Bid Notice.pdf

PDF 2 MB Posted Jun 14, 2026

Attached to: Pest Control Service, Various Buildings, Westchester County, NY
Solicitation number: 26-207
Issued by: Westchester County, Yonkers City, New York

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Written by GovTribe AI · Jul 8, 2026

This is a Bid Notice from Westchester County, New York's Department of Public Works and Transportation for pest control services at various county buildings. The contract (No. 26-207) requires bidders to provide all labor, materials, and equipment necessary to perform pest control services at Department of Public Works and Transportation facilities, Department of Environmental Facilities, and other buildings throughout Westchester County. The contract term is three years with one optional two-year renewal at the County's discretion. The bid opening is scheduled for 11:00 a.m. on Wednesday, July 1, 2026, in Room 527 of the Michaelian Office Building, 148 Martine Avenue, White Plains, New York, with public access also available via WebEx livestreaming. Bidders must register and download bid documents from the Empire State Purchasing Group website (http://www.bidnetdirect.com/new-york) after 1:00 p.m. on the June 12, 2026 advertising date. Pre-bid site inspections are available by appointment with facility managers Thomas Sweeney at the White Plains Complex and John Baudille at the Mt. Vernon location, with bidders required to request appointments at least two days in advance. The successful bidder must return all executed contract documents, insurance certificates, bonds, and supporting documentation within ten days of receipt.

All bid items must include unit prices specific to the type and size of service being performed; incomplete or unbalanced unit prices will result in bid rejection. No bid bond is required; instead, the County will retain 5% annual retainage as security for contract performance. The successful bidder must furnish comprehensive insurance coverage including Workers' Compensation, Commercial General Liability ($1,000,000 combined single limit per occurrence), Commercial Umbrella/Excess Insurance ($2,000,000 per occurrence), and Automobile Liability Insurance ($1,000,000 per occurrence), all naming Westchester County as an additional insured. The contractor must commence work within ten days of receiving a Notice to Proceed from the County. Prevailing wage rates and supplements as established by the New York State Department of Labor apply to this contract. Bidders must submit all required licenses and certifications with their proposals, and the County reserves the right to waive informalities or reject any or all bids. No bidder may withdraw its bid within forty-five days after the bid opening date.

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Kenneth W. Jenkins, Westchester County Executive

Information for Bidders General and Special Clauses Proposals and Technical Specifications

PEST CONTROL SERVICE

VARIOUS COUNTY BUILDINGS

WESTCHESTER COUNTY, NEW YORK

Contract No. 26-207

Bid Opening: July, 1, 2026 Copy No.

By Bidder (Please Print) For Official Use Only Firm/Business Name:

Address:

DEPARTMENT OF PUBLIC WORKS AND TRANSPORTATION

Division of Engineering

CONTRACT NO. 26-207

SPECIAL NOTICE

County of Westchester New York

BID DOCUMENTS, ADDENDA TO THE BID DOCUMENTS & SUBMISSION

OF BIDS

BID DOCUMENTS

Bid documents can be downloaded from the Empire State Purchasing Group website at (http://www.bidnetdirect.com/new-york) after 1:00 p.m. on the advertising date.

All documents required to bid this Contract are contained on the Empire State Bid System WEBSITE.

There is no charge to download the bid documents.

ADDENDA TO THE BID DOCUMENTS

Addenda to the Bid Documents will be published on the Empire State Purchasing Group website at (http://www.bidnetdirect.com/new-york). It is the responsibility of each potential bidder to check the website on a regular basis for further information relative to the bid documents including information relating to any and all addenda prior to submitting its bid. All Bidders are deemed to have reviewed and considered all addendums in their Bid.

SUBMISSION OF BIDS

Bidders should not submit the entire bid documents with its bid submission. Instead, each bidder is required to submit the full set of designated Proposal Pages. The Proposal Pages are denoted by a border and are titled on the bottom as “Proposal Page

”. NO BID BOND IS REQUIRED.

