Bid Notice.pdf
PDF 487 KB Posted
- Attached to
- Infrastructure Equipment, Cabling and Services
- Solicitation number
- 27-09
- Issued by
- Shasta County, San Bernardino City, California
About this file
This is a Request for Quotes (RFQ) issued by Shasta County, California, through its Department of Support Services, Purchasing Division, for maintenance, repair, and replacement of wastewater and water pumps and appurtenances on an as-needed basis. The services include well pumps and related equipment to be performed for the County's Department of Public Works. The RFQ was released on September 14, 2026, with a question submission deadline of September 28, 2026, and a proposal response deadline of October 14, 2026, at 2:00 p.m. Responses must be submitted electronically through the County's e-Procurement Portal. The resulting contract will be for a three-year term with no specified renewal options mentioned. No site visits, bidder's conferences, or award dates are specified in the document.
Pricing in the proposal must include all costs for labor, materials, packing, and transportation. Individual projects may not exceed $75,000 in total cost and cannot be artificially split to circumvent this limit. Contractors must comply with prevailing wage requirements, provide a minimum 12-month warranty on all equipment and materials, and maintain comprehensive general liability insurance of $2,000,000 per occurrence and $4,000,000 aggregate, automobile insurance of $1,000,000, and statutory workers' compensation coverage. Performance and labor bonds are required for projects totaling $25,000 or more. Contractors must hold current, active California Contractor's Licenses with C5 (Water Conditioning) and C61/D21 (Machinery and Pumps) classifications and maintain current registration with the Department of Industrial Relations. Evaluation will be weighted as follows: price (30%), experience with required services (30%), sufficient staffing levels (25%), and warranty on materials and workmanship (15%).
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Request For Quotes #27-09
Wastewater and Water Pump Repair Services Page 1 of 17
REQUEST FOR QUOTES
27-09
WASTEWATER AND WATER PUMP REPAIR SERVICES
Shasta County
1450 Court St.
Redding, CA 96001
RELEASE DATE: September 14, 2026
DEADLINE FOR QUESTIONS: September 28, 2026
RESPONSE DEADLINE: October 14, 2026, 2:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/shastaca https://secure.procurenow.com/portal/%7bproject.government.code%7d
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Shasta County
REQUEST FOR QUOTES
Wastewater and Water Pump Repair Services
Table Of Contents
1. INTRODUCTION
2. DEFINITIONS
3. SCOPE OF WORK/SPECIFICATIONS
4. CONTRACT INFORMATION
5. INQUIRIES AND SUBMISSIONS
6. TERMS AND CONDITIONS OF REQUESTS FOR QUOTES
7. EVALUATION PHASES
8. QUOTE RESPONSE
9. ATTACHMENTS
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1. INTRODUCTION
1.1. Summary
The County of Shasta, through its Department of Support Services, Purchasing Division, invites responses to a Request for Quotes (RFQ) to provide maintenance, repair and replacement of wastewater and water pumps and appurtenances on an as-needed basis at the request of the
County's Department of Public Works. The purpose of this RFQ is to determine Respondent's pricing, qualifications, experience, staffing levels, warranty and professional licensure.
1.2. Contact Information
Project Contact:
Lynne Davis
Agency Staff Services Analyst II - Confidential
1450 Court St.
Room 348
Redding, CA 96001
Email: ladavis@shastacounty.gov
Phone: (530) 225-5342
Procurement Contact:
Jessica Moore
Agency Staff Services Analyst II - Confidential
1450 Court St.
Room 348
Redding, CA 96001
Email: jmmoore@shastacounty.gov
Phone: (530) 225-5093
Department:
Purchasing Department
Department Head:
Leticia Swanson
Purchasing Manager
1.3. Timeline
mailto:ladavis@shastacounty.gov tel:(530)225-5342 mailto:jmmoore@shastacounty.gov tel:(530)225-5093
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Release Date September 14, 2026
Question Submission Deadline September 28, 2026, 2:00pm
Proposal Submission Deadline October 14, 2026, 2:00pm
Electronic Submittal Location:
https://procurement.opengov.com/portal/sha staca
2. DEFINITIONS
2.1. Definitions
For the purposes of this RFQ process, the following definitions apply:
Contractor means the person(s) or entity(ies) potentially entering into a Contract to provide wastewater and water pump repair services.
