RFQu-DCP-79-26 Page 1 of 19

ATTENTION VENDORS

If you find that you are not interested in bidding/quoting this particular project, please fill in this sheet and e-mail it to:

PURCHASING@DUTCHESSNY.GOV

We are very interested in learning why you do not bid.

PROPOSAL #: RFQu-DCP-79-26

TITLE: PLANNING/ARCHITECTURAL/ENGINEERING CONSULTING

SERVICES FOR HUDSON VALLEY REGIONAL AIRPORT

VENDOR NAME ___________________________________________________________

CONTACT ___________________________________________________________

ADDRESS ___________________________________________________________

PHONE _______________________________

E-MAIL ______________________________

For purposes of facilitating your firm’s response to our bid the County of Dutchess is interested in hearing reasons for failure to respond. If your firm is not responding, please indicate the reason by checking all appropriate items below and returning this form to the address above.

WE ARE NOT RESPONDING BECAUSE:

_____ Items and/or materials requested are not manufactured by us or are not available to our company.

_____ Our items and/or materials do not meet your specifications

_____ Specifications are not clearly understood or applicable _____ too vague _____ too rigid

_____ Quantities too small

_____ Other mailto:PURCHASING@DUTCHESSNY.GOV

RFQu-DCP-79-26 Page 2 of 19

PLANNING/ARCHITECTURAL/ENGINEERING CONSULTING

SERVICES FOR HUDSON VALLEY REGIONAL AIRPORT

REQUEST FOR QUALIFICATIONS

RFQu-DCP-79-26

Proposals Due

AUGUST 31, 2026

2:00 pm

PHONE (845) 486-3670

RFQu-DCP-79-26 Page 3 of 19

INSTRUCTIONS AND INFORMATION

Read all documents contained in the proposal specifications.

• Specifications and proposal forms are attached hereto.

• The County of Dutchess official bid documents are obtained from the Empire State Purchasing Group’s

Regional Bid Notification System at www.bidnetdirect.com/new-york/county-of-dutchess or, if applicable, the

Department of Public Works. Copies of bidding documents obtained from any other source are not considered official copies. In addition to obtaining the official bid documents, any and all addendum pertaining to a particular bid or RFP, or RFQu are posted on the same website that the official bid documents are obtained:

www.bidnetdirect.com/new-york/county-of-dutchess. It is incumbent upon all potential bidders to view all posted addenda prior to the bid close date. If you have obtained this document from a source other than the County of Dutchess Purchasing Office, Department of Public Works or the Empire State Regional Bid Notification

System, it is recommended that you obtain an official copy. You may obtain an official copy by registering on the Empire State Regional Bid Notification System at www.bidnetdirect.com/new-york/county-of-dutchess or by using the link provided at www.dutchessny.gov , selecting “Government”, then selecting “Bidding and

RFP Opportunities”.

• Proposals must be submitted electronically through the Empire State Purchasing Group’s Regional Bid

Notification System (BidNet Direct) Portal on or before 2:00 p.m., AUGUST 31, 2026. Please refer to the instructions published with this RFQu titled: Electronic Proposal Submittal Procedures for instructions on submitting your proposal electronically.

When submitting (uploading) a proposal electronically through the Empire State Purchasing Group’s

Regional Bid Notification System (BidNet Direct) Portal, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the RFQu. If you are in the middle of uploading your proposal at the closing time, the system will stop the process and your proposal will not be received by the system. No proposals will be accepted after the designated time or date indicated in the proposal specifications.

• The following forms are necessary to be submitted as a proposal, as well as any additional forms requested in the detailed specifications:

1. CS-1 - Proposal form/price pages(s) Note: some bids may include a separate Bid Proposal

Form. Such exceptions will be noted in the proposal specification, AND/OR

2. CS-1 – Proposer Information/Acknowledgement Form, completed, signed and dated.

3. CS-2 - Non-Collusion Affidavit, completed, signed and dated.

It is not necessary to submit your copy of the technical specifications with the proposal. They should be retained by the proposer for their records.

