Bid Notice.pdf

CITY OF ALBANY

REQUEST FOR BIDS:

DEPARTMENT OF GENERAL SERVICES

LANDFILL GAS BLOWER SKID PARTS,

PREVENTATIVE

MAINTENANCE AND REPAIR (REVISED 08-26)

HON. DR. DORCEY L. APPLYRS, MAYOR

SERGIO PANUNZIO, COMMISSIONER

City Hall Room 202

24 Eagle Street

Albany, NY 12207

NOTICE TO PROSPECTIVE BIDDERS

This sheet is to be filled out in connection with the bid specification for Landfill Gas Blower

Skid Parts, Preventative Maintenance and Repair. The specification is comprised of 6 sections.

1. Notice to Bidders

2. Bid Proposal and Bid Form

3. Non-Collusion Affidavit

4. Standard Conditions

5. Technical Specifications

6. Minority Participation | Living Wage Requirements

I, , have received a complete specification

(Company or Firm) according to the above information.

Signature

Official Title

Address

City, State, Zip Code

NOTICE TO PROSPECTIVE BIDDERS

The City of Albany, NY is soliciting sealed bids for the goods and services described in these specifications.

GENERAL DESCRIPTION:

ADVERTISEMENT DATE:

BID SUBMISSION DEADLINE:

BID OPENING:

SUBMIT SEALED BIDS TO:

BID DOCUMENTS:

BID DEPOSIT:

BOND REQUIREMENT:

PREVAILING WAGE RATE

AND LIVING WAGE RATE:

FOR MORE INFORMATION:

LANDFILL GAS BLOWER SKID PARTS, PREVENTATIVE

MAINTENANCE AND REPAIR

August 18, 2026 September 11, 2026; 12:00 Noon September 11, 2026; 1:30 pm

Board of Contract and Supply Room 202, City Hall Albany, New York 12207 The face of the envelope must contain the name of the bidder with return address and the contract title.

May be examined at Room 202, City Hall, 8:30 - 5 pm.

A Bid Deposit is not required for this bid.

A performance bond is NOT required.

The successful bidder must comply with Sections 220- 223 of the New York State Labor Law and/or section 42-161 of the Code of the City of Albany pertaining to the Albany Living Wage Ordinance.

Shaniqua Jackson, Secretary Board of Contract and Supply Phone: (518) 434-5090

Pursuant to the provisions of Section 103 of General Municipal Law, sealed proposals will be received by the City of Albany at the aforesaid address for furnishing the Item(s) listed in this proposal. When submitting a bid, you must:

1. Prepare your bid on this form using black ink or typewriter. Write the name of your company on each page of the bid, in the space provided.

2. If your bid deviates from the specifications, please explain such deviations or qualifications in full. Attach a separate sheet setting forth such explanation if necessary.

The City reserves the right to determine if a bid is unresponsive. The city will not make any determinations of item equivalency prior to the bid submission date.

3. Sign the bid. By signing, you indicate full knowledge and acceptance of the General Specification and other requirements of the Bid Proposal. The bid must be completed in the name of the bidder, corporate or other, and must be fully and properly executed by an authorized person. Bids shall remain valid for 45 days from the date of the bid opening.

4. Record the required information on the envelope containing the sealed bid.

5. Mail the bid promptly in order for it to be received before the time of the bid opening. Late bids will be rejected. If you wish to remain on the City’s bidder’s list, it is important that you answer this proposal. Failure to respond to three successive proposals may result in your name being removed from the mailing list for this commodity group. It is also requested that you indicate your reason for not bidding.

SEALED BIDS WILL BE RECEIVED BY THE CITY OF ALBANY UNTIL 90

MINUTES PRIOR TO THE TIME DESIGNATED FOR THE OPENING OF BIDS.

PLEASE ATTACH PROPER POSTAGE.

6. A bid bond is not required for this bid.

7. Each Bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions, there relating to construction and labor, and should fully inform himself as to the facilities involved, the difficulties and restrictions attending the performance of the Contract. Bidder should thoroughly examine and familiarize himself with the equipment, Technical Specifications, and Contract Documents. Contractor, by execution of Contract, shall in no way be relieved of any obligation under it, due to failure to receive or examine any form or legal instrument or to visit Site and acquaint himself with conditions there existing. City of Albany will be justified in rejecting any claim based on facts regarding which Contractor should have been on notice as a result thereof.

8. Award to contract will be made only to the lowest responsible bidder, whose proposal shall comply with all the provisions required to make it normal.

9. The City of Albany reserves the right to reject any or all proposals, and may advertise new proposals, if in its opinion the best interests of the City of Albany will thereby be promoted. The bidder must be prepared if requested by the City of Albany to present evidence of experience, ability and financial standing, as well as a statement as to plant and machinery.

