FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

Purchasing & Contract Services

RFP #2287-27

DISTRICT INTRUSION MONITORING SERVICES

SEALED PROPOSALS ARE DUE NO LATER THAN

10:00 AM ON NOVEMBER 5, 2026

NOTICE INVITING PROPOSALS

NOTICE IS HEREBY GIVEN that the GOVERNING BOARD OF THE FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT, OF THE COUNTY OF SOLANO, STATE OF CALIFORNIA, will receive sealed proposals up to, but not later than, November 5, 2026, 10:00 a.m. local time and will not be opened publicly, at the Fairfield-Suisun Unified School District Purchasing and Contract Services Department (3rd) at 2490 Hilborn Road, Fairfield, CA 94534, proposals for the award of a contract for:

RFP #2287-27 DISTRICT INTRUSION MONITORING SERVICES

Sealed proposals must be received on or before 10:00 a.m., November 5, 2026, at the Fairfield-Suisun Unified School District’s Purchasing Department, located on the 3rd floor, at at the office of the Purchasing Department, located on the 3rd floor at 2490 Hilborn Road, Fairfield, California 94534 for time and date stamping. One original, one copy, and one electronic version (usb drive) response must be submitted in a sealed, clearly marked envelope. Any claim by a Bidder of error in its proposal must be made in compliance with Public Contract Code § 5100 et seq. The District is not responsible for (1) proposals received after the deadline noted above; (2) proposals misdelivered, by any method, even to a different District address. Any proposal that is submitted after the due date and time shall be non-responsive and returned unopened to the bidder. No exceptions.

A mandatory pre-Bid conference will be held on October 20, 2026, at 10:00 a.m. at Fairfield-Suisun Unified School District, 2490 Hilborn Road, Fairfield, California, in Conference Room #102 for the purpose of acquainting all prospective bidders with the RFP/bid documents and identify the district site locations. Qualified bidders must attend the pre-bid conference and must arrive on or before 10:00 a.m. to be eligible. Failure to attend the pre-bid conference or tardiness will render a proposal ineligible.

All proposals shall be on the form provided by the District. Each proposal must conform and be responsive to all pertinent Contract Documents, including, but not limited to, the Instructions to Bidders.

RFP packets will be posted by 4:00 p.m. on October 14, 2026 on the Fairfield-Suisun Unified School District Purchasing website, https://www.fsusd.org/page/warehouse-and-purchasing.

Requests for information will be accepted until 4:00 p.m. on October 23, 2026, and must be submitted in writing via email to Virginia Casner at virginiac@fsusd.org – using the subject line of “RFP #2287-27 Questions”. It is the responsibility of the Bidder to check the website for all documents, addenda, communication and/or updates.

No proposal may be withdrawn for a period of sixty (60) days after the date set for the opening of bids except as provided pursuant to Public Contract Code § 5100, et seq.

The District reserves the right to reject any and all proposal/bids and to waive any informalities or irregularities in the bidding.

10/07 10/14

BID OVERVIEW

The Fairfield-Suisun Unified School District is accepting proposals for professional security protection services that will include monitoring, preventative maintenance and repair services. Support services must be available on a 24-hour basis, 7 days per week, including all holidays.

The school district is comprised of 32 properties. These sites are located at the half way point between San Francisco and Sacramento, California.

This agreement will be awarded for a one-year period from December 1, 2026, to June 30, 2027, with an option for renewal in accordance with Education Code 17596.

SCOPE OF SERVICE

1. Base bid shall cover the cost of the following services:

• Provide full maintenance, monitoring and repair service for District security systems.

*Full maintenance includes the requirement to maintain all existing equipment that is currently installed. If a system fails and cannot be repaired, a written proposal must be submitted to the District for the replacement cost.

• Provide a maximum 24-hour response time on all emergency requests/calls.

• Access codes, battery replacement for systems or sensors shall be at no cost for materials.

• Monitoring company will provide daily and 12-hour tests at no charge and report any problems to the alarm company and the Fairfield-Suisun Unified School District.

• Relocate sensors when necessary for best coverage at no additional cost.

• Maintain list of codes and location assignment; identify equipment type at each location.

• Inspect and test, as necessary, all fire panels and devices to secure district compliance with Chapter

14 of the National Fire Protection Association, (NFPA). A report shall be provided to FSUSD after each inspection.

2. Must coordinate with site administrators and other District personnel to assess security needs and resolve problems with the system.

3. FSUSD has made a significant investment to be able to remotely arm/disarm all facilities using alarm.com.

Awarded contractor shall be able to continue alarm.com service, or provide a reasonable alternative.

4. All FSUSD intrusion and fire panels communicate using cellular modules. Awarded contractor must be able to troubleshoot, repair, and replace these cellular modules.

