Bid Notice.pdf
PDF 161 KB Posted
- Solicitation number
- EPA14300
- Issued by
- Marin County, San Francisco City, California
About this file
Bid Notice Summary
This Bid Notice pertains to a Phase 1 Charging Infrastructure Planning and Optimization Study Request for Proposals (RFP) issued under the EPA Clean Ports Program - Clean Cargo initiative in California. The project requires a contractor to furnish comprehensive professional, technical, engineering, and analytical services to complete a detailed planning and optimization study for electric vehicle charging infrastructure at a port terminal. Key project deliverables include fleet and operational assessment, utility and electrical load analysis, charging location assessment and site optimization, charger sizing and capacity analysis, technology evaluation of commercially available charging systems, civil and electrical infrastructure constraints assessment, utility coordination and interconnection planning, and permitting and regulatory compliance support. The scope encompasses evaluation of equipment types, duty cycles, electrical service capacity, charging technology options from manufacturers such as ABB, Siemens, Tritium, and Kempower, and infrastructure requirements necessary to support the transition to electric cargo-handling equipment operations.
The notice establishes the framework for competitive bidding on this EPA-funded charging infrastructure planning initiative. Specific pricing terms, set-aside provisions, incumbent contractor information, contract term length, renewal options, funding amounts, and response deadlines should be referenced in the complete RFP documentation. The project supports California's clean ports objectives and represents a federally funded planning effort to optimize electric charging infrastructure deployment at a port facility.
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Text version
The Pasha Group
Opportunity Detail
Pre-Bid Meeting Information
Online Q&A
Contact Information
Description
Phase 1 - Charging Infrastructure Planning and Optimization Study Request for
Title Phase 1 - Charging Infrastructure Planning and Optimization Study Request for Proposals (RFP) EPA Clean Ports Program - Clean Cargo
Invitation # EPA14300 Posting Date 09/14/2026 5:44 AM (HST)
Project Stage Bidding Bid Due Date 10/09/2026 7:00 AM (HST)
Response Format Electronic
Type RFP (Request for Proposal) Response Types Cost File
Response File Type of Award Lump Sum
Categories 237130 - Power and Communication Line and Related Structures Construction 237990 - Other Heavy and Civil Engineering Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors 238990 - All Other Specialty Trade Contractors 541310 - Architectural Services
541330 - Engineering Services 541512 - Computer Systems Design Services 541614 - Process, Physical Distribution, and Logistics Consulting Services 541620 - Environmental Consulting Services 541690 - Other Scientific and Technical Consulting Services
Department Procurement Address 4040 Civic Center Dr.
San Rafael, California 94903
County Marin
Offer Valid Liquidated Damages Estimated Bid Value Start/Delivery Date
Project Duration
Pre-Bid Meeting No
Online Q&A Yes Q&A Deadline 09/30/2026 1:30 PM (HST)
Contact Info April Danos | (985) 291 2016 bids@pashanet.com
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Scope of Services The Contractor shall furnish all professional, technical, engineering, and analytical services necessary to complete the planning and optimization study described below. The scope includes, without limitation, the following tasks:
1. Fleet and Operational Assessment. Assess the fleet and cargo-handling equipment expected to transition to electric operation, including equipment types, quantities, duty cycles, dwell and idle times, shift patterns, and throughput, to establish current and projected charging demand.
2. Utility and Electrical Load Analysis. Analyze existing electrical service and on-site distribution capacity against projected charging loads to determine incremental demand, coincident peak, and utility service requirements.
3. Charging Location Assessment and Site Optimization. Evaluate candidate charging locations across the affected terminal area(s) and optimize siting based on operational workflow, proximity to electrical infrastructure, available space, circulation, and safety. 4. Charger Sizing and Capacity Analysis. Determine the appropriate charger types, power levels, and quantities (e.g., Level 2, DC fast, and high-power dispensers) needed to satisfy operational duty cycles while balancing capital, utility, and operating cost.
5. Technology Evaluation. Evaluate commercially available charging technologies and manufacturers (e.g., ABB, Siemens, Tritium, Kempower, and other comparable technologies) for performance, interoperability, reliability, serviceability, warranty, and lifecycle cost, on a competitively neutral basis.
6. Civil and Electrical Infrastructure Constraints Assessment. Identify civil and electrical constraints affecting installation, including trenching and conduit routing, switchgear, transformers, equipment pads, protective bollards, structural limits, and existing utilities.
7. Utility Coordination and Interconnection Planning. Coordinate with the serving electric utility regarding service upgrades, interconnection, metering, and schedule, and identify long-lead items and dependencies that affect the implementation timeline.
8. Charging Strategy and Duty-Cycle Analysis. Develop charging strategies aligned to operational duty cycles — including opportunity versus depot charging, managed/sequenced charging, and integration with battery energy storage — to minimize demand charges and required infrastructure.
9. Future Expansion Planning. Recommend a scalable infrastructure approach that accommodates anticipated fleet growth and additional charging capacity over the project life.
10. Construction Phasing Recommendations. Recommend construction sequencing and phasing that minimizes disruption to ongoing terminal and cargo operations.
11. Preliminary Cost Estimates. Develop planning-level cost estimates for the recommended infrastructure to support budgeting, grant reporting, and any budget-modification needs.
12. Technical Procurement Specifications. Prepare technical specifications and a basis of design suitable for the subsequent competitive procurement of engineering, final design, construction, and equipment.
Other Details The Contractor shall prepare and deliver the following, in draft and final form, in formats acceptable to TPG:
• Charging Infrastructure Master Plan
• Technical Basis of Design
• Equipment Performance Specifications
• Procurement Specifications supporting the subsequent implementation phase
Notes The Pasha Group ("TPG" or "Subrecipient"), acting as subrecipient to the San Diego Unified Port District ("District" or “Recipient”), solicits competitive proposals from qualified firms ("Proposers")to furnish all labor, supervision, professional services, engineering, design, equipment, materials, tools, transportation, permits, testing, commissioning, documentation, training, and incidentals necessary to complete the Phase 1 — Charging Infrastructure Planning and Optimization Study for the EPA Clean Ports Program - Clean Cargo Project.
The successful Proposer shall perform the Work in accordance with this Request for Proposal(“RFP”), the resulting Contract, EPA Assistance Agreement FAIN No. 97T26601, Subaward Agreement No. 124-2025MA, the approved EPA Clean Ports workplan, applicable EPA terms and conditions, 2 CFR Part 200, and all other applicable federal, state, and local requirements.
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