The bidders will not be required to furnish a Performance and Payment Bond.

http://www.bidnetdirect.com/new-york) http://www.bidnetdirect.com/new-york)

New York

PROMPT EXECUTION AND RETURN OF CONTRACT

A. The successful bidder is required to return the completed contract to the County within ten (10) days of receipt of the execution copy of the contract. The contract must be signed, notarized and returned to the County with all insurance certificates, bonds and supporting documentation.

B. The County reserves all of its rights, including, but not limited to, proceeding against the bid bond, if the successful bidder fails to submit the complete package within the above time frame.

(WC DPW MAINT. Version 5/12)

County of Westchester New York

1. PRE-BID SITE INSPECTION

A. Superseding the first paragraph of Article 6 of the Information for Bidders, bidders will be permitted to examine the work site only by appointment under escort by the County's representative.

B. Bidders shall indicate their interest in the site examination at least 2 days in advance by contacting each facility managers:

White Plains Complex Thomas Sweeney, Superintendent of Bldgs.

914-995-2012

100 East 1st St, Mt Vernon John Baudille, Superintendant of Bldgs.

914- 995-2247

C. Bidders shall solicit permission to visit these sites, as listed on PROPOSAL PAGES 6.1 and

6.2, by first telephoning the appropriate County Personnel for each Department as listed above.

2. BID REQUIREMENTS

A. All bid items listed on the Proposal Pages shall be completed with a unit price associated with the type of service to be performed. Any and all bids received with incomplete or unbalanced unit prices (i.e. the same dollar value assigned to all spaces regardless of size) will be deemed “informal” and the bid will be rejected.

B. After the submission of his bid, no Bidder may claim any misunderstanding of the terms, conditions or scope of the proposed work.

INSURANCE REQUIREMENTS

1. The Contractor, upon award of the contract and throughout the term of the contract, shall furnish, deliver and maintain at its own cost and expense the required insurance as indicated below from insurance companies licensed in the State of New York, carrying a Best's financial rating of A or better. The Contractor shall provide evidence of such insurance to the County by providing a copy of the policies, endorsements, and/or certificates as may be required and approved by the Director of Risk Management of the County (“Director”). The policies, endorsements, or certificates thereof shall provide that ten (10) days prior to cancellation or material change in the policy, notices of same shall be given to the Board of Acquisition and Contract of the County of Westchester by registered mail, return receipt requested, for all of the following stated insurance policies, with a copy also sent to the Director. All notices shall name the Contractor and identify the contract number.

If at any time any of the policies required herein shall be or become unsatisfactory to the Director, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the Director, the Contractor shall upon notice to that effect from the County, promptly obtain a new policy, and submit the policy, endorsement, or the certificate as requested by the Director for approval by the Director. Upon failure of the Contractor to furnish, deliver and maintain such insurance, the contract, at the election of the County, may be declared suspended, discontinued or terminated.

Failure of the Contractor to take out, maintain, or the taking out or maintenance of any required insurance, shall not relieve the Contractor from any liability under the contract, nor shall the insurance requirements be construed to conflict with or otherwise limit the contractual obligations of the Contractor concerning indemnification.

All property losses shall be made payable to the “County of Westchester” and adjusted with the appropriate County personnel.

Upon policy renewal or expiration, evidence of renewal or replacement of coverage that complies with the insurance requirements delineated below shall be delivered to the County. If any insurance requirements are not complied with at their expiration or renewal dates, the Contractor shall immediately cease work. The Contractor shall not resume work until authorized to do so by the County. In addition, payment to the Contractor may be withheld until those requirements have been met, or, at the option of the County, the County may pay the renewal premium and withhold such payments from any monies due the Contractor under the contract or under any other agreement the Contractor may have with the County.

