in this RFP, if you feel it may be useful and applicable to this project.

The information in this section will aid the City in the refinement of the scope of work during contract negotiations.

STAFF QUALIFICATIONS

Describe the qualifications of all key members of the project team to be assigned to this project by providing resumes/experience summaries describing their education, credentials, experience, and their proposed roles for this contract. The project manager shall be identified and will not be removed from the project without prior written authorization from the City. All proposed sub-consultants and their tasks in the project shall be identified. Note: Consultant may not substitute any member of the project team without prior written approval of the City.

If your firm intends to subcontract any of the services required under this RFP it must be discussed in this section. Detailed information for each subcontractor must be provided. No work may be subcontracted, nor assigned, without prior written approval of the City of Hanford. This section should demonstrate the qualifications of all subcontractors’ professional personnel to be assigned to this project by providing resumes/experience summaries describing their education, credentials, related experience and their proposed roles for this contract.

RELATED EXPERIENCE

Include descriptive information concerning the experience of the firm. Include information about previous services that might be comparable, including the scope of services provided. Provide references for a minimum of three (3) most comparable services for which your firm has provided or currently provides similar services. Include information about previous services which are similar in nature, delivery method, budget variance and any other appropriate information. Substantial weight is given to a firm’s ability to deliver services on budget. Please demonstrate the firm’s ability to meet this goal.

PROPOSED FEE STRUCTURE AND SCHEDULES

The proposed fee structure and schedule shall be submitted separately from the proposal. Provide proposed fees and cost information, and recommend a budget plan for all services in the following format:

Proposers should thoroughly review the requirements of this RFP and address all services in the fee schedule that are necessary to support the project. Indicate how the City will be invoiced for services, specifying unit or hourly costs. This information should be detailed and broken down by type of service and units of work or other applicable measures (e.g., staff hours at a specified rate). Proposers should aim to provide a comprehensive fee schedule, as compensation for items not addressed will not be included in the contract.

Include the cost for each service to be provided based on the consultant’s fee schedule and the scope of work outlined in this RFP. The fee proposal (submitted separately) along with the proposed project approach will form the basis for any contract negotiations. The actual scope of services and fees included in the contract may be negotiated and adjusted to meet the City’s specific needs.

Any additional proposed alternates must have a separate listed cost from the main fee schedule.

CONFLICT OF INTEREST

Disclose any financial, business, or other relationship with the City or any member of the City staff that may have an impact on the outcome of the project. List current clients who may have a financial interest in the outcome of the project.

CONSULTANT SELECTION PROCEDURE

CRITERIA AND WEIGHT OF CRITERIA

Selection of the successful proposal shall be generally based on the information provided by the Consultants in response to the Request for Proposals. The process for selection shall occur in the following sequence:

1. Review Proposals.

2. Establish a “short list” of two or more firms.

3. Interviews, if necessary.

4. Identify the best qualified firm.

5. Determine which, if any, alternates will be selected and negotiate a fee.

6. Award contract.

The Evaluation Committee, consisting of knowledgeable members formed at the sole discretion of the City, will address the following criteria in evaluation of proposals in order to gauge the ability of a Consultant to perform the contract as specified. The same general criteria will be used to judge both the proposal and the presentation, should the City choose to conduct interviews with prospective firms.

Prior to the award of contract, the City must be assured that the proposer selected has all of the resources required to successfully perform under the contract. This includes, but is not limited to, personnel with the skills required, equipment/materials and financial resources sufficient to provide services called for under this contract. If, during the evaluation process, the City is unable to assure itself of the proposer’s ability to perform under the contract, if awarded, the City has the option of requesting from the proposer any information that the City deems necessary to determine the proposer’s capabilities. If such information is required, the proposer will be notified and will be permitted seven (7) working days to submit the requested information.

Consultant selection will be made based on the following criteria:

1. Firm credentials – The firm’s past practice and performance on comparable government engagements. 25 Points

2. Staff Credentials – The quality of the firm’s professional personnel to be assigned to the engagement and the quality of the firm’s management support personnel to be available for technical consultation. 20 Points

3. Thoroughness of approach to conducting the services required of the City and demonstration of the understanding of the objectives and scope of work. 35 Points

4. Commitment to timeliness and availability in the conduct of services performed. 20 Points

BACKGROUND CHECK

The City reserves the right to conduct a background inquiry of each proposer which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal to the City, the proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.

AWARD OF CONTRACT

The successful firm will be required to draw up a contract with the City of Hanford. A Draft Agreement has been included in this RFP to alert proposers to the provisions found in City contracts. The Draft Agreement may be altered from the enclosed form at the discretion of the City and without notice to the consultant prior to award of contract. The City does not guarantee that the Final Agreement will duplicate the enclosed Draft Agreement.