5. FSUSD owns all equipment used to monitor our schools. Installer/service codes for intrusion systems shall not be changed. The District will provide a code to the awarded contractor to input into all systems.

6. Must be able to program/repair intrusion systems.

7. Schedule and repair vandalism as a top priority.

8. Add sensors and control units, including device, programming, and testing, at a fixed rate for material and labor per attached Exhibit “A”.

9. Replace keypads, transformers, and repeaters, including device, programming and testing, at a fixed rate for material and labor per attached Exhibit “A”.

10. The actual number of service calls is not predictable. The average service call requires approximately two hours of time. The 200 calls for a one-year period may be more or less, as this is an approximately number of calls, if calls are less or exceed 200, those additional calls shall not incur additional cost to the District.

Some of these calls require changing the codes to add or remove employee names with no material costs or replace motion/door contacts that require an hour for each service call. If the time exceeds two hours, authorization must be provided from the District for any additional time and materials billing costs.

11. Alarm Company shall respond to service/repair calls from the Maintenance & Operations Department with personnel that are familiar with District sites and equipment and have proper tools and parts for repairs. This shall be at no additional charge to the District.

12. Troubleshoot false alarms, repair faulty equipment; determine whether it is a problem or operator error:

• False alarms should be investigated. Any false alarms that are caused by equipment failure and/or monitoring calling the incorrect respondent party will be the responsibility of the alarm company to cover any fees assessed.

• The District will assume responsibility for false alarm fees that are caused by insects, rodents or other pests. An evaluation will be required on a case-by-case basis to determine the cause and identify if the District or Contractor will be responsible for these charges.

13. Programming fees will be the responsibility of the contractor for fire alarm and intrusion systems. Some of these systems are proprietary and will require an outside contractor to program. Monitoring will be based upon a fixed cost.

14. The scope of service will require that each fire alarm needs to be monitored. The timer test will be acceptable.

15. Inventory Status – Breakdown of all equipment including manufacturer, make, model, count of devices, keypads and contacts. All prospective bidders will be responsible for arranging for any on-site inspections to evaluate this information. To schedule site visits, contact Jackson Clower at (707) 425-6494.

16. Alarm Company must provide and maintain a responder form with which District personnel will list responders and instructions for each District site regarding after-hours calls. Forms and listing of all forms submitted to be updated as needed as well as annually.

17. The following ranking system will be established for evaluation criteria for the award of this contract:

• Costs, including unit prices, labor rates, travel/trip charges, etc. 40%

• Ease of Implementation. 15%

• Extent of experience with the district. 15%

• Client references where equal services have been provided for agencies of similar size and complexities. 15%

• Quote preparation, thoroughness, and responsiveness to the RFP requirements. 15%

Each response will be reviewed prior to the selection process for completeness and adherence to format. A response will be considered complete if all requested sections are included in the proper order and properly completed. The successful bidder will be chosen based upon best value. The District reserves the right to reject any or all bids.

A detailed list is enclosed in the RFP packet that will identify all locations and the type of equipment that is currently installed in the district.

RFP SCHEDULE

Mandatory Pre-Proposal Conference at 2490 Hilborn Road, Conference

Room 102 Fairfield, CA 94534

10:00 a.m., October 20, 2026

Question Deadline 4:00 p.m., October 23, 2026

Answers and Clarification Deadline 4:00 p.m., October 26, 2026

RFP Closing/Due Date 10:00 a.m., November 5, 2026

RFP Non-Public Open & Committee Ranking

10:01 a.m., November 5, 2026

Governing Board Recommendation November 19, 2026

Contract Start Date December 1, 2026 – June 30, 2027

BID PROPOSAL FORM

To: FAIRFIELD-SUISUN UNIFIED SCHOOL DISTRICT

Pursuant to and in compliance with the Notice to Bidders and the other documents relating thereto, the undersigned Bidder, having thoroughly examined and familiarized himself with the terms of the contract, the local conditions affecting the performance of the contract and the cost of the work at the place where the work is to be done, and within the scope of work defined, hereby proposes and agrees to perform, within the time stipulated, the services necessary to perform this contract for

RFP #2287-27.

The undersigned hereby proposes and agrees to furnish these monitoring and repair services in accordance with the terms, conditions, specifications and pricing that is specified. The figures on this bid have been carefully checked for accuracy.

In the event that there is a conflict between the written and numeric version of this bid, the written amount will prevail.

The District may not contract for Item 3.

ITEM 1. INITIAL START-UP and PROGRAMMING FEES

(One-time Charge – if applicable)

ITEM 2. ANNUAL COST

To include all monitoring, preventative maintenance and repair services for the Fairfield-Suisun Unified School District security systems.

ITEM 3. FIRE SYSTEMS INSPECTIONS

To include inspections and testing fire panels and devices in accordance with Chapter 14 of the N.F.P.A.

