City of Troy, New York

NOTICE

of

REQUEST FOR QUALIFICATIONS

for

Professional Services - Architecture & Engineering

Qualifications Due Date: September 11, 2026 at 11:00 am http://www.google.com/url?sa=i&rct=j&q=&esrc=s&source=images&cd=&cad=rja&uact=8&ved=0ahUKEwjY89yws6DLAhWMcz4KHagZDfMQjRwIBw&url=http://wamc.org/post/troy-charter-change-review-process-underway&bvm=bv.115339255,d.cWw&psig=AFQjCNGggQ3Mz5dBsHkxHR4SnLHPVtT08Q&ust=1456953057484328

CITY OF TROY, NEW YORK

OFFICE OF THE CITY COMPTROLLER

BUREAU OF CONTRACTS & PROCUREMENT

CITY HALL

433 River St., Ste. 5001

TROY, NEW YORK 12180

(518) 279-7104

RFQ NAME: PROFESSIONAL SERVICES – ARCHITECTURE AND ENGINEERING

RFQ OPEN DATE: September 11, 2026, at 11:00 AM

RFQ NUMBER: RFQPSAE

NOTICE

LEGAL PUBLICATIONS – 2026

PLEASE BE ADVISED THAT FOR THE YEAR 2026 THE CITY OF TROY, NEW YORK,

BUREAU OF CONTRACTS AND PROCUREMENT WILL PUBLISH IN THE FOLLOWING:

The Record Empire State Purchasing Group (www.bidnetdirect.com/new-york)

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE RESPONDENT TO READ THESE

PUBLICATIONS AND CONTACT THE CITY OF TROY, NEW YORK, BUREAU OF CONTRACTS

AND PROCUREMENT IF THEY WISH TO RECEIVE RFQ DOCUMENTS.

CITY OF TROY, NEW YORK

OFFICE OF THE CITY COMPTROLLER

Bureau of Contracts & Procurement City Hall

433 River St., Ste. 5001 Troy, New York 12180

(518) 279-7104 http://www.bidnetdirect.com/new-york

REQUEST FOR QUALIFICATIONS

DATE:

FROM: Michael McNeff, City Comptroller

NOTICE IS HEREBY GIVEN THAT SEALED PROPOSALS ARE SOUGHT FOR THE

FOLLOWING:

RFQ NAME: PROFESSIONAL SERVICES – ARCHITECTURE AND ENGINEERING

RFQ NUMBER: RFQPSAE

DATE OF OPENING: September 11, 2026 at 11:00 AM

CONTACT PERSONS:

Please direct procurement relevant questions via e-mail to:

Maria DeBonis Purchasing Agent

(518) 279-7104 purchasing@troyny.gov

Please direct technical/project relevant questions via e-mail to:

Chris Marini, P.E.

Troy City Engineer

(518) 279-7110 chris.marini@troyny.gov

VENDORS MUST SUBMIT THREE (3) HARD COPIES OF THE PROPOSAL AND ONE (1)

ELECTRONIC COPY (THUMB DRIVE OR CD) IN A SEALED ENVELOPE.

PLEASE PRINT ON THE OUTSIDE ENVELOPE: 1) NAME & ADDRESS OF PROPOSER

2) PROPOSAL NAME

Fax or e-mail submissions will not be accepted.

Subject to the right of the City of Troy to reject any and all responses.

mailto:purchasing@troyny.gov

GENERAL CONDITIONS

NAME OF RFQ: PROFESSIONAL SERVICES – ARCHITECTURE AND ENGINEERING

1.0 INTRODUCTION

The City of Troy is soliciting sealed qualifications to establish a Term Contract of five (5) years for professional services related to design and support of various public works projects and work in the City right-of-way. The City, at its sole discretion, may elect to extend the contract for an additional two (2) year period, under identical terms.

Actual work to be performed will be based on a task order basis with the selected respondents.

2.0 SCOPE OF SERVICES

The City of Troy desires to engage private consulting firms for on-call, task-order based professional service agreements for the purpose of providing a full-range of design-related services required to successfully plan, scope, design, and/or implement various capital improvement projects. Additionally, consultants may be engaged to assist in permit review of private projects within the City Right-of-Way.