EXAMINATION OF RFP REQUIREMENTS

Before submitting a proposal, Proposers must satisfy themselves by personal examination of the proposal requirements and other contract documents, and by any other means as they may believe necessary, as to the actual conditions, requirements, and difficulties under which the work must be performed and to verify any representations made by the City of Hanford; has carefully examined and is thoroughly familiar with the requirements stated and further understands that the City will not be responsible for any errors or omissions on the part the proposer.

The submission of a proposal shall be considered conclusive evidence that the Proposer has carefully investigated all conditions that affect or may at some future date affect the performance of services covered by this solicitation, and is satisfied as to the character, quality, and quantities of work to be performed and as to the requirements of the proposal. Submission of a proposal shall also be evidence that the proposer is familiar with directives that in any way affect prosecution of the work or persons engaged or employed in the work.

No proposer shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for satisfactory performance under the contract. If the proposer receives an award as a result of this Request for Proposals, failure to have made such investigations and examinations will in no way relieve the proposer from its obligations to comply in every detail with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for claim whatsoever by the proposer for additional compensation. Any errors, omissions, or discrepancies found in the specifications or other contract documents shall be called to the attention of the City and clarified prior to the submission of proposals. Should the proposer feel there has been a supplemental or oral modification, it shall be his responsibility to verify said modification in writing prior to submission of the proposal. The contents of the proposal of the successful proposer shall become contractual obligations if procurement action ensues. Failure to accept these obligations in a contractual agreement shall result in the cancellation of the award.

WITHDRAWAL OF PROPOSALS

Any proposal may be withdrawn at any time prior to the time fixed in public notice for the receipt of proposals, only by written request for the withdrawal of the proposal filed with the Purchasing Division.

The request shall be executed by the proposer or his duly authorized representative. The withdrawal of a proposal does not prejudice the right of the proposer to file a new proposal. No proposal may be withdrawn after the time fixed in the public notice for the receipt of proposals.

REJECTION OF PROPOSALS

The City of Hanford reserves the right to reject any or all proposals; to waive any requirements, both the City's and those proposed by the consultant; to waive any irregularities or informalities in any proposal or the RFP process when it is in the best interest of the City to do so; to negotiate for the modification of any proposal with mutual consent of the proposer; to re-advertise for proposals, if desired; to sit and act as sole judge of the merit and qualifications of the service offered and; to evaluate in its absolute discretion, the proposal of each consultant, so as to select the consultant which best serves the requirements of the City, thus insuring that the best interest of the City will be served. Proposer’s past performance and the City's assurance that each proposer will provide service as proposed will be taken into consideration when proposals are being evaluated.

The City may make such investigation as it deems necessary to determine the ability of a proposer to furnish the required services, and the proposer will furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such proposer fails to satisfy the City that such proposer is properly qualified to carry out the obligations of a contract and to deliver the services contemplated herein or;

the proposal of any proposer who has previously failed to perform properly, or complete on time, contracts of a similar nature. Any material misrepresentation or material falsification of information provided to the City in the proposer’s proposal submission, or at any point in the proposal evaluation process, including any interview conducted, is grounds for rejection of the proposal. In the event that the misrepresentation or falsification is not discovered until after any agreement is awarded, the agreement may be terminated at that time. A determination as to whether a misrepresentation or falsification of the proposal submission is material shall be made solely in the exercise of the City’s sound discretion. The City expressly reserves the right to reject the proposal of any proposer who is in default on the payment of taxes, licenses, or other money due to the City of Hanford.

EVALUATION/AWARD OF CONTRACT

Evaluation and selection of proposals will be based on the information called for in this RFP. Brochures or other promotional presentations beyond that sufficient to submit a complete and effective proposal are not desired. Elaborate artwork, expensive paper or binders, and expensive visuals are not necessary.

A Selection Committee will evaluate proposals. The City reserves the right to make the selection of a proposer based on any or all factors of value, whether quantitatively identifiable or not, including, but not limited to, the anticipated initiative and ability of the proposer to perform the services set forth herein.

The award, if made, will be made tentatively in accordance with the Timeline of Events included in this solicitation. Proposer agrees and so stipulates in submitting this proposal, as though stated therein, and in any subsequent award of contract that:

1. The proposer is an independent contractor, not an employee, agent, or officer of the City.

2. Contract, should it be awarded, shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.

3. Should the proposer be awarded a contract, the proposer shall not assign a contract, or any part thereof, or any money due or to become due thereunder, without prior consent of the City.

4. Proposer shall indemnify and hold harmless the City, its officers, officials, employees, and agents from and against all claims, damages, losses, and expenses caused in whole or in part by any negligent act or omission of the proposer, its consultants, subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct by the City.

5. Proposer shall hold the City harmless from liability of any nature or kind, including cost and expenses for infringement or use of any copyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract.