GRAND TOTAL COST (Item 1+2+3)

Receipt of the following addenda is hereby acknowledged:

Addendum # Dated: Addendum # Dated:

The undersigned hereby proposes and agrees to furnish these services in accordance with the terms, conditions, specifications and pricing that are specified. The figures on this bid have been carefully checked for accuracy.

Bidder Name:

Signed By:

Authorized Signature Print Name

Title: Dated:

Complete Mailing Address:

City State Zip Code

License No.:

D.I.R. Registration No.:

Phone Number: Fax Number:

E-Mail Address:

The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or bidding.

• Required Attachments:

• Certificate Regarding Workers’ Compensation

• Bid Bond (or Cashier’s Check)

• Non-Collusion Affidavit

• License Verification – Bureau of Collection and Investigative Services

• Bidders Questionnaire

• Bid Proposals Forms

BID PROPOSAL FORM

RFP #2287-27

RATE SCHEDULE

A Rate Schedule must be included with this proposal to identify the applicable cost for parts, equipment and any additional services that are required. This schedule will be included in the contract as “Exhibit A” to outline all applicable pricing for this service agreement.

Item Description Unit Cost

1. Wireless Motion Detector to include device, programming and testing $

2. Wireless Door Contact to include device, programming and testing $

3. Hardwire Motion Detector to include replacement and testing $

4. Hardwire Door Contact to include replacement and testing $

5. Communicators to include replacement and testing $

6. Keypads to include replacement and testing $

7. Signal Amplifiers to include replacement and testing $

8. Cellular Communication Unit $

Hourly Rate

9. Hourly Rate for additional services $

10. Overtime Rate for additional services $

11. Programming rate $

12. Monthly rate for monitoring one (1) intrusion account $

13. Monthly rate for monitoring one (1) fire system account $

CERTIFICATE

REGARDING WORKERS’ COMPENSATION

Labor Code Section 3700 in relevant part provides:

“Every employer except the State shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this State.

(b) Be securing from the director of Industrial Relations a certificate of consent to self-insure, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his employees.”

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract and will require all subcontractors to do the same.

Contractor

By:

(In accordance with Article 5 [commencing at Section 1860], Chapter 1, Part 7, Division 2 of the Labor Code, the above certificate must be signed and filed with the awarding body prior to performing any work under this Contract).

BID BOND (SECURITY)

(Note: If Bidder is providing a bid bond as its bid security, Bidder must use this form, NOT a surety company form.)

The undersigned, as Principal (“Principal”);

and as Surety (“Surety”; a corporation organized and existing under and by virtue of the laws of the State of and authorized to do business as a surety in the State of California) are held and firmly bound unto the Fairfield-Suisun Unified School District (“District”) as Obligee, in the sum of $ Dollar s, lawful money of the United States, for the payment to the District will and truly to be made pursuant to the provisions herein. Principal and Surety each of us, bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted a bid to the District for all Work specifically described in the accompanying bid and if the District awards the contract to the Principal and, within the time and manner required under the Contract Documents, after the prescribed forms are presented to Principal for signature, the Principal enters into a written contract, in the prescribed form in accordance with the bid, and files two bonds (one guaranteeing faithful performance and the other guaranteeing payment for labor and materials as required by law), and meets all other conditions to the contract between the Principal and the Obligee becoming effective, or if the Principal shall fully reimburse and save harmless the Obligee from any damage sustained by the Obligee through failure of the Principal to enter into the written contract and to file the required performance and labor and material bonds, and to meet all other conditions to the Contract between the Principal and the Obligee becoming effective, then this obligation shall be null and void; otherwise, it shall be and remain in full force and effect and the Surety shall immediately issue full payment of the sum stated above to the Obligee upon notification from the Obligee that the Principal has not taken all steps to nullify or void this obligation.

Surety agrees that no change, extension of time, alteration or addition to the terms of the call for bids, or to the work to be performed thereunder, or the specifications accompanying the same, shall in any way affect its obligation under this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the call for bids, or to the work, or to the specifications.

In the event suit is brought upon this bond by the Obligee and judgment is recovered, the Surety shall pay all costs incurred by the Obligee in that suit, including a reasonable attorneys' fee to be fixed by the Court.

If the District awards the bid, the security of unsuccessful bidder(s) shall be returned within sixty (60) days from the time the award is made. Unless otherwise required by law, no bidder may withdraw its bid for ninety (90) days after the date of the bid opening.

IN WITNESS WHEREOF, this instrument has been duty executed by the Principal and Surety above named, on

, 20 .

Principal

By

Surety

By

Name of California Agent of Surety

Address of California Agent of Surety

Telephone Number of California Agent of Surety

Bidder must attach Power of Attorney and Certificate of Authority for Surety and a Notarial Acknowledgment for all Surety's signatures. The California Department of Insurance must authorize the Surety to be an admitted Surety Insurer.