10. For materials and supplies separately sold to the City of Albany for incorporation into work under this Contract, the City of Albany is exempt from all sales tax and compensating use tax of the State of New York. The purchase by the Contractor or by subcontractors of materials for incorporation into the work under this Contract will be a purchase or procurement for resale to the City of Albany and therefore not subject to the aforementioned sales compensating use tax. All bids prices by the Contractor as well as all subcontract agreements made by the Contractor shall separate the costs of materials from all other costs involved in the incorporation of such materials into the work under this Contract.

11. The Contractor shall, upon request by the City of Albany, furnish a bill of sale or other instrument indicating the quantities and types of materials purchased directly by the Contractor or subcontractors for incorporation into the work under this Contract. Upon delivery of all materials to the site, the Contractor shall mark or otherwise identify all materials to be incorporated into the work under this Contract. Only those materials so identified will be under this Contract. Only those materials so identified will be exempt from sales or compensating use tax under this specification.

12. This exemption does not apply to machinery, equipment, tools or other items purchased, leased, rented or otherwise acquired for use of the Contractor, even though said equipment is used either entirely or in part on this Contract. This exemption shall apply only to materials fully incorporated into the work under this Contract as accepted and approved by the City.

BID PROPOSAL

CITY HALL

ALBANY, NEW YORK 12207

DATED: August 18, 2026

GENERAL DESCRIPTION:

CONTRACT PERIOD:

Landfill Gas Blower Skid Parts Preventative Maintenance & Repairs

Execution of Contract through December 31, 2027

BID OPENING DATE:

LOCATION:

TIME:

INQUIRE WITH:

September 11, 2026 City Hall, Room 103 1:30 pm City Clerk’s Office City Hall - Room 202 Albany, New York 12207

BIDDERS NAME:

EMPLOYER’S FEDERAL IDENTIFICATION NUMBER:

ADDRESS:

Street City County State Zip Code

% Cash Discount for payment within 15 days of delivery or receipt of voucher.

% Cash Discount for payment within 30 days of delivery or receipt of voucher.

Cash Discounts will not be considered in determining the low bidder but will be considered in awarding the bids. Cash Discounts of less than 1% will not be considered.

Does any state officer or any officer or employee of the City of Albany or County of Albany have any affiliation or interest in this bid proposal? If so, set forth the name, address, nature and extent of the affiliation or interest of an officer/employee.

We are not submitting a bid .

We request removal of our name from the mailing list for this commodity group .

Bidders Signature Official Title Printed or Typed Copy of Signature Telephone Number

BID SHEET

The undersigned Bidder, having familiarized himself/herself with the specification and the Bid documents as prepared by the City of Albany Department of General Services and on file in the Office of the Board of Contract and Supply of the City of Albany, New York, hereby proposes to provide maintenance and repair activities all in accordance with the Bid Documents, within the Contract Time, for the following bid price of (NOTE: Submit one price for each associated task). Price shall include all necessary personnel, equipment and materials necessary to deliver materials for both of the two ANNUAL ROUTINE SERVICE events; the cost of both events should be combined and provided as the TOTAL BID below. ***Price shall include base warranty, freight and delivery charges to the City of Albany, Department of General Services,1 Connors Boulevard, Albany, NY 12204.

The parts and quantities listed below represent the historical purchasing trends & represent an estimate only; parts will be ordered as needed based on pricing provided.

VENDOR NAME:____________________________________________________

ANNUAL TASK REQUIREMENT TOTAL BID

ROUTINE SERVICES

(PART 1 SERVICES; 1.01

ITEMS A through K)

2 $

Total Price Written in Words: _________________________________________________

Number of days required to make delivery from “Notice of Award”__________

The undersigned Bidder, having familiarized himself/herself with the specification and the Bid documents as prepared by the City of Albany Department of General Services, and on file in the Office of the Board of Contract and Supply of the City of Albany, New York, hereby proposes to provide the services and materials in accordance with the Bid Documents, and Technical specifications ***Price shall include base warranty, freight and delivery charges to the City of Albany, Department of General Services,1 Connors Boulevard, Albany, NY 12204. The parts and quantities listed below represent the historical purchasing trends & represent an estimate only; parts will be ordered as needed based on pricing provided.

*** All “total prices” listed on this Bid Sheet shall include cost of delivery to the City of Albany, Department of General Services, 1 Richard J. Conners Blvd, Albany, NY 12204.