In the event that claims, for which the County may be liable, in excess of the insured amounts provided herein are filed by reason of Contractor’s negligent acts or omissions under the contract or by virtue of the provisions of the labor law or other statute or any other reason, the amount of excess of such claims or any portion thereof, may be withheld from payment due or to become due the Contractor until such time as the Contractor shall furnish such additional security covering such claims in form satisfactory to the Director.

In the event of any loss, if the Contractor maintains broader coverage and/or higher limits than the minimums identified herein, the County shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the County.

2. The Contractor shall provide evidence of the insurance for each coverage indicated by a blackened box (■) or by an X in a to the left below:

Workers' Compensation and Employer’s Liability: Certificate form C-105.2 or State Fund Insurance

Company form U-26.3 is required for proof of compliance with the New York State Workers' Compensation Law. State Workers' Compensation Board form DB-120.1 is required for proof of compliance with the New York State Disability Benefits Law. Location of operation shall be "All locations in Westchester County, New York."

Where an applicant claims to not be required to carry either a Workers' Compensation Policy or Disability Benefits Policy, or both, the employer must complete NYS form CE-200, available to download at:

http://www.wcb.ny.gov.

If the employer is self-insured for Workers’ Compensation, he/she should present a certificate from the New York State Worker's Compensation Board evidencing that fact (Either SI-12, Certificate of Workers’ Compensation Self-Insurance, or GSI-105.2, Certificate of Participation in Workers’ Compensation Group Self- Insurance).

Commercial General Liability Insurance with a combined single limit of $1,000,000 (c.s.l.) per occurrence and either no aggregate limit or, if there is an aggregate limit, a minimum $2,000,000 aggregate limit, naming the “County of Westchester” as an additional insured on a primary and non-contributory basis. This insurance shall include the following coverages:

i. Premises - Operations.

ii. Broad Form Contractual.

iii. Independent Contractor and Sub-Contractor.

iv. Products and Completed Operations.

NOTES: (a) Additional insured status shall be provided by standard or other endorsement that extends coverage to the County of Westchester for both on-going and completed operations.

(b) All Contracts involving the use of explosives, demolition and/or underground work shall provide proof that XCU is covered.

Commercial Umbrella/Excess Insurance: $2,000,000 per occurrence and either no aggregate limit, or, if there is an aggregate limit, a minimum $4,000,000 aggregate limit, naming the “County of Westchester” as an additional insured, written on a “follow the form” basis.

NOTES: Notes (a) through (b) above under the Commercial General Liability Insurance shall also apply to Commercial Umbrella/Excess Insurance.

http://www.wcb.ny.gov/

Automobile Liability Insurance with a minimum limit of liability per occurrence of $1,000,000 for bodily injury and a minimum limit of $100,000 per occurrence for property damage or a combined single limit of $1,000,000 unless otherwise indicated in the contract specifications, and naming the “County of Westchester” as an additional insured. This insurance shall include for bodily injury and property damage the following coverages:

(i) Owned automobiles.

(ii) Hired automobiles.

(iii) Non-owned automobiles.

Builder’s Risk Insurance for Bridges, Viaducts or Similar Structures: For the construction, renovation or repair of bridges, viaducts or similar structures, the Contractor at its own cost and expense shall furnish, deliver and maintain a "Bridge Builder's Risk Form, All Risk Insurance Contract," with flat premium endorsement, until the construction contract is accepted by the Board of Acquisition and Contract of the County of Westchester. The coverage shall also include business interruption and contingent interruption and extra expense coverage. The coverage shall be written for 100% of the completed value, covering and naming the Contractor and “County of Westchester” as the insureds. The Contractor shall provide the original and duplicate copy of the policy, as well as any and all endorsements, to the County.

Builder’s Risk Insurance for Buildings and Facilities: For the construction of (a) new buildings and (b) for additions or repairs of existing buildings or facilities, the Contractor at its own cost and expense shall furnish, deliver and maintain a "Builder's Risk Form, All Risk Insurance Contract," with flat premium endorsement, until the construction contract is accepted by the Board of Acquisition and Contract of the County of Westchester.

