Bid Notice.pdf

REQUEST FOR PROPOSALS

to provide

SOUTH NAPA COUNTY STATION AREA PLAN

RFP No. 26-R12

Dear Proposers:

The Napa Valley Transportation Authority (NVTA) is issuing a Request for Proposals (RFP) for SOUTH NAPA COUNTY STATION AREA PLAN. NVTA invites all qualified entities or individuals that possess qualifications, experience, and knowledge to submit a proposal.

Any contract to be awarded as a result of this RFP will be awarded without discrimination based on race, color, religion, sex, sexual orientation, race, religious creed, color, national origin, ancestry, denial of family and medical care leave, medical condition (cancer/genetic characteristics) physical handicap, disability (mental or physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, marital status, age (40 and above).

To obtain a full copy of the RFP, please contact NVTA office at (707) 259-8790 or download the document in PDF format from the NVTA website. All inquiries pertaining to this RFP should be emailed to Renel Coombs, Procurement & Contracts Administrator, at the following email address: procurements@nvta.ca.gov, copy: rcoombs@nvta.ca.gov. Response to all questions submitted will be answered in accordance with the Procurement Schedule of this RFP.

Proposals must be received no later than NOVEMBER 6, 2026, no later than 12:00 PM

(PST/PDT).

Late proposals may not be considered.

Proposals will be accepted by means of electronic mail (email) addressed as follows:

Danielle Schmitz Executive Director Napa Valley Transportation Authority 625 Burnell Street.

Napa, CA 94559

RFP No. 26-R12

Proposals shall be submitted by means of electronic mail to procurements@nvta.ca.gov, copy:

rcoombs@nvta.ca.gov with the subject titled: Proposal for RFP No. 26-R12

We look forward to receiving your proposal.

Sincerely, Danielle Schmitz Executive Director to provide

SOUTH NAPA COUNTY STATION AREA PLAN

RFP No. 26-R12

Issued by:

Napa Valley Transportation Authority on OCTOBER 6, 2026

RESPONSES DUE:

12:00 PM (PST/PDT), NOVEMBER 6, 2026

at the

Napa Valley Transportation Authority 625 Burnell Street Napa, CA 94559

Release of RFP authorized by:

Danielle Schmitz, Executive Director Date

RFP 26-R12 SOUTH NAPA COUNTY STATION AREA PLAN

SOUTH NAPA COUNTY STATION AREA PLAN

PROCUREMENT SCHEDULE

Issue Date OCTOBER 6, 2026 Pre-Proposal Conference (Virtual) OCTOBER 14, 2026 @ 10:00 a.m.

Deadline for Submitting Written Questions OCTOBER 21, 2026 @ 5:00 p.m.

Answers to Written Questions Posted OCTOBER 23, 2026 Deadline for Proposal Submittal NOVEMBER 6, 2026 @ 12:00 p.m.

Evaluation Period NOVEMBER 9, 2026 – NOVEMBER 20, Anticipated Notice of Intent to Award NOVEMBER 30, 2026 Anticipated Notice of Award DECEMBER 16, 2026

TABLE OF CONTENTS

RFP No. 26-R12

SOUTH NAPA COUNTY STATION AREA PLAN

REQUEST FOR PROPOSALS

PROCUREMENT SCHEDULE

TABLE OF CONTENTS

SECTION I - INTRODUCTION

SECTION II - INSTRUCTIONS TO PROPOSERS

SECTION III - FORMAT AND CONTENT OF PROPOSAL

SECTION IV - SCOPE OF WORK

SECTION V - REQUIRED QUALIFICATIONS

SECTION VI - EVALUATION AND AWARD

SECTION VII - NON-DISCRIMINATION

SECTION VIII - LEVINE ACT

SECTION IX - DISADVANTAGED BUSINESS ENTERPRISE

SECTION X - INDEMNIFICATION AND INSURANCE REQUIREMENTS

ATTACHMENT A REQUIRED FORMS

ATTACHMENT B COST PROPOSAL

ATTACHMENT C SAMPLE PROFESSIONAL SERVICES CONTRACT

SECTION I - INTRODUCTION

The Napa Valley Transportation Authority (NVTA) is a joint powers authority established in June of 1998 with six member jurisdictions, including the cities of American Canyon, Calistoga, Napa, St. Helena, the Town of Yountville, and the County of Napa. The work activities of NVTA are defined by the joint powers agreement and overseen by the Board of Directors made up of elected officials from the respective member agencies, and an ex-officio member from the Paratransit Coordinating Council (PCC).

NVTA serves as the countywide transportation planning body for the incorporated and unincorporated areas within Napa County and is responsible for programming State and Federal funding for transportation projects within the county. NVTA is charged with coordinating short- and long-term planning and funding within an intermodal policy framework in the areas of highways, streets and roads, transit and paratransit, and active transportation improvements.

NVTA also operates Vine transit services. Vine Transit provides inter- county/city transit services between Napa Valley Cities, towns and the Counties of Solano, and Contra Costa. Vine Go is the companion paratransit service for Napa County’s residents. The Vine Transit suite of on-demand services includes American Canyon Transit, St. Helena Transit, the Yountville Bee-Line, and the Calistoga Shuttle. The fleet consists of more than 70 vehicles and provides roughly 550,000 passenger trips per year.