The architectural and engineering services to be performed under an as-needed, task-order basis may include any of the following:

(a) Design Services

a. Concept plan and schematic design development.

b. Cost estimates.

c. Permitting assistance.

d. Bid and/or construction document development.

e. Attending regular design meetings with the City and other stakeholders.

f. Coordinating project design with City Departments and other involved parties.

(b) Bidding Services

a. Bid Document Development – including Plans, Project Manual, Technical Specifications, and Cost Estimate

b. Response to questions and issuing addenda as-needed.

c. Bid Review – including interviews with contractors and assistance in calculating low bidders.

d. Cost Review – including value engineering and assistance in assessing bid alternatives.

(c) Construction Administration Services

a. Submittal review.

b. Responding to Requests-for-Information.

c. Pay requisition review.

d. Hosting regular construction meetings.

e. Reviewing construction schedules.

f. Perform construction inspections and managing special inspections.

g. Coordinating construction with City personnel, residents, and other involved parties.

h. Providing record drawings (as-builts).

(d) Miscellaneous Technical Assistance

a. Managing soil exploration programs and preparing geotechnical reports

b. Performing environmental review and environmental sampling to prepare environmental reports and compliance documents as-needed.

c. Assistance with SEQRA related items.

(e) Capital Project Review and Assistance

a. Performing third-party review of other projects as requested by the City.

b. Reviewing or assisting City in-house designed projects.

c. Attending project development or City Council meetings to provide general assistance and guidance as requested by City.

(f) Permit Review for projects impacting City Right-of-Way

a. Right-of-Way permit review and construction inspection for compliance with City standards and pertinent accessibility guidelines.

b. Site Plan Review for projects seeking Planning Board Approval or variances through the

Zoning Board of Appeals.

c. Assistance in developing City standards pertaining to right-of-way permits and site plan approval.

The services stated above are simply a summary of those that may be required on a given project. The actual services to be performed on a given project will be specified in a project-specific request-for-quotes issued to the pool of A/E firms placed under a Master Services Agreement arising from this solicitation.

The following is a non-inclusive list of potential/ future capital projects in which the City may seek assistance from the selected respondents:

(a) Renovations to Fire/ Police Stations, Water Treatment Plants, and other Municipal Buildings

a. Investigation of water intrusion, historical brick masonry repair and detailing, roof replacement design, heavy-duty driveway replacement, etc.

b. Parking lot improvements, structural evaluation, interior floor layout renovations, roof replacement, etc.

(b) Park/ Playground Improvement and Replacement Projects

a. Playground design, site grading and stormwater design, construction document development, etc.

(c) Street/ Streetscape/ Transportation Improvement Projects

a. Milling, resurfacing, epoxy striping, pedestrian accessibility, sidewalk replacement, bicycle infrastructure, green infrastructure improvements, utility replacements, etc.

(d) Infrastructure Improvement/ Utility Replacement Projects

a. Combined sewer abatement, sewer lining, water main replacement, green infrastructure improvements, stormwater drainage improvements, etc.

3.0 PROPOSED CONTRACT TYPE

Based on the responses to this RFQ, the City of Troy may elect to develop Master Service Agreements with selected respondents – with work to be authorized through project-specific task-orders thereon.

4.0 TRANSFERABILITY

No part of the work can be assigned, transferred, conveyed, sublet, or otherwise disposed of without the City’s consent and written approval.

5.0 OWNERSHIP AND RIGHTS IN DATA

Any work, product, or deliverable report provided to the City of Troy as a result of work performed while under contract shall be considered the property of the City and may be used in any fashion the City deems appropriate. The City shall have exclusive ownership of, all proprietary interest in, and the right to full and exclusive possession of, all information, materials, and documents discovered or produced by the successful proposer pursuant to the terms of the awarded contract, including but not limited to reports, memoranda, correspondence, drawings, specifications, CAD files, or letters concerning the research and reporting tasks of the awarded contract.