The coverage shall also include business interruption and contingent business interruption and extra expense coverage. The coverage shall be written for 100% of the completed value, covering and naming the Contractor and “County of Westchester” as the insureds. The Contractor shall provide the original and duplicate copy of the policy, as well as any and all endorsements, to the County.

Owners Protective Liability Policy covering and naming the “County of Westchester” as insured, with a minimum limit of liability per occurrence of $3,000,000. The Contractor shall provide the original and duplicate copy of the policy to the County.

Crane, Rigging, & Crane Operator (Rigger Liability) Insurance with a minimum limit of liability per occurrence of $5,000,000 for bodily injury and a minimum limit of $500,000 per occurrence for property damage or a combined single limit of $5,000,000, naming the “County of Westchester” as an additional insured

Pollution Liability, either by separate policy of insurance or through endorsement to the General Liability

Policy with a minimum limit of $1,000,000.00, naming the “County of Westchester” as an additional insured.

This insurance shall indicate the following coverages:

(i) Transit

(ii) Sudden and Accidental

(iii) Clean-up

Asbestos and Lead Abatement General Liability Occurrence Policy in amounts not less than $1,000,000 and naming the “County of Westchester” as an additional insured.

Other:________________________________________________________________________________

3. All policies of the Contractor shall be endorsed to contain the following clauses:

(a) Insurers shall have no right to recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the above-described insurance.

(b) The clause "other insurance provisions" in a policy in which the County is named as an insured, shall not apply to the County.

(c) The insurance companies issuing the policy or policies shall have no recourse against the County (including its agents and agencies as aforesaid) for payment of any premiums or for assessments under any form of policy.

(d) Any and all deductibles in the above described insurance policies shall be assumed by and be for the account of, and at the sole risk of, the Contractor.

4. In the event that any portion of the work described in this contract is to be performed by a subcontractor, the Contractor shall require in a written agreement with the subcontractor that the subcontractor furnish and maintain the above insurance, including naming the “County of Westchester” as an additional insured where indicated, unless, in the sole discretion of the County Director of Risk Management, the subcontractor is released from the requirement to provide such insurance. The Contractor shall provide proof of such insurance to the County Director of Risk Management. The subcontractor shall not commence work under the contract unless and until such proof of insurance has been approved by the Director of Risk Management.

5. The above policies for the Contractor and/or any of its subcontractors shall not contain any endorsements, terms, conditions or definitions that result in any labor law or action over exclusions.

6. The types of insurance required and/or policy limits listed above may be adjusted any time during the contract term by the Director when deemed appropriate, even if not indicated above by a blackened box (■) or by an X.

Certificate Holder on all certificates of insurance shall read: The County of Westchester, 148 Martine Avenue, White Plains, New York 10601.

PLEASE NOTE: Printed copies of all of your full insurance policies, and any and all endorsements, are required.

NOTICE TO CONTRACTORS

Sealed proposals for the following work:

CONTRACT NO: 26-207 ADVERTISING: June 12, 2026

PRE-BID INSPECTION: NONE SCHEDULED

Pest Control Service Various County Buildings

Westchester County, New York will be received by the Board of Acquisition and Contract in Room 104, Michaelian Office Building, 148 Martine Ave., White Plains, New York until 11:00 a.m., Wednesday, July 1, 2026, and immediately thereafter, the bids will be publicly opened and read aloud in Room 527 of the said building. The bid opening also will be made accessible to the public via the livestreaming service WebEx. The livestreaming of the bid opening via WebEx is in addition to and not in place of the publicly bid opening to be held in Room 527 of the Michaelian Office Building. For additional bidding information or questions call (914) 995-2274.