• No proposer may withdraw a proposal within one hundred and twenty (120) days after the actual date proposals are due.

http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.dutchessny.gov/

RFQu-DCP-79-26 Page 4 of 19

INSTRUCTIONS AND INFORMATION (Cont’d)

• Should the proposer find discrepancies or omissions in the specifications, he/she will notify the Purchasing

Agent at purchasing@dutchessny.gov, at once. The Purchasing Agent will not assume responsibility for any oral instructions, or interpretations of meaning of the specifications or other contract documents to any proposer by any person or persons. Changes or revision to specifications changes will be posted as an addendum on the following website: www.bidnetdirect.com/new-york/county-of-dutchess. Bidders must check this website regularly for addendum, which may include significant changes to the bid specifications. The

Purchasing Agent will not assume responsibility for any oral instructions, or interpretations of meaning of the specifications or other contract documents to any bidder by any person or persons.

• The Purchasing Agent, and/or his/her designee, will be the only one authorized to make changes or alterations to anything contained in these specifications. Such changes will be posted as an addendum on the following website: www.bidnetdirect.com/new-york/county-of-dutchess. Bidders must check this website regularly for addendum, which may include significant changes to the bid specifications.

• Written questions and inquiries concerning this Request for Qualifications will be submitted to Sarah Andrews at sandrews@dutchessny.gov with a copy to Renee Osterhoudt at rosterhoudt@dutchessny.gov on or before the date and time stated in the bid documents. Verbal questions will not be entertained.

• References in the specifications to a particular trade name, manufacturer’s catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type and quality of materials or supplies or nature of work desired. Such descriptions should not be construed as excluding bids on other types of materials and supplies or for performing the work in a manner other than specified, providing that the materials and supplies and manner of performing the work offered are of equal quality to that specified and equally acceptable to the County of Dutchess for its purposes. Exceptions will be clearly stated. The Purchasing

Director will determine equal products or services.

• The County of Dutchess guarantees no minimum or maximum purchase.

• Proposers who are required to adhere to the prevailing wage schedule will obtain and maintain a current schedule from the New York State Department of Labor for the entire term of the contract. The County may audit adherence to this schedule at any time during or after the contract period. All contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor

(NYSDOL) under Labor Law Section 220-i.

• The Purchasing Agent reserves the right to reject all proposals, parts of all proposals, or all proposals for any one or more supplies or contractual services included in the proposed contract, when such rejection is in the best interest of the County.

• The County of Dutchess reserves the right to award to single or multiple vendors, in whole or in part, by item, by class, by category, or to establish primary/secondary contracts, whichever the County deems to be in the best interest of the County of Dutchess.

• The contract will be awarded to the RESPONSIBLE PROPOSER best meeting the needs of the County, who has demonstrated judgment and integrity, is of good reputation, experienced in his work, whose record of past performance in the trade is established as satisfactory, and whose financial status is such to provide no risk to the County of Dutchess in its contractual relations.

mailto:purchasing@dutchessny.gov http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess mailto:sandrews@dutchessny.gov mailto:rosterhoudt@dutchessny.gov

RFQu-DCP-79-26 Page 5 of 19

• The County reserves the right to require supplementary financial or other information from all bidders to assist in determining the qualifications of bidders.

• Upon acceptance of any proposal, the successful proposer will execute a contract, if applicable, in accordance with the specifications, with the County of Dutchess, State of New York. If the successful proposer fails or refuses to execute the contract, furnish the required insurance or bonding, or otherwise complete the contract process, and the County is still within one hundred twenty (120) days of the proposal opening, the County may, at its sole discretion void the award and award the contract to the next highest-scored responsible proposer. Nothing in this section permits an awarded proposer to withdraw from or decline the award without penalty or without being deemed in default.

• A contract will not be assignable by the contractor in whole or in part without the written consent of the

County of Dutchess.

• All or any Dutchess County department may participate in the resulting contract(s). Each ordering agency will be invoiced directly for their orders and will receive shipments at their designated locations.