VENDOR NAME:____________________________________________________

NORMAL SHOP RATE $_____________________/HOUR

(Monday - Friday; Normal Business Hours) (Written in numbers)

Written in words_________________________________________________Per Hour

NORMAL FIELD RATE $_____________________/HOUR

(Monday - Friday; Normal Business Hours) (Written in numbers)

Written in words________________________________________________Per Hour

EMERGENCY SHOP RATE $_____________________/HOUR

(Overtime, Weekends, Holidays) (Written in numbers)

Written in words________________________________________________ Per Hour

EMERGENCY FIELD RATE $_____________________/HOUR

(Overtime, Weekends, Holidays) (Written in numbers)

Written in words________________________________________________Per Hour

MILEAGE RATE FOR MOBILIZATION $_____________________/MILE

(Written in numbers)

Written in words ________________________________________________Per Mile

MILEAGE RATE FOR EQUIPMENT TRANSPORTATION $___________/MILE

(Written in numbers)

Written in words________________________________________________Per Mile

REPLACEMENT OEM PARTS/PARTS/SERVICES

DO ANY EXCLUSIONS/DEVIATIONS EXIST FROM THE TECHNICAL

SPECIFICATIONS PROPOSED?

YES ______(please explain on separate sheet) NO_______

HAVE YOU PROVIDED A SCHEDULE OF FEES FOR SERVICES OR MATERIALS

NOT LISTED ON THE BID SHEET?

YES_______ NO ________

HAVE YOU ATTACHED THE TERMS OF THE WARRANTY INCLUDED IN THE

TOTAL PRICE WRITTEN ABOVE?

YES ______ NO_______

Contract Extension(s)

Should the City elect to extend the contract (see section 24, Standard Conditions, Contract Term), the successful bidder(s) shall be entitled to a not to exceed percentage increase in the

Labor rates above.

Contract Extension #1 percentage increase (not to exceed):_____________________%

Contract Extension #1 percentage increase (not to exceed), written in words:

Contract Extension #2 percentage increase (not to exceed):_____________________%

Contract Extension #2 percentage increase (not to exceed), written in words:

1) The City reserves the right to award the contract in whole or in part to one or more vendors to the lowest responsible bidder. The City further reserves the right to not make an award if it is in the City’s best interest to do so.

2) If written Notice of Award is mailed, telegraphed or delivered to the undersigned Bidder within forty-five (45) days after the opening thereof or at any time thereafter before his/her Bid is withdrawn, the undersigned agrees to execute and deliver an Agreement in the prescribed form and furnish the required Bonds within fifteen (15) days after such Notice of Award.

3) Attached hereto is a Non-Collusion Affidavit of the undersigned Bidder in the prescribed form.

4) Attached hereto is a Statement of Bidders Qualifications.

5) The Bidder accepts the provisions of this document as to the liquidated damages in the event of failure to complete the Work and/or produce the commodity on time.

6) The Bidder is advised that the total amount shown above is for Bid comparison only.

The Department of General Services reserves the right to modify the specifications, as it deems necessary.

7) The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security.

8) In submitting this Bid, Bidder further represents that he/she has carefully reviewed all Bid documents including without limitation the Standard Conditions and Technical Specifications and has given the Albany City Clerk’s Office written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the Bidding documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the work and/or commodity for which this Bid is submitted.

Signature of Bidder and Date

Print Name and Title

STATE OF ________________)

COUNTY OF ______________) ss.:

On the _______ day of _________________________ in the year ___________, before me personally appeared _______________________________, personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is(are) subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or person upon behalf of which the individual(s) acted, executed the instrument.

NOTARY PUBLIC

NON-COLLUSION AFFIDAVIT OF BIDDER

CITY OF ALBANY, NEW YORK

State of New York ) ) ss.

County of )

________________________________________, being first duly sworn, deposes and says that:

1) He/she is__________________________________________________________________ of (owner, partner, officer, representative, or agent)

______________________________________, the Bidder that has submitted the attached Bid;

2) He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid:

3) Such Bid is genuine and is not a collusive or sham Bid:

4) A. By submission of this Bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint Bid each party thereto certifies, as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:

1. The prices in this Bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this Bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

and

3. No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not to submit a Bid for the purpose of restricting competition.

B. A Bid shall not be considered for award nor shall any award be made where clauses 4) A.1, 2, and 3 above have not been complied with; provided however, that if in any case the Bidder cannot make the foregoing certification, the Bidder shall so state and shall furnish with the Bid a signed statement which sets forth in detail the reasons therefore. Where 4) A.1, 2, and 3 above have not been complied with, the Bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the State, public department or agency to which the Bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

C. The fact that a Bidder (i) has published price lists, rates or tariffs covering items being procured,

(ii) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, (iii) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of clause 4) A. 2.

D. Any Bid hereafter made to the municipality or any public department, agency or official thereof by a corporate Bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule or regulation, and where such Bid contains the certification referred to in subparagraph 4.A. of this section, shall be deemed to have been authorized by the Board of Directors of the Bidder and such authorization shall be deemed to include the signing and submission of the Bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its owners, partners, officers, representatives, agents, employees, or parties in interest, including this Affidavit.