Instructions for livestreaming via WebEx. Attendees may join by computer browser at https://westchestergov.webex.com/meet/bac-bidopening or by phone 1-415-655-0001 US Toll or 1-844-621-3956 US Toll Free. The Access Code is 614 981 028.

The Bid Documents (General Requirements, Information for Bidders, Technical Specifications, etc. with Authorized Proposal Pages) MUST BE OBTAINED from the Empire State Purchasing Group website at the following web address:

http://www.bidnetdirect.com/new-york. There is no cost to the bidder for this service. Bid documents will be available after 1:00 p.m. on the advertising date.

PLEASE TAKE NOTICE: IN ORDER TO SUBMIT A BID, BIDDERS MUST REGISTER AND DOWNLOAD THE BID DOCUMENTS FROM THE EMPIRE STATE PURCHASING GROUP WEBSITE AND MUST REGISTER USING THE NAME OF THE PERSON OR BUSINESS ENTITY THAT WILL BE SUBMITTING THE BID. IN ORDER TO ENSURE THAT COUNTY BID DOCUMENTS HAVE NOT BEEN ALTERED IN ANY WAY, THE COUNTY WILL NOT ACCEPT BIDS FROM PERSONS

OR BUSINESS ENTITIES THAT HAVE NOT FOLLOWED THIS REQUIREMENT.

Each bidder is required to submit the full set of authorized proposal pages. Failure to submit in this manner may cause the bid to be rejected. In lieu of a performance and payment bond, the County will retain adequate and sufficient security for the faithful performance of this contract which shall be retainage of 5% of all work completed on an annual basis.

Upon each annual anniversary, the contractor may request payment of said retainage with the successful completion of all work performed during that period. NO BID BOND IS REQUIRED.

The County of Westchester reserves the right to waive any informalities in the bids, or to reject any or all bids. No bidder may withdraw its bid within forty-five (45) days after the date of the bid opening.

Pursuant to Chapter 308 of the Laws of the County of Westchester, it is the goal of the County to use its best efforts to encourage, promote, and increase the participation of business enterprises owned and controlled by persons of color or women - Minority Business Enterprise (MBE) and Women Business Enterprise (WBE).

REMINDER: All required licenses should be submitted with the Bid.

COUNTY OF WESTCHESTER, NEW YORK

DEPT. OF PUBLIC WORKS AND TRANSPORTATION

BY: Hugh J. Greechan, Jr., P.E., Commissioner https://westchestergov.webex.com/meet/bac-bidopening%20or%20by%20phone%201-415-655-0001 http://www.bidnetdirect.com/new-york

CONTENTS

-i1- (WC DPW MAINT. Version 10/7/08)

Page

Notice to Contractors Contents i series

Information for Bidders

1 Description of the Work 1 2 Required Time for Completion of the Work 1 3 Contract Drawings 2 4 Addenda and Interpretation 3 5 Voided Clauses 3 6 Pre-Bid Site Inspection 3 7 Bid Security 3 8 Performance and Payment Bond 4 9 Indemnification Agreement 4 10 Insurance Requirements 5 11 Schedule of Hourly Rates and Supplements 9 12 Prevailing Wage Rates and Supplements 10-1

Contractor's Report of Employment and Weekly Affidavit (Form) 12 13 Contractor's Report of Employment and Weekly Affidavit 14 14 Laws/Regulations and Appropriations 14 15 Refusal to Answer Questions 14 16 Bid Requirements 15 17 Correction of Errors 15 18 Shown Quantities 15 19 Qualification of Bidders 15 20 Increase or Decrease of Quantities: Elimination of Items 16 21 Breakdown Cost of Lump Sum Items and Contracts 19 22 Engineering Charges 16 23 Payments to Subcontractors and Materialmen by Contractor 16 24 Safety and Health Regulations 17 25 Accident Prevention and First Aid Facilities 18 26 Fire Prevention and Control 18 27 State and Local Sales Tax Exemption 19 28 Apprentices 19 29 Affirmative Action Provision 19 30 Affirmative Action Program Requirement 19 31 Authority to do Business in New York 19 32A License Requirements (Electrical) 20 32B License Requirements (Plumbing) 21 32C License Requirements (Hauler) 22 33 Minority Participation Policy 25 34 Sexual Harassment Policy 25 35 Smoke-Free Workplace Policy 26 36 Disclosure Of Relationships To County 27 37 Mandatory OSHA Construction Safety And Health Training 27