• The County of Dutchess reserves the right to allow other governmental entities, to purchase any goods and/or services awarded as a result of this proposal. However, it is understood that the extension of such contracts is at the discretion of the vendor and the vendor is only bound to any contract between the County of Dutchess and the vendor. Dutchess County will have no responsibility in the dealings between the vendor and any other governmental entity other than Dutchess County.

• Prior to any vendor receiving payment for goods and/or services rendered, the County of Dutchess requires that all vendors have a current completed IRS form W-9 on file with the County of Dutchess finance department.

• A contract will be deemed in force only to the extent of appropriations available to each department for the purchase of such articles or services. The County’s extended obligations on those contracts that envision extended funding through successive fiscal periods will be contingent upon actual appropriations for the following years.

• The County reserves the right to terminate the purchase order and/or contract at any time prior to the contractual or purchase order end date.

• By submission of this proposal, each proposer and each person signing on behalf of any proposer certifies, and in the case of a joint proposal each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each proposer is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance law.

• Dutchess County encourages submission of Proposals by certified Minority and/or Women-Owned Business

Enterprises (MWBE) and/or Disadvantaged Business Enterprises (DBE).

http://web2.westlaw.com/find/default.wl?mt=NewYork&db=1000138&rs=WLW12.04&docname=NYSFS165-A&rp=%2ffind%2fdefault.wl&findtype=L&ordoc=989815866&tc=-1&vr=2.0&fn=_top&sv=Split&tf=-1&referencepositiontype=T&pbc=AF0B0C7B&referenceposition=SP%3b236f00000e5f2&utid=1

RFQu-DCP-79-26 Page 6 of 19

• The County is encouraging the use of electronic payment (via ACH) to entities that it does business with. Any awarded vendor will be requested to receive payments through an ACH.

• CONFIDENTIAL/TRADE SECRET INFORMATION

The County of Dutchess is subject to New York State’s Freedom of Information law (FOIL). Should your submission, to this RFQu, contain “trade secrets”, or other information that the disclosure of which could reasonably be expected to be harmful to business interests, you will ensure that such information is clearly identified and marked as such. Identification will be specific by item or paragraph.

Should marked information be the subject of a request under FOIL, you may be requested either to consent to the request or make representation explaining why the information should not be disclosed.

• GRIEVANCE AND PROTEST PROCEDURES:

1. Any protest to the Division of Central Services’ consideration of any bid must be submitted in writing to the address listed below and received by the Director of Central Services no later than five (5) calendar days after the bid award. A written reply to the protest will be sent to the protesting bidder by the Director of Central Services.

Address:

Sarah Andrews

Director, County of Dutchess Office of Central and Information Services

Division of Central Services

378 Violet Avenue, Suite 2

Poughkeepsie, NY 12601

2. The protest will contain:

▪ Identification of the statute or procedure that is alleged to have been violated;

▪ A precise statement of the relevant facts;

▪ Identification of the issues to be resolved;

▪ Aggrieved party’s argument and support documentation.

Any notice of protest received after the deadline will not be considered.

• NOTE: VARIATIONS AS STATED IN THE BID SPECIFICATIONS TAKE PRECEDENCE OVER

THIS INSTRUCTIONS AND INFORMATION SECTION.

Date: July 30, 2026

RFQu-DCP-79-26 Page 7 of 19

REQUEST FOR QUALIFICATIONS

PLANNING/ARCHITECTURAL/ENGINEERING CONSULTING SERVICES

FOR HUDSON VALLEY REGIONAL AIRPORT

1.0 PURPOSE

The County of Dutchess is soliciting Request for Qualifications from qualified consultants for aviation planning services and architectural/engineering professional services in connection with Airport

Development Projects at the Hudson Valley Regional Airport located at 38 Citation Drive, Wappingers

Falls, New York, 12590.

A professional architectural/engineering/planning consultant, licensed in New York State, will be selected for general aviation planning, for design and completion of airport development projects, as well as for related, necessary special services. A proposed list of airport development projects is attached in the most current draft Airport Capital Improvement Plan (ACIP) (see Attachment A).