6.0 NO LOBBYING

All Proposers are hereby placed on notice that City Council, City employees/staff, members of the evaluation committee (with the exception of the Purchasing Agent for interpretations or corrections) are not to be lobbied, directly or indirectly either individually or collectively, regarding this Request for Qualifications. During the entire procurement process, all Proposers and their subcontractors, sub-consultants, or agents are hereby placed on notice that they are not to contact any persons listed above for such purposes as holding meetings of introduction, lunches, dinners, etc., if they intend to submit or have submitted proposals for this project. Any Proposer contacting individuals mentioned herein in violation of this warning may automatically be disqualified from further consideration for this Request for Qualifications.

7.0 SUBMITTAL REQUIREMENTS

There is no page limit on the submission, but clarity and organization of submission will be evaluated.

Respondents are encouraged to be through, but also clear and concise.

THREE (3) total hard copies and one (1) digital version of the qualifications shall be submitted.

Responses shall include the following:

1. Clearly provide the best contact information for your firm for correspondence regarding this RFQ.

2. Provide the name and address of the firm and the corporate officer authorized to execute contracts on your firm's behalf.

3. Briefly describe your firm's history, ownership and organizational structure.

4. Provide proof of licenses to do business in the State of New York, as relevant to this RFQ.

5. Provide a clear demonstration of the disciplines and technical areas for which you feel your firm is qualified as relevant to this RFQ.

6. Provide evidence of the qualifications and experience of key team members who will be actively involved in the work, including resumes for each, inclusive of relevant licenses and/or certifications.

7. A proven record of experience, including example projects and references, in providing the type of services required, including experience related to government projects involving the type of services of which your firm seeks to be qualified.

8. Demonstrate your firm’s approach to cost control and scheduling/phasing, including the ability to provide services in a timely manner.

9. Provide a standardized schedule of fees for each type of professional service for which the Responder seeks to be qualified, setting forth the job title and hourly rate of payment of each type of employee envisioned to perform such services.

10. Provide the location of offices, describe your firm's regional, statewide and local service capabilities and identify a detailed description of any additional costs, such as billing out-of-pocket expenses and all expense categories applicable to the scope of work above.

8.0 SELECTION PROCESS

A committee selected by the City of Troy will review qualifications and select the most qualified firm(s) for an interview. The exact number will be determined depending on the quality, diversity and responsiveness of the proposals received.

After the most qualified firms are selected by the City of Troy, the firms will be used on a task-order basis to expedite work. The scope of work will vary greatly and will be determined on a project-by-project basis.

The contract amounts have not been determined. There is no guarantee that selected firms will be assigned work over the five-year contract period (or two-year extension if exercised).

The City of Troy reserves the right to reject any or all submissions and to make the award as deemed in the best interest of the City of Troy.

If for any reason, the City of Troy and the selected firm(s) cannot agree on a scope, term of service or any other matter, the City of Troy may enter into negotiations with the next most qualified firm(s).

Professional Service Contracts will need Troy City Council approval before any work may begin.

Evaluation Criteria

In selecting a firm/team, the selection committee will take into consideration qualification information including such factors as:

1. (20%) Relevant project experience.

2. (20%) Staff resumes.

3. (20%) Local Presence.

4. (20%) Response completeness and clarity.

5. (10%) References.

6. (10%) Cost Schedule.

Respondents will be evaluated based on the specific disciplines of which the City feels they may look to utilize each firm. We understand that some firms may offer a broad range of services covering the full breadth of this RFQ, and others may specialize in specific technical areas and disciplines of this RFQ;

The City is open to selecting respondents in either category and will evaluate accordingly as indicated by the firm or as based on our own interpretation.

9.0 CANCELLATION CLAUSE

The City reserves the right to cancel the contract at any time during the contract term by written thirty (30) day notice mailed to the address of the vendor.