The Napa Valley Transportation Authority (NVTA) is also the local transportation sales tax authority. NVTA is responsible for the oversight and administration of Measure U, a 25-year one-half percent sales tax for local street and road maintenance and rehabilitation approved by the voters on November 6, 2024.

SECTION II - INSTRUCTIONS TO PROPOSERS

A. Pre-proposal Conference

A virtual pre-proposal conference will be held on OCTOBER 14, 2026, at 10:00 AM (PST/PDT) via Microsoft Teams. Proposers are advised to register with Renel Coombs, Procurement & Contracts Administrator at procurements@nvta.ca.gov in advance to be notified of any changes made to the meeting dates or times.

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/28272856768368?p=DWsUCx1vZZ9mUEVtHe Meeting ID: 282 728 567 683 68 Passcode: zN3Tc2A8

Need help? | System reference Dial in by phone +1 323-591-9484,,210974831# United States, Los Angeles Find a local number Phone conference ID: 210 974 831# For organizers: Meeting options | Reset dial-in PIN

Attendance is not mandatory but highly encouraged.

B. Examination of Proposal Documents

By submitting a proposal, the Proposer represents that it has thoroughly examined and become familiar with the work required and that Proposer can perform the work identified in the Scope of Work (SOW), Section IV, of this

RFP.

C. Addenda/Clarifications

Explanations or clarifications desired by respondents regarding the meaning or interpretation of the RFP may be requested verbally at the pre-proposal meeting and must be followed up in writing in advance of the deadline for submission of questions. While this meeting is not mandatory, all Firms intending to propose are strongly encouraged to attend. All inquiries pertaining to this RFP shall be emailed to Renel Coombs, Procurement and Contracts Administrator, at the following email address: procurements@nvta.ca.gov, copy: rcoombs@nvta.ca.gov no later than 5:00 PM (PST/PDT) on OCTOBER 21, 2026. A response to all questions will be posted on the NVTA procurement webpage tentative OCTOBER 23, 2026. Addenda/Clarifications will be emailed to all registered attendees of the pre-proposal conference and will also be posted on the NVTA website. Questions submitted in writing must include Questions for: RFP No. 26-R12 “SOUTH NAPA COUNTY STATION AREA PLAN”, in the subject line of the email or letter.

D. Proposal Submission All proposal submittals shall be transmitted with a cover letter. The person authorized by the Proposer/Company to negotiate a contract with NVTA shall sign the cover letter and the letter shall include the name, title, address, email address and the telephone number of the individual to whom correspondence and other communications should be directed to during the proposer selection process. Address the cover letter as follows:

Danielle Schmitz Executive Director Napa Valley Transportation Authority 625 Burnell Street Napa, CA 94559

RFP No. 26-R12

The Proposer must submit one (1) electronic proposal in PDF format via electronic mail (email). If the proposal is too large to attach to the email, please provide a file transfer link in your email submission. The proposal shall be emailed to the Napa Valley Transportation Authority no later than 12:00 PM (PST/PDT), NOVEMBER 6, 2026. Proposals shall only be submitted by email to Renel Coombs Procurement and Contracts Administrator:

procurements@nvta.ca.gov, copy: rcoombs@nvta.ca.gov with the subject line titled Proposal for RFP No. 26-R12 SOUTH NAPA COUNTY STATION AREA PLAN. Unless the deadline for submission of proposals has been extended by addenda, all proposals received after the time and date specified above may be considered nonresponsive and returned to Proposer.

E. Protest

1. A Proposer may object to a provision of the RFP on the grounds that it is biased, unduly restrictive or arbitrary or to the selection of a particular proposer on the grounds that NVTA procedures, the provisions of the RFP or applicable provisions of Federal, State, or local law have been violated or inaccurately or inappropriately applied by submitting to the Procurement Officer, addressed to NVTA’s Executive Director, a written explanation of the basis for the protest IAW NVTA’s Chapter 5: Contracting and Procurement (E)(17).

2. Any protest based on such grounds not timely filed will not be considered by NVTA.

3. All documents submitted as part of the proposal will be deemed confidential during the evaluation process. After the award of a contract, any material submitted by a proposer in response to this RFP is subject to public inspection under the California Public Records Act (Government Code Sections 6250 et seq.) unless exempt by law. The proposer must identify in writing all copyrighted material, trade secrets, or other proprietary information that it claims is exempt from disclosure.

F. Withdrawal of Proposal Submittal

A Proposer may withdraw its proposal at any time before the deadline of the time for submission of proposal submittals in Section II, D. of this RFP, by emailing Renel Coombs, Procurement & Contracts Administrator at procurements@nvta.ca.gov, copy: rcoombs@nvta.ca.gov, a written request for withdrawal signed by, or on behalf of, the Proposer.

G. Rights of NVTA

This RFP does not commit NVTA to enter a contract, nor does it obligate NVTA to pay for any costs incurred in preparation and submission of the proposal or in anticipation of a contract.

