CITY OF OSWEGO, NEW YORK

Robert A. Corradino, Mayor

Administered by Onondaga City Division of Purchase

421 Montgomery Street, 13th Floor, Syracuse, NY 13202

Phone (315)435-3458 Email: danielhammer@ongov.net

Daniel Hammer Michael Plochocki

Purchasing Director Deputy Director

BID REFERENCE: OSC-007-26

Date: August 4, 2026

BID PROPOSAL

Sealed bids for furnishing Oswego Animal Shelter Renovation - HVAC Equipment and Supplies - REBID, will be received at the Office of the Purchasing Director, 421 Montgomery Street, Syracuse, NY 13202 until two (2) o’clock P.M. (local time) on August 25, 2026.

Specifications submitted on call. Onondaga County reserves the right to reject any or all bids.

No Bid Security is required.

No Performance Security is required.

Bidders must use the proposal form and envelope furnished by the Division of Purchase or an envelope that is clearly marked with your company name, the bid reference number, and the date the bid is due when submitting their proposals. Envelopes must be sealed when submitted. Faxed bids are unacceptable. The City of Oswego reserves the right to reject any or all proposals.

Required for department: City of Oswego.

Daniel Hammer

Director

INSTRUCTIONS TO BIDDERS

The following documents in the Request for Bid must be completed, signed (where required), and attached to the bid:

-Completed Pricing Pages -Proposal & Signature Page -Prevention of Sexual Harassment Certification -Non-Collusive Bidding Certification -Iranian Divestment Certification -Certification of No Conflict of Interest of Detrimental Effect -Completed W-9

Bid Ref No. OSC-007-26, Page 2 of 39

SPECIAL CONDITIONS

Contract: This solicitation is for a one-time purchase for a service described in this Request for Bid specification.

Term: This is a one-time purchase, and this agreement shall commence on June 19, 2026 and shall continue until delivery is complete, unless terminated earlier.

Payment: Payments will be made with the PeopleSoft Purchase Order, receipts, vendor’s original invoice and voucher.

Delivery: Time is of the essence. Prompt delivery is required after receipt of order or as indicated on the purchase order.

Delivery Locations

City of Oswego Animal Shelter

621 East Seneca Street

Oswego, NY 13126

Quantities: The quantities listed in the proposal are for the initial order. However, additional orders maybe placed throughout the course of the term.

References: Manufacturer and model numbers as stated in this specification are for reference purposes only.

Equipment bid shall be on an “OR EQUAL” basis evaluated by the County using the models referenced as a minimum baseline for comparison.

Bid Results: Bid results will be available on our website by 3 PM on the date of the bid opening. Go to www.ongov.net, follow the departmental link to “Purchasing”, select the “Bid Results” tab on the left, and then follow the instructions. Please be sure to have the Bid Reference number available.

Contact Person: Please address any and all questions, in writing, to Brian Chairmonte, Specification Writer, Division of Purchase at brianchairmonte@ongov.net, by close of business on August 13, 2026.

Bid Ref No. OSC-007-26, Page 3 of 39 http://www.ongov.net/ mailto:brianchairmonte@ongov.net

MWBE REQUIREMENTS

MWBE – The City of Oswego strongly encourages minority and women-owned business enterprises, service-disabled veteran-owned businesses, and small business enterprises to participate in the bidding process. The

City of Oswego strongly supports the goal that all procurements are conducted in a manner that ensures fairness, competition, and transparency towards all vendors.

• Minority and Women Business Enterprise (MWBE) Utilization Goals. The following goals have been established for this project:

o MBE Utilization Goal of 15% o WBE Utilization Goal of 15% o Service Veteran Goal of 6%

• The consultants and contractors shall submit electronic, quarterly M/WBE compliance via email to the

Department Head, on or before the 10th day of April, July, October, and January.

• Include Equal Employment Opportunity, Competitive Bidding Statement, Non-collusive Bidding

Certification, Bidder Debarment History Certification, NYS Uniform Contracting Questionnaire in bid sheets.

• Advertisements for competitively bid projects shall be placed in newspapers, bulletins, trade journals and/or minority publications for a minimum of three weeks to insure free and open competition.

Bid Ref No. OSC-007-26, Page 4 of 39

STATE OF NEW YORK CONTRACT FOR GRANTS FACE PAGE

Contract Number:#AGM01-C02450GM-3000000 Page 1 of 2, Contract for Grants - Face Page January 2025

STATE AGENCY (Name & Address):

Department of Agriculture and Markets

10B Airline Dr.