The County anticipates Federal and State funding for selected projects listed on the attached Airport

Capital Improvement Plan (Attachment C) and will require all work to be completed in conformance with all applicable Federal Aviation Administration (FAA) and New York State Department of Transportation

(NYSDOT) Guidelines. Demonstrated successful experience working with the FAA and the

NYSDOT in airport/aviation projects is essential. FAA Advisory Circular 150/5100-14E, dated

9/25/2015 is the basis for this RFQu and the required professional services.

1.1 Current Airport Characteristics

Hudson Valley Regional Airport is situated on 640 acres in the Towns of Wappinger and

Poughkeepsie, New York. (Refer to attached location map, Attachment B.) The Airport is approximately four miles south of downtown Poughkeepsie. Wappinger and Poughkeepsie are in the Hudson Valley. The Airport is nearly equidistant to Albany and New York City at 82 and 70 miles respectively. Hudson Valley Regional Airport is designated in the most recent National Plan of Integrated Airport Systems (NPIAS) as a general aviation facility. Hudson Valley Airport is also included in the 2008 New York State Department of Transportation State Airport System Plan

(SASP), which identifies airport development in the State and serves as the source for the NPIAS.

The SASP identifies Dutchess as a Large Business Class airport.

1.2 Project Direction

Primary interface between the selected firm and Dutchess County will be through the Department of Public Works Commissioner’s office. The Commissioner and DPW/Airport Administration will be responsible for the coordination and acceptance of the selected firm’s work.

2.0 SCOPE OF SERVICES

The selected firm may perform any of the following professional services, but not limited to, as may be required:

2.1 Aviation Planning Services

This category includes studies under the broad headings of airport system and master planning, airport noise compatibility planning and environmental assessments and related studies. These studies include, but are not limited to, the following activities:

2.1.1 Design study to establish the framework and detailed work program.

2.1.2 Airport data collection and facility inventories.

RFQu-DCP-79-26 Page 8 of 19

2.1.3 Aeronautical activity forecasts and demand/capacity analyses.

2.1.4 Facility requirements determination.

2.1.5 Airfield modeling for capacity and delay.

2.1.6 Airport layout and terminal area plan development.

2.1.7 Airport noise studies under 14 CFR Parts 150 and 161.

2.1.8 Compatible land-use planning in the vicinity of airports.

2.1.9 Airport site selection studies.

2.1.10 Airport development schedules and cost estimates.

2.1.11 Airport financial planning and benefit cost analysis.

2.1.12 Participation in public information and community involvement programs

2.1.13 and/or public hearings relating to airport development and planning projects.

2.1.14 Environmental Assessments (EA), Environmental Impact Statements (EIS),

2.1.15 and other studies in accordance with FAA Orders 5050.4 and 1050.1.

2.1.16 Preparation of or updating of the airport layout plan.

2.1.17 Airspace analysis.

2.1.18 GIS data collection, entry, and analysis and other electronic graphical /

2.1.19 mapping efforts.

2.2 Architectural/Engineering (A/E) Services for Airport Development Projects

This category includes the basic A/E services normally required for airport development projects.

It involves services generally of an architectural, civil, geotechnical, structural, mechanical, and electrical engineering nature. In addition, there may be some services outside those normally considered basic that are noted below under special services. Grant preparation and submission related to the various projects would be considered in the A/E basic scope of services. The basic services are usually conducted in, but are not limited to, the five distinct and sequential phases summarized below:

2.2.1 Preliminary Phase

This phase involves those activities required for defining the scope of a project and establishing preliminary requirements. Some examples of activities within this phase of a project include, but are not limited to:

2.2.1.1 Coordinating with the County on project scope requirements, finances, schedules, operational safety and phasing considerations, site access and other pertinent matters.

2.2.1.2 As applicable, coordinating projects with FAA personnel and other interested stakeholders to identify potential impacts to their operations.