Contract means the written agreement between the County and any Respondent selected. The
County intends to use the agreement, attached hereto and incorporated herein, as the template for the Contract which can be found in ATTACHMENTS.
County means the governmental entity issuing the RFQ. Shasta County.
County Business Days means Monday through Friday except County holidays as designated by the Shasta County Board of Supervisors.
County Business Hours means 8:00 a.m. to 5:00 p.m., Pacific Time, during County Business Days.
Proposal means the general term for any written submission to the County in response to this
RFQ.
Request for Quotes (“RFQ”) means this invitation to submit a proposal.
Respondent means any person or entity submitting a proposal.
In the event any defined term is used in this RFQ that is not defined in this document, the defined term shall have the meaning attributed to it in the Contract.
3. SCOPE OF WORK/SPECIFICATIONS
3.1. General Requirements
A. Labor must be paid at the current prevailing wage rates.
https://procurement.opengov.com/portal/shastaca https://procurement.opengov.com/portal/shastaca https://procurement.opengov.com/portal/shastaca/projects/301424/document?section=undefined
Wastewater and Water Pump Repair Services Page 5 of 17
B. Performance and Labor and Material Payment bonds will be required for all projects totaling $25,000.00 or more.
C. Evidence of Insurance coverage prior to commencement of work, at a minimum;
o Comprehensive general liability (including bodily injury and property damage):
$2,000,000 per occurrence and $4,000,000 aggregate, and o Automobile:(including auto and non-owned auto) $1,000,000 per occurrence or claim, and o Workers’ Compensation: Statutory levels
D. Contractor shall be responsible for complying with all local, state, and federal codes, legislation procedures, and regulations affecting work in their profession.
E. Contractor shall warranty all equipment, materials, supplies and labor for a minimum of
12 months from date of acceptance of work.
F. Contractor shall have a current and active California Contractor’s License with the following classifications:
o C5: Water Conditioning o C61 / D21: Machinery and Pumps
3.2. Service Requirements
Each project shall be negotiated between the Contractor and representatives of the Department of Public Works. The scope of work, materials type, schedule and the project price shall be agreed to in writing between the Contractor and the Department of Public Works. A purchase order number shall be issued prior to the commencement of each project and shall be considered a notice to proceed (“Notice to Proceed”) with the work.
No single project may exceed a total cost of $75,000; or be split into multiple parts in an attempt to bring each part under $75,000 and must include all labor, materials and any overhead.
The Contractor shall:
o Provide maintenance, repair and replacement of water and wastewater pumps, including well pumps and appurtenances.
o Provide timely and accurate technical advice and sales support by responding to requests within one (1) day.
o Remove all materials and debris from the premises at the end of the working day.
Wastewater and Water Pump Repair Services Page 6 of 17 o Perform all work in a safe and efficient manner, adhering to OSHA guidelines, using proper technique and equipment to preserve the safety of themselves, County staff, contractors and the public.
o Resolve any billing issues within five (5) days.
4. CONTRACT INFORMATION
If the County chooses to fund and proceed with the agreement, it will enter into a Contract with the selected Respondent or Respondents. The County intends to use its Aggregate Public Works
Contract, attached to this RFQ (in ATTACHMENTS) as a template for the Contract. Certain terms of the County’s Aggregate Public Works Contract template are subject to negotiation and completion once the successful Respondent(s) is/are selected. The County may, in its sole discretion, agree to modify a term that is otherwise not subject to negotiation.
Upon negotiation of the contract, the chosen respondent must agree to receive electronic payments via credit card, E-Payable, or ACH/Direct Deposit. If ACH/Direct Deposit is chosen, the respondent will be required to complete the ACH/Direct Deposit Authorization form.