Albany, NY 12235

BUSINESS UNIT/DEPT ID: AGM01 3000000

CONTRACT NUMBER:

AGM01-C02450GM-3000000

CONTRACT TYPE (select one):

☐ Multi-Year Agreement ☐ Simplified Renewal Agreement ☑ Fixed Term Agreement

CONTRACTOR NAME:

OSWEGO CITY OF

TRANSACTION TYPE:

☑ New

☐ Renewal (list periods) :

☐ Amendment (list periods) :

CONTRACTOR IDENTIFICATION

NUMBERS:

NYS Vendor ID Number: 1000002579

Federal Tax ID Number: 156000413

PROJECT NAME: Kennel Updates

ASSISTANCE LISTINGS (formerly CFDA) NUMBER (ALN) (Federally Funded Grants Only):

CONTRACTOR PRIMARY MAILING

ADDRESS:

13 WEST ONEIDA ST

OSWEGO, NY 13126

CONTRACTOR PAYMENT ADDRESS:

☑ Check if same as primary mailing address

CONTRACTOR MAILING ADDRESS:

☑ Check if same as primary mailing address

CONTRACTOR PRIMARY E-MAIL ADDRESS:

CONTRACTOR STATUS:

☐ For Profit

☑ Municipality

☐ Tribal Nation

☐ Individual

☐ Not-For- Profit

Charities Registration Number:

Exemption Status/Code: N/A

☐ Sectarian Entity

CURRENT CONTRACT TERM:

From: 09/02/2025 To: 09/01/2027

AMENDED TERM:

From:

To:

CONTRACT FUNDING AMOUNT

(Fixed Term – enter current period amount;

Simplified Renewal – enter cumulative amount to date;

Multi-year – enter total projected amount of the contract):

CURRENT: $500,000.00

AMENDED: $0.00

FUNDING SOURCE(S)

☑ State

☐ Federal

☐ Other

Bid Ref No. OSC-007-26, Page 5 of 39

621 E Seneca St, Oswego, NY 13126

Robert Corradino

Caroline Anderson

30 15 15

Bid Ref No. OSC-007-26, Page 6 of 39

MINIMUM SPECIFICATIONS

1. Purpose

The City of Oswego is requesting supplier quotes for the HVAC equipment, controls, accessories, and related materials required for the Animal Shelter Renovation at 621 East Seneca Street.

Supplier pricing shall be based on the attached engineering review set dated April 20, 2026, and any addenda or clarifications issued by the City. Suppliers shall identify all assumptions, exclusions, substitutions, and items requiring design or owner confirmation in their quote.

2. Drawing Basis and Relevant Sheets

Quotes shall be prepared using the following drawing set and sheet information:

• Cover Sheet: City of Oswego Animal Shelter Renovation, 621 East Seneca Street, dated "For

Engineering Review" April 20, 2026.

• A1.1 Proposed Floor Plan: identifies new heated dry storage, covered open storage, isolation kennels, interior kennels, and related kennel areas.

• A3.0 Wall Section - Heated Dry Storage: notes "See HVAC plans for radiant heating system" and includes insulated wall/slab assemblies relevant to heating performance.

• P1.0 Plumbing Plan: identifies new heated dry storage, isolation kennels, interior kennels, existing mechanical room, hose bibs, drains, and utility sink areas.

• M1.0 Mechanical Plan: identifies the boiler location and soffit chase above.

• E1.0 / E2.0 Electrical Lighting and Power Plans: include electrical coordination requirements, including

HACR circuit breakers for heating and ventilation equipment and power connections to motors, starters, exhaust fans, water heaters, and similar equipment.

The supplier shall price from the issued set but shall flag any information that must be confirmed before purchase, fabrication, or delivery.

3. Requested Supplier Package

Supplier shall provide a complete quote for the HVAC equipment and materials package necessary to support the mechanical scope shown or reasonably indicated by the engineering review set.

Bid Ref No. OSC-007-26, Page 7 of 39

MINIMUM SPECIFICATIONS (cont.)

3.1 Base HVAC Supply Scope

• Boiler package shown on the Mechanical Plan, including boiler unit, manufacturer-required accessories, venting/flue components if applicable, condensate components if applicable, isolation valves, relief valve, gauges, controls interfaces, and required appurtenances.

• Hydronic/radiant heating materials referenced by the architectural wall section, including tubing, manifolds, insulation/accessories, fasteners, controls components, and related system materials required for a complete radiant heating supply package, if applicable to the selected system.

• Thermostats, zone controls, sensors, actuators, control panels, low-voltage control components, and manufacturer-required control accessories needed for the supplied equipment package.

• Circulators, pumps, expansion tank, air separator, backflow-related accessories if included in the mechanical package, pressure-reducing/feed components, and related near-boiler piping accessories if applicable.

• Ventilation or exhaust equipment and accessories only where required by the Mechanical Plan or written

City clarification. If exhaust fans or ventilation equipment are not fully specified, supplier shall identify assumptions and recommended equipment for City/engineer review.

• Equipment supports, pads, hangers, vibration isolation, manufacturer-required clearances, and installation accessories normally supplied with the equipment/material package.

• Startup support, commissioning support, owner training, warranty documentation, and operations and maintenance manuals available from the manufacturer or supplier.

3.2 Submittals Required with Quote

• Manufacturer cut sheets for each major piece of equipment.

• Basis-of-design comparison or substitution sheet for any proposed alternates.

• Preliminary equipment schedule showing model number, capacity, electrical requirements, fuel/energy type, dimensions, clearance requirements, and warranty term.

• Lead time for each major item and anticipated delivery date after purchase order.

• List of all included accessories and all excluded accessories.

• Any items requiring field verification before release for order.

• Any required coordination with the electrical contractor, plumbing contractor, general contractor, or City

Engineering Department.

4. Quote Requirements

• Quote must be valid for at least 60 days from the due date unless otherwise stated.

• Prices must include freight/delivery to the project site.

• Quote must itemize equipment, controls, accessories, freight, startup support, and optional alternates.

