Bid Notice-CTSI EV Charging Project.pdf

REQUEST FOR PROPOSALS (RFP)

CTSI EV FAST CHARGING NETWORK PROJECT

Design, Permitting, Procurement, Installation, Commissioning, and Maintenance of

Up to Thirty-Two (32) DC Fast Charging Ports in Lincoln County, Oregon

Issued By: Confederated Tribes of Siletz Indians (CTSI) – Planning Department

Project Location: Multiple CTSI sites within Lincoln County, Oregon

RFP Number: CTSI-PLAN-EV-2026-01

Issue Date: 06/15/2026

Proposal Due Date: 07/15/2026

Contract Type: Fixed Price Design-Build Contract

1. INVITATION

The Confederated Tribes of Siletz Indians (CTSI) seeks proposals from qualified firms to provide turnkey design-build services for a regional electric vehicle (EV) charging network consisting of up to thirty-two (32) DC Fast