NVTA may investigate the qualifications of any proposer under consideration, require confirmation of information furnished by the proposer, and require additional evidence or qualifications to perform the services described in the SOW, Section IV, of this RFP.

NVTA, in its sole discretion, reserves the right to:

1. Reject any or all proposal submittals.

2. Issue one (1) or more subsequent RFPs.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the RFP process.

5. Approve or disapprove the use of sub-proposers.

6. Negotiate with any, all, or none of the proposers responding to this

RFP.

7. Award a contract to one or more proposers.

8. Waive informalities and irregularities in any proposal.

H. Contract Type

NVTA intends to negotiate with Proposer a fixed price professional services agreement with a not-to-exceed amount.

I. Exceptions

Proposers shall be prepared to accept the terms and conditions of NVTA’s Sample Professional Services Contract, ATTACHMENT C, of this RFP. If a proposer desires to take an exception(s) to the Agreement, the Proposer shall provide the following information as a section of the proposal identified as "Exception(s) to the Agreement":

1. Proposer shall clearly identify each proposed change to the

Agreement, including all relevant Exhibits and Attachments.

2. Proposer shall furnish the reasons as well as make specific recommendations for alternative language.

The above factors will be considered during contract negotiations. Substantial exceptions to the Agreement may be determined by NVTA, at its sole discretion, to be unacceptable and NVTA will proceed with negotiations with the next highest-ranking Firm.

SECTION III - FORMAT AND CONTENT OF PROPOSAL

Instructions to Proposers

A. Technical Proposal

The Technical Proposal shall not exceed a total of the equivalent of twenty

(20) single-sided pages (10 double-sided print pages). RFP submittals must consist of letter-sized (8.5” x 11”) pages, and no more than three (3) tabloid-sized (11” x 17”) pages. Each tabloid-size page is considered one page for the total page count. Required Forms under ATTACHMENT A, of this RFP, are excluded from the total page count. R ésumés are also excluded from the total page count and shall be limited to two (2) letter-sized single-sided pages (or one (1) double-side print) per key staff member assigned to the project. Font size shall be at least 12-point in a font clearly readable to reviewers. The nature and form of response of the Technical Proposal submittal is at the discretion of those responding, but shall include, at a minimum, the information listed in Section III, D. Proposal Submittal, of this RFP.

B. Format

Technical Proposals shall be 1) as brief as possible and 2) not include any irrelevant promotional material. One (1) copy of the Proposal must be submitted, electronically, in PDF format, to Renel Coombs, Procurement and Contracts Administrator: procurements@nvta.ca.gov copy:

rcoombs@nvta.ca.gov.

C. Cost Proposal

A Cost Proposal must be submitted as a separate attachment from the technical proposal in email or separately sealed from technical proposal in an envelope.

The Cost Proposal along with Proposers Rate/Fee Schedule shall be submitted, separately, by email to Renel Coombs, procurements@nvta.ca.gov, copy: rcoombs@nvta.ca.gov and will be evaluated, following the evaluation of the Technical Proposal. No other proposal forms will be accepted unless an addendum has been posted to the RFP, changing the required form for use.

D. Proposal Submittal

Proposal content, clarity, and completeness are factors which will be considered in evaluating each proposal received when determining suitability of each proposer’s capabilities. The entire length of the proposal document must be 20 pages or less and shall include:

1. Title Page

2. Transmittal Letter

3. Executive Summary

4. Background and Experience

5. Qualifications

6. Proposed Work Plan and Schedule

7. Staffing and Organization

8. Exception(s) to the Agreement

9. Appendices

1. TITLE PAGE

The title page should show the RFP title, the company name, local address, phone number and email of the primary contact person and the date of proposal.

2. TRANSMITTAL LETTER

A transmittal letter signed by an official authorized to contractually bind the proposer is required. The transmittal letter shall state that the proposal shall be valid for a 90-day period and should include the name, title, address, telephone number and email address of the individual to whom correspondence and other contacts should be directed during the proposer selection process.

Address the cover letter as follows:

Danielle Schmitz Executive Director Napa Valley Transportation Authority 625 Burnell Street Napa, CA 94559

3. EXECUTIVE SUMMARY

This section should be limited to a brief narrative highlighting and summarizing the proposal. Provide a brief description of resources and depth of staff in the office from which services will be provided. The summary should clearly convey that the proposer understands the nature of the work and the general approach to be taken.

4. PROPOSER BACKGROUND AND EXPERIENCE

A minimum one (1) page description of the Proposer’s background and relevant public (Government) sector experience in developing comprehensive studies specific to government funded transportation needs that involve multiple stakeholders.

5. QUALIFICATIONS OF PROPOSER

The Proposer who is awarded the contract for this work will be required to comply with all applicable Federal, State, Regional and local requirements.

Proposer shall provide no more than three (3) references within the past five (5) years, that would be able to speak to their experience in the role as a Consultant, working on projects similar in size and scope. Preferably, references should be from a relevant transportation agency, in the State of California. References must include the name of the contact person, agency for whom the work was performed, telephone and email and the year in which the work was completed.