(Signature)

(Title)

Subscribed and sworn to before me this:

_______ day of ____________________, 20__

STANDARD CONDITIONS

SECTION 1. TAX PROVISIONS

Purchases made by the City of Albany are not subject to state or local taxes or federal excise taxes. There is no exemption from paying the New York State truck mileage, unemployment insurance, or Federal Social Security taxes. The official City of Albany purchase order or voucher for materials, equipment and supplies is sufficient evidence to qualify the transaction exempt from sales tax under Section 116(a)(1) of the Tax Law.

For tax free transactions, the City of Albany registration number is: Federal Tax Exemption #14-70046-K and Federal Employer #14-600-2058-W

SECTION 2. NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his/her knowledge and belief:

(1) The prices of this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; and

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor, and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

NOTE: Section 103-d of the General Municipal Law provides that every bid made to the City where competitive bidding is required by statute, rule regulation, for work or services performed or to be performed or goods sold or to be sold, shall contain the foregoing statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury.

A bid shall not be considered for award nor shall any award be made where (1), (2) and (3) above have not been complied with; provided however, that if any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (1), (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the City, public department or agency to which the bid is made, or his/her designee, determines that such disclosure was not made for the purpose of restricting completion.

The fact that a bidder has published price lists, rates or tariffs covering items being procured, has informed prospective customers or proposed or pending publication of new or revised price lists for such items, or has sold the same items to other customers at the same prices being bid; does not constitute, without more, a disclosure within the meaning of paragraphs (1), (2) and (3) above.

Any bid hereafter made to the City of Albany by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule or regulation, and where such bid contains the certification set forth above shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

SECTION 3. ADHERENCE TO SPECIFICATIONS

The entire bid is understood to be in accordance with the specification and this proposal, unless the bidder explains otherwise in detail. The City of Albany reserves the right to request clarification and additional information where deemed necessary.

SECTION 4. INTERNATIONAL BOYCOTT

In accordance with Section 200-f of the Labor Law, the Contractor agrees, as a material condition of the contract:

(a) That neither the Contractor nor any substantially owned or affiliated person, firm, partnership or corporation has participated, is participating, or shall participate in any international boycott in violation of the provisions of the United States Export Administration Act of 1969, as amended, or the Export Administration Act of 1979, as amended, or the regulation s of the United States Department of Commerce promulgated thereunder:

(b) That if the Contractor of any substantial owner of affiliated person, firm, partnership or corporation has been convicted or subjected to a final determination by the United States Department of Commerce or any other appropriate agency of the United States of a violation of the United States Export Administration Act of 1969, as amended, or the Export Administration Act of 1979, as amended, or the regulations of the United States Department of Commerce promulgated thereunder, the Contractor shall notify the Comptroller of such conviction or determination in the manner prescribed by the Comptroller’s regulations.

SECTION 5. QUALIFICATIONS OF BIDDERS

The City reserves the right to reject any bids where qualifications, financial standing, equipment, personnel or facilities of the bidder or any subcontractor are not satisfactory.

a) Any bidder proposing to subcontract any operation must submit a listing of their own facilities, including number of personnel and equipment, plus a letter from any proposed subcontractor containing the following information:

- certification that he/she is aware he/she has been named as a proposed subcontractor.

- a statement that he/she is capable of fulfilling the operations for which he/she has been named as a subcontractor in complete accordance with the specification.

- a complete listing of his facilities, equipment and number of personnel. The City reserves the right to inspect the bidder’s facility and perform such investigations as may be deemed necessary. Failure of bidder to submit the required letter(s) may be cause for rejection of bid.

b)After an award has been made, there shall be no sub-contracting allowed without written consent of the City other than the operations that have been approved and specified in the award.

c) No contract will be awarded except to responsible bidders capable of performing the class of work contemplated. Before the award of contract, any bidder is required to show that he has the necessary facilities, experience, ability, and financial resources to perform the work in a satisfactory manner and within the time stipulated. If the contract contains items for material or work the character of which will depend upon the contractor’s skill or experience, he is required to show proof that he has a satisfactory record of similar work performed of materials furnished. Bidders will be required to furnish the City of Albany with sworn statements as to their experience.

d.) See CONTRACTOR QUALIFICATIONS in TECHNICAL SPECIFICATIONS.