10.0 INSURANCE

The selected proposer will be required to procure and maintain at their own expense the following insurance coverage:

1. Commercial general liability and contractual liability on an occurrence basis with the following limits of coverage: bodily injury, property damage and personal injury, One Million Dollars ($1,000,000) each occurrence/Two Million Dollars ($2,000,000) general aggregate.

a. Liability Insurance policies will not be accepted that:

i. Remove or restrict blanket contractual liability located in the “insured contract” definition (as stated in Section V, Number 9, Item f in the ISO CGL policy or equivalent) so as to limit coverage against claims that arise out of work; or

ii. Remove or modify the “insured Contract” exception to the employers liability exclusion; or

iii. Do not cover the additional insured for claims involving injury to employees of the named insured or subcontractors.

b. Contractor shall require any subcontractors hired, carry insurance with the same limits and provisions provided here in. The contractor will maintain certificates of insurance for all subcontractors hired as part of the contractor’s records.

2. Professional Liability/Errors & Omissions of at least One Million Dollars ($1,000,000) each occurrence/Two Million Dollars ($2,000,000) aggregate (If applicable).

3. Workers compensation insurance as required by law and including employer's liability insurance.

Statutory disability benefits insurance as may be required by law.

4. Comprehensive Automobile Liability coverage on owned, hired, leased, or Non-owned autos with limits not less than One Million Dollars ($1,000,000) combined for each accident because of bodily injury sickness, or disease, sustained by any person, caused by accident, and arising out of the ownership, maintenance or use of any automobile for damage because of injury to or destruction of property, including the loss of use thereof, caused by accident and arising out of the ownership, maintenance or use of any automobile.

5. Commercial umbrella coverage of Five Million Dollars ($5,000,000).

6. All Risk Property Coverage – Contractor shall secure, pay for at its sole cost and Maintain whatever

All Risk Property Coverage Insurance Contractor may deem necessary to protect Contractor against loss of owned or rental capital equipment and tools. The requirement to secure and maintain such insurance is solely for the benefit of the Contractor. Contractor’s failure to secure such insurance and/or to maintain adequate levels of coverage shall not obligate the City of Troy, its agents or employees, for any losses. Any such insurance policy shall include a waiver of subrogation clause as follows: “It is agreed that in no event shall this insurance company have any right to recover against the City of Troy and the City of Troy is to be held harmless by the Insured and this Insurance carrier.

7. Pollution/Environmental Coverages as required by Corporation Counsel (If applicable).

Each and every policy of insurance required by this contract shall be in form and content satisfactory to the City Corporation Counsel, and shall provide that:

1. Additional Insured. The City of Troy shall be named additional insured on a primary and non-contributing basis with coverage for any and all claims arising from the Contractor’s Work under this contract, or arising as a result of the Contractor’s activities.

2. Per Project Aggregate. The insurance policies shall cover premises operations and completed operations on a per project basis.

3. Waiver of Subrogation. As to every type and form of insurance coverage required from the Contractor, there shall be no right of subrogation against the City of Troy, its agents or employees. To the extent that any of Contractor’s policies of insurance prohibit such a waiver of subrogation, Contractor shall secure the necessary permission to make this waiver effective.

4. Waiver of Indemnities. The Contractor waives any right of action it and/or its insurance carrier might have against the City of Troy (including its employees, officers, commissioners, or agents) for any loss that is covered by a policy of insurance that is required by the contract. The Contractor waives any right of action it and/or its insurance carrier may have against the City of Troy (including its employees, officers, commissioners, or agents) for any loss, whether or not such loss is insured.

5. The Certificate of Insurance shall be in form and content satisfactory to the City of

Troy Corporation Counsel. All referenced forms shall be provided with the Certificate.

Additional information, including without limitation complete policies, shall be provided to the Corporation Counsel upon request.

6. The insurance policies shall not be changed or cancelled until the expiration of thirty

(30) days after written notice to the City of Troy Corporation Counsel’s Office.

7. The insurance policies shall be renewed upon expiration and continued in force unless the City of Troy Corporation Counsel's Office is given thirty (30) days written notice to the contrary.

No work shall be commenced under the contract until the selected proposer has delivered to the City or his/her designee proof of issuance of all policies of insurance required by the Contract to be procured by the selected proposer. If at any time, any of said policies shall be or become unsatisfactory to the City, the selected proposer shall promptly obtain a new policy and submit proof of insurance of the same to the City for approval. Upon failure of the selected proposer to furnish, deliver and maintain such insurance as above provided, this Contract may, at the election of the City, be forthwith declared suspended, discontinued or terminated. Failure of the selected proposer to procure and maintain any required insurance shall not relieve the selected proposer from any liability under the Contract, nor shall the insurance requirements be constructed to conflict with the obligations of the selected proposer concerning indemnification.