TEN PERCENT (10%) OF THE TOTAL AMOUNT OF THE BID

NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND

SUBMITTED WITH BID

State of California ) County of )ss

, being first duly sworn, deposes and says that he or she is of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusion or sham bid.

I certify (or declare) under penalty of perjury that the foregoing is true and correct.

Date:

Signature

State of County of

On before me, , personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument of person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

WITNESS my hand and official seal.

Signature of Notary Public

BIDDER’S QUESTIONNAIRE

1. Specify where the central office monitoring system is located.

Advise the action that is taken when an alarm signal is received

2. What is the standard response time for any reported incidents?

Comments

3. How frequently will preventative maintenance schedules be performed?

4. Repairs are normally scheduled within: minutes hours

5. Service repairs - Specify days of operation

Indicate hours of operation

Emergency

6. Describe your company background and years of experience providing security systems monitoring and repair services

7. False alarm service operators must be licensed and regulated by the Bureau of Collection and Investigative Services. Provide the license number and date of expiration.

License No. Date of Expiration

8. D.I.R. Registration No. Date of Expiration

9. List the location of the local company offices

BIDDERS QUESTIONNAIRE (continued)

10. Number of employees

Percentage of employees bonded

11. Please explain how you plan on properly staffing to accommodate our District’s required 24-hour response time on emergency service calls/repairs

12. List of three (3) references for comparable services performed.

Company Contact Name Phone Number Describe Services Performed

13. List three (3) Specific School District References (Other than employees of Fairfield-Suisun USD)

District & School Contact Name Phone Number Describe Services Performed

INSTRUCTION TO BIDDERS

1. Deadline For Receipt of Proposals. Proposals must be sealed and filed with the Director of Purchasing, Warehouse, and Contracts located at 2490 Hilborn Road, Fairfield, CA on or before 10:00 a.m. local time, on November 5, 2026. The district suggests that proposals be hand delivered in order to ensure their timely receipt. Late proposal will not be considered and will be returned to bidders’ unopened. Proposals shall be submitted in a sealed envelope or package as follows:

• Addressed to the address specified on the cover page of this RFP;

• Show the RFP Name – ‘RFP#2287-27 District Intrusion Monitoring’;

• Give the Company Name and show the date and time of the RFP deadline as specified in this RFP

2. Bidders Conference. A Mandatory Bidder’s Conference will be held on October 20, 2026 at 10:00 a.m., in

Conference Room #102, 2490 Hilborn Road, Fairfield, for the purpose of acquainting all prospective bidders with the bid documents. It is imperative that all prospective bidders attend this conference early or on time.

3. Requests for Information (RFI). All questions relative to the RFP documents, process or scope of services should be in writing and directed to Virginia Casner, Director of Purchasing, Warehouse, and Contracts by email to virginiac@fsusd.org. The deadline for questions will be October 23, 2026 before 4:00 p.m.

4. Interpretation of Documents. If any person contemplating submitting a bid for the proposal contract is in doubt as to the true meaning of any part of the contract documents, or finds discrepancies in the bid, contact the Purchasing Department at (707) 399-5144.

5. Bid Proposal Forms. Bid proposals must be made on a form obtained from the District. All items on the form should be filled out. Numbers should be stated in figures, and the signatures of all individuals must be in long hand. The completed form should be without interlineations, alterations, or erasures.

6. Execution of forms. Each bid must give the full business address of the bidder and must be signed by the bidder with his or her usual signature. Bids by partnerships must furnish the full names of all partners and must be signed in the partnership name by a general partner with authority to bind the partnership in such matters.

Bids by corporations must be signed with the legal name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind the corporation in this matter. The name of each person signing shall also be typed or printed below the signature. When requested by the District, satisfactory evidence of the authority of the officer signing on behalf of the corporation shall be furnished. A bidder’s failure to properly sign required forms may result in rejection of the bid. All bids must include the bidder’s contractor’s license number and expiration date.

7. Bid Security. Bid proposals should be accompanied by a certified or cashier’s check or bidder’s bond for an amount not less than ten percent (10%) of the bid amount. The certified or cashier’s check or bid bond shall be made payable to the order of the District. If the bid bond accompanies the proposal, the bond shall be secured by an admitted surety company, licensed in the State of California, satisfactory to the District. The certified or cashier’s check or bond shall be given as a guarantee that the bidder will enter into the contract if awarded the work, and in the case of refusal or failure to enter into the contract within ten (10) calendar days after notification of the award of the contract, the District shall have the right to award to another bidder. If the bidder fails or refuses to timely enter into the contract, the District reserves the right to declare the bid bond forfeited and to pursue all other remedies in law or equity relating to such breach including, but not limited to, seeking recovery of damages for breach of contract. Failure to provide bid security, or bid security in the proper amount, will result in rejection of the bid.