The Contract will be for three years.
The County will treat all information submitted in a proposal as available for public inspection once the County has completed negotiations with a contractor. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Section 6250 et.
seq.) for protecting the confidentiality of any information contained within your proposal, you must identify specific information, together with the legal basis of your claim in your proposal.
5. INQUIRIES AND SUBMISSIONS
5.1. INQUIRIES
To make inquiries regarding this RFQ, Respondents may contact only the RFQ Contact and are specifically directed not to contact other County officers, employees, or agents on any matter related to this RFQ. Failure to comply with the preceding sentence may result in a Respondent being barred from consideration under this RFQ. For purposes of this section of this RFQ, the word “officer” does not include members of the Shasta County Board of Supervisors.
Any Respondent who attempts to influence the RFQ process by interfering or colluding with other
Respondents and/or with any County officer, employee, or agent; or who deviates from the RFQ process as set forth in the requirements, or terms and conditions of the RFQ, may be disqualified at any time from further participation in the RFQ process.
https://procurement.opengov.com/portal/shastaca/projects/301424/document?section=2889621
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Respondent(s) shall submit all inquiries regarding this bid via the County e-Procurement Portal, located at https://procurement.opengov.com/portal/shastaca. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the County e-Procurement Portal.
Respondent(s) may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the Respondent(s) to check the website for answers to inquiries.
5.2. SUBMISSION OF RESPONSES
Responses to this Request for Quotes (RFQ) are subject to the Terms and Conditions incorporated herein.
Responses must be submitted electronically via https://procurement.opengov.com/portal/shastaca.
5.3. SANCTIONS
All qualified Shasta County bidders and Respondents are hereby notified that under the Executive
Order (EO) that as a vendor, consultant, contractor, or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/ sanctions-programs-and-country-information/ukraine-russia-related-sanctions).
Failure to comply may result in the termination of contracts or grants, as applicable.
6. TERMS AND CONDITIONS OF REQUESTS FOR QUOTES
The following terms and conditions (the “Terms and Conditions”) apply to solicitations by the
County of Shasta, Department of Support Services, Purchasing Division (“County”), for Requests for Quotes (an “RFQ”).
For the purposes of these Terms and Conditions, an RFQ is an invitation by the County for the provision of particular service(s) or product(s), including the price thereof, meeting specific criteria. The primary focus of an RFQ is upon the price a person/entity submitting a response (the
“Respondent”) proposes to charge for the particular service or product the County desires. While the price is a primary factor, it is not the only factor and the County is not required to enter into a contract/agreement with the particular Respondent who submits the lowest price.
6.1. RESPONSES TO RFQ’s
Responses to RFQ’s (“Responses”), modifications, and requests for withdrawal thereof, received after the deadline for receipt of the Response will not be considered. Telephoned Responses or those sent by facsimile (“FAX”) or email will not be accepted.
https://procurement.opengov.com/portal/shastaca https://procurement.opengov.com/portal/shastaca https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions
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Prices proposed in an RFQ shall include all costs of packing and of transportation to the delivery point or points indicated in the RFQ, including applicable sales and use taxes, unless otherwise specified. Unless stated otherwise in the RFQ, a Response may be tendered for any item or group of items, or portion thereof, of the service(s) or product(s) specified in the RFQ. Unit prices, a total price for each group of units, and a grand total may also be provided in the Response, depending upon the specifications of the RFQ. In case of a conflict between a unit price and the total price(s), or the grand total, the unit price, multiplied by the number of units to be provided, will govern. Unless stated otherwise in the RFQ, a Response may be tendered for any one service or one product, or group of services or products, or portion thereof, of the service(s) or product(s) specified in the RFQ, or for all the services or products sought by the County.