6. Proposer warrants that no gratuities, in the form of gifts, entertainment, or otherwise, were offered or given by the proposer, to any officer or employee of the City with a view toward securing the contract or securing favorable treatment with respect to any determination concerning the performance of the contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part. The rights and remedies of the City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

GENERAL CONDITIONS

IMPORTANT NOTICE

The City of Hanford will not be responsible for oral interpretations given by any City employee, representative, or others. Proposers are cautioned that any statements made that materially change any portion of the proposal documents shall not be relied upon unless subsequently ratified by a formal written amendment to the proposal document. The issuance of a written addendum is the only official method whereby interpretation, clarification, or additional information can be given. If any addenda are issued to this Request for Proposals, the City will attempt to notify all prospective consultants who have secured same. However, it will be the responsibility of each consultant, prior to submitting their proposal, to contact the Purchasing Division, located at 559-585-2152 or via online web portal BidNet Direct under the solicitation to determine if addendums were issued and to make such addendum a part of the proposal.

CONTRACTING AGENCY

The contract resulting from this Request for Proposals will be administered by the City of Hanford Finance Department, Purchasing Division.

LEGAL RESPONSIBILITIES

All proposals must be submitted, filed, made, and executed in accordance with State of California and Federal laws relating to proposals for contracts of this nature whether the same or expressly referred to herein or not. By submitting a proposal, Consultant certifies that he or she will comply with all Federal, State and Local laws and requirements, including but not limited to Equal Employment Opportunity, Disadvantaged Business Enterprise, Labor Protection and other laws and regulations applicable to contracts utilizing Federal funds.

PERMITS AND LICENSES

1. Business License. Possession of a City of Hanford Business License is not required to submit a proposal in response to this invitation. However, Consultant shall be required to possess, at their own expense, a valid and current City of Hanford Business License, prior to commencing work.

Fee is based on gross receipts for all business transactions in the City of Hanford. For additional information, contact the City of Hanford Finance Dept. at (559) 585-2506.

2. Professional Licenses. Consultant shall be licensed in accordance with the California Business and Professions Code and possess current professional registration and be licensed to perform work in the State of California.

3. Permits. Consultant shall be required to obtain and maintain at their own expense, any and all permits, licenses and certifications issued by any federal, state or local governmental agency, pertaining to, and necessary for providing the services required in this Request for Proposals.

INDEMNIFICATION AND INSURANACE

As respects acts, errors, or omissions in the performance of services, contractor agrees to indemnify and hold harmless City, its elected and appointed officers, employees, and City designated volunteers from and against any and all claims, demands, losses, defense costs, liability or consequential damages arising directly out of contractor’s negligent acts, errors or omissions in the performance of their services under the terms of this Agreement; except to the extent those that arise out of the negligence of City. City agrees to indemnify and hold harmless contractor, its officers, employees, and designated volunteers from and against any and all losses, defense costs, liability or consequential damages to the extent arising out of City’s negligent acts, errors, or omissions in the performance of this Agreement.

As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, contractor agrees to indemnify, defend (at City’s option), and hold harmless City, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with contractor’s (or contractor’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the negligence of City. Without limiting City’s right to indemnification, it is agreed that contractor shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage as follows:

1. Workers’ Compensation Insurance as required by the State of California with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

2. Commercial General Liability Insurance with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence and a general aggregate limit of no less than Four Million ($4,000,000). Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent contractor’s Liability (if applicable).

3. Consultant will maintain Professional Liability Insurance coverage, in an amount not less than

TWO Million Dollars ($2,000,000) per occurrence or claim and a general aggregate limit of no less than Two Million ($2,000,000).

4. Comprehensive Automobile Liability coverage with a combined single limit of not less than One Million Dollars ($1,000,000) per accident for bodily injury and property damage. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.

Minimum Limits of Insurance:

Contractor’s insurance policies shall be “occurrence” policies and not “claims-made” coverage.

If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must before the execution date of this contract or the beginning date of contractor work.

2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed and not replaced without another claims-made policy form with a retroactive date prior to the contract effective date, or start of work date, Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to City for review and approval.

If Contractor maintains additional coverage or higher limits than those required herein, then City shall be entitled to additional coverage or higher limits maintained by Contractor.

Contractor may maintain an additional Umbrella policy in conjunction with the insurance policies referenced above. In such case, Contractor shall be deemed to have satisfied the insurance requirements of this contract as long as:

(i) the coverage limits of the Umbrella policy and of the underlying liability policy(ies), when combined, satisfy each of the per occurrence and aggregate requirements identified in this subsection a.; and

(ii) coverage under the Umbrella policy is as broad as and includes all incidents and events covered by the underlying insurance that it supplements.