The carrying of insurance as required by this Agreement shall in no way relieve the Contractor, or its subcontractors, of any other responsibility or liability under this Agreement.

The City of Troy reserves the right to reject any bid/proposal from any bidder/proposer if their General Liability and /or Auto Liability Insurance has a Deductible or Self-Insured retention greater than $10,000.00.

The City of Troy Corporation Counsel, in his or her sole discretion, may approve in writing a variance from the insurance requirements herein for good and sufficient reason.

Insurance Required For Subcontractors

In the event that any portion of the Work described in this contract is performed by an approved subcontractor, all of the insurance requirements of this agreement shall be incorporated into the subcontract agreement with no additional exclusions from coverage whatsoever. Subcontractor insurance requirements shall include the requirements for Workers’ Compensation, Commercial General Liability, and if applicable, Commercial Auto and/or Professional Liability. Excess or umbrella insurance is not required for subcontractors. Contractor shall require that each and every subcontractor employed to do work under this contract shall produce a Certificate of Insurance meeting all of the requirements of the City and documenting the required insurance coverages. A subcontractor’s Certificate of Insurance in form acceptable to the City must be provided to the City before that subcontractor may commence work.

11.0 TERMINATION FOR CAUSE

The City of Troy reserves the right to terminate this contract at any time for cause. The violation of any provision or condition contained in this contract, or the refusal, failure, or inability to carry out any provisions of this contract shall constitute sufficient grounds to terminate this contract for cause. Should The City of Troy elect to terminate this contract for cause, The City of Troy will notify the Contractor 10 days prior to the termination date and shall specify the cause for termination as well as the date the termination shall be effective. This termination notice will be issued via a written letter sent by certified U.S. mail. Immediate dismissals may be executed if deemed necessary by The City of Troy.

12.0 TERMINATION WITHOUT CAUSE

The City of Troy may terminate this contract without cause. Written notice of termination must be sent via certified U.S. mail no later than thirty (10) days prior to the termination date

13.0 NON-COLLUSIVE STATEMENT

The submission of this statement certifies that the prices in this bid have been arrived at independently without collusion, consultation, communication, or arrangement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder with any competitor.

14.0 RIGHT TO REJECT

The City reserves the right to reject any and all proposals, to waive any informalities and technical irregularities in the proposals received, or to accept any bid deemed to be for the best interest of the City of Troy.

15.0 RIGHT TO SUSPEND OR TERMINATE

The City reserves the right to suspend or terminate the contract should there be a change in parameters, process requirements or a mandate from the regulatory agencies.

16.0 RIGHT TO EXTEND

The City reserves the right to extend the contract under the same terms and conditions for one (1) two-year period from the date of expiration provided such an extension is mutually agreeable to both the Bureau and the Vendor.

17.0 CONFLICT OF INTEREST

No director, officer, employee, agent, contractor, or subcontractor of the contractor shall deemed to be an agent, servant and/or employee of the City. The contractor shall not employ as a director, officer, employee, agent, contractor, or subcontractor, directly or indirectly in any capacity, any elected or appointed official of the City, and the two school districts, or any member of their immediate family.

The contractor agrees that it will require all its directors, officers, employees, agents, contractors, or subcontractors, to be bound and adhere to the Code of Ethics of the City (if interested, copies of the Code of Ethics may be obtained from the City’s Corporation’s Office). The contractor further agrees that it will require all of its employees to comply with all applicable laws relating to this agreement, or the performance thereof, and that the refusal to supply such evidence and/or testimony shall be the cause for immediate termination of this agreement by the City.

18.0 IRAN DIVESTMENT ACT

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that it is not on the "Entities Determined To Be Non-Responsive Bidders/Offerors Pursuant to The New York State Iran Divestment Act of 2013" list ("Prohibited Entities List") posted on the OGS website at:

http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf and further certifies that it will not utilize on such Contract any subcontractor that is identified on the Prohibited Entities List. Additionally, Bidder/Contractor is advised that should it seek to renew or extend a Contract awarded in response to the solicitation, it must provide the same certification at the time the Contract is renewed or extended.