SECTION 6. HOURS AND WAGES

Pursuant to Article 8 of the New York State Labor Law, no laborer, workman, or mechanic in the employ of the contractor, subcontractor or other person doing or contracting to do the whole or part of the work contemplated by the contractor shall be permitted or required to work more than eight (8) hours in any one (1) calendar day or more than five (5) days in any week, except in cases of extraordinary emergency including fire, flood or danger to life or property. No such person shall be so employed more than eight

(8) hours in any day or than five (5) days in any one week except in such emergency. The wages to be paid for a legal day’s work to laborers, workmen or mechanics performing work upon the contract shall not be less than the prevailing rate of wages as defined in Article 8 of the Labor Law. Additionally, each laborer, workman or mechanic employed by the contractor, subcontractor or other person performing the contract shall be provided the supplements required by that Article.

SECTION 7. DECISION OF THE CITY

In any event, the decision of the City, regarding the qualifications of bidders or subcontractors to accomplish the contract shall be final.

SECTION 8. BOND REQUIREMENT

The City does not require a Performance Bond for this project

SECTION 9. INDEMNIFICATION

For the purpose of this section, the terms Contractor and City shall include the officers, employees, subcontractors, respective agents or anyone else acting in their behalf. The Contractor agrees to assume the risk of all damage, loss, costs or expense, and agrees to indemnify and hold harmless the City from and against any liability, damage, loss or expense which may accrue to be sustained by the City on account of any claim, suit, or action brought against the City for the death of or injury to persons or destruction of property involving the Contractor sustained in connection with performance of the contract arising from any cause whatsoever (including without limitation , falls form scaffolding, ladders, catwalk, beams or other high places; mishaps involving cranes, booms, elevators, trucks or other equipment; all liability imposed upon the City by Section 240 of the New York State Labor Law; injuries resulting from electrical shock; and failure of or defect in any equipment, instrument or device supplied by the City to the Contractor) except negligence or willful misconduct of the City or its’ employees acting within the scope of employment.

SECTION 10. INSURANCE

This contract shall be void and of no effect unless the Contractor secures and delivers a certification of insurance dated within ten (10) days of the date of the signing of the contract, and Contractor shall maintain such insurance policies as will protect themselves, their subcontractors and, unless specified otherwise, the City of Albany, New York (the owner), including their agents, servants and employees and the Engineer as additional named insured, from any and all claims for Bodily Injuries, Death or Property

Damage which may arise from operations under this contract whether such operations be by himself/herself or by any subcontractor or anyone employed by him/her directly or indirectly, or any other party who may be injured, claim injuries or die.

The following insurance policies are required:

(1) Statutory Worker’s Compensation

(2) Public Liability and Property Damage Automotive Liability

Bodily injury Bodily Injury Each occurrence $1,000,000 Each person $1,000,000 Aggregate $1,000,000 Each accident $1,000,000

Property Damage Property Damage Each occurrence $1,000,000 Each accident $ 500,000 Aggregate $1,000,000

Such policies to insure:

a) Contractor’s Public Liability & Property Damage, including explosion, collapse and underground hazards.

b) Contractors Protective Liability & Property Damage.

c) Completed Operations Liability & Property Damage.

d) Contractual Public Liability & Property Damage.

e) Automobile Public Liability & Property Damage insuring all owned and non-owned automotive vehicles and equipment.

(3) Owners Protective Liability & Property Damage - The Contractor shall take out and furnish to the owner and maintain and pay for during the life of this contract, complete Owner’s Protective Liability Insurance and shall provide certificates of insurance dated within ten (10) days of the signing of the contract, protecting the Owner, its agents, servants and employees and the Engineer as additional named insured, from any and all claims for personal injury, death or property damage arising out of the operations of the Contractor and his/her subcontractor on this job. The limits of liability shall be the same as specified under (2) above for the Contractor’s Public Liability and Property Damage Insurance.

(4) Fire Insurance - In addition to such fire insurance as the Contractor elects to carry for his/her own protection, he/she shall secure and maintain in the name of the owner, policies upon such structures and materials and in such amounts as shall be designated in the information of Bidders. The policies shall be delivered to the Owner.

(5) The original Owner’s Protective Liability insurance policy and certificates and/or copies of policies of such insurance specified above shall be furnished to the Owner prior to commencement of the work. All policies shall be secured from a company or companies which are satisfactory to the Owner and licensed to issue such policies in the State of New York. All policies and certificates shall contain an unequivocal statement that not less than thirty (30) days written Notice of Cancellation of any insurance shall be given to the Owner.

SECTION 11. PRIOR PERFORMANCE

No bid shall be accepted from or contract awarded to any person who is in arrears to the City, upon debt or contract, or who is in default as surety or otherwise upon any obligation to the said City, nor shall a bid he accepted or contract awarded to any contractor whose performance of any previous contract was unsatisfactory.

SECTION 12. NON-PERFORMANCE

If the Contractor fails at any time performing work required by this contract within the time limits specified, the City shall have the right to terminate the contract upon ten (10) business days written notice to the Contractor.