8. Withdrawal of Bid Proposals. Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening of bids, but may not be withdrawn for a period of sixty (60) days after the opening of bids.

9. Addenda or Bulletins. Any addenda or bulletins issued during the time of bidding shall form a part of the drawings and specifications issued to bidders for the preparation of their proposals and shall constitute a part of the Contract Documents. No addendum will be issued on such requests received later than Seventy-Two (72) hours before the scheduled opening of bids. All RFI and Addenda will be posted to the Fairfield Suisun Unified School District website: https://www.fsusd.org/page/warehouse-and-purchasing.

10. Award of Contract. The District reserves the right to reject any and all bid proposals to contract work with whomever and in whatever manner the District decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the District may require.

11. Bonds. The successful bidder shall be required to submit payment and performance bonds as specified in the

Contract Documents. All required bonds shall be calculated on the maximum total purchase price. A bidder’s failure to submit the bonds requested shall result in rejection of the bid proposal.

12. Rejection of Bids and Award of Contract. The District reserves the right to waive any irregularities in the bid and the right to accept or reject any and all bids, or to accept or reject any portion or combination thereof, or award on the basis of the total bid, when to do so is in its own best interest. The Contract will be awarded within sixty

(60) calendar days after opening of Bids to the lowest responsible bidder complying with the requirements of the Contract Documents, subject to Governing Board approval. The time for awarding the Contract may be extended by the District with the consent of the lowest responsible Bidder.

13. Execution of Contract. The successful bidder shall, within seven (7) calendar days of notice of award of the contract, sign and deliver to the district the executed contract along with the bonds and certificates of insurance required by the Contract Documents. In the event the bidder to whom an award is made fails or refuses to execute the contract within seven (7) calendar days from the date of receiving notification that the contract has been awarded to the bidder, or fails to provide the required bonds and certificates, the District may declare the bidder’s bid deposit or bond forfeited as damages caused by the failure of the bidder to enter into the contract, and may award the work to the next lowest responsible bidder, or may reject all bids and, at is sole discretion, call for new bids.

14. Evidence of Responsibility. Upon the request of the District, a bidder shall submit promptly to the District satisfactory evidence showing the bidder’s financial resources, the bidder’s experience in the type of work being required by the District, the bidder’s organization available for the performance of the contract and any other required evidence of the bidder’s qualifications to perform the proposed contract. Failure to submit evidence of a bidder’s responsibility to perform the proposed contract may result in rejection of the bid.

15. Taxes. Taxes shall be included in the bid prices. The District will pay only the State sales and use taxes. Federal excise taxes are not applicable to school districts.

16. Bid Exceptions. All exceptions which are taken in response to this bid must be stated clearly. The taking of bid exceptions or providing false, incomplete or unresponsive statements may result in the disqualification of the bid. Allowance of exceptions will be determined by the governing board, whose decisions shall be final. Any bid exceptions or additional conditions requested after bid closure, which are not detailed within the bid response, may result in disqualification of the bid. No oral or telephonic modification of any bid submitted will be considered. Faxed bids or modifications will not be accepted.

17. Discounts. Any discounts which the bidder desires to provide the District must be stated clearly on the bid form itself so that the District can calculate properly the net cost of the bid proposal. Offers of discounts or additional services not delineated on the bid form will not be considered by the District in the determination of the lowest responsible bidder.

18. Quantities. The quantities shown are approximate. The District reserves the right to increase or decrease quantities as desired.

19. Special Brand Names. In describing any item, the use of a manufacturer or special brand, except in those instances where the product is designated to match others in use on a particular public improvement, either completed or in the course of completion, does not restrict bidding to that manufacturer or special brand, but is intended only to indicate quality and type of item desired. Bidders may furnish any material, product, thing or service of comparable quality or utility. If a bidder is requesting substitution of “an equal” item, the make and grade of the article on which the bid is submitted must be stated in the bid proposal and illustrations and catalogue information submitted. The District reserves the right to make all decisions on product and vendor selection.

20. Container Costs and Delivery. All costs for containers shall be borne by the bidder. All products shall conform to the provisions set forth in the federal, county, state and city laws for their production, handling, processing and labeling. Packages shall be so constructed to ensure safe transportation to point of delivery.

21. Bid Negotiations. A bid response to any specific item of this bid with terms such as “negotiable”, “will negotiate” or similar, will be considered as non-compliance with that specific term.