References may or may not be contacted.

In addition, the selected proposer will be required to provide the certification of eligibility that the Proposer and /or any of its sub-consultants have not been debarred or suspended from providing services paid for by the Federal Government prior to award.

6. PROPOSED WORK PLAN AND SCHEDULE

This section, Proposer, shall provide the proposed work plan for completing the deliverables outlined in Section IV, Scope of Work. The project is expected to kick-off in January 2027 and be completed within 18- 24 months.

7. STAFFING AND PROJECT ORGANIZATION

This section should identify the Firm’s team for completing the South Napa County Station Area Plan and who will serve as the overall lead for engagement. Include only those people who are currently expected to work with NVTA throughout the term of this agreement. Provide resumes for only those people expected to work on the project scope of this RFP, RFP 26-R12 SOUTH NAPA COUNTY STATION AREA PLAN highlighting relevant experience, capable of meeting the project’s objectives. Resumes must be kept to no more than two (2) pages and can be included as an appendix to the proposal and are not counted towards the 20-page limit.

List any present activities and job commitments and potential or real conflicts of interest.

8. EXCEPTIONS TO THE AGREEMENT

This section shall include any exceptions the proposer has taken to NVTA Sample Professional Service Agreement (PSA), ATTACHMENT C, of this

RFP.

9. APPENDICES

Under this section, proposers shall provide all required forms. These documents are not counted towards the 20- page limit.

SECTION IV - SCOPE OF WORK

(Attached)

South Napa County Station Area Plan

Scope of Work

Project Introduction/Overview

The Napa Valley Transportation Authority (NVTA) has been awarded $250,000 through the Caltrans Sustainable Communities Planning Grant Program. The funding will support a critical step in the development of the South Napa County Station Area Plan, which will identify potential locations for a future multimodal passenger rail station in southern Napa County with the goal of enhancing sustainable transportation options serving Napa County.

The project will build upon the 2019 Sonoma-Marin Area Rail Transit (SMART) Passenger Rail Service Feasibility Study, the 2024 Solano Transportation Authority (STA) Vallejo Passenger Rail Study, and the Solano-Napa Passenger Rail Feasibility Study recently completed. It will identify a feasible multimodal station site that integrates with existing and planned residential, industrial, and commercial land uses and coordinate with regional and local efforts, including the State Route 29 Multimodal Corridor Plan, NVTA’s Countywide Transportation Plan 2050, and current land-use and transportation initiatives by the City of American Canyon and County of Napa.

The study area encompasses the City of American Canyon, the Airport Industrial Area, and adjacent unincorporated communities in south Napa County. The Plan will identify a preferred station location, evaluate multimodal access needs, and establish an implementation roadmap to guide future project development and investment.

Project Stakeholders

Key stakeholders include area landowners, the County of Napa, the City of American Canyon, Caltrans District 4, Sonoma-Marin Area Rail Transit (SMART), and the Solano Transportation Authority (STA). Additional stakeholders may include the Napa Valley Vine Trail Coalition, community-based organizations serving American Canyon, local residents, businesses, and other regional and community partners.

The Consultant will coordinate with NVTA and project stakeholders throughout development of the Station Area Plan to support technical review, data coordination, community engagement, and development of recommendations to bring stakeholders towards consensus for potential station locations and multimodal access improvements.

Overall Project Objectives

1. Station Location Identification

Evaluate and recommend potential multimodal passenger rail station locations in South Napa County based on accessibility, land use compatibility, development opportunities, and available travel and ridership information.

2. Circulation and Land Use Analysis Assess existing and planned circulation, zoning, and land use conditions to identify opportunities for improved connectivity and station-area development.

3. Community and Stakeholder Engagement Engage public agencies, community-based organizations representing underserved communities, residents, businesses, and other stakeholders to inform development of the Station Area Plan.

4. Multimodal Access Identify strategies to improve multimodal access to the preferred station location, including connections to Vine Transit, bicycle and pedestrian networks and the Napa Valley Vine Trail, shared mobility, and other first- and last-mile options.

5. Implementation and Funding Strategy Develop a phased implementation strategy identifying short- and long-term actions, high-level cost estimates, responsible partners, and potential funding sources needed to advance the preferred station location toward future project development.

Scope of Services

Task 1.0 Project Management & Coordination

1.1 Conduct a project kick-off meeting with NVTA staff to confirm the project scope, study area, assumptions, prior work, roles and responsibilities, schedule, budget, milestones, and coordination needs.

1.2 Provide ongoing coordination with NVTA, the City of American Canyon, County of Napa, Caltrans, and other agencies and stakeholders, as needed, throughout development of the Plan. Establish and coordinate a Steering Committee to provide ongoing review and feedback throughout development of the Plan.

Identify Steering Committee member roles and responsibilities and conduct up to six Steering Committee meetings at key project milestones.