SECTION 13. TERMINATION

Notwithstanding any provisions of this Bid, the CITY shall have the right at any time, with or without cause, to terminate the resulting Contract and the services contemplated by this Bid on thirty (30) days written notice of such termination. In the event of such termination of the resulting Contract, the contract term shall be changed accordingly, and the Contractor shall be entitled to compensation for all services theretofore authorized and performed pursuant to the resulting Contract in accordance with the resulting Contract.

SECTION 14. INCORPORATION OF TERMS

All provisions of the Bid Specifications shall be incorporated into a contract which shall be executed by the Contractor to whom the bid was awarded and the City.

SECTION 15. EQUIVALENCE

This bid specifications as set forth are intended to be descriptive and the city will consider bids from any vendor who can meet or exceed the specifications listed in the bid proposal as they relate to quality durability and performance. Deviations will not disqualify a bid where deviations are minor and do not affect quality, durability or performance. Any such deviations from bid specifications must be explained on the vendor’s bid submissions. The City’s decision will be final in any case where a product is to be considered as equal to the specifications.

SECTION 16. SILENCE OF SPECIFICATION

The apparent silence of this specification and any supplemental specification as to the details or the omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be first quality. All interpretations of these specifications shall be made upon the basis of this statement.

SECTION 17. STATEMENT OF NON-INVESTMENT IN THE IRANIAN ENERGY SECTOR

Pursuant to General Municipal law § 103-g, by submitting this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance law.

The list in question is maintained by the New York State Office of General Services. For further information and to view this list please go to: http://www.ogs.ny.gov/about/regs/ida.asp.

If in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. A political subdivision may award a bid to a bidder who cannot make the certification pursuant to paragraph a of N.Y. General Municipal Law § 103-g on a case-by-case basis.

SECTION 18. NON-DISCRIMINATION AND DIVERSITY STATEMENT

Pursuant to Federal laws and regulations, the New York State Executive Law Article 15-A and the City of Albany General Code Chapter 48, Article III Omnibus Human Rights Law, the City recognizes its obligation under the law to prevent discrimination on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency and to promote opportunities for maximum feasible participation of certified minority-and women-owned business enterprises and the employment of minority group members and women in the performance of City contracts.

In furtherance of these rules and principles, the City of Albany highly encourages the participation of certified minority- and women–owned business enterprises (“MWBE”) at the

City’s goal levels and the employment of minority groups’ members and women in the performance of its contracts. The City of Albany hereby notifies all Consultants submitting a proposal that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency in consideration for award.

Further, by submission of a bid in response to this Bid request, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that:

“The respondent/contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The respondent/contractor will not participate directly or indirectly in the discrimination prohibited by the federal, state and local laws and regulations, including employment practices. In all solicitations, either by competitive bidding, or negotiation made by the respondent/contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the respondent/contractor of the respondent/contractor’s obligations under this Statement and the federal, state and local laws and regulations relative to Non-discrimination on the grounds of race, sex, creed, color, religion, national origin, sexual orientation, gender, age, disability, marital or domestic partner, or English proficiency

SECTION 19. AWARDING THE CONTRACT

The City of Albany reserves the right not to award a contract. Due to the project’s complexity, unpredictable timing and potential emergent nature of the services required, the City reserves the right to make multiple awards. The award(s) will be based on the lowest Normal Shop Rate provided by the lowest responsible bidder(s).

SECTION 20. LIVING WAGE ORDINANCE

All Contractors who enter a service contract with the City of Albany must comply with the Living Wage Ordinance 50.61.05 as adopted by the Common Council on September 8, 2005. See Living Wage Certification/Declaration Section.

SECTION 21. INVOICE PROCEDURES

Upon completion of the work task, an invoice shall be delivered , mailed or emailed in to:

City of Albany Department of General Services, 1 Conners Blvd Albany, New York 12204.

dgsinvoices@albanyny.gov

SECTION 22. SUBMITTALS

Vendor shall provide schedule of unit prices for all services, personnel and materials that may be utilized in the scope of this contract; that schedule of values will be incorporated into the scope of services.

SECTION 23. APPRENTICESHIP REQUIREMENTS

Each contractor and subcontractor prior to being awarded a construction contract in excess of $250,000 shall demonstrate that it has an apprenticeship program or an apprenticeship agreement with an apprenticeship program register with the Commissioner of the New York State Department of Labor that is appropriate to the type and scope of work to be performed. The City Engineer, in consultation with the members of the Board of Contract and Supply, shall make the necessary determination as to the availability and type of apprenticeship programs appropriate to the scope of the work to be performed.