22. Prevailing Law. Except as provided in Labor Code Section 1771.1(a), no Contractor or Subcontractor may be listed on a bid proposal for a public works project submitted on or after March 1, 2015, or perform work on a public works contract awarded on or after April 1, 2015, unless registered with the Department of Industrial Relations pursuant to California Labor Code Section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial relations. Contractor and any Subcontractors engaging in work on the Project are required to review and comply with the provisions of the California Labor Code, Division 2, Part 7, Chapter 1, beginning with Section 1720, and the regulations of the Department of Industrial Relations implementing those provisions. These statutory and regulatory provisions contain specific requirements concerning for example, the determination and payment of of prevailing wages, retention, inspections and auditing of payroll records, use of apprentices, payment of overtime compensation, and various penalties for fines which may be imposed for violations of the requirements of the chapter. Submission of a bid proposal constitutes the bidder’s representation that is has thoroughly reviewed these statutory and regulatory requirements and agrees to bind every Subcontractor performing work on the Project to these requirements to the extent such requirements are applicable to the Subcontractor’s work. The District will also require active D.I.R. Registration number for each Contractor and Subcontractor. Prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are available on the internet at (http://www. dir.ca.gov).

23. Bidders Interested in More Than One Bid. No person, firm, or corporation shall be allowed to make, or file, or be interested in more than one bid unless alternate bids are specifically called for. A person, firm, or corporation that has submitted a sub proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other bidders or making a prime proposal.

24. Contractors’ State License Board. Contractors are required by law to be licensed and regulated by the

Contractors’ State License Board. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826

25. Fingerprinting. By law it is the District’s responsibility to determine whether a contractor must provide fingerprint certification. Pursuant to Education Code Section 45125.2, the District considers the totality of the circumstances in order to determine if fingerprinting of employees of a contractor working on a school site is required. Factors to be considered include the length of time the contractor’s employees are on school grounds, whether students are in proximity with the location where the contractor’s employees are working and whether the contractor’s employees are working alone or with others. A determination regarding whether fingerprint certification is required is contained in the general conditions.

26. Code of Conduct and Fair Competition. It is the responsibility of the Bidder to notify the District

Representatives in writing of any possible conflict of interest as set forth below. Fairfield-Suisun USD will investigate the matter and determine if an actual conflict of interest exists. A conflict of interest arises when a FSUSD employee, officer, or agent involved in the RFP process or Contract has a financial or any other interest in a Bidder. If a conflict of interest exists, the Bidder may not submit a Bid. FSUSD employees, officers and agents may neither solicit nor accept gratuities, favors, or anything of monetary value from Bidder’s, Contractors, or parties to sub-agreements. Any such actions must be reported immediately.

27. Protest Procedure. The procedural guidelines to file a bid protest are outlined on the following page.

BID PROTEST

Bid Protest: Any bid protest must be in writing and received at the Fairfield-Suisun Unified School District, Attention: Virginia Casner, Director of Purchasing, Warehouse, and Contracts, 2490 Hilborn Road, Fairfield, CA or it may be sent by email to virginiac@fsusd.org. Receipt is required before 5:00 p.m. no later than three (3) working days following Proposal/Bid opening and must comply with the following requirements.

a. The bid protest must contain a complete statement of the basis for the protest, and all supporting documentation.

b. The party filing the protest must have actually submitted a bid for the project. A subcontractor of a bidder submitting a Bid for the project may not submit a bid protest. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue his or her own protest.

c. The protest must refer to the specific portion or portions of the contract documents upon which the protest is based.

d. The protest must include the name, address and telephone number of the person representing the protesting bidder if different from the protesting bidder.

e. The bidder filing the protest must concurrently transmit a copy of the bid document, bid protest document and all supporting documentation, as required above, to all other bidders with a direct financial interest which may be affected by the outcome of the protest, including all other bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

f. The bidder whose bid has been protested may submit a written response to the bid protest. Such response shall be submitted to the District Purchasing Department no later than 4:30 p.m., no later than three (3) working days after the deadline for submission of the bid protest, as set forth above, and shall include all supporting documentation. Such response shall also be transmitted concurrently to the protesting bidder and to all other bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

g. The procedure and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of bid protest. The bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings. A bidder may not rely on a protest submitted by another bidder, but must timely pursue its own protest.

h. If the District determines that a protest is frivolous, the protesting bidder may be determined to be non-responsible and that bidder may be determined to be ineligible for future contract awards by the District.

i. A “working day” for purposes of this section means a weekday during which the District’s office is open and conducting business, regardless of whether or not school is in session.

GENERAL CONDITIONS

1. Method of Evaluation and/or Award: The contract will be awarded to a responsible bidder providing the lowest responsive bid. Factors to be used to determine if a bid is responsive will include appraisal by the District of bidder’s ability to provide consistent, high quality service and economic advantage to the District and to successfully service the District’s needs, based on, but not limited to:

1) Cost & value;

2) Implementation;

3) Successful record of having serviced accounts similar to the District in both size and function;

4) The District’s appraisal of both managerial and technical competence of the bidder;

5) The District’s appraisal of the bidder’s operational capacity;

6) Previous background and experience, references and responses summarized in the Bidder’s

Questionnaire.