2.2.1.3 Planning, procuring, and/or preparing necessary surveys, geotechnical engineering investigations, field investigations, and architectural and engineering studies required for design considerations.

2.2.1.4 Developing design schematics, sketches, environmental and aesthetic considerations, project recommendations, and preliminary layouts and cost estimates.

2.2.1.5 Preparing project design criteria and other bridging documents commonly used for alternative project delivery methods such as design-build contracting.

2.3 Design Phase

This phase includes all activities required to undertake and accomplish a full and complete project design. Examples include, but are not limited to, those below:

2.3.1 Conducting and attending meetings and design conferences to obtain information and to coordinate or resolve design matters.

RFQu-DCP-79-26 Page 9 of 19

2.3.2 Collecting engineering data and undertaking field investigations; performing geotechnical engineering studies; and performing architectural, engineering, and special environmental studies.

2.3.3 Preparing necessary engineering reports and recommendations.

2.3.4 Preparing detailed plans, specifications, cost estimates, and design / construction schedules.

2.3.5 Preparing Construction Safety and Phasing Plan (CSPP).

2.3.6 Printing and providing necessary copies of engineering drawings and contract specifications.

2.4 Bidding and Negotiation Phase

These activities are sometimes considered part of the construction phase. They involve assisting the County in advertising and securing bids, negotiating for services, analyzing bid results, furnishing recommendations on the award of contracts, and preparing contract documents.

2.5 Construction Phase

This phase may include all basic services rendered after the award of a construction contract, including, but not limited to, the following activities:

2.5.1 Providing consultation and advice to the County during all phases of construction.

2.5.2 Representing the County at preconstruction conferences.

2.5.3 Inspecting work in progress periodically and providing appropriate reports to the County.

2.5.4 Reviewing and approving shop and erection drawings submitted by contractors for compliance with design concept/drawings.

2.5.5 Reviewing, analyzing, and accepting laboratory and mill test reports of materials and equipment.

2.5.6 Assisting in the negotiation of change orders and supplemental agreements.

2.5.7 Observing or reviewing performance tests required by specifications.

2.5.8 Determining amounts owed to contractors and assisting the County in the preparation of payment requests for amounts reimbursable from grant projects.

2.5.9 Making final inspections and submitting punch-lists and a report of the completed project to the County.

2.5.10 Reviewing operations and maintenance manuals.

2.6 Project Closeout Phase

This phase includes all basic services rendered after the completion of a construction contract, including, but not limited to, the following activities:

2.6.1 Making final inspections and submitting punch-lists and a report of the completed project to the County.

2.6.2 Providing record drawings.

2.6.3 Preparing summary of material testing report

2.6.4 Preparing summary of project change orders

2.6.5 Preparing grant amendment request and associated justification, if applicable.

2.6.6 Preparing final project reports including financial summary.

2.6.7 Obtaining release of liens from all contractors.

2.7 Special Services

The development of some projects may involve activities or studies outside the scope of the basic design services routinely performed by the consultant. These special services may vary greatly in

RFQu-DCP-79-26 Page 10 of 19 scope, complexity, and timing and may involve several different disciplines and fields of expertise.

Some examples of special services that might be employed for airport projects include, but are not limited to, the following:

2.7.1 Soil investigations, including core sampling, laboratory tests, related analyses, and reports

2.7.2 Detailed mill, shop, and/or laboratory inspections of materials and equipment

2.7.3 Land surveys and topographic maps.

2.7.4 Field and/or construction surveys.

2.7.5 Photogrammetry surveys.

2.7.6 Onsite construction inspection and/or management involving the services of a full- time resident engineer(s), inspector(s), or manager(s) during the construction or installation phase of a project. This differs from the periodic inspection responsibilities included as part of the basic services.

2.7.7 Special environmental studies and analyses.

2.7.8 Expert witness testimony in litigation involving specific projects.

2.7.9 Project feasibility studies.

2.7.10 Public information and community involvement surveys, studies, and activities

2.7.11 Preparation of record drawings.

2.7.12 Assisting the Sponsor in the preparation of necessary applications for local, State, and

Federal grants.