-i2-

General Clauses Page

1 Material and Workmanship 28 2 Definitions 28 3 Overlapping Work 30 4 Proper Method of Work and Proper Materials 30 5 Control of Area 31 6 Permits, Fees, Etc. 31 7 Inspection 31 8 Unacceptable Contract Work 31 9 Protection of Utilities and Structures 32

10 Sanitary Regulations 32 11 Cleaning Up 32 12 Prevention of Dust Hazard 32 13 Representative Always Present 33 14 Protection of Work Until Completion 33 15 Removal of Temporary Structures & Cleaning Up 33 16 Damage Due to Contractor's Operations 33 17 Property Damage 33 18 Claims for Damages 34 19 Equivalent Quality 34 20 Extra Work/Decreased Work 35 21 Disputed Work - Notice of Claims for Damages 36 22 Contractor's Subcontract and Material Lists 37 23 Subcontracting 37 24 Assignment of Contract 38 25 Contractor’s Field Office 38 26 Parking Privileges 38 27 Codes, Laws, and Regulations 38 28 Service Furnished by the County 39 29 Monthly Contractor's Certificate 39 30 Miscellaneous Additional Work (W800) 42 31 Identification Badges, Security Regulations, Fingerprinting 43 32 Security Regulation for Work to be Performed within the Correctional Facility 44 33 Ultra Low Sulfur Diesel Fuel 46 34 Qualified Transportation Fringe Program 50

SPECIAL CLAUSES

1 Start And Term Of The Contract 51 2 Hours of the Work 51 3 Special Qualification Requirements and Competency Of Bidders 52 4 Clauses Not Applicable 53 5 Substitution Of Word "Construction" 53 6 Equipment Liability 53 7 Pre-Bid Site Inspection 53 8 Preparation of Proposals 53 9 Pricing Of The Contract Work 54

-i3-

Special Clauses (Cont’d.) Page

10 Payments For Work Performed 54 11 Contractor's Personnel 55 12 Required Work Schedules 56 13 Clarification Of Contract Work Requirements During The Course Of The Work 56 14 Contractor's Daily Attendance Log 56 15 Non-Appropriations Clause 56 16 Termination for Convenience 57 17 State Budget Language for Contracts 57

Sample Contract And Bond

Sample Contract And Bond A1

Proposal Forms

Bidder's Identification .............................................................................................. Proposal Page 1 Proposal Requirements and Addendum Receipt ...................................................... Proposal Page 2 Non-Collusive Bidding Certification ....................................................................... Proposal Page 4 Bid Page(s) ............................................................................................................ Proposal Page 6 Contractor's Acknowledgement ............................................................................... Proposal Page 7 Contractor’s Acknowledgement (Corporation/Sole Officer) ................................... Proposal Page 8 Limited Liability Company Acknowledgement ....................................................... Proposal Page 9 Certificate of Authority .......................................................................................... Proposal Page 10 Certificate of Authority-Limited Liability Company ............................................. Proposal Page 11 Bid Bond and Consent of Surety ........................................................................... Proposal Page 12 Affirmative Action Program Requirement (Contractors) ...................................... Proposal Page 13 Apprenticeship Training Program Requirement .................................................... Proposal Page 14 Certificate of License (Electrical) .......................................................................... Proposal Page 15 Certificate of License (Plumbing) .......................................................................... Proposal Page 17 Certificate of License (Hauler)............................................................................... Proposal Page 19 Stormwater Pollution Prevention Certification ...................................................... Proposal Page 20 Prevailing Wage Rates and Supplement ................................................................ Proposal Page 21 MBE/WBE Program Questionnaire ....................................................................... Proposal Page 22 Required Disclosure of Relationships to County ................................................... Proposal Page 23 Service-Disabled Veterans-Owned Business Questionnaire .................................. Proposal Page 24 Schedule “F” – Contractor Criminal Background Disclosure Instructions Proposal Page 25