2. Rejection of Bids and Award of Contract. The District reserves the right to waive any irregularities in the bid and the right to accept or reject any and all bids. The Contract will be awarded within sixty (60) calendar days after opening of bids to the lowest responsible bidder complying with the requirements of the Contract Documents, subject to Governing Board approval. The time for awarding the Contract may be extended by the District with the consent of the lowest responsible bidder.

3. Execution of Contract. The successful bidder shall, within 10 (ten) calendar days of Notice of Award of the contract, sign and deliver to the District the executed contract along with the bonds and certificates of insurance required by the Contract Documents. In the event the bidder to whom an award is made fails or refuses to execute the contract within 10 (ten) calendar days from the date of receiving notification that the contract has been awarded to the bidder, or fails to provide the required bonds and certificates, the District may declare the bidder’s bid deposit or bond forfeited as damages caused by the failure of the bidder to enter into the contract, and may award the work to the next lowest responsible bidder, or may reject all bids and, at its sole discretion, call for new bids.

4. Evidence of Responsibility. Upon the request of the District, a bidder shall submit promptly to the District, satisfactory evidence showing the bidder’s financial resources, the bidder’s experience in the type of work being required by the District, the bidder’s organization available for the performance of the contract and any other required evidence of the bidder’s qualifications to perform the proposed contract. Failure to submit evidence of a bidder’s responsibility to perform the proposed contract may result in rejection of the bid.

5. Taxes. The District will pay only the State sales and use taxes. Federal excise taxes are not applicable to school districts.

6. Examination of Contract Documents and Work Site. Before submitting a bid proposal, bidders shall examine the contract, the specifications and other Contract Documents. Bidders shall visit the site of the proposed work and shall fully inform themselves of all conditions in and about the work site, the building or buildings, if any, and any work that may result in disqualification of the bid. No oral or telephonic modification of any bid submitted will be considered. Faxed bids or modifications will not be accepted.

7. Form of Contract. The bidder selected by the District will be required to execute a contract that is included as a sample in this RFP/bid packet.

8. Licenses. Each bidder must possess all appropriate and required licenses or other permits to perform the work as identified in the contract documents. Upon request, each bidder shall furnish the District with evidence demonstrating possession of the required licenses or permits.

9. Contract Period. The duration of this contract will be for a period of one (1) year starting December 1, 2026.

The District shall have the option to renew this contract on an annual basis to a maximum five-year term in accordance with Education Code 17596.

10. Service Locations. Service shall be provided at any of the locations shown on the listing included in these contract documents on an as needed basis.

SPECIAL CONDITIONS

1. Bonds. The successful bidder shall be required to submit a bid and performance bond as specified in the

Contract Documents. All required bonds shall be calculated on the total awarded contract price. A bidder’s failure to submit the bonds requested shall result in rejection of the bid proposal.

2. License Verification. Bidder must possess a valid Bureau of Security and Investigative Services license and verify all employees that perform these services are 18 years of age or older and have passed a California Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background investigation.

3. Fingerprinting. By law it is the District’s responsibility to determine whether a contractor must provide fingerprint certification. Pursuant to Education Code section 45125.2, the District considers the totality of the circumstances in order to determine if fingerprinting of employees of a contractor working on a school site is required. Factors to be considered include the length of time the contractor’s employees are on school grounds, whether students are in proximity with the location where the contractor’s employees are working, and whether the contractor’s employees are working alone or with others. Fingerprint certification will be required for this contract.

4. Insurance. The successful bidder shall furnish original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Fairfield-Suisun Unified School District before work commences. The District reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverages required by these specifications at any time.

5. Verification of Coverage. Contractor shall furnish the Fairfield-Suisun Unified School District with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the Fairfield-Suisun Unified School District or on other than Fairfield-Suisun Unified School District’s form or a separate owners policy, provided those forms or policies are approved by the Fairfield-Suisun Unified School District and amended to conform to the Fairfield-Suisun Unified School District’s requirements. All certificates and endorsements are to be received and approved by the Fairfield- Suisun Unified School District. Fairfield-Suisun Unified School District reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.

6. Indemnification. Contractor will indemnify, hold harmless and assume the defense of the Fairfield-Suisun

Unified School District, its officers, employees, agents and elective and appointive boards from all claims, losses, damages, including property damages, personal injury, death and liability of every kind, directly or indirectly arising from Contractor’s operations or from any persons directly or indirectly employed by or acting as agents for Contractor, exception the sole negligence or willful misconducts of the Fairfield-Suisun Unified School District. This indemnification shall extend to claims, losses, damages, injury and liability for injuries occurring after completion of Contractor’s services, as well as during the progress of rendering such services.

7. Insurance. Contractor shall obtain insurance acceptable to District from a company or companies acceptable to District. All required insurance must be written by an admitted company.