When a particular brand or make of a product is specified in an RFQ, an "equal" brand or make will be considered by the County. However, in such cases, the Respondent must establish that the alternate brand or make is equal to or better than the specified brand or make, and indicate the brand name, model, and catalog number of each item listed as an alternative. Unless otherwise indicated in the Response, the brand or make specified in the RFQ shall be furnished if the RFQ is accepted by the County and a contract/agreement between the Respondent and the
County is executed.
The time, date, and location for delivery of the service(s) or product(s) shall be as specified in the
RFQ or the contract/agreement between the Respondent and the County. Delivery time, if stated in days, includes Saturdays, Sundays, and holidays. Respondent may propose in the Response alternate times, dates, and locations for delivery of the service(s) or product(s) for the County’s consideration.
Samples of products, when required by the specifications of the RFQ, must be submitted within the time specified and at no expense to the County. If not destroyed by testing, or if not required for the purpose of inspecting deliveries during the term of the contract/agreement between the
Respondent and the County, samples will be returned to the Respondent at the County's expense.
The services and products described in a Response must conform to the safety orders of the State of California, Division of Industrial Safety and with all applicable federal, state, and local laws, ordinances, regulations, rules and policies. Only current product models as offered by manufacturers will be accepted. All products offered must be new and unused unless otherwise specified in the RFQ.
6.2. EVALUATION AND SELECTION PROCESS
Unless otherwise stated in the specifications for the RFQ, an evaluation panel, made up of persons selected by Shasta County, will review and rank each Quote. Reviewed and ranked criteria is delineated in the EVALUATION PHASES.
https://procurement.opengov.com/portal/shastaca/projects/301424/document?section=2889615
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After the evaluation panel has ranked the Respondents, the County may enter into negotiations with the top ranked Respondent regarding the terms and conditions of a contract for the provision of the requested service(s) and product(s); or the County may, in its sole discretion, elect to reject all submitted Responses and terminate the RFQ process.
If an agreement to enter into a Contract cannot be reached with the highest ranked Respondent, then the negotiations with that Respondent will be terminated. Negotiations will then be opened with the next ranked Respondent and the process repeated, or the County may elect to reject all submitted Quotes. In any event, once negotiations with a particular Respondent are terminated, the County will not reopen negotiations with that Respondent.
6.3. RESERVATIONS
Notwithstanding any other provisions, the County reserves the right, in its sole discretion, to accept or reject any or all Responses, or any part thereof; to reject any Response for failure to submit the Response in conformity with the requirements of the RFQ and these Terms and
Conditions; and to waive informalities and irregularities in a Response, if deemed to be in the best interest of the County. The County reserves the right to cancel this RFQ process at any time.
In addition, the County reserves the right to waive any deviations from the requirements or specifications of an RFQ that are included in any Response.
Solicitation of an RFQ does not commit the County to finalize any contract/agreement with a particular Respondent, to pay any costs associated with the preparation of any Response, and/or to enter into a contract/agreement with the Respondent submitting the least costly Response.
The County reserves the right to enter into negotiations with, and to finalize a contract and its terms with, the Respondent that, in the sole discretion of the County, submits the Response that is in the best interests of the County.
6.4. VALID CONTRACT
Legal Execution of an Agreement or Receipt of an Official Purchase Order of the County of Shasta covering the supplies, materials, equipment, or services as described in the Response to an RFQ will indicate acceptance of the Response and will constitute a contract to purchase.
6.5. DISQUALIFICATION
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Unless a Respondent provides all the information requested in the RFQ, the Response may, at the sole discretion of the County, be disregarded and given no consideration. Any Respondent who attempts to influence the RFQ process by interfering or colluding with other Respondents and/or with any County officer, employee, or agent; or who deviates from the RFQ process as set forth in the requirements of the RFQ and/or in these Terms and Conditions, may be disqualified at any time from further participation in the RFQ process. Respondents are specifically directed not to contact any person other than the designated County contact person listed in this RFQ for meetings, conferences, information, or technical discussions related to this RFQ. Failure to comply with the preceding sentence may result in a Respondent being disqualified from this RFQ process. No questions regarding this RFQ will be answered by other County staff. The RFQ process shall extend until the date stated on the County’s written notice of intent to award a contract or the date stated on the County’s written notice of cancellation of the RFQ process that will be issued to Respondents.