CONTRACT NO. 24-202

SPECIFICATIONS DIVISIONS AND PROPOSALS TS-1 Thru TS-2

-i4-

INFORMATION FOR BIDDERS

DEPARTMENT OF PUBLIC WORKS AND TRANSPORTATION

Division of Engineering

Daniel Altshuler Stamp

-1A- (WC DPW MAINT. Version 3/15)

1. DESCRIPTION OF THE WORK

1.1 The work under this contract shall include all labor, materials and equipment required to:

Perform pest control for Dept of Public Works and Transportation Facilities and Dept of Environmental Facilities and other buildings throughout Westchester County. The contract is for a term of three (3) years with one two (2) year renewal at the discretion of the County.

It is not intended that this description of work mention each particular item required, but that it give information concerning the general scope and areas of work for the convenience of the bidders.

2. REQUIRED TIME FOR COMPLETION OF THE WORK

Notification to commence the work will require the mandatory submission of all the executed contracts documents and proof of the required insurance after receipt of authority to award.

The Contractor shall commence the work embraced in this contract within ten (10) days of the service of Notice by the County to do so. This contract is for a term of three (3) years with one two (2) year renewal at the discretion of the County. If the County exercises its option to renew, it shall notify the Contractor by letter.

-2- (WC DPW MAINT. Version 1/19)

3. CONTRACT DRAWINGS -

The following list of Design Drawings, herewith made a part of these Specifications, shows in general and/or in detail the work to be done under this Contract and/or the various Contracts forming the entire work for the Project, as described herein.

After the award date and within thirty (30) consecutive calendar days thereafter, the Contractor is responsible for obtaining from Public Works, in Room 526, Michaelian Office Building, White Plains, a maximum of five gratis copies of the Contract Drawings and Specifications; for the Contractor’s permanent possession. Additional sets, requested by the Contractor, beyond the permitted number and time limit, will be furnished by Public Works; but at the Contractor’s expense.

DRAWING NO. TITLE SHEET NO.

NONE

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4. ADDENDA AND INTERPRETATION

No interpretation of the meaning of the plans, specifications or other contract documents will be made to any bidder orally. Every request for such interpretation should be in writing addressed to the Westchester County Department of Public Works, Room 526, Michaelian Office Building, White Plains, New York, and to be given consideration must be received at least five (5) days prior to the date fixed for the opening of bids.

Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be mailed by certified mail with return receipt requested to all prospective bidders (at the respective addresses furnished for such purposes) not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation or any other form, instrument or document shall not relieve any bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the contract documents.

5. VOIDED CLAUSES

Wherever in this booklet any page is stamped "VOID", only the section(s) or paragraph(s) so stamped are void. All other sections(s) and paragraph(s) remain in full force and effect.

6. PRE-BID SITE INSPECTION

Unless otherwise stated, on building construction work, bidders are free to examine the work site during normal work hours preceding the date on which bids are to be opened. For those bidders requesting further clarification of the conditions, an appointment with the County's representative, on the eighth day (Tuesday) prior to the bid opening date, can be requested, by contacting Daniel Altshuler, Department of Public Works, Division of Engineering at (914) 995-1001.

Each bidder must inform himself fully of the conditions relating to the work to be performed. Failure to do so will not relieve a successful bidder of the obligation to furnish all material and labor necessary to carry out the provisions of the contract documents and to complete the contemplated work for the consideration set forth in his bid.