Task 1 Deliverables:

TASK DELIVERABLE

1.1 Project Kick-off Meeting Notes, Project Schedule/Budget Tracking

1.2 Steering Committee Coordination and Meeting Documentation

Task 2. Existing Conditions Review & Analysis

2.1 Existing Conditions Report: Review current land use, zoning, development, and transportation planning within the South Napa County study area. Review County of Napa and City of American Canyon zoning and land use designations, including allowable uses, planned growth areas, and relevant policies.

Review previous plans and studies for key themes and recommendations, identify relevant goals, planned projects, infrastructure needs, opportunities, and constraints that may influence potential station locations. Summarize findings to inform the evaluation of potential station locations and ensure consistency with local, regional, and state priorities

Task 2 Deliverables:

TASK DELIVERABLE

2.1 Existing Conditions Analysis Report

Task 3: Station Area Analysis

3.1 Station Location Evaluation: Conduct a comparative analysis of potential station locations using available sources from Vine Transit ridership data, NVTA’s Travel Behavior Study (2025), the Solano-Napa Passenger Rail Feasibility Study (2026) and other relevant plans or data sources.

3.2 Multimodal Access & Station Needs: Evaluate multimodal access needs, including bus, bicycle, pedestrian, shared mobility, vehicle access, parking and charging infrastructure. Evaluate connections to planned roadway and trail improvements, including Newell Drive, Watson Lane, Rio Del Mar, Paoli Loop, and the Napa Valley Vine Trail. Identify the recommended station configuration and functional requirements, including Mapping and wayfinding, station amenities, signage, safety, and security features.

3.3 Capital Cost & Funding Strategy: Develop planning-level capital costs and a high-level funding and investment strategy

Task 3 Deliverables:

TASK DELIVERABLE

3.1 Comparative Evaluation of Potential Station Locations

3.2 Multimodal Access and Station Requirements Assessment

3.3 High-Level Capital Cost and Funding Strategy

Task 4: Performance Metrics and Targets Revisions

4.1 Public Engagement Plan Memo: Prepare a Public Engagement Plan outlining the engagement process, schedule, key feedback points and outreach approach.

4.2 Community Outreach: Conduct outreach to residents, businesses, and community-based organizations, including Equity Priority Communities or historically disadvantaged groups. Coordinate with trusted community partners and conduct, at minimum, two community workshops, one bilingual survey, up to three targeted pop-ups at community events and/or stakeholder focus groups. Prepare outreach materials, including flyers, social media posts, fact sheets, surveys, and presentations.

4.3 Public Meetings and Stakeholder Input: Gather input on mobility needs, multimodal access, safety, and desired station amenities. Present key information and updates to NVTA Advisory Committees and NVTA Board and, as appropriate, to the County of Napa Board of Supervisors and City of American Canyon Planning Commission and/or City Council.

Task 4 Deliverables:

TASK DELIVERABLE

4.1 Public Engagement Plan Memo

4.2 Conduct outreach and provide Outreach Materials, Fact Sheet, and Documentation of Engagement Activities

4.3 Community and Stakeholder Input Summary Memo

Task 5: Draft & Final Station Area Plan

5.1 Draft Plan Outline: Prepare a Draft Plan Outline incorporating findings and recommendations from previous tasks for plan chapter design and layout.

5.2 Draft Station Area Plan: Prepare the Draft South Napa County Station Area Plan based on approved outline. The Draft Plan will describe opportunities and challenges associated with developing a future multimodal rail station, identify a preferred station location, recommend multimodal access, mobility, and land use improvements, and include a high-level funding and implementation strategy identifying potential funding sources, phasing, short-, medium-, and long-term actions, and responsible agencies for advancing the project through future phases.

5.3 Agency Review Stakeholder, and Public Review: Prepare the Draft Plan for agency, stakeholder and public review with a minimum of three full rounds of review and revisions during Draft Plan development. Draft Plan publication with comment portal for a minimum of 30 days.

5.4 Final Station Area Plan: Prepare the Final South Napa County Station Area Plan describing how community and stakeholder input was incorporated into the Final Plan.

Final plan document to be submitted in an ADA-accessible, print-ready format.

Task 5 Deliverables:

TASK DELIVERABLE

5.1 Draft Plan Outline

5.2 Draft South Napa County Station Area Plan and appendices

5.3 Public Comment Summary and Response Memo

5.4 Final South Napa County Station Area Plan and appendices, in

ADA-accessible, print-ready format

Task 6 – Board Review/Approval or Acceptance

6.1 Prepare Final Plan presentation materials and present in person at NVTA the Final South Napa County Station Area Plan to the NVTA Board for formal acceptance or adoption, and to the County of Napa Board of Supervisors and City of American Canyon City Council.

Task 6 Deliverables:

TASK DELIVERABLE

6.1 Board and Council Presentation Materials

RFP 26-R12 SOUTH NAPA COUNTY STATION AREA PLAN

SECTION V - REQUIRED QUALIFICATIONS

A. Proposer and its sub-consultant(s) must be licensed, when required by law, by the State of California or do business in the State of California.

B. Proposer and its sub-consultant(s) must not be the subject of disciplinary action by any State of California regulatory or licensing agency.

Please provide evidence on each of the areas listed above. The Proposer will work under the direction of NVTA’s Executive Director and any assigned program manager.