6.6. RETENTION OF RESPONSES/PUBLIC RECORD
All Responses shall become the sole property of the County. The County reserves the right to use any ideas in a Response regardless of whether that Respondent is selected to enter into a contract/agreement with the County. At such time as a Respondent is selected and a contract/agreement is negotiated, all Responses and related documents become a matter of public record, with the exception of those parts of each Response which are clearly designated by the Respondent as business or trade secrets and marked as “confidential” or “proprietary.”
The County, however, shall not in any way be liable or responsible in connection with the
County’s disclosure of any Response or any part thereof, if disclosure is required by the California
Public Records Act (Gov. Code, §7920 et seq.) or pursuant to law or legal process. By submitting a Response, the Respondent agrees to save, defend, keep, hold harmless, and fully indemnify the
County of Shasta, its elected officials, officers, employees, agents, and volunteers from all damages, claims for damages, costs, or expenses, whether in law or in equity, that may at any time arise for not disclosing a business or trade secret pursuant to the California Public Records
Act.
The County will treat all information submitted in a proposal as available for public inspection once the County has completed negotiations with a contractor. If you believe that you have a legally justifiable basis under the California Public Records Act (Government Section 7920 et.
seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal.
6.7. PROTESTS
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The County will consider any protest or objection, from qualified respondents, regarding the award of a contract/agreement pursuant to the RFQ provided that it is submitted in writing and received by the County contact person listed in this RFQ within 10 calendar days of the date stated on the County’s written Notice of Intent to Award issued to Respondents. Mailed protests not received before the deadline will not be considered, even if postmarked before the deadline.
The protest shall identify all bases on which the protest is based. Any protest or objection will be considered and resolved by the Director of Support Services, or their designee, in their sole discretion and whose decision shall be final and conclusive.
6.8. COMPLIANCE WITH REQUIREMENTS OF RFQ
Any Respondent submitting a Response to an RFQ understands and agrees that their submitted
Response shall constitute acknowledgment and acceptance of, and intent to comply with, all these Terms and Conditions and the requirements of the RFQ. The determination of the compliance with these Terms and Conditions and the requirements of the RFQ shall be in the
County’s sole judgment and shall be final and conclusive.
6.9. COUNTY NOT RESPONSIBLE FOR COSTS OF PREPARATION
The County shall not be liable for any costs of work performed in the preparation and production of a Response, or for any work performed prior to the formal execution of a contract/agreement between a Respondent and the County. By submitting a Response, the Respondent agrees not to make any claims for, or have any right to, damages because of any misunderstanding or misrepresentation of these Terms and Conditions and the requirements of the RFQ, or because of any misinformation or lack of information.
7. EVALUATION PHASES
No. Evaluation Criteria Scoring Method Weight (Points)
1. The Price Identified for the Service 0-10 Points 30 (30% of Total)
2. Experience as it Relates to Required Services 0-10 Points 30 (30% of Total)
3. Sufficient Staffing Levels 0-10 Points 25 (25% of Total)
4. Warranty on Materials and Workmanship 0-10 Points 15 (15% of Total)
8. QUOTE RESPONSE
8.1. Please download and complete the Price Sheet which is also available under the ATTACHMENTS tab for completion and upload.*
Please download the below documents, complete, and upload.