SECTION 24. CONTRACT TERM

The contract will commence at the execution of the contract and will terminate close of business

December 31, 2027. The City will have the option to extend the contract for two (2) one (1) year periods. If this option is exercised, the first extension period will commence January 1, 2028, and terminate close of business December 31, 2028. The vendor will be notified in writing prior to December 31, 2027, of this extension. The second extension period shall commence January

1, 2029, and terminate December 31, 2029. The vendor will be notified in writing prior to December 31, 2028, of this extension.

SECTION 25. EXTENSION OF BIDS TO ALL POLITICAL SUBDIVISIONS AND

AUTHORIZED DISTRICTS LOCATED IN THE STATE OF NEW YOK

It is the intent of this request for bid that all political subdivisions and districts located in the

State of New York are entitled to make purchase of materials, equipment or supplies from this resulting bid award.

All purchases shall be subject to audit and inspection by the other political subdivisions for which the purchase was made.

All orders will be placed by the participating entities. Each participating entity shall be billed by and make payment directly to the successful bidder.

Upon request, participating entity must furnish the successful bidder with the proper tax exemption certificates or documentation of tax-exempt status.

The sole responsibility in regard to the performance of the bid, or any obligation, covenant, condition or term thereunder by the successful bidder and participating entities will be borne and is expressly assumed by the successful bidder and the participating bidder and not by the City of

Albany. In the event of failure, or breach in performance of any such bid by the participating entity or the successful bidder, the City of Albany, specifically and expressly disclaims any and all liability for such defective performance or breach, or failure of either party to perform in accordance with its obligations, covenants and terms and conditions of this City of Albany bid.

TECHNICAL SPECIFICATIONS

PART 1 GENERAL

The City of Albany intends on contracting with a firm to supply and deliver technical skills and materials to the Rapp Road Waste Management Facility for the purposes of maintaining the electrical and mechanical components for a Landfill Gas Blower Skid that includes centrifugal blowers and associated mechanical and electrical components. The blower skids components must be maintained in such a manner to ensure its operation on a 24-hour basis. The selected vendor shall provide the maintenance program (ROUTINE SERVICES) and emergency repair services (NON-ROUTINE SERVICES) to minimize unit downtime. ROUTINE SERVICES shall be conducted on a biannual basis (scheduled at the convenience of the City). The NON-

ROUTINE services and materials must be delivered on an as needed basis. The work shall be conducted in accordance with all Local, State and Federal ordinances. The Contractor shall supply and furnish all labor, material, fuel and equipment to accomplish this work. The skid and flare unit were provided by John Zink Inc (serial number X0909).

PART 1 SERVICES

1.01 ROUTINE SERVICES

A. DRIVE MOTOR FUNCTION, INSPECTION & ANALYSIS:

1. Vendor shall test amperage and voltage output of each motor to ensure function within manufacturer’s specification on all units

2. Vendor removes old grease, install new grease, and visually inspect all impeller, shaft and motor bearings. Visual inspection will not include removal of bearings; the intent of this task is limited to non-invasive visual inspection for defects. Inspection of bearings will be non-invasive in nature. Full inspection of the bearings requires removal of bearing; such action will damage existing bearings. The intent of this task not to remove/replace bearings. For purposes of this task, non-invasive visual inspection for defects is the only requirement.

Replacement of the bearings will be conducted as a separate task order, quoted by the vendor, utilizing hourly rates set forth by contract.

The decision to replace bearings will be based on vibration analysis covered under paragraph B.

3. Vendor shall provide written report of findings and recommendations for remedial work

B. VIBRATION ANALYSIS

1. Vendor shall conduct vibration analysis on all moving parts, specifically bearings, impeller housing and drive motor for each unit.

2. Vendor shall track data collected over time and make remedial recommendations based on data collected for each unit. Vendor shall provide vibration logs for each data point & present data graphically over time.

C. DRIVESHAFT ALIGNMENT/BEARING MAINTENANCE

1. Vendor shall laser align drive shafts from the motor to the impeller on all units.

2. Vendor shall remove all bearings, remove old grease, visually inspect bearings, and re-grease all bearings.

3. Vendor shall provide written report of findings and recommendations for remedial work.

D. IMPELLERS

1. Vender shall inspect each blower and impeller.

2. Vendor shall provide written report of findings and recommendations for remedial work.

E. GASKETS AND EXPANSION JOINTS

1. Vender shall inspect and replace pipe gaskets and expansion joints as necessary.

2. Vendor shall provide written report of findings and recommendations for remedial work.

F. FLARE INLET VALVES

1. Vender shall inspect and clean flare inlet butterfly valves of each blower and impeller to ensure proper operation.

2. Vendor shall provide written report of findings and recommendations for remedial work.

G. INLET AND OUTLET ISOLATION VALVES

1. Vender shall inspect and clean inlet and outlet butterfly valves of each blower to ensure proper operation.

2. Vendor shall provide written report of findings and recommendations for remedial work.

H. BLOWERAND IMPELLER HOUSING/ SHAFT SEALS

1. Vender shall inspect blower and impeller housing/ shaft seals and provide written report of finding and recommendations for remedial work.