SECTION VI - EVALUATION AND AWARD

A. Evaluation Method

NVTA will review and evaluate all proposals deemed responsive to this request and rank these Firms using the best value approach. Each of the proposers will be ranked based on the criteria listed in Section VI, B.: Evaluation and Scoring Criteria, prior to reviewing cost proposals. NVTA intends to select the Firm whose technical expertise along with price delivers the best value for the services sought.

B. Evaluation and Scoring Criteria

An Evaluation Selection Recommendation Committee (ESRC) will be selected to review and score the proposals submitted. Proposers may be interviewed as part of the selection process. The individual or composite rating prepared by the ESRC will not be revealed prior to the contract award.

The product of the selection process will be to award a contract with the top ranked Firm, as recommended by the ESRC. The following criteria and point system will be used to evaluate the RFP:

CRITERIA WEIGHT %

Past Performance 5

Understanding of Work to be Done 15

Firm, Entity/Individual Background, and Experience with similar Public Entities

RFP 26-R12 SOUTH NAPA COUNTY STATION AREA PLAN

Qualifications of Proposer and Project Staffing 20

Proposed Work Plan and Schedule 30

Cost Rates – Value 10

TOTAL 100

C. Interviews

After initial evaluation of the proposals, NVTA may, at its discretion, hold interviews with the top ranked proposers. Each interview will be no more than 45 minutes, to include the proposer’s presentation, limited to not more than 20 minutes. Any areas of specific concern will be identified before the interview. NVTA reserves the right to award a contract based solely on written proposals and not conduct oral interviews.

D. Negotiations

Following the analysis of the written proposals and possible follow up discussions, NVTA will negotiate with the highest ranked Firm to develop a Best and Final Offer decision. If negotiations with this Firm are unsuccessful, or if the Firm declines the work offered, then negotiations will proceed with the second highest ranked Firm from the proposal list, and so forth until a Firm is selected.

E. Contract Award

Upon conclusion of the interviews, if any, and best and final offer, NVTA will issue a notice of intent to award and submit the final negotiated contract to the NVTA Board for approval, if applicable.

SECTION VII - NON-DISCRIMINATION

Proposers shall not unlawfully discriminate, harass or allow harassment, against any employee or applicant for employment because of sex, sexual orientation, race, religious creed, color, national origin, ancestry, denial of family and medical care leave, medical condition (cancer/genetic characteristics) physical handicap, disability (mental or physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, marital status, age (40 and above), in the performance of NVTA contracts. Proposers and any subconsultants shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Proposers shall include the non-discrimination and compliance provisions of the above clause in all subcontracts to perform work under this contract.

RFP 26-R12 SOUTH NAPA COUNTY STATION AREA PLAN

SECTION VIII - LEVINE ACT

Proposers will be required to disclose on record any contribution of more than $250 which they have made to an NVTA Board Member within the twelve-month period preceding the submittal deadline of this RFP, and within the twelve-month period preceding any subsequent procurement based on this RFP. This applies to your company, any member of your team, any agents for you or other team members and to the major shareholders of any closed corporation which is part of your team. If you have made a contribution which needs to be disclosed you must provide written notice of the date, amount and receipt of the contribution(s) to NVTA Executive Director. This information will need to be provided before the NVTA can approve any contract.

SECTION IX - DISADVANTAGED BUSINESS ENTERPRISE

NVTA has adopted a Disadvantage Business Enterprise (DBE) Policy, pursuant to which the NVTA encourages all prime proposers to utilize qualified DBE sub proposers on NVTA projects, NVTA promotes the direct purchase of goods from qualified DBEs by utilizing DBE vendors when such vendors are available and the price of the goods sought is reasonable, and, for professional services contracts, NVTA seeks the utilization of qualified DBEs when such DBEs are available. All prime proposers are required to report on DBE usage during the term of each contract. For instructions and forms, see Required Forms, ATTACHMENT A.

For purposes of NVTA's DBE Policy, a DBE shall be a "Disadvantage Business" within the meaning of 13 CFR Part 121 and California Government Code Section 14837. If the NVTA's DBE Policy conflicts with any Federal, State or other funding source's programs, policies, regulations or requirements, NVTA shall make the DBE Policy consistent with the said funding source's programs, policies, regulations and requirements to the extent permissible by law. NVTA's DBE Policy is neutral as to race, ethnicity, national origin, age, sex, religion, sexual orientation and other protected classes.

The DBE goal for this contract has not been established.

SECTION X - INDEMNIFICATION AND INSURANCE REQUIREMENTS

Insurance requirements for this project are set forth in ATTACHMENT C, NVTA Sample Professional Service Agreement for Services, Section 7 Insurance and Section 8 Hold Harmless / Defense / Indemnification.

RFP 26-R12 SOUTH NAPA COUNTY STATION AREA PLAN

ATTACHMENT A REQUIRED FORMS

GENERAL INFORMATION FORM

(To be completed by the Proposer and placed at the front of the Proposal)

Legal Name of Proposer: Date:

Street Address: Telephone Number:

City/State/Zip:

DBE Cert #__________ SBE Cert #__________Other Cert #___________None

Type of Organization:

(Corporation, LPA, Sole Proprietorship, Partnership, etc.)