Bid Ref No. OSC-007-26, Page 8 of 39

MINIMUM SPECIFICATIONS (cont.)

• Quote must include warranty terms and any manufacturer startup requirements required to preserve warranty coverage.

• Quote must disclose all exceptions to the engineering review set, this Request for Bid, or City purchase terms.

5. Supplier Questions and Clarifications

Questions shall be submitted in writing to Brian Chairmonte at brianchairmonte@onondaga.gov by the close of business on June 9, 2026. Suppliers shall not rely on oral interpretations. Any change to scope, equipment requirements, or quote conditions will be issued in writing by the City. Suppliers are expected to review the drawings and identify omissions or conflicts that affect pricing. Where equipment sizing, fuel type, controls sequence, ventilation scope, or radiant heating layout is not fully defined in the review set, suppliers shall state their assumptions and identify what must be confirmed before ordering.

6. Delivery, Coordination, and Warranty

• Supplier shall coordinate delivery location, unloading requirements, storage limitations, and delivery date with the City before shipment.

• Supplier shall provide all manufacturer installation instructions, warranty documents, and required startup checklists with delivery or before startup.

Bid Ref No. OSC-007-26, Page 9 of 39

PRICING PAGES

Furnish HVAC equipment, controls, accessories, and related materials; as specified; or equal; delivered..

Bidder Note: All prices are to include freight and delivery.

Item

No.

Description Included/Excluded Lead Time QTY Extended Price

Energy Recovery Ventilator –

Vents-US Airlite ERV 25 US or equal with wall mount controller.

26,100 BtuH, 550 CFM Hydronic

Wall Heater – Dayton Model

5PV43 or equal with wall mount thermostat controller.

120,000 BTU Wall Mount Gas

Boiler – Weil Mclain AB-120H

AquaBalance Heat-Only or equal.

4 Zone Zone Valve Control with

Priority – Taco ZVC404-5 or

3 Speed Circulator Pump, 1/25

HP, 115 Volt – Grundfos

#59896341 or equal.

1” Select Near Boiler Trim Kit:

Air Scoop, Combination Boiler

Feed Valve & Backflow

Preventer, 4-1/2 gal Expansion

Tank – Taco TTK-100T-SEL or

Single-piece Air Handler, Variable Speed, Cooling, Hot

Water Heating 5 Ton – First Co.

Model 60VHBXB-HW or equal.

5 Ton Air Conditioner

Condensing Unit with R-410A refrigerant – American Standard

Unit #4A7A6060 or equal.

24” x 8”Sidewall/Ceiling

Register – Hart & Cooley #10840 or equal.

PLEASE CONTINUE TO THE NEXT PAGE

Bid Ref No. OSC-007-26, Page 10 of 39

PRICING PAGES (cont.)

Item

No.

Description Included/Excluded Lead Time QTY Extended Price

2-Loop Stainless Steel Radiant

Heat Manifold – Bluefin HM2 or

1” PEX Crimp MIXCAL 3-way

Adjustable Thermostatic and

Pressure Balanced Mixing Valve

– Caleffi 521607A or equal.

Shutter Mount Exhaust Fan: 20”

Blade, Variable Speed, ¼ H, Totally Enclosed – Dayton

484x43 or equal

Total Price for all Items (1-12). Price to include freight and delivery:

TOTAL PRICE WRITTEN IN WORDS TOTAL PRICE IN FIGURES

9. Supplier Certification

By submitting a quote, the supplier certifies that it has reviewed the engineering review set, has identified known assumptions and exclusions, and can provide the quoted equipment/materials in accordance with the stated price, lead time, warranty, and delivery terms.

Supplier Name:

Authorized Representative:

Title:

Email:

Date:

PLEASE CONTINUE TO THE NEXT PAGE

Bid Ref No. OSC-007-26, Page 11 of 39

PRICING PAGES (cont.)

Please provide the manufacturer name and model/part number of the equipment you are quoting IF OTHER

THAN SPECIFIED. Also, provide product specification sheets if applicable.

MANUFACTURER MODEL/PART NUMBER

Bid Ref No. OSC-007-26, Page 12 of 39

MWBE & EEO Utilization Plan

Onondaga County Division of Purchase

Table of Contents

Section I: Vendor Information 2

2Section II: Projected MWBE Summary

2Section III: Projected EEO Summary

Section IV: MWBE Subcontractor Information 3

Section V: EEO Summary by Title 4

Section VI: Signed Letter of Intent 5

MWBE- Table of Contents Page 1 of 5 Version Date:06/23/23

Bid Ref No. OSC-007-26, Page 13 of 39

Address:

Telephone:

Section II: Projected MWBE Summary

1. Total Dollar Value of the Prime Contract

2. MBE Goal Applied to the Contract to the Contract

3. WBE Goal Applied

4. MBE/WBE Combined Totals

1. Total # of Employees/ Work Hours

2. Total Goal for Minority Employees

3. Total Goal for Female Employees

4. EEO Workforce Combined Totals

MWBE- Section I-III Page 2 of 5

% Amount ($)

% # of Employees Work Hours

Section III: Projected EEO Summary

Section I: Vendor Information

Version Date: 06/23/23

Prime Contractor Name:

City: Zip CodeState:

Authorized Representative Name (Print):

Bid Number:

Bid Description:

Title:

Email:

Instructions:

Prime Contractor must entirely complete Sections I - VIII. This form MUST be included with the bid package.