During the term of the Contract, should the City of Troy receive information that a person (as defined in State Finance Law § 165-a) is in violation of the above-referenced certifications, the City of Troy will review such information and offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment activity which is in violation of the Act within 90 days after the determination of such violation, then the City of Troy shall take such action as may be appropriate and provided for by law, vile, or contract, including, but not limited to, seeking compliance, recovering damages, or declaring the Contractor in default.

The City of Troy reserves the right to reject any bid, request for assignment, renewal or extension for an entity that appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

19.0 INDEMNIFICATION

The promises in this section are separate from the insurance requirements of this contract and shall apply whether or not the insurance requirements are fulfilled.

Each and every Contractor (as used in this paragraph the term “Contractor” shall include any and all subcontractors) who shall agree to perform the Work, or any part of it, shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against any and all liability, loss, or other claim for damages for death, bodily injury, or property damage, or of any other kind or nature, arising out of or in consequence of the performance of the Work by the Contractor or any agent, servant, employee, subcontractor, or supplier of the Contractor, or of any failure to perform the Work or this contract, or arising in any way as a result of the Contractor’s activities or omissions, all to the fullest extent allowed by law.

Every Contractor shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against, without limitation, all losses, litigations, claims, actions, causes of action, proceedings, demands, damages, indemnities, suits, judgments, orders, rulings, appeals, costs, expenses, and all other elements of litigation (including without limitation reasonable attorney’s fees and other costs of defense), arising out of or in consequence of the Contractor’s Work under this contract, or failure to perform the Work or this contract, or arising in any way as a result of the Contractor’s activities or omissions, all to the fullest extent allowed by law. Every Contractor shall defend, indemnify, and save harmless the City of Troy, its agents and employees, from and against any and all claims for injuries to the Contractor’s employees or the employees of any agent, servant, or subcontractor, and any and all claims made by any person or entity (including without limitation all officers, employees, agents, contractors, subcontractors, suppliers, guests, invitees, uninvited persons, survivors, and distributees), arising out of or in connection http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdf with Contractor’s operations and activities, or omissions, on property owned by the City of Troy, all to the fullest extent allowed by law.

The parties intend that the promises in this section shall be consistent with New York General Obligations Law Section 5-322.1, and therefore the promises shall not be construed as purporting to indemnify or hold harmless the City of Troy against liability for damage arising out of bodily injury to persons or damage to property contributed to, caused by or resulting from the negligence of the City of Troy, its agents or employees, whether such negligence be in whole or in part.

20.0 WBE PROMOTION

It is the policy of the City of Troy that Minority-Owned Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE) are afforded the maximum opportunity to participate in the performance of contracts. It is also the City of Troy’s goal to award Procurement Contracts to those procurement contractors who have evidenced compliance with the laws of the State of New York prohibiting discrimination in employment.

21.0 QUESTIONS

Inquiries or questions regarding this request shall be forwarded to the contacts below via e-mail. All questions will be received no later than August 31, 2026 at 2 PM. All questions will be compiled and answered in the form of an Addendum. All agencies on record with the Purchasing Office will receive a copy of the Addendum. Questions received after the date will not be answered. Only questions answered by formal written Addenda will be binding. Oral or other interpretations or clarifications will be without legal effect. Questions may be forwarded to:

Please direct procurement relevant questions via e-mail to:

Maria DeBonis Office of the Comptroller Bureau of Contracts & Procurement Purchasing Agent

(518) 279-7104 purchasing@troyny.gov

Please direct technical/project relevant questions via e-mail to:

Chris Marini, P.E.

Department of General Services Bureau of Engineering City Engineer

(518) 279-7110 chris.marini@troyny.gov mailto:purchasing@troyny.gov

22.0 SUBMISSION

All Qualifications to be considered must be received in a sealed envelope up until no later than September 11, 2026 at 11:00 AM, and shall be directed to the City of Troy, Office of the City Comptroller, Bureau of Contracts and Procurement. Qualifications received after the above noted time will not be accepted. All sealed envelopes should be clearly marked “PROFESSIONAL SERVICES – ARCHITECTURE AND ENGINEERING” on the outside front. Vendor shall submit: Three (3) total hard copies and one (1) digital version of the qualifications should be submitted.