I. VARIABLE FREQUNECY DRIVES

1. Vender shall perform inspection and maintenance of each variable frequency drive in accordance with manufactures’ recommendations.

2. Vendor shall provide written report of findings and recommendations for remedial work.

J. MOTOR WINDINGS

Vender shall resistance test motors to ensure compliance with motor specifications

1. Vendor shall provide written report of findings and recommendations for remedial work.

K. MOUNTS/COUPLERS

1. Vendor shall inspect and tighten all mounting hardware

2. Vendor shall inspect all driveline couplers.

3. Vendor shall provide written report of findings and recommendations for remedial work.

2.01 NON-ROUTINE SERVICES

A. Non-Routine Services include, but are not limited to, machine shop services, metal fabrication, valve repair and servicing, variable frequency drive diagnostics and repair, welding, and acquisition of replacement parts. Non-

Routine Services shall be commenced as necessary.

B. Emergent Service Technician Fees will only apply to work conducted outside of normal business hours and not to pre-planned service events.

PART 2 EXECUTION

2.01 GENERAL

A. Vendor shall take all steps necessary to minimize unit downtime during all maintenance, diagnostic and repair activities

B. Vendor shall maintain a machine shop located no more than 2 hours from the facility that is capable of facilitating emergency repairs.

C. Vendor shall have the ability to facilitate any emergent or routine repairs or maintenance tasks that are necessary to maintain the components in good working order.

PART 3 QUALIFICATIONS

3.01 GENERAL

A. Vendor shall have a minimum of 20 (twenty) years’ experience working on mechanical and electrical engineering projects in an industrial setting. Vendor shall demonstrate 10 (ten) years’ experience relating to landfill gas collection systems.

B. Vendor shall demonstrate, in writing, their ability and available resources to mobilize to the site, diagnose, disconnect, rig, remove, deliver, recondition, reinstall, laser align, and test all equipment listed in Part 4.

C. Vendor shall demonstrate, in writing, familiarity with existing Baldor-Reliance blowers and existing Advanced Industrial Devices variable frequency drives.

END OF TECHNICAL SPECIFICATION

Appendix A Minority Participation | Living Wage Declaration

Minority/Women Participation Requirements City of Albany Contracts

The City of Albany MWBE Office monitors the City’s Minority and Women's

Business Enterprise Program. Any questions regarding this policy should be directed to the office: City Hall, Room 306, 24 Eagle Street, Albany, New York 12207, 518- 407-

0255, mwbe@albanyny.gov.

City of Albany Affirmative Action Policy Statement

The City of Albany recognizes the need to take affirmative steps to ensure that Minority and Women’s Business Enterprises (MWBEs) are given the opportunity to participate in the performance of contracts let by the City of Albany. This opportunity for full participation in our free enterprise system by socially and economically disadvantaged persons is essential, to obtain social and economic equality and improve the functioning of the City economy. Accordingly, it is the policy of the City of Albany to foster and promote the development of MWBEs. It is further the policy of the City of Albany that all contractors and subcontractors engaged on projects of the city or its agencies and authorities utilize Minority and Women Labor to the fullest extent feasible.

The contractors, by bidding on this contract, acknowledge understanding of this social policy. The contractor agrees to take appropriate steps, to use minority and women employees, suppliers and subcontractors in the completion of this contract.

MWBE Subcontractor and Minority/Women Labor Participation Policy

1 . To award a minimum of 15% of the total dollar value of the contract to City of Albany Certified MWBEs;

and

2 . To award a minimum of 25% of the total labor force hours to the M/W labor pool.

BIDS MUST BE STRUCTURED TO INCLUDE MWBE SUBCONTRACTORS. To meet the MWBE goal, the City will only recognize businesses in the City of Albany Certified MWBE Directory, which can be obtained from the City of Albany EEO Office, Room 306, City Hall, Albany, New York 12207, 518-407-0255, mwbe@albanyny.gov, or from the website at www.albanyny.gov/MWBE.

Required Forms

• Each bid must include completed MWBE Subcontractors Plan and M/W Labor Participation Plan.

• After the contract has been awarded , the MWBE Subcontractors Report and M/W Labor Participation

Reports will be submitted by the contractor monthly for the duration of the contract. Do NOT submit these forms with your bid.

• A Waiver Request Form may be submitted as needed. Contact the MWBE Office (above) for more information.

The MWBE Subcontractor and M/W Labor Participation Plans must detail the following:

• A projection of the total number of hours to be worked on the job site.