1) Insurance Services Office Commercial General Liability coverage (occurrence from CG 0001).

2) Insurance Services Office form number CA 0001 covering Automobile Liability, symbol 1 (any auto).

3) Workers’ Compensation Insurance as required by the State of California and Employer’s Liability Insurance.

Minimum Limits of Insurance Unless different limits are indicated in the Special Conditions, the limits of insurance shall not be less than the following amounts:

Commercial General Liability

$1,000,000 per occurrence;

$2,000,000 aggregate

Product Liability and Completed Operations

$1,000,000 per occurrence;

$2,000,000 aggregate

Automobile Liability – Any Auto

Combined Single Limit $1,000,000 per occurrence;

$2,000,000 aggregate

Workers Compensation Statutory limits pursuant to State law

Employers’ Liability $2,000,000

Builder’s Risk (Course of Construction)

Issued for the value and scope of Work indicated herein.

Other Insurance Provisions The general liability and automobile liability policies are to contain with proper endorsements to contain, the following provisions.

• Fairfield-Suisun Unified School District, its Board of Trustee’s, Agents, and Employees are named Additional Insured with respect to the operations performed by or for the Named Insured in the performance of RFP/Contract #2287-27.

• For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects to the Fairfield-Suisun Unified School District, its officers, Directors and employees. Any insurance or self-insured maintained by the Fairfield-Suisun Unified School District shall be in excess of the Contractor’s insurance and shall not contribute with it.

• Each insurance policy required by this clause shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days’ prior written notice has been given to the Fairfield-Suisun Unified School District except that ten (10) days notice is permitted if the policy is cancelled for non-payment of premium.

Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII.

Exhibit ‘A’

Alarm Locations

SITE NAME FIRE BURGLARY DIALERS

HIGH SCHOOLS (LARGE CAMPUS)

RODRIGUEZ HIGH SCHOOL NOTIFIER NFP 3030 DSC NEO - ALARM .COM

ARMIJO HIGH SCHOOL NOTIFIER - NFP 3030 DSC NEO - ALARM .COM (OLD ADMIN)

DSC NEO - ALARM .COM (LIBRRARY/ADMIN)

DSC NEO - ALARM .COM (ANNEX)

FAIRFIELD HIGH SCHOOL FCI - SERIES 7100 DSC NEO - ALARM .COM (LEFT CAMPUS)

DSC NEO - ALARM .COM (RIGHT CAMPUS)

MIDDLE SCHOOLS AND K-8 (MID SIZE CAMPUS)

CRYSTAL MIDDLE SCHOOL EDWARDS EST-3 DSC NEO - ALARM .COM

DOVER ACADEMY NOTIFIER NFP 3030 DSC NEO - ALARM .COM

GRANGE MIDDLE SCHOOL NOTIFIER NFP 3030 DSC NEO - ALARM .COM

GREEN VALLEY MIDDLE SCHOOL EDWARDS DSC NEO - ALARM .COM

PUBLIC SAFETY ACADEMY EDWARDS EST-3 DSC NEO - ALARM .COM

B GALE WILSON NOTIFIER DSC NEO - ALARM .COM ALL DIALERS ARE CELLULAR DIALERS - 4G AND 5G

DAN O. ROOT NOTIFIER NFP 3030 DSC NEO - ALARM .COM

SULLIVAN NOTIFIER NFP 3030 DSC NEO - ALARM .COM

ELEMENTARY / ADMIN / SPECIAL CURRICULUM (SMALLER SIZED)

ADULT SCHOOL NOTIFIER NFP 3030 DSC NEO - ALARM .COM

ANNA KYLE NOTIFIER NFP 640 DSC NEO - ALARM .COM

CLEO GORDON EDWARDS EST-3 DSC NEO - ALARM .COM

CORDELIA HILLS NOTIFIER NFP 640 DSC NEO - ALARM .COM

CRESCENT EDWARDS EST-3 DSC NEO - ALARM .COM

DAVID WEIR NOTIFIER NFP 640 DSC NEO - ALARM .COM

DISTRICT OFFICE NOTIFIER N16 DSC NEO - ALARM .COM

E RUTH SHELDON NOTIFIER NFP 3030 DSC NEO - ALARM .COM

FAIRVIEW EDWARDS EST-3 DSC NEO - ALARM .COM

H GLENN RICHARDSON EDWARDS DSC NEO - ALARM .COM

KI JONES EDWARDS EST-3 DSC NEO - ALARM .COM

LAUREL CREEK NOTIFIER DSC NEO - ALARM .COM

MAINTENANCE & OPERATIONS NOT MONITORED DSC NEO - ALARM .COM

MARY BIRD NOTIFIER NFP 3030 DSC NEO - ALARM .COM

MATT GARCIA NOT MONITORED (NOTIFIER PANEL…