Bid Ref No. OSC-007-26, Page 14 of 39

MWBE Subcontractor Name: Address:

City: State:

Zip Code:

Telephone:

Email:

MBE WBE

Description of Work:

Project Contract Amount:

Estimated Project Start Date: Contract Payment Schedule:

Section IV: MWBE Subcontractor Information

MWBE Subcontractor Name: Address:

City: State:

Zip Code:

Telephone:

Email:

MBE WBE

Description of Work:

Project Contract Amount:

Estimated Project Start Date:

MWBE Subcontractor Name: Address:

City: State:

Zip Code:

Telephone:

Email:

MBE WBE

Description of Work:

Project Contract Amount:

Estimated Project Start Date:

MWBE Subcontractor Name: Address:

City: State:

Zip Code:

Telephone:

Email: MBE WBE

Description of Work:

Project Contract Amount:

Estimated Project Start Date:

MWBE & EEO Utilization Plan

MWBE- Section IV Page 3 of 5

Monthly Weekly

Contract Payment Schedule:

Contract Payment Schedule:

Contract Payment Schedule:

Bi-Weekly

Monthly WeeklyBi-Weekly

Monthly WeeklyBi-Weekly

Monthly WeeklyBi-Weekly or or or or

Version Date: 06/23/23

Bid Ref No. OSC-007-26, Page 15 of 39

Section V: EEO Summary by Title

Job Categories Total Work

Hours of Contract Males Females Black Asian

Native American

Hispanic

All Employees Hours Minority Employee Hours

Officials/ Managers

Professionals

Technicians

Sales Workers

Office/Clerical

Craftsmen

Laborers

Service/Workers

Totals

In order to achieve the EEO Goals, Minorities and Females are expected to be employed in the following job categories for the specified amount of work hours. The MWBE Goal requirements are 18% for Minority and 12% for Women, for a total of 30%.

MWBE-Section V Page 4 of 5 Version date: 06/23/23

Bid Ref No. OSC-007-26, Page 16 of 39

Section VI: Signed Letter of Intent

Owner: Bid Number:

MBE WBE

Address: City:

State: Zip Code: Telephone:

Email:

MWBE & EEO Utilization Plan

Onondaga County

EEO

Dear Owner:

I, intend to perform

Date of MWBE Certification: Estimated Project Start Date:

will sign a formal contract for the work (Name of Subcontractor)

(Name of Subcontractor)

I, Subcontractor Name & Title:

Date:

MBE WBE

Address: City:

State: Zip Code: Telephone:

Email:

EEO

Date:

(If Applicable)

MWBE-Section VI Page 5 of 5

(Description of Work)

(Name of Prime Contractor)

Subcontractor Representative Signature:

in the amount of (Total Dollar Amount or EEO Hours) for

Prime Contractor Name & Title:

Version date: 06/23/23 conditioned upon the approval of your executed contract with the prime contractor.

Prime Contractor Representative Signature:

Bid Ref No. OSC-007-26, Page 17 of 39

PROPOSAL AND SIGNATURE PAGE

Director of Purchasing

Onondaga County Division of Purchase

421 Montgomery St.

Syracuse, NY 13202

I agree to provide all the material and/or labor in accordance with the furnished specifications to the

County of Onondaga and/or its political subdivisions. I have clearly identified variations from the published specifications where applicable.

I have received, read and agree to the terms and conditions as set forth in the Instructions to

Bidders/General Conditions and any special terms or conditions as set forth in the special conditions or minimum specifications. I specifically read, understand and certify in accordance with section 16.2.1 (non-collusion certification required for public bids), the Fair Employment reporting requirements, and the Iran

Divestment). I am authorized by my company to make this commitment.

Addenda acknowledgment:

I have received and considered the following addenda in submitting this bid:

No. ___________ Dated: _____________

Signature: __________________________

Printed Name: ________________________

Title: ______________________________

Firm Name: _________________________ Contact person: _______________________

Address: ___________________________

___________________________ Phone ______________________________

Purchase Order Address (if different than above): Fax Number:

___________________________________ Federal ID Number: ____________________

E-Mail Address: ________________________________________________________________

Note: Vendors MUST provide a W-9 Form with their bid. This form is attached at the end of Instructions to

Bidders/General Conditions.

This page Must be Signed and Returned, or your bid will be declared Informal!

Bid Ref No. OSC-007-26, Page 18 of 39

PREVENTION OF SEXUAL HARASSMENT

Section 201-g of the New York State Labor Law requires employers to adopt a sexual harassment prevention policy, make such policy available to its employees, and provide sexual harassment training to its employees, consistent with model policies, guidance, and regulations developed by the New York State

Department of Labor. (https://www.ny.gov/combating-sexual-harassment-workplace/employers)

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.

Such certification is consistent with the requirements of New York State Finance Law Section 139-L, which provides that a bid shall not be considered for award nor shall any award be made to a bidder who has not completed this certification; provided, however, that if the bidder cannot make the foregoing certification, such bidder shall so state at the time of bid submission and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor.

By signing below, this bid shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the corporation.

Under penalty of perjury, by signing below, I submit this bid on behalf of the firm, and certify that the firm has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees.

