Bid Notice.pdf

NOTICE INVITING SEALED BIDS

SCOTT HOUSE RENOVATIONS

CIP PROJECT NO. 26-017

IN THE CITY OF NOVATO, CALIFORNIA

PUBLIC NOTICE IS HEREBY GIVEN that the City of Novato as AGENCY, invites sealed bids for the above stated project. Sealed proposals will be received by the Designated Agent at 922 Machin Avenue, 1st Floor, Novato, until 2 p.m., Monday, September 21, 2026, for the Scott House Renovations, CIP Project No. 26-017 at which time they will be publicly opened and read aloud. The sealed proposals shall be delivered to the Central Administration Counter, located on the 1st Floor at 922 Machin Avenue. The date and time shall be extended by no less than 72 hours if the City Department of Public Works issues any material changes, additions, or deletions to the invitation later than 72 hours prior to the bid closing.

Any bids received after the time specified above or any extension due to material changes shall be returned unopened.

Project Description: The Work consists of the renovation and adaptive reuse of the existing Scott House, located at 917 Sherman Avenue, Novato, California, for use as the Novato History Museum, together with associated site improvements and all related work required for a complete and operational facility.

The Work generally includes, but is not limited to:

1. Selective demolition and removal of existing construction;

2. Remediation of lead based paint on all elements of building interior, exterior window sash and front door and interior double door. Some demolition and remediation has been completed;

3. Rehabilitation, repair, and alteration of the existing historic building, including preservation and repair of character-defining architectural features and finishes;

4. Structural modifications, repairs, reinforcing, and new construction required to accommodate the proposed improvements;

5. Exterior building-envelope improvements, including roofing, flashing, waterproofing, siding and trim repairs, window and door rehabilitation or replacement where indicated, painting, and related weatherproofing;

6. Interior architectural improvements, including partitions, ceilings, flooring, doors and hardware, casework, finishes, toilet-room improvements, and associated accessibility upgrades;

7. Construction of new and reconstructed front porch, stairs, railings, guards, and associated foundations and site connections, generally matching and complementing the historic character of the building;

8. Installation of a new limited-use/limited-application (LULA) elevator, including hoistway, pit, structural support, machine/control space, electrical service, fire/life-safety interfaces, accessibility components, and related architectural construction;

9. Accessibility improvements throughout the project, including accessible entrances and routes, toilet facilities, doors and hardware, signage, and associated site improvements;

10. New and modified heating, ventilating, and air-conditioning systems and ductwork throughout the building;

11. New and modified plumbing systems and fixtures;

12. Electrical improvements, including power, lighting, lighting controls, distribution, and associated systems;

13. Fire and life-safety improvements, including fire sprinkler work and related fire-alarm and building-system interfaces as indicated in the Contract Documents;

14. Building-envelope, mechanical, and electrical work required for compliance with applicable California Energy Code (Title 24, Part 6) requirements;

15. Site improvements, including accessible paths of travel, paving and flatwork, grading and drainage, utility connections, landscaping restoration, and other work indicated;

16. Protection of existing historic materials, finishes, landscaping, and improvements designated to remain;

17. Hazardous-material and environmental coordination associated with the Work, including compliance with available asbestos, lead-based-paint, and microbiological assessment information and requirements of the Contract Documents; and

18. Cutting, patching, repair, painting, restoration, testing, commissioning, permits, inspections, closeout documentation, and other incidental work necessary to provide a complete project.

The Work includes all labor, materials, equipment, temporary facilities, supervision, coordination, testing, permits, and incidental work necessary to complete the Project in accordance with the Drawings, Specifications, and other Contract Documents.

There will be a mandatory pre-bid site walk for this project on Wednesday, September 9, 2026 at 10:00 a.m. Contractors shall meet and sign in at 917 Sherman Avenue.

Project plans and specifications, including Notice to Contractors, Special Provisions, and proposal forms, are available from the City of Novato Website, http://www.novato.org, (click on the “Business” tab near the top of the page and select “Doing Business with the City” in the drop-down menu). Paper copies of project documents will not be issued by the City.

The work to be done includes, but is not limited to the project description. Other items or details not mentioned in the project description are required to be performed, placed, constructed, or installed by the standard specifications, these special provisions, and other Contract Documents.

Prior to contract execution, the contractor and his/her subcontractors shall obtain a City of Novato business license.

In accordance with the provisions of California Public Contract Code § 3300, and Business and Professions Code § 7028.15(e), the AGENCY has determined that the contractor shall possess a valid Class B contractor’s license at the time that the contract is awarded. Failure to possess the specified license shall render a bidder’s bid as non-responsive and shall bar award of the contract to any bidder not possessing the specified license at the time of the award.

CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE

CONTRACTORS’ STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A

CONTRACTOR MAY BE REFERRED TO THE REGISTRAR, CONTRACTORS’ STATE

LICENSE BOARD, P.O. BOX 2600, SACRAMENTO, CA 95826. At the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material shall not be made unless and until the Registrar of Contractors verifies to the AGENCY that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law including, but not limited to, any appropriate disciplinary action by the Contractors’ State Board. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder. (Public Contract Code § 20103.5)

CONTRACTORS AND SUBCONTRACTORS ARE ALSO REQUIRED TO BE REGISTERED WITH

THE CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS FOR ANY BID PROPOSAL

SUBMITTED ON OR AFTER MARCH 1, 2015, AND FOR ANY CONTRACT FOR PUBLIC WORK

ENTERED INTO ON OR AFTER APRIL 1, 2015. A contractor or subcontractor shall not be qualified to bid on, be listed on a bid proposal for, or perform any public work contract unless it is currently registered with the California Department of Industrial Relations as described in Labor Code § 1725.5.

Bids must be prepared on the approved bid forms in conformance with INSTRUCTIONS TO BIDDERS and submitted in an envelope provided by the bidder, sealed and plainly marked on the outside:

“SEALED BID FOR SCOTT HOUSE RENOVATIONS CIP 26-017

DO NOT OPEN WITH REGULAR MAIL”

The bid must be accompanied by a bid guarantee in the amount of 10% of the total bid by 2:00 p.m. ON THE DATE ADVERTISED FOR THE OPENING OF BIDS. More specifically, pursuant to Public Contract Code §§ 20170 and 20171, all bids for the project shall be presented, under sealed cover and shall be accompanied by one of the following forms of bidder’s security in the amount of ten percent (10%) of the bid: (a) cash; (b) a cashier’s check made payable to the City of Novato; (c) a certified check made payable to the City of Novato; or (d) a bidder’s bond executed by an admitted surety insurer, made payable to the City of Novato. Such security shall be forfeited should the successful bidder to whom the contract is awarded fails to timely execute the contract and to deliver the necessary bonds, insurance certificates, and amendatory policy endorsements as specified in the contract documents.

To the extent applicable, at any time during the term of the Agreement for the proposed project, the successful bidder may, at its own expense, substitute securities equivalent to the amount withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

Pursuant to California Civil Code § 9550, a payment bond is required to be submitted for all projects estimated in excess of $25,000.00.

The AGENCY has determined that the proposed project is a public works project subject to the provisions of Labor Code § 1720 thereby requiring the Contractor to pay the prevailing wage rates for all work performed under the Contract. Accordingly, the proposed project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations.

The AGENCY reserves the right to reject any and all bids.

If you have any questions related to the project bidding, plans, or specifications, please submit questions via the project bid page on BinNet Direct at www.bidnetdirect.com. Please contact Elisa Sarlatte, at email esarlatte@novato.gov with other questions.

BY ORDER OF the City Council of the City of Novato, California.