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• Price_Sheet.pdf
*Response required
8.2. Provide a narrative describing your experience with wastewater and water pump repair services, including well pumps.*
*Response required
8.3. Describe your response time capabilities, including turnaround time for standard services, procedures for expedited requests and details regarding office locations. *
*Response required
8.4. Describe your warranty policy as it relates to materials and workmanship.* *Response required
8.5. Insurance
8.5.1. Respondent agrees to provide all required insurance policies including but not limited to Commercial General Liability with limits of $2 million per claim and $4 million aggregate, and maintain said limits throughout the contract term?*
☐ Yes
☐ No
*Response required
When equals "No"
8.5.2. If no, please state why.*
*Response required
8.5.3. Respondent represents that they are one of the following (check appropriate): * ☐ A regular dealer of the product(s) and/or service(s) quoted upon
☐ A manufacturer of the product(s) and/or service(s) quoted upon
*Response required
8.5.4. Business Status*
☐ An Individual
☐ Partnership
☐ Corporation, incorporated in the State of:
☐ Other:
*Response required
8.5.5. If Other/Corporation:
If you chose Corporation, which State your business is incorporated in?
If you chose Other Entity, please clarify.
8.5.6. If a corporation, upload current California Secretary of State Statement of Information (SOI) reflecting an active status.
https://government-project.s3.us-west-2.amazonaws.com/301424/20453c11-4b6c-4973-8c33-18ce265d8410_Price_Sheet.pdf
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8.5.7. Should a contract be negotiated, indicate who will sign the contract and provide names, titles and e-mail addresses as indicated on the SOI.*
For a Corporation, LLC, or Partnership, two corporate officers must sign – one fiscal and one executive. If anyone other than a corporate officer is to sign, this will require a corporate resolution authorizing this signature
*Response required
8.5.8. Non-Profit Organization*
Does at least one-third of your organization’s total Board membership qualify as Independent
Directors?
An Independent Director is defined as a Board Member that: (1) Was not compensated as an officer or employee of the organization or of a related organization during the tax year; (2) has no material financial interest in a business transaction and did not receive compensation or other payments exceeding $10,000 during Consultant's tax year from the Consultant or related organizations as an independent contractor; and (3) neither the Board Member nor any member of the Board Member's family (as defined under IRC Section 4958) had a business relationship with Consultant requiring Consultant to report on Schedule L of Form 990, nor was the Board Member a current officer, director, trustee, key employee, or substantial contributor of a related organization.
☐ Yes
☐ No
*Response required
When equals "Yes"
8.5.9. Non-Profit Documentation*
Please upload the following documents:
Organizational Chart
Annual Compensation of Lead Executives
Most Recent Form 990
*Response required
8.6. Certifications:
8.6.1. Debarment*
By submitting this Response you represent and warrant that: (a) your organization is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any federal program or covered transaction; and (b) it is not listed on the System for Award Management (SAM.gov) exclusions list.
Wastewater and Water Pump Repair Services Page 14 of 17
☐ Yes
☐ No
*Response required
8.6.2. Comply with specifications*
Do you agree to comply with specifications, RFQ instructions, draft Contract requirements and other pertinent references contained in this RFQ?
☐ Yes
☐ No
*Response required
8.6.3. Price Hold*
Do you agree that the information and costs provided in the Quote will remain unchanged and will not be withdrawn for a minimum period of 90 days after the submission deadline?
☐ Yes
☐ No
*Response required
8.6.4. Certify Accuracy of Response*
Do you certify that all statements contained within the submitted response are true, and acknowledge that if the response is found to contain any false statements, the County may declare any Agreement or Contract made as a result of the response to be void?
☐ Yes
☐ No
*Response required
8.6.5. Additional Information*
Do you agree to provide the County with any other information the County determines is necessary for accurate determination of your qualifications to provide the requested services?
☐ Yes
☐ No
*Response required
8.6.6. All Costs Included*
Do you certify that the quote includes all costs incident to the proposed Contract?
☐ Yes
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8.6.7. ACH/Direct Deposit Authorization*
Upon execution of the Contract, the chosen responder must agree to receive electronic payments and will be required to complete an ACH/Direct Deposit Authorization form. Do you agree to be an ACH/Direct Deposit vendor?
☐ Yes
☐ No
*Response required
8.6.8. I certify that to the best of my knowledge, my responses to the above statements are true and correct.*
By acknowledging, Responder represents that he/she has the authority to authorize this Offer and to bind the party on whose behalf his/her execution is made and certifies that all information provided on this form and contained within the Offer are true. Responder acknowledges that if the Offer contains any false statements, the County may declare any contract, purchase order or agreement made as a result of the Offer to be void.
