Bid Notice.pdf

ELECTRONIC BID NOTICE TO PROPOSERS

REPLACEMENT OF HVAC SYSTEM

PGC- SOUTHEAST REGIONAL OFFICE (SERO)

PROJECT NO: PGC-SERO-20-01

Pennsylvania Game Commission (PGC)

2001 Elmerton Avenue

Harrisburg, PA 17110-9797

February 16, 2021

The Pennsylvania Game Commission (PGC) is soliciting electronic bids for replacing the HVAC mounted units at the PGC Southeast Regional Office. The scope of the project includes removing the existing units, installing new units to a complete functional and efficient operating condition while complying to all environmental protocol for refrigerant. Bids will be electronically opened and recorded in the Division of Contracts and Procurement, 2001 Elmerton Avenue, Harrisburg, PA 17110-9797, on Tuesday, March 16, 2021 at 2:00 PM.

When bidding, amount Bid should be in dollars and cents-----no fractions of a cent will be accepted.

Questions concerning project specifications and requirements should be directed to Austin

Kieffer (PGC Engineering Division) at 717-787-4250 Ext. 73613. Any questions concerning completion of the Electronic Proposal Form should be directed to PGC Procurement Division at

717-787-6594

Bidders should visit the project site to ascertain the pertinent conditions such as access, site complexities, proximity of overhead utilities, structural characteristics of the roof and blocking, unit layout and general project area. Contact Kevin Halbfoerster, Conservation Administration

Supervisor, at (610) 926-3136 Ext. 66609 to coordinate a site visit. This project area is not open to the public and required prior contact to schedule a site visit. A location map and orientation of the roof top units are attached in the bid documents. The project site is located at 253 Snyder

Road, Reading, PA 19605-9254.

Bidders shall be experienced and fully capable to perform the type and extent of Work required on this project. After Bids are opened, the PA Game Commission reserves the right to request the names and contact information from at least three (3) references for projects completed within the previous three (3) years that are similar in size and scope in order to verify experience and qualifications. Reference information shall include: Project Name, Description, and Final

Cost; and Reference Name, Company, Address, and Phone No.

Attached to the project listing in electronic format are this Bid Notice, Project Terms and

Conditions, Specifications, and applicable Drawings / Details. These documents are all part of the electronic proposal. Bids must be submitted electronically using the SRM system and must be submitted by the Bid Opening date and time listed above. A bid guarantee or bond is NOT required.

The Commonwealth reserves the right to reject any and all Bids, to waive technical defects in

Bids and to accept or reject any part of the Bid deemed in the best interests of the

Commonwealth. Except as otherwise provided by law, award will be made to the lowest responsible and responsive Bidder, and all Bidders will be advised of the Bid results. A

Purchase Order will be generated at the time of award without further input from the successful

Bidder. Awarded vendor will be sent a copy of this document and no work will be authorized until the vendor is in receipt of the Purchase Order.

All vendors who conduct business with the Pennsylvania Game Commission must have a

Vendor Number assigned to them in order to conduct business and receive payment from the

Commonwealth. Access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address.

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us