2.7.13 Preparation of an as-built airport layout plan.

2.7.14 Preparation of property maps.

2.7.15 Preparation of quality control plan.

2.7.16 Preparation of final report.

3.0 QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Proposers interested in being considered must have the following qualifications and experience:

3.1 Licensed in Civil Engineering in New York State,

3.2 Demonstrated successful experience working with the FAA and the NYSDOT in airport / aviation projects.

4.0 CONTRACT, INSURANCE AND TERM OF AGREEMENT

4.1 Contract & Insurance

The successful Firm will not be required to enter into a formal contract agreement with the County of Dutchess if selected through this RFQu process but rather will contract with the County and the

Federal Aviation Administration for all work through the Airport Capital Improvement Plan

(ACIP) process, with individual contracts for all projects. All insurance requirements and regulations must be met by the successful firm for all ACIP projects and work over the course of the contract term. Any inquiry regarding the contract and insurance requirements must be submitted in accordance with the section titled QUESTIONS.

4.2 Term of Agreement

It is anticipated that the selected firm will be contracted for a term of three (3) years with two (2) one-year extension options, at the County’s discretion, assuming continued satisfactory performance by the consultant.

RFQu-DCP-79-26 Page 11 of 19

5.0 PROPOSAL SUBMISSION REQUIREMENTS

Proposals must be submitted electronically through the Empire State Purchasing Group’s Regional Bid

Notification System (BidNet Direct) Portal on or before 2:00 p.m., AUGUST 31, 2026. Please refer to the instructions published with this RFQu titled: Electronic Proposal Submittal Procedures for instructions on submitting your proposal electronically.

When submitting (uploading) a proposal electronically through the Empire State Purchasing Group’s

Regional Bid Notification System (BidNet Direct) Portal, please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the RFQu. If you are in the middle of uploading your proposal at the closing time, the system will stop the process and your proposal will not be received by the system. No proposals will be accepted after the designated time or date indicated in the proposal specifications.

All costs associated with the preparation of a proposal in response to the RFQu will be the responsibility of the proposer submitting the proposal. The County of Dutchess will not be responsible for any expenses in the preparation and/ or presentation of the proposal.

It is incumbent upon each proposer to address any and all requirements as detailed below. Proposals lacking complete documentation may be deemed non-responsive. Failure to comply with the instructions in this section of the RFqU may be deemed non-responsive.

Proposal Submission Package must include:

5.1 TECHNICAL PROPOSAL REQUIREMENTS

5.1.1 Company history and background information. Information must demonstrate experience in successfully performing similar work as noted in this RFQu at general aviation airports similar to Hudson Valley Regional Airport.

5.1.1.1 Provide information and/or documentation as evidence to support the Proposer meets the minimum qualifications and experience requirements stated in Section

3.1.

5.1.1.2 Provide information and/or documentation as evidence to support the Proposer meets the minimum qualifications and experience requirements stated in Section

3.2.

5.1.2 A statement of understanding of the assignment, the County’s objectives as they pertain to the ACIP and consultant's anticipated scope of work.

5.1.3 A listing of key personnel, including personnel of any sub consultants that may be contracted for project work, with their experience noted, information as to FAA knowledge and experience.

5.1.4 Listing of current projects and workload with statement about ability to meet schedules and deadlines.

5.1.5 Information as to good faith efforts related to DBE goals.

5.1.6 References: Provide contact information and a summary of services provided for at least three (3) airports for which similar assignments services were provided.

RFQu-DCP-79-26 Page 12 of 19

5.2 ADDITIONAL REQUIRED COMPLETED FORMS (forms provided within RFQu documents)

5.2.1 Proposal Submission Checklist,

5.2.2 Proposer Information/Acknowledgement Form (CS-1),

5.2.3 Non-Collusion Affidavit Form (CS-2),

5.2.4 Addenda Acknowledgment Form (Attachment A) – if applicable

6.0 EVALUATION PROCESS

Dutchess County will utilize a qualifications-based evaluation process based on the criteria listed below in Section 7.0 Evaluation Criteria. Rates and expenses information is to be provided after consultant selection (award) to assist the County in developing budgets for various projects going forward

(Each project will involve fee negotiations and may require an Independent Fee Estimate (IFE), or similar fee assurance as required by the FAA.)