Firm Name: ________________________________ Date: _________________________

Signature of Authorized Person: ________________________________________________________

Printed Name and Title of Authorized Person: ________________________________________________________

BID PROPOSAL

BID TITLE: Oswego Animal Shelter Renovation - HVAC Equipment and Supplies – REBID

BID NUMBER: OSC-007-26

Bid Ref No. OSC-007-26, Page 19 of 39 https://www.ny.gov/combating-sexual-harassment-workplace/employers

NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his/her knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

I hereby affirm under the penalties of perjury that the foregoing statement is true.

Bidder's Name

By: ______________________________

Signature

Print Name: _______________________

Title: _____________________________

Bid Ref No. OSC-007-26, Page 20 of 39

IRANIAN DIVESTMENT CERTIFICATION

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief that each bidder is not on the list created pursuant to NY State Finance Law §165-a

(3)(b) (https://ogs.ny.gov/iran-divestment-act-2012).

Each bidder and each person signing on behalf of any bidder further certifies under penalty of perjury, that to the best of their knowledge and belief, the bidder:

(a) Does not provide goods or services of twenty million dollars or more in the energy sector of Iran, including a person that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran; AND

(b) Is not a financial institution that extends twenty million dollars or more in credit to another person, for forty-five days or more, if that person will use the credit to provide goods or services in the energy sector of Iran.

Under penalty of perjury, by signing below, I the above certification on behalf of the below named Firm. I further certify that I am duly authorized by the Firm to make this certification on behalf of the Firm.

Firm Name: ______________________________________________ Date: _________________________

Signature of Authorized Person:

Printed Name and Title of Authorized Person: ____________________________________________________________________

Bid Ref No. OSC-007-26, Page 21 of 39

CERTIFICATION OF NO CONFLICT OF INTEREST OR DETRIMENTAL EFFECT

The Firm offering to provide services pursuant to this solicitation, as a Consultant, joint venture consultant, subconsultant, or subcontractor, attests that its performance of the services outlined in this solicitation does not and will not create a conflict of interest with nor position the Firm to breach any other contract currently in force with the County of Onondaga.

Furthermore, the Firm attests that it will not act in any manner that is detrimental to any County project on which the Firm is rendering services. Specifically, the Firm attests that:

1. The fulfillment of obligations by the Firm, as proposed in the response, does not violate any existing contracts or agreements between the Firm and the County;

2. The fulfillment of obligations by the Firm, as proposed in the response, does not and will not create any conflict of interest, or perception thereof, with any current role or responsibility that the Firm has regarding any existing contracts or agreements between the Firm and the County;

3. The fulfillment of obligations by the Firm, as proposed in the response, does not and will not compromise the Firm's ability to carry out its obligations under any existing contracts between the Firm and the County;

4. The fulfillment of any other contractual obligations that the Firm has with the County will not affect or influence its ability to perform under any contract with the County resulting from this solicitation;

5. During the negotiation and execution of any contract resulting from this solicitation, the Firm will not knowingly take any action or make any decision which creates a potential for conflict of interest or might cause a detrimental impact to the County as a whole including, but not limited to, any action or decision to divert resources from one County project to another;

6. In fulfilling obligations under each of its County contracts, including any contract which results from this solicitation, the Firm will act in accordance with the terms of each of its County contracts and will not knowingly take any action or make any decision which might cause a detrimental impact to the

County as a whole including, but not limited to, any action or decision to divert resources from one

County project to another;

7. No former officer or employee of the County who is now employed by the Firm, nor any former officer or employee of the Firm who is now employed by the County, has played a role with regard to the administration of this contract procurement in a manner that may violate applicable Ethics Laws; and

8. The Firm has not and shall not offer to any employee, member or director of the County any gift, whether in the form of money, service, loan, travel, entertainment, hospitality, thing or promise, or in any other form, under circumstances in which it could reasonably be inferred that the gift was intended to influence said employee, member or director, or could reasonably be expected to influence said employee, member or director, in the performance of the official duty of said employee, member or director or was intended as a reward for any official action on the part of said employee, member or director.

Bid Ref No. OSC-007-26, Page 22 of 39

Firms responding to this solicitation should note that the County recognizes that conflicts may occur in the future because a Firm may have existing or new relationships. The County will review the nature of any such new relationship and reserves the right to terminate the contract for cause if, in its judgment, a real or potential conflict of interest cannot be cured.

I hereby affirm under the penalties of perjury that the foregoing statement is true.

Bidder's Name

By: ______________________________

Signature

Print Name: _______________________

Title: _____________________________

Bid Ref No. OSC-007-26, Page 23 of 39

EXHIBIT B

INSURANCE

A. No contractor shall commence work under this contract until he has obtained all the insurance required hereinafter issued by a company duly authorized to do business in the State of New York and which has a Best’s rating and financial size of at least B+, X and such insurance has been approved by the Owner.

The contractor shall not allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved. Approval of the insurance by the Owner shall not relieve or decrease the liability of each contractor. CLAIMS MADE INSURANCE

SHALL NOT BE ACCEPTABLE.

B. Worker’s Compensation and Other Mandated Insurance. Each contractor shall take out and maintain during the life of this contract the statutory Worker’s Compensation and Employer’s Liability Insurance, and all other insurance required by law, for all of his employees engaged in work under this contract, and in case any such work is sublet, the contractor shall require the subcontractor to provide all similar insurance.