Business License (documented): Taxpayer ID Number (Federal):

Name and Title of Manager:

Name, Title, e-mail address, and Phone Number of Person Correspondence should be directed to:

DBE Cert #__________ SBE Cert #__________Other Cert #___________None

Signature, Name and Title of Person Signing

ACKNOWLEDGEMENT OF ADDENDA

The undersigned acknowledges receipt of the following addenda to the documents.

Addendum No. 1 ____________________ Dated___________

Addendum No. 2 ____________________ Dated___________

Addendum No. 3 ____________________ Dated ___________

Addendum No. 4 ____________________ Dated ___________

PROPOSER/BIDDER: _______________________

Street Address

City, State, Zip

Signature Authorized Signing Official

Title and Date

EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION

The bidder ___________________________ � proposed subcontractor

--------------------� hereby certifies that he has_, has not __ , participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or

11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal

Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on

Equal Employment Opportunity, all reports due under the applicable filling requirements.

Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1. 7 (b) ( 1) ), and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.)

Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.

Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.

Print Name & Title and Signature Date

BIDDER’S CERTIFICATION FOR PUBLIC CONTRACT CODE 10285.1, 10232, 10162 AND DEBARMENT AND SUSPENSION

SUBMITTED WITH BID

PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT

In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has , has not been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.

Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

PUBLIC CONTRACT CODE 10232 STATEMENT

In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.

Note: The above Statement and Questionnaire are part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.

Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE

In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?

Yes No

If the answer is yes, explain the circumstances in the following space or use an attachment.

AFFIDAVIT OF LEVIN ACT DISCLOSURE STATEMENT

California Government Code § 84308, commonly referred to as the “Levine Act,” precludes an Officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than $250 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract. This prohibition applies to contributions to the Officer, or received by the Officer on behalf of any other Officer, or on behalf of any candidate for office or on behalf of any committee. The Levine Act also requires disclosure of such contributions by a party to be awarded a specified contract. Please refer to the attachment for the complete statutory language.

Current members of the NVTA Board of Directors are:

1. Have you or your company, or any agent on behalf of you or your company, made any political contributions of more than $250 to any NVTA Director(s) in the 12 months preceding the date of the issuance of this request for proposal or request for qualifications?

___ YES ___ NO

If yes, please identify the Director(s): _______________________________________

2. Do you or your company, or any agency on behalf of you or your company, anticipate or plan to make any political contributions of more than $250 to any NVTA Director(s) in the three months following the award of the contract?

___ YES ___ NO

If yes, please identify the Director(s): ____________________________________________

Answering yes to either of the two questions above does not preclude NVTA from awarding a contract to your firm. It does, however, preclude the identified Director(s) from participating in the contract award process for this contract.

DATE (SIGNATURE OF AUTHORIZED OFFICIAL)

(TYPE OR WRITE APPROPRIATE NAME, TITLE)

(TYPE OR WRITE NAME OF COMPANY)

Scott Sedgley Amber Manfree Paul Dohring Mark Joseph Liz Alessio Margie Mohler Donald Williams Kevin Eisenberg Robin McKee Michelle Deasy Pierre Washington Bernie Narvaez

California Government Code Section 84308

(a) The definitions set forth in this subdivision shall govern the interpretation of this section.

(1) "Party" means any person who files an application for, or is the subject of, a proceeding involving a license, permit, or other entitlement for use.

(2) "Participant" means any person who is not a party but who actively supports or opposes a particular decision in a proceeding involving a license, permit, or other entitlement for use and who has a financial interest in the decision, as described in Article 1 (commencing with Section 87100) of Chapter 7. A person actively supports or opposes a particular decision in a proceeding if he or she lobbies in person the officers or employees of the agency, testifies in person before the agency, or otherwise acts to influence officers of the agency.

(3) "Agency" means an agency as defined in Section 82003 except that it does not include the courts or any agency in the judicial branch of government, local governmental agencies whose members are directly elected by the voters, the Legislature, the Board of Equalization, or constitutional officers. However, this section applies to any person who is a member of an exempted agency but is acting as a voting member of another agency.

(4) "Officer" means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency.

(5) "License, permit, or other entitlement for use" means all business, professional, trade and land use licenses and permits and all other entitlements for use, including all entitlements for land use, all contracts (other than competitively bid, labor, or personal employment contracts), and all franchises.

(6) "Contribution" includes contributions to candidates and committees in federal, state, or local elections.

(b) No officer of an agency shall accept, solicit, or direct a contribution of more than two hundred fifty dollars ($250) from any party, or his or her agent, or from any participant, or his or her agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the agency and for three months following the date a final decision is rendered in the proceeding if the officer knows or has reason to know that the participant has a financial interest, as that term is used in Article 1 (commencing with Section 87100) of Chapter 7.

This prohibition shall apply regardless of whether the officer accepts, solicits, or directs the contribution for himself or herself, or on behalf of any other officer, or on behalf of any candidate for office or on behalf of any committee.