Proposals will be evaluated by a review committee. The review committee will review and evaluate each of the proposals using the criteria described below under Evaluation Criteria. Each reviewer will rank each proposal according to the Criteria. The reviewers will then convene to review and discuss these evaluations.

The County reserves the right to seek clarification of information submitted in response to this RFQu, request additional information and/or request interviews or presentations during the evaluation process.

The County reserves the right to reject any or all proposals or parts of proposals.

7.0 EVALUATION CRITERIA

Proposals will be screened for completeness and compliance with the requirements described in these specifications. Proposals will be reviewed in accordance with the following criteria, listed in order of importance:

7.1 Capability to perform all design and approval aspects of the various projects associated with the

Airport Capital Improvement Plan and recent experience in airport projects comparable to the proposed ACIP projects.

7.2 Key personnel’s professional qualifications and experience and availability for the proposed projects; their reputation and professional integrity and competence; and their knowledge of FAA regulations, policies, and procedures.

7.3 Understanding of types of proposed projects, degree of interest shown in undertaking these and similar types of projects, familiarity with and to the geographic location of the project, and ease and availability of services to Dutchess County

7.4 Current workload and demonstrated ability to meet schedules or deadlines necessary for the proposed projects.

7.5 Evidence that the consultant has made good faith efforts in meeting Disadvantaged Business

Enterprise (DBE) goals (49 CFR, § 26.53).

8.0 AWARD

The award of a firm will be based on a review of qualifications provided in response to this RFQu.

Qualifications statements will be evaluated in accordance with the criteria listed in Section 7.0.

The County reserves the right to make multiple awards with regard to this RFQu if it is determined to be in the best interests of Dutchess County.

RFQu-DCP-79-26 Page 13 of 19

The County of Dutchess reserves the right to accept any submittal and/or parts thereof and/or to reject any and all submissions, or to waive any irregularities in the submissions if it is determined to be in the best interest of Dutchess County. The County also reserves the right to select any proposal as the basis for negotiating a contract, to exercise its discretion and apply its judgment with respect to any aspect of this

RFQu, the evaluation of proposals and the negotiation and award of any contract.

9.0 PROPOSED SCHEDULE

The proposed schedule is listed below, the dates provided are to be used as a guide of anticipated timeframes and are subject to change to best meet the needs of Dutchess County. Dutchess County reserves the right to revise dates as needed.

RFQu Published July 29, 2026, Questions Due August 14, 2026 Addendum Published no later than August 20, 2026 Proposals Due August 31, 2026 2pm (EST) Proposal Reviews Completed September 2026 Award September / October 2026

10.0 QUESTIONS

Submit questions pertaining to this RFQu, including any inquiries related to contract and insurance requirements, by email to Sarah Andrews at sandrews@dutchessny.gov with a copy to Renee Osterhoudt at rosterhoudt@dutchessny.gov no later than 5:00pm (EST) on Friday, August 14, 2026. All answers to the submitted questions will be posted as an addendum on the following website:

https://www.bidnetdirect.com/new-york/county-of-dutchess.

PROPOSERS MUST CHECK THIS WEBSITE REGULARLY FOR ADDENDUM, WHICH MAY

INCLUDE SIGNIFICANT CHANGES TO THE RFQu SPECIFICATIONS.

mailto:sandrews@dutchessny.gov mailto:rosterhoudt@dutchessny.gov https://www.bidnetdirect.com/new-york/county-of-dutchess

RFQu-DCP-79-26 Page 14 of 19

PROPOSAL SUBMISSION CHECKLIST

Proposal #RFQu-DCP-79-26

PLANNING/ARCHITECTURAL/ENGINEERING CONSULTING SERVICES FOR HUDSON

VALLEY REGIONAL AIRPORT

Company Name:

This proposal submission checklist MUST be completed and submitted with your response, to assure compliance with all required documentation.