C. Bodily Injury and Property Damage Liability Insurance. Each contractor shall take out and maintain during the life of the contract a Comprehensive General Liability Insurance policy for Bodily Injury, including Accidental Death, and Property Damage, as shall protect him and any subcontractor performing work covered by this contract from claims for damages which may arise from operations under this contract, whether such operations be by himself, or by any subcontractor or by anyone directly or indirectly employed by either of them. The hazards insured against shall be as check below:

_____X______ Premises-Operations

_____X______ Explosions & Collapse

_____X______ Underground

_____X______ Products/Completed Operations

_____X______ CONTRACTUAL LIABILITY INSURANCE COVERAGE

_____X______ Board Form Property Damage

_____X______ Independent Contractors

_____X______ Personal Injury

_____X______ Automobile Liability, Including Owned, Hired and Non-Owned Automobiles

_____X_______Pollution

The policy limits shall be in an amount not less than One Million dollars single-limit bodily injury, including wrongful death, and property damage.

The City of Oswego shall be named as an additional insured.

The City of Oswego requires the declaration page from your General Liability insurance policy showing the endorsement that the City of Oswego is an additional insured.

Bid Ref No. OSC-007-26, Page 24 of 39

D. Owner’s Protective Liability. Each contractor, at his own cost and expense, shall secure an Owner’s

Protective Liability Policy, acceptable to the owner, designating the owner as the named insured, with respect to liability arising out of operations performed by the contractor or supervisory acts and omissions of the owner with respect to such operations. The insurance shall be maintained in full force during the life of this contract. The limits of this insurance shall be in an amount not less than One

Million dollars.

Insurance Certificates and Policies. The certificate of contractor’s General Liability Insurance is to be filed with the Owner through this office. This certificate of insurance shall contain the following endorsement:

“IT IS UNDERSTOOD THAT THE ______________________________INSURANCE COMPANY

WILL NOTIFY THE CITY OF OSWEGO BY REGISTERED MAIL TWENTY (20) DAYS PRIOR

TO ANY CANCELLATION OF THE POLICY”.

Bid Ref No. OSC-007-26, Page 25 of 39

INSTRUCTION TO BIDDERS/GENERAL CONDITIONS

1. Submission of bids

Bids remain sealed until publicly opened and read by the Onondaga County Division of Purchase.

Bids shall be opened at 2 p.m. in the office of the Onondaga County Division of Purchase, 421 Montgomery

Street, 13th Floor Syracuse, NY 13202, on the day bids are scheduled to be received. See the Event Details for the specific date.

Bids must be received, with the date and time stamped by the Division of Purchase, prior to the specified time of the opening.

Bidder assumes all responsibility for completing on-time delivery of its sealed bid to the Division of Purchase.

No late bids are accepted for any reason.

To submit proposals, each bidder shall use the proposal form and envelope furnished by the Division of

Purchase. Alternatively, the County will accept an envelope that is clearly marked with your company name, the bid reference number, and the date the bid is due. Envelopes must be sealed when submitted. Faxed bids are unacceptable.

Separate bid envelopes must be submitted for each bid reference number.

Bidders may submit bids on any one or group of items, provided that the unit prices are shown as requested.

Special conditions stated within the specifications shall take precedence over any instructions to bidders/general conditions in the event of conflict but are to be construed in a way that gives effect to all specifications, where possible.

2. Components of Bid Submissions

Required Information:

Each bid must be signed by the bidder.

Bidder shall fill out the material list, where applicable, and state clearly any variation from products identified within the specifications.

Brand name shall be furnished on all items proposed within the bid, including information necessary to demonstrate compliance with the specifications.

Bidder should submit with its bid any information, specifications, circulars, etc. that will explain or clarify the differences from or compliance with the specifications.

Bidder must provide a W-9 form (see attached).

Bid Ref No. OSC-007-26, Page 26 of 39

INSTRUCTION TO BIDDERS/GENERAL CONDITIONS (cont.)

Partnerships:

Bids submitted by partnerships must be signed using the partnership name by one of the members of the partnership. Alternatively, an authorized representative of such partnership may sign the bids, with the signature followed by the printed name and title of the person signing.

Corporations:

Bids by corporations must be signed with the name of the corporation, with the signature followed by the printed name and designation of the president, vice-president or person authorized to bind the corporation in this matter. A corporate resolution may be required to confirm authorization.

Manufacturer's Agent:

Bids by agents of a manufacturer must be accompanied by a certification showing that the agent is authorized to bind the manufacturer in this matter.

Security & Bonds:

When required within the specifications, all bonds, including, without limitation, those providing bid security, performance or other bonds, shall be issued by a bonding company authorized to do business in

New York State.

Bid security, when required, must be in the amount and form as stated in the legal advertisement. The bid security is a guarantee extended to the County by each bidder, promising that such bidder will contract with the County in the event that the bid is accepted. Bid security deposits will be released by the County at such time as when the County issues its written intent to award all but the three lowest bidders. Bids lacking bid security at the time of opening, when required, will not be responsive and will not be eligible for award.

