Bid Notice.pdf

INVITATION FOR BID

MILPITAS SPORTS CENTER FOOTBALL BLEACHER REPLACEMENT

26-283

Issued By:

City of Milpitas Purchasing Division

455 E. Calaveras Blvd.

Milpitas, CA 95035-5411

City of Milpitas Purchasing Website

RELEASE DATE: October 16, 2026 DEADLINE FOR QUESTIONS: November 6, 2026

RESPONSE DEADLINE: November 19, 2026, 2:00 pm

RESPONSES MAY BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/milpitas-ca

The City of Milpitas

Milpitas Sports Center Football Bleacher Replacement

I. Notice Inviting Bids II. Introduction

III. Scope of Work

Attachments:

A - Milpitas Sports Center Football Bleacher Replacement_Notice Inviting Bids B - Milpitas Sports Center Football Bleacher Replacement_Plans C - Milpitas Sports Center Football Bleacher Replacement_Specifications

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I. Notice Inviting Bids

I.A Public Notice

NOTICE IS HEREBY GIVEN that the City Council of the City of Milpitas (“City”) invites and will receive sealed Bids up to but not later than 2:00 p.m. on November 19, 2026, at City of Milpitas City Hall, 1st floor, Information Service Counter, 455 E. Calaveras Boulevard, Milpitas, California 95035, for the furnishing to City of all labor, equipment, materials, tools, services, transportation, permits, utilities, and all other items necessary for MILPITAS SPORTS CENTER FOOTBALL BLEACHER REPLACEMENT, PROJECT NO. 3505 (the “Project”). At said time, Bids will be publicly opened and read aloud at the City Office. Bids received after said time shall be returned unopened. Bids shall be valid for a period of 90 calendar days after the Bid opening date.

Bids must be submitted on the City’s Bid Forms. Bidders may obtain a copy of the Contract Documents from OpenGov Procurement (https://procurement.opengov.com/portal/milpitas-ca). To the extent required by section 20103.7 of the Public Contract Code, upon request from a contractor plan room service, the City shall provide an electronic copy of the Contract Documents at no charge to the contractor plan room.

It is the responsibility of each prospective bidder to download and print all Bid Documents for review and to verify the completeness of Bid Documents before submitting a bid. Any Addenda will be posted on OpenGov Procurement. It is the responsibility of each prospective bidder to check OpenGov Procurement on a daily basis through the close of bids for any applicable addenda or updates. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid Documents.

Information on OpenGov Procurement may change without notice to prospective bidders. The Contract Documents shall supersede any information posted or transmitted by OpenGov Procurement.

Each Bid shall be accompanied by cash, a certified or cashier’s check, or Bid Bond secured from a surety company satisfactory to the City Council, the amount of which shall not be less than ten percent (10%) of the submitted Total Bid Price, made payable to City of Milpitas as bid security. The bid security shall be provided as a guarantee that within five (5) working days after the City provides the successful bidder the Notice of Award, the successful Bidder will enter into a contract and provide the necessary bonds and certificates of insurance. The bid security will be declared forfeited if the successful Bidder fails to comply within said time. No interest will be paid on funds deposited with City.

I.B Mandatory Pre-Bid Conference

A MANDATORY Pre-Bid Conference is scheduled for October 29, 2026 and November 3, 2026 at 2:00 p.m. to review the Project's existing conditions at Milpitas Sports Center (1325 E. Calaveras Blvd, Milpitas, CA). Representatives of the City and consulting engineers, if any, will be present. Bidders need only to attend one Pre-Bid Conference.

Questions asked by Bidders at the Pre-Bid Conference not specifically addressed within the Contract Documents shall be answered in writing, and issued as an Addendum. Bids will not be accepted from any bidder who did not attend one of the mandatory Pre-Bid Conferences.

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I.C Contractor License(s)

Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time it submits its Bid and for the duration of the contract: Class A from the Contractor’s State License Board.

I.D Contact Information

For further information regarding this IFB, please contact:

Jennifer Wright

Assistant Engineer jwright@milpitas.gov

II. Introduction

II.A Summary

The project consists of removing and replacing the Milpitas Sports Center (MSC) Football bleachers and various ADA upgrades within the MSC. Site improvements include, but are not limited to, demolition of existing bleachers and associated footing clearing, removal of debris, and other work necessary to prepare the site for construction of improvements including, but not necessarily limited to, erosion and sediment control, earthwork and grading, new home bleacher construction, concrete work, electrical conduit routing and relocations, fencing and gates, and ADA parking ,restroom and access ramp improvements.

II.B Contact Information

For more information regarding the IFB, please contact:

Project Contact:

Jennifer Wright Assistant Engineer 455 E Calaveras Blvd Milpitas, CA 95035 Email: jwright@milpitas.gov Phone: (408) 586-3304 Procurement Contact:

Jennifer Wright Assistant Engineer 455 E Calaveras Blvd Milpitas, CA 95035

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Email: jwright@milpitas.gov Phone: (408) 586-3304 Department:

Engineering (CIP)

II.C Timeline

All times shown are Pacific Time.

Release Date October 16, 2026

Pre-Bid Meeting #1 (Mandatory) October 29, 2026, 2:00pm Milpitas Sports Center 1325 E Calaveras Boulevard Milpitas, CA 95035

Pre-Bid Meeting #2 (Mandatory) November 3, 2026, 2:00pm Milpitas Sports Center 1325 E Calaveras Boulevard Milpitas, CA 95035

Question Submission Deadline November 6, 2026, 4:00pm

Bid Submission Deadline November 19, 2026, 2:00pm City of Milpitas - City Hall 455 E. Calaveras Blvd Milpitas, CA 95035 1st Floor, Information Service Counter

III. Scope of Work

III.A Scope of Work

The project consists of removing and replacing the Milpitas Sports Center (MSC) Football bleachers and various ADA upgrades within the MSC. Site improvements include, but are not limited to, demolition of existing bleachers and associated footing clearing, removal of debris, and other work necessary to prepare the site for construction of improvements including, but not necessarily limited to, erosion and sediment control, earthwork and grading, new home bleacher construction, concrete work, electrical conduit routing and relocations, fencing and gates, and ADA parking ,restroom and access ramp improvements.

Milpitas Sports Center Football Bleacher Replacement 26-283