Deductibles & Self-Insured Retentions:

Any deductibles or self-insured retentions must be declared with the insurance document and provided to and approved by the City. The City may require Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Alternatively, the City may require Contractor to provide a Financial Guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses within the retention.

Other Insurance Provisions Endorsements:

The policies are to contain, or be endorsed to contain, the following provisions:

(A) “The City and its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds on the CGL and automobile liability policies with respect to liability arising out of work or operations performed by or on behalf of Contractor including materials, parts, or equipment furnished in connection with such work or operations; products used by Contractor; or automobiles owned, leased, hired or borrowed by Contractor. General liability coverage can be provided in the form of endorsement to Contractor’s insurance at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.

(B) For any claims related to this contract, Contractor’s insurance coverage shall be primary insurance as respects the City and its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City and/or its officers, officials, employees, or volunteers shall be in excess of Contractor’s insurance and shall be non-contributory.

(C) Each insurance policy required above shall provide that coverage shall not be canceled, except with a minimum 30 days’ notice to the City.

(D) The policies of insurance shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, should be considered excess insurance only and shall not contribute with the policies of insurance obtained by Consultant.

(E) These policies of insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

(F) The insurer shall agree to waive all rights of subrogation against City, its officials, officers, agents, employees and volunteers for losses arising from work performed by Consultant for City.

(G) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.

(H) The insurance provided by these policies shall not be suspended, voided, canceled, modified or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.

Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than “A-“ (Excellent) and which are authorized to write business in California.

Verification of Coverage

Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

All forms and endorsements are to list the City of Hanford as additional insured’s. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Contractor hereby grants to City and its officers, officials, employees, and volunteers a waiver of any right to subrogation which any insurer of Contractor may acquire against the City and/or its officers, officials, employees, and volunteers by virtue of the payment of any loss under such insurance.

Contractor agrees to obtain endorsements necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name City as a loss payee.

If the project does not involve new or major reconstruction, at the option of City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion, or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery, or equipment damaged, impaired, broken, or destroyed during the performance of this contract, including during transit, installation, and testing at the City-owned site.

The City reserves the right to modify the insurance requirements contained in this contract, including, without limitation, coverage limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Subcontractors

Contractor shall include all subcontractors as insureds under its policies OR shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

The successful bidder shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should the contractor cease to have insurance as required during any time, all work by contractor pursuant to this agreement shall cease until insurance acceptable to the City is provided.

ASSIGNMENT OF CONTRACT

No assignment by the vendor of the contract or any part hereof, or of funds to be received there under, will be binding upon the City unless such assignment has prior written approval and consent of the City. In the event the City gives such consent, the terms and conditions of the agreement shall apply to and bind the party or parties to whom such work is assigned, sublet, or transferred.

RIGHT TO REQUIRE PERFORMANCE

The failure of the City at any time to require performance by the proposer of any provisions hereof shall in no way affect the right of the City thereafter to enforce the same. Nor shall waiver by the City of any breach of any provision hereof be taken or held to be waiver of any succeeding breach of such provision or as a waiver of any provision itself.

ETHICS IN PUBLIC CONTRACTING

Each proposer, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that its proposal was made without fraud; that it has not offered or received any kickbacks or inducements from any other proposer in connection with the request for proposal; and that it has not conferred on any public employee, public member or public official having responsibility for this procurement transaction, any payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Hanford.

Prior to the award of any contract, the potential consultant may be required to certify in writing to the Purchasing Division that no relationship exists between the proposer and any City employee, officer, official or agent that interferes with fair competition or is a conflict of interest with respect to a contract with the City of Hanford.

More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names may be rejected. Reasonable grounds for believing that a proposer has interest in more than one proposal for the work solicited may result in rejection of all proposals in which the proposer is believed to have an interest.

RUSSIAN SANCTIONS EXECUTIVE ORDER N-6-22

Notice to all City Contractors, Suppliers and Grantees (Potential and Existing)

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at (https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf).

Under the EO, compliance is required with all economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. To the fullest extent under the law, the City of Hanford will engage all measures to comply with the sanctions and the EO, including:

1. Refraining from entering into new contracts with prohibited individuals or entities while the sanctions are in effect.

2. Desisting from making new investments in, or engaging in financial transactions with, Russian entities, and from transferring technology to Russia or Russian entities.

3. Endeavoring to support the government, people, and businesses of Ukraine where possible.

As a City contractor, supplier, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of the subject contract or grant, as applicable.

EQUAL EMPLOYMENT OPPORTUNITY

During the performance of the contract, proposer agrees to the following:

1. Proposer shall comply with all the requirements, when applicable, of the California Fair Employment Practice Commission and provisions of, when applicable, all Federal, State of

California, County of Kings and City of Hanford laws and ordinances related to employment practices.

2. Proposer shall not discriminate against any employee or applicant for employment on the basis of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender,…