Performance Security, when required, must be in the amount and form as stated in the legal advertisement. Performance security is generally required only in public works, construction, installation, and certain term and service contracts. Performance security shall be of sufficient value to:

1) guarantee the contract for the faithful performance thereof;

2) guarantee all work and/or materials against all defects not due to ordinary wear and use for a period of one (1) year from date of the City’s acceptance of the goods, equipment, or services rendered; and;

3) guarantee payment of any and all obligations arising as the result of the contract.

Labor and material bonds may be required in specific contracts to guarantee payment to workers and subcontractors.

Bid Ref No. OSC-007-26, Page 27 of 39

3. Use of Brand Names

References within the specifications to a particular trade name, manufacturer's catalog or model number are made for descriptive purposes, intended to guide the bidder in interpreting the type and quality of materials or supplies or nature of work desired.

Such descriptions should not be construed as excluding bids on other types of goods, equipment, supplies, and methods by which work is to be performed on the basis that such is other than specified; provided, however, that bidder proposes goods, equipment, supplies, and methods by which work is to be performed that are of at least equal quality to that specified and are equally acceptable to the City for its purposes. Variances from such descriptions must be clearly stated within the bid.

The Purchasing Director will determine, in such officer's sole discretion, whether such variant goods, equipment, supplies, and methods by which work is to be performed are accepted as being equal to the goods, equipment, supplies, and methods by which work is to be performed stated within the specifications.

4. Pricing

Prices must be stated in units of quantity specified.

Prices submitted by bidders must be held firm for forty-five (45) days from the date of the bid opening.

Prices shall be in US funds only.

All delivery charges for packing, crating, containers, etc. are deemed to be included and shall be in strict accordance with specifications as shown.

Prices bid shall be the full amount of compensation to be paid by the City for all items to be furnished under this contract, irrespective of the time of shipment or delivery, unless otherwise expressly provided.

Purchases by the City are exempt from taxation, including, without limitation, any federal, state or city sales tax.

Exemption certificates or proof of sales tax exemption will be provided upon request.

Where pricing is described in both words and numerals, the words will govern.

Cash or early payment discounts will not be considered in determining low bidder.

5. Withdrawal of bids and errors

Bids may be withdrawn at any time prior to the bid opening by written request of the bidder.

Bid Ref No. OSC-007-26, Page 28 of 39

Errors in math or omission may be grounds for withdrawal of the bid after the opening at the request of the bidder and at the discretion of the Purchasing Director upon written request. Such requests must be made as soon as the error is identified.

In case of an error in extending the total amount of the bid, the individual unit prices will govern.

6. Purchases by other governmental or authorized entities

Consistent with provisions of General Municipal Law § 103 and other applicable law, rules, and regulations, this contract is intended to be open and available for use by other government entities, including, but not limited to, counties, towns, and villages within New York State, and certain authorized users. Any such entity wishing to use this contract should consult with counsel as to its applicability and/or suitability within the specific context of such entity's governmental structure, authorized procurement processes, and market for comparable goods and/or services, accounting for such other factors as may be relevant to such transaction.

The City shall not be responsible for paying any costs incurred by such entity in using this contract, where such responsibility shall be borne solely and exclusively by the entity actually receiving services under this contract.

Contractor and any such entity shall memorialize and provide in a separate written instrument responsibility for payment and performing other obligations, including terms and conditions that may differ from this contract.

The City shall not be responsible for liability arising from such use by any such entity in using this contract.

This contract shall be held open for such use, at prices quoted on the bid, for the entire term of the contract.

In the event that there are any minimum order requirements, delivery charges, or other deviations from the prices offered to City to be applied to purchases by such entities, any such deviations shall be clearly stated in the bid. No such charges to the entities purchased through this contract shall be permitted if such are not expressly contained in the original bid.

In all places where "the City" is used, the name of the entity making the purchase through this contract shall be substituted therefore, except for actions to be performed expressly by the City’s/County's Division of Purchase.

7. Interpretations

By submitting a bid, bidder understands, acknowledges, and otherwise agrees that the Purchasing Director does expressly have the right to determine the meaning of terms used within specifications, and such determination shall control, be binding, and be final.

The Purchasing Director may make corrections to errors or omissions in specifications, when such corrections are necessary for the proper fulfillment of the intention of such specifications.

Bidders shall submit all requests for interpretations and questions relating to bid requirements, specifications, drawings, etc. in writing to the contact person identified in Special Conditions, with such submissions being made not later than 7 calendar days prior to the bid opening.

No interpretation will be made to any bidder orally.

Bid Ref No. OSC-007-26, Page 29 of 39

Interpretations made will be by addendum, if required, and provided to all known prospective bidders.

Bidders bear full responsibility for searching for the existence of written interpretations issued through the

Purchasing Division.

Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from its obligations and performance to be made under its bid as submitted.

All addenda so issued shall be incorporated within and become part of the contract documents.

Failure to request an interpretation constitutes a waiver of potential claims regarding ambiguities or misunderstandings arising from the specifications, where such would have been claimed to have caused a bidder to improperly submit its bid or to otherwise inadvertently bid on certain items.

County reserves the right to waive non-material deviations from bid specifications, where such deviations would not provide a competitive advantage to any bidder.

By submitting a bid, bidder understands, acknowledges, and otherwise agrees that the County shall not accept a plea of ignorance relating to data, conditions, policies or requirements as a reason for failure or default on the part of the bidder to fulfill in every respect all the requirements of the contract. Further, such shall not be accepted as the basis for any claim for increased compensation.