Maria DeBonis City of Troy, New York

Office of the Comptroller Bureau of Contracts & Procurement

City Hall 433 River St., Ste. 5001 Troy, New York 12180

Facsimile or electronic submissions will not be accepted.

The City reserves the right to reject any or all SOQ packages, or to award in whole or in part, or to waive informalities, if in its opinion, the best interest of the City will thereby be promoted.

The City assumes no responsibility or liability for costs incurred by respondents prior to an award of a contract, including costs incurred with the preparation and submission of SOQ packages in accordance with this RFQ.

Email:

Mailing:

Date: _______________________________________________

NON- COLLUSION CLAUSE

Pursuant to Section 103-D of the General Municipal Law of the State of New York.

(a) By submission of this bid or proposal, each bidder or proposer and each person signing on behalf of any bidder or proposer certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under the penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid or proposal have been arrived at independently without collusion, consultation, communication or agreement, for the purposes of restricting competition, as to any matter relation to such prices with any other bidder or proposer or with any competitor.

(2) Unless otherwise required by law, the prices which have been quoted in this bid or proposal have not been knowingly disclosed by the bidder or proposer and will not knowingly be disclosed by the bidder or proposer prior to opening, directly or indirectly, to any bidder or proposer or to any competitor; and

(3) No attempt has been made or will be made by the bidder or proposer to induce any other persons, partnership or corporation to submit or not to submit a bid or proposal for the purpose of restricting competition.

(b) A bid or proposal shall not be considered for award nor shall any award be made where (a) (1) (2) or

(3) above have not been complied with; provided however, that if any bidder cannot make the foregoing certification, the bidder or proposer shall so state and shall furnish with the bid or proposal a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid or proposal shall not be considered for award not shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid or proposal is made or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder or proposer (a) has published price lists, rates, or tariffs covering items being procured,

(b) has informed prospective customers of proposed or pending publications of new or revised price lists for such items or (c) has sold the same items to other customers at the same prices being bid or proposed, does not constitute, without more, a disclosure within the meaning of subparagraph one (1).

(c) Any bid or proposal hereafter made to any political subdivision of the state or any public department, agency, or official thereof by a corporation bidder or proposer for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulations, or local law, and where such bid or proposal contains the certification referred to in the sub-division one of this section, shall be deemed to have been authorized by the Board of Directors or the bidder or proposer, and such authorization shall be deemed to include the signing and submission of the bid or proposal and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

(Signature)

(Title)

The City of Troy, NY

PROFESSIONAL SERVICES – ARCHITECTURE AND ENGINEERING

for the Bureau of Contracts & Procurement

By submission of this proposal, the respondent certifies that; (a) This proposal has been independently arrived at without collusion with any other competitor; (b) This proposal has not been knowingly disclosed and will not be willingly disclosed, prior to the opening of proposals for this project, to any other competitor; (c) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a proposal; (d) The person signing this proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certificate, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of the certificate by the signatory of this proposal in behalf of the corporate bidder.

Resolved that ______________________________________________be Name of Corporation authorized to sign and submit the bid or proposal of this corporation for the following project

(Describe Project) and to include in such bid or proposal the certificates as to non-collusion required by section one hundred three-d of the general municipal law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury.

The foregoing is a true and correct copy of the resolution adopted by Corporation ____________________________________________ at a meeting of its board of directors held on the _______ day of __________ in the year __________.

(SEAL OF CORPORATION)

(The above form must be completed if the respondent is a corporation)

The City of Troy, NY

PROFESSIONAL SERVICES – ARCHITECTURE AND ENGINEERING

for the Bureau of Contracts & Procurement

RESPONDENT INFORMATION

Name/Address of Company Submitting Qualifications

Authorized Representative Submitting Qualifications

Name

Title

Signature

Contact Information

Office:

Mobile:

Email:

Mailing:

Date: ________________________________________________