☐ Please confirm
*Response required
8.7. Additional Public Works Certifications
8.7.1. Upload proof of current registration with the Department of Industrial Relations
(DIR)*
*Response required
8.7.2. Upload evidence of current licensure*
C-55 Water Conditioning
C-61 / D-21 Machinery and Pumps
*Response required
8.7.3. Contractor shall provide evidence of Insurance coverage, prior to execution of Contract, as well as provide renewal certificates throughout the term of the contract, at a minimum:*
Comprehensive General Liability (bodily injury and property damage): $2,000,000 per occurrence and $4,000,000 aggregate; Automobile (auto and non-owed auto) $1,000,000 per occurrence or claim and Workers’ Compensation: Statutory levels
☐ Please confirm
*Response required
8.7.4. Contractor shall provide Performance Bond for each project totaling more than $25,000.*
☐ Yes
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8.7.5. Contractor (as well as Contractor's principals, employees, subcontractors, and suppliers) is an independent contractor and not an employee, agent, or representative of County.*
☐ Yes
☐ No
*Response required
8.7.6. Contractor shall supervise and direct the work using Contractor's best skill and attention. Contractor shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the work with the County.*
☐ Yes
☐ No
*Response required
8.7.7. Contractor shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of the work.*
☐ Yes
☐ No
*Response required
8.7.8. Contractor represents and warrants to County that all materials and equipment incorporated in the work will be new and that all work will be of good quality, free from faults and defects, and in conformance with the Contract Documents.*
☐ Yes
☐ No
*Response required
8.7.9. Contractor shall pay all sales, consumer, use, and other similar taxes required by law and shall secure and pay for all permits, fees, and licenses necessary for the execution of the work and completion of the work.*
☐ Yes
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8.7.10. Contractor shall give all notices and comply with all laws, ordinances, rules, regulations, and orders of any public authority bearing on the performance of the work and completion of the work.*
☐ Yes
☐ No
*Response required
8.7.11. Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by Contractor's operations. Upon completion of the work, Contractor shall remove all of Contractor's waste materials and rubbish from and about the project as well as all of Contractor's tools, construction equipment, machinery, and surplus materials.*
☐ Yes
☐ No
*Response required
8.7.12. Contractor will acknowledge that Contractor has made an independent investigation of the job site, including underground conditions and all other conditions that might affect the progress of the work.*
☐ Yes
☐ No
*Response required
8.7.13. Contractor acknowledges awareness of the provisions of subdivision (b) of Public Contract Code section 7103.5, which states as follows:*
In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title and interest in and to all causes of action it may have under
Article 4 of the Clayton Act (15 U.S.C. §. 15) or under the Cartwright Act (Chapter 2
(commencing with section 16700) of Part 2 Division 7 of the Business and Professions Code), arising from purchase of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.