8. Method of Award

The City of Oswego reserves the right to reject any and all bids at its discretion, in whole or in part.

The City of Oswego reserves the right to accept or reject any item in the bid, awarding the contract resulting from the bid, in whole or in part, to the lowest responsible bidder. Such award shall be made within 45 days of opening, unless otherwise specified.

The City of Oswego reserves the right to increase or reduce quantities.

Bids will be evaluated by the Division of Purchase and the department requiring the goods, equipment, or services.

Only the Division of Purchase shall issue to the successful bidder a letter indicating notice of the intent to award. Such intent to award is not a notice to proceed.

Protests of companies, products or services being offered from competing bidders must be made as soon as possible, in writing, to the Division of Purchase.

If the City of Oswego rejects the lowest bid, for any reason, upon receipt of notice of rejection from the County, such bidder will have 48 hours to explain deficiencies in its bid, stating why the bid was responsive and the bidder was responsible. After such time, the County shall proceed to issue a letter indicating an intent to award to the next lowest bidder that is both responsive and responsible.

Bid Ref No. OSC-007-26, Page 30 of 39

9. Inspection, Samples and Testing

Material offered under a bid shall be available for inspection before delivery at a point agreed upon between the bidder and the Purchasing Director.

Samples are required to be furnished by the bidder at the request of the Purchasing Director. Samples are to be furnished at no cost to the City. Samples will be returned only at the cost of the bidder. Some samples may be retained for the life of the contract to verify delivery is in compliance with specifications.

By submitting a bid, bidder understands, acknowledges, and otherwise agrees that bidder shall bear responsibility for the cost of all deliveries tested by the County and found not to meet specifications.

10. Delivery & Acceptance

Time for Performance: Time is of the essence. Delivery of goods, equipment, services, or other work in connection with this solicitation is required to be made on or before the date specified herein.

If County has specified a schedule for delivery within this solicitation, County may direct expedited delivery in the event that bidder, after receiving an award, fails to deliver according to such schedule. In such event, the bidder shall be responsible for all related delivery costs.

Inclusion of a guaranteed delivery date will be a consideration in making a contract award.

Failure to deliver as guaranteed may result in termination of the contract and may further disqualify your firm from receiving future contracts for at least two years, as such failure may be considered, among other factors, when determining your firm's responsibility in connection with performance on public contracts.

County shall assume no liability for any expense or loss because of early termination arising from a failure to perform according to the delivery schedule, where established, or in a reasonable manner, where a schedule is not established.

No work is authorized until and unless County issues a purchase order, with such work including the shipment or delivery of goods, equipment, or services described within this solicitation.

Condition: Any goods or equipment to be purchased in connection with this solicitation shall be delivered in good condition to the designated destination. Performance is to be in a manner consistent with this solicitation.

All broken and/or damaged items received by City shall be replaced by the contractor, immediately, at his own cost and expense.

City shall inspect all the items before acceptance, notify the contractor of any damage as soon as it is discovered. Unless otherwise specified, all equipment offered in response to this solicitation shall be standard, new, the latest model, or a regular stock product, with parts available and with equipment and parts that are not currently scheduled to be discontinued.

Bid Ref No. OSC-007-26, Page 31 of 39

Bidder shall guarantee that no attachment or part has been applied contrary to manufacturer's recommendations.

Acceptance: Performance of the work will be deemed complete only upon delivery and acceptance by County after inspection. Payment alone does not constitute acceptance. City may reject the work or otherwise return goods, in whole or in part, at its discretion, reasonably exercised. Acceptance does not waive claims by City for damages arising from this transaction. For return of goods, your firm agrees to pay delivery costs.

Charges & Fees: Unless provided otherwise by County in writing, bidder agrees to deliver goods FOB

Destination, Prepaid and Allowed, with bidder bearing the risk of loss until the goods reach the designated destination and paying for all costs of delivery.

To the extent practicable, deliverables are to be provided in an electronic format, unless otherwise directed by

County's designated point of contact or in the specifications.

11. Purchase Orders (Notice to Proceed)

The successful bidder must return the signed contract, completed insurance certificates and performance security within fourteen (14) days from the date of the letter of intent to award.

Such bidder is not authorized to provide goods, equipment, services, or, in any other manner, commence work until and unless County issues a purchase order for specific work (describing a phase, task, or deliverable). The purchase order constitutes notice to proceed. Such bidder shall be limited to providing only the work specified on the purchase order and shall not incur costs or invoice City for amounts in excess of the purchase order. No oral modifications are permitted. One or more purchase orders may be needed to accomplish the work schedule set forth herein above. Each purchase order incorporates within it a set of terms and conditions, available at the Onondaga County Division of Purchase website (ongov.net/purchase/) and within the Supplier

Portal, where such may be updated and revised from time to time, and incorporates within it any contract against which it is drawn, including a contract issued in connection with this solicitation.

No purchase order shall be issued until and unless the bidder having the letter of an intent to award shall have submitted all required certificates of insurance, including, without limitation, disability and Workers'

Compensation, and completed all required forms documenting compliance with contract specifications regarding utilization and participation of minority and women, as stated within the specifications.

12. Standard Terms and Conditions

By submitting a bid in response to…