Bid Notice.pdf

ELECTRONIC BID NOTICE

SGL # 122 ROAD MAINTENANCE

Pennsylvania Game Commission (PGC) 2001 Elmerton Avenue

Harrisburg, PA 17110-9797

October 16, 2023

The Pennsylvania Game Commission (PGC) is soliciting electronic Bids to provide access road maintenance on State Game Lands (SGL) #122 in Crawford County. The scope of the project generally includes culvert pipe installations, application of aggregate, and road grading on 24,850 linear feet of existing roads.

Bids will be electronically opened and read in the Division of Procurement, 2001 Elmerton Avenue, Harrisburg, PA 17110-9797, on Thursday, November 9, 2023 at 2:00 PM.

When bidding, amount Bid should be in dollars and cents-----no fractions of a cent will be accepted.

Questions concerning project specifications and requirements should be directed to:

Brad Holcomb Wildlife Habitat Group Manager PGC, Northwest Region Phone: 717-805-4931 Email: bholcomb@pa.gov

Any questions concerning completion of the electronic Bid should be directed to the PGC Contracts and procurement Section at 717-787-6594.

Bidders should visit the project site to view and determine existing site conditions and constraints that must be considered in their proposal such as site access, road conditions, topography, proximity of utilities, existing infrastructure / structures, vegetation, and other conditions and features in the work area. Contact the PGC project manager for detailed directions to the site.

There will be an optional site inspection tour held at 10:00 AM on Thursday, October 26, 2023. A location map of the project area is included in the specifications. This map shows the meeting location.

Attendees will meet at the State Game Land parking area along Steadman Road (T-826) as indicated on the location map.

Coordinates for the meeting location are 41.669 -79.799

EBN 1 of 2

Contracts and

EBN 2 of 2

Bidders shall be experienced and fully capable to perform the type and extent of Work required on this project. After Bids are opened, the PA Game Commission reserves the right to request the names and contact information from at least three (3) references for projects completed within the previous three (3) years that are similar in size and scope in order to verify experience and qualifications. Reference information shall include: Project Name, Description, and Final Cost; and Reference Name, Company, Address, and Phone No.

Attached to the project listing in electronic format are this Bid Notice, Project Terms and Conditions, Specifications, and applicable Drawings / Details. These documents are all part of the electronic proposal. Bids must be submitted electronically using the SRM system and must be submitted by the Bid Opening date and time listed above. A bid guarantee or bond is not required.

The Commonwealth reserves the right to reject any and all Bids, to waive technical defects in Bids and to accept or reject any part of the Bid deemed in the best interests of the Commonwealth. Except as otherwise provided by law, award will be made to the lowest responsible and responsive Bidder, and all Bidders will be advised of the Bid results. A Purchase Order will be generated at the time of award without further input from the successful Bidder. Awarded vendor will be sent a copy of this document and no work will be authorized until the vendor is in receipt of the Purchase Order.

All vendors who conduct business with the Pennsylvania Game Commission must have a Vendor Number assigned to them in order to conduct business and receive payment from the Commonwealth. Access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address.

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us