(c) Prior to rendering any decision in a proceeding involving a license, permit or other entitlement for use pending before an agency, each officer of the agency who received a contribution within the preceding 12 months in an amount of more than two hundred fifty dollars ($250) from a party or from any participant shall disclose that fact on the record of the proceeding. No officer of an agency shall make, participate in making, or in any way attempt to use his or her official position to influence the decision in a proceeding involving a license, permit, or other entitlement for use pending before the agency if the officer has willfully or knowingly received a contribution in an amount of more than two hundred fifty dollars ($250) within the preceding 12 months from a party or his or her agent, or from any participant, or his or her agent if the officer knows or has reason to know that the participant has a financial interest in the decision, as that term is described with respect to public officials in Article 1 (commencing with Section 87100) of Chapter 7. If an officer receives a contribution which would otherwise require disqualification under this section, returns the contribution within 30 days from the time he or she knows, or should have known, about the contribution and the proceeding involving a license, permit, or other entitlement for use, he or she shall be permitted to participate in the proceeding.

(d) A party to a proceeding before an agency involving a license, permit, or other entitlement for use shall disclose on the record of the proceeding any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party, or his or her agent, to any officer of the agency. No party, or his or her agent, to a proceeding involving a license, permit, or other entitlement for use pending before any agency and no participant, or his or her agent, in the proceeding shall make a contribution of more than two hundred fifty dollars ($250) to any officer of that agency during the proceeding and for three months following the date a final decision is rendered by the agency in the proceeding.

When a closed corporation is a party to, or a participant in, a proceeding involving a license, permit, or other entitlement for use pending before an agency, the majority shareholder is subject to the disclosure and prohibition requirements specified in subdivisions (b), (c), and this subdivision.

(e) Nothing in this section shall be construed to imply that any contribution subject to being reported under this title shall not be so reported.

For more information, contact the Fair Political Practices Commission, 1102 Q St #3000, Sacramento, CA 95811,

(916) 322-5660.

End of Disclosure Statement

ATTACHMENT B COST PROPOSAL

(PDF Attached; A Fillable Excel Spreadsheet is Attached Separately in Project Folder on Website)

ATTACHMENT C SAMPLE PROFESSIONAL SERVICES CONTRACT

NVTA/PSA 3/18_vc(R2)

NAPA VALLEY TRANSPORTATION AUTHORITY (NVTA)

AGREEMENT NO. 26-C02

THIS AGREEMENT is made and entered into as of this _____ day of __________, 2026, by and between the Napa Valley Transportation Authority, a joint powers agency under the laws of the State of California, hereinafter referred to as “NVTA”, and _________________ whose mailing address is _______________________, hereinafter referred to as “CONSULTANT”;

RECITALS

WHEREAS, NVTA wishes to obtain professional consultant services to coordinate with NVTA and project stakeholders throughout development of the Station Area Plan to support technical review, data coordination, community engagement, and development of recommendations to bring stakeholders towards consensus for potential station locations and multimodal access improvements.; and

WHEREAS, NVTA has authorized the NVTA Executive Director to enter into a contract for services at its December 16, 2026 meeting; and

WHEREAS, CONSULTANT is willing and has been determined to be qualified to provide such professional consultant services to NVTA under the terms and conditions set forth herein;

TERMS

NOW, THEREFORE, NVTA hereby engages in the services of CONSULTANT, and CONSULTANT agrees to serve NVTA in accordance with the terms and conditions set forth herein:

1. Term of the Agreement. The term of this Agreement shall commence on the date first above written and shall expire on _______________ unless earlier terminated as provided herein, except that the obligations of the parties under “Insurance” and “Indemnification” shall continue in full force and effect after said expiration date or early termination in relation to acts or omissions occurring prior to such dates during the term of the Agreement, and the obligations of CONSULTANT to NVTA shall also continue after said expiration date or early termination in relation to the obligations prescribed by “Confidentiality,” “Taxes,” and “Access to Records/Retention)”.

2. Scope of Services. CONSULTANT shall provide NVTA those services set forth in the Scope of Work (EXHIBIT A) and Consultant’s Proposal (EXHIBIT B), attached hereto and incorporated by reference herein. EXHIBIT A is provided solely to describe the services to be provided. Any terms contained in EXHIBIT B that add to, vary or conflict with the terms of this Agreement are null and void.

3. Compensation.

(a) Rates. In consideration of CONSULTANT's fulfillment of the promised work, NVTA shall pay CONSULTANT at the rate set forth in EXHIBIT B, attached hereto and incorporated by reference herein.

(b) Expenses. Unless explicitly agreed in writing, no direct expenses, including travel or other expenses, will be reimbursed by NVTA.

(c) Maximum Amount. Notwithstanding subparagraphs (a) and (b), the maximum payments under this Agreement shall be a total not-to-exceed amount of $________ for professional services and expenses; provided, however, that such amounts shall not be construed as guaranteed sums, and compensation shall be based upon services rendered.

4. Method of Payment.

(a) Invoices. All payments for compensation shall be made only upon presentation by CONSULTANT to NVTA of an itemized billing…