At the time of the opening of bids each bidder will be presumed to have inspected the sites and to have read and to be thoroughly familiar with the Plans and Contract Documents (including all addenda).

7. BID SECURITY

Bid Security shall be provided in accordance with the "Notice to Contractors." Where a Performance and Payment bond is required in the Notice to Contractors, the executed “Bid Bond and Consent of Surety” of the Proposal Pages must be submitted with the Bid when the bid is more than $100,000. The successful bidder, no matter the size of its bid, will be required to furnish a Performance and Payment Bond.

Where a Performance bond is required in the Notice to Contractors, the executed Bid Bond and Consent of Surety (Proposal Page 12) must be submitted with the bid.

Failure of the successful bidder to execute the contract and furnish the necessary bonds and insurance certificates shall result in forfeiture of the bid security, such sum to be retained by the County as liquidated damages.

-4-

8. PERFORMANCE AND PAYMENT BOND

If required pursuant to "Notice to Contractors."

If a Performance and Payment bond is required in accordance with the “Notice to Contractors”, the “Bid Bond and Consent of Surety” of the Proposal Pages must be executed by the Contractor’s Surety Company and submitted with the Bid for all bids over $100,000.

If a performance bond is required in accordance with the "Notice to Contractors", the Bid Bond and Consent of Surety (Proposal Page 12) must be executed by the Contractor's Surety Company and submitted with the bid.

Simultaneously with his delivery of the executed contract, the successful bidder shall deliver to the County an executed bond in the amount equal to one year of the accepted bid as security for the faithful performance of his contract and for the payment of all persons performing labor or furnishing materials in connection therewith, prepared in satisfactory form and having as surety thereon such bond underwriter or surety that appears on the U.S. Treasury’s listing of approved sureties (Department Circular 570), and is licensed to transact business in New York State.

9. INDEMNIFICATION AGREEMENT

The Contractor agrees:

A. that except for the amount, if any, of damage contributed to, caused by or resulting from the negligence of the County, the Contractor agrees to indemnify and hold harmless the County of Westchester, its officers, employees, elected officials, and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorneys' fees or loss arising directly or indirectly out of the performance or failure to perform hereunder by the Contractor or third parties under the direction or control of the Contractor; and

B. to provide defense for and defend, at its sole expense, any and all claims, demands or causes of action directly or indirectly arising out of the Agreement and to bear all other costs and expenses related thereto.

C. in the event the Contractor does not provide the above defense and indemnification to the County, and such refusal or denial to provide the above defense and indemnification is found to be in breach of this provision, then the Contractor shall reimburse the County’s reasonable attorney’s fees incurred in connection with the defense of any action, and in connection with enforcing this provision of the Agreement.

10. INSURANCE REQUIREMENTS – Intentionally Omitted – See Special Notices.

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11. SCHEDULE OF HOURLY RATES AND SUPPLEMENTS

CONTRACT NO. COUNTY Westchester TOWN Prevailing Rate Case No. Date

SUPPLEMENTS

OCCUPATIONS Prevailing Prevailing Nature of

Hourly Rate Hourly Supplements of Wages Equivalent (see below)

Note: At the time of issuance of this contract for bids, the listing of prevailing hourly rates of wages and supplements, had not been received from the State Department of Labor. If such listing is received by the Commissioner of Public Works prior to the opening of proposals, they will be immediately forwarded to prospective Bidders. However, in the event such listing is not received until after opening of proposals, the listing will be delivered to the successful Bidder prior to the award of this contract. In any event, the successful Bidder shall be required to conform to the rates and supplements contained in that listing.

Generally, the rates and supplements are equivalent to those prevailing in the area of the proposed work.

1. Welfare includes Hospital, Surgical or Medical Insurance, or Benefits, Life Insurance or Death Benefits, Accidental Death or Dismemberment Insurance.

2. Pensions.

3. Vacations.

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