Proposer’s who fail to provide all of the following items, may be deemed as non-responsive:

Check if included Proposer’s Submission Includes the following:

Completed Proposal Submission Checklist (this document).

Completed and signed Proposer Information / Acknowledgment Form (CS-1).

Completed and signed Non-Collusion Affidavit Form (CS-2).

Information and Documentation to completely satisfy all items outlined in Technical Proposal

Requirements (Section 5.1).

Completed and signed Addenda Acknowledgment Form (Attachment A) – If applicable.

Proposals must be submitted electronically through the Empire State Purchasing Group’s Regional

Bid Notification System (BidNet Direct) Portal on or before 2:00 p.m., AUGUST 31, 2026. Please refer to the instructions published with this RFQu entitled: Electronic Proposal Submittal Procedures for instructions on submitting your proposal electronically.

THIS FORM MUST BE INCLUDED IN PROPOSAL SUBMITTAL. IF NOT INCLUDED,

PROPOSER MAY BE DEEMED NON-RESPONSIVE.

RFQu-DCP-79-26 Page 15 of 19

COUNTY OF DUTCHESS

Division of Central Services

PROPOSER INFORMATION/ACKNOWLEDGEMENT FORM

The undersigned, having carefully examined the appropriate specifications, #RFQu-DCP-79-26 dated

July 29, 2026, does hereby agree to furnish and deliver to the County of Dutchess, Poughkeepsie, New

York, the proposed items/services:

Full Legal Name of

Company Submitting Bid:

Street Address:

Mailing Address:

City: __________________________________________ State:______ Zip:

Contact Name:

Phone Number: ( ) Fax Number: ( )

E-Mail Address: Web Address:

Federal ID Number: _ Unique Entity Identifier #(UEI):_____________________

Name of Authorized Official Submitting Proposal:

(Please Print or Type)

Signature of Authorized Official Submitting Proposal:

Date:__ __________________________

• By signing and submitting this proposal for consideration by the Dutchess County Division of Central

Services, the vendor acknowledges that they have read, understand and agree to all aspects of the specifications as presented without reservation or alteration.

• By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance law.

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RFQu-DCP-79-26 Page 16 of 19

NON-COLLUSION AFFIDAVIT

Bid #RFQu-DCP-79-26

PLANNING/ARCHITECTURAL/ENGINEERING CONSULTING SERVICES FOR

HUDSON VALLEY REGIONAL AIRPORT

As required by Section 103-d of the New York State General Municipal Law, the bidder certifies under the penalties of perjury that:

(a) “By submission of this, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.”

Signed

By

(President or Authorized Representative)

Dated ___________________

Bid submitted by: Company Name:

Address:

Phone:

Fax #:

Email:

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RFQu-DCP-79-26 Page 17 of 19

ATTACHMENT A

ADDENDA ACKNOWLEDGMENT FORM

Bidder/Proposer acknowledges receipt of the following addenda to RFQu-DCP-79-26:

Addendum No. Dated:

Addendum No. Dated:

Addendum No. Dated:

Failure to acknowledge receipt of all addenda may deem the Bidder/Proposer as non-responsive.

Full Legal Name of Company Submitting Bid/Proposal:

Authorized Signature:

Title:

Date:

RFQu-DCP-79-26 Page 18 of 19

ATTACHMENT B

LOCATION MAP

HUDSON VALLEY REGIONAL AIRPORT

38 Citation Drive

Wappingers Falls, NY 12590

Lat/Long: 41-37-35.7000N / 073-53-03.1000W

RFQu-DCP-79-26 Page 19 of 19

ATTACHMENT C

AIRPORT CAPITAL IMPROVEMENT PLAN

Airport Capital Improvement Plan (Attachment C) is published as a separate document on BidNet.