☐ Please confirm
| 1. INTRODUCTION |
| 1.1. Summary |
| 1.2. Contact Information |
| 1.3. Timeline |
| 2. DEFINITIONS |
| 2.1. Definitions |
| 3. SCOPE OF WORK/SPECIFICATIONS |
| 3.1. General Requirements |
| 3.2. Service Requirements |
| 4. CONTRACT INFORMATION |
| 5. INQUIRIES AND SUBMISSIONS |
| 5.1. INQUIRIES |
| 5.2. SUBMISSION OF RESPONSES |
| 5.3. SANCTIONS |
| 6. TERMS AND CONDITIONS OF REQUESTS FOR QUOTES |
| 6.1. RESPONSES TO RFQ’s |
| 6.2. EVALUATION AND SELECTION PROCESS |
| 6.3. RESERVATIONS |
| 6.4. VALID CONTRACT |
| 6.5. DISQUALIFICATION |
| 6.6. RETENTION OF RESPONSES/PUBLIC RECORD |
| 6.7. PROTESTS |
| 6.8. COMPLIANCE WITH REQUIREMENTS OF RFQ |
| 6.9. COUNTY NOT RESPONSIBLE FOR COSTS OF PREPARATION |
| 7. EVALUATION PHASES |
| 8. QUOTE RESPONSE |
| 8.1. Please download and complete the Price Sheet which is also available under the ATTACHMENTS tab for completion and upload.* |
| 8.2. Provide a narrative describing your experience with wastewater and water pump repair services, including well pumps.* |
| 8.3. Describe your response time capabilities, including turnaround time for standard services, procedures for expedited requests and details regarding office locations. * |
| 8.4. Describe your warranty policy as it relates to materials and workmanship.* |
| 8.5. Insurance |
| 8.5.1. Respondent agrees to provide all required insurance policies including but not limited to Commercial General Liability with limits of $2 million per claim and $4 million aggregate, and maintain said limits throughout the contract term?* |
| 8.5.2. If no, please state why.* |
| 8.5.3. Respondent represents that they are one of the following (check appropriate): * |
| 8.5.4. Business Status* |
| 8.5.5. If Other/Corporation: |
| 8.5.6. If a corporation, upload current California Secretary of State Statement of Information (SOI) reflecting an active status. |
| 8.5.7. Should a contract be negotiated, indicate who will sign the contract and provide names, titles and e-mail addresses as indicated on the SOI.* |
| 8.5.8. Non-Profit Organization* |
| 8.5.9. Non-Profit Documentation* |
| 8.6. Certifications: |
| 8.6.1. Debarment* |
| 8.6.2. Comply with specifications* |
| 8.6.3. Price Hold* |
| 8.6.4. Certify Accuracy of Response* |
| 8.6.5. Additional Information* |
| 8.6.6. All Costs Included* |
| 8.6.7. ACH/Direct Deposit Authorization* |
| 8.6.8. I certify that to the best of my knowledge, my responses to the above statements are true and correct.* |
| 8.7. Additional Public Works Certifications |
| 8.7.1. Upload proof of current registration with the Department of Industrial Relations (DIR)* |
| 8.7.2. Upload evidence of current licensure* |
| 8.7.3. Contractor shall provide evidence of Insurance coverage, prior to execution of Contract, as well as provide renewal certificates throughout the term of the contract, at a minimum:* |
| 8.7.4. Contractor shall provide Performance Bond for each project totaling more than $25,000.* |
| 8.7.5. Contractor (as well as Contractor's principals, employees, subcontractors, and suppliers) is an independent contractor and not an employee, agent, or representative of County.* |
| 8.7.6. Contractor shall supervise and direct the work using Contractor's best skill and attention. Contractor shall be solely responsible for all construction means, methods, techniques, sequences, and procedures and for coordinating all portions of t... |
| 8.7.7. Contractor shall provide and pay for all labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution and completion of th... |
| 8.7.8. Contractor represents and warrants to County that all materials and equipment incorporated in the work will be new and that all work will be of good quality, free from faults and defects, and in conformance with the Contract Documents.* |
| 8.7.9. Contractor shall pay all sales, consumer, use, and other similar taxes required by law and shall secure and pay for all permits, fees, and licenses necessary for the execution of the work and completion of the work.* |
| 8.7.10. Contractor shall give all notices and comply with all laws, ordinances, rules, regulations, and orders of any public authority bearing on the performance of the work and completion of the work.* |
| 8.7.11. Contractor at all times shall keep the premises free from accumulation of waste materials or rubbish caused by Contractor's operations. Upon completion of the work, Contractor shall remove all of Contractor's waste materials and rubbish from a... |
| 8.7.12. Contractor will acknowledge that Contractor has made an independent investigation of the job site, including underground conditions and all other conditions that might affect the progress of the work.* |
| 8.7.13. Contractor acknowledges awareness of the provisions of subdivision (b) of Public Contract Code section 7103.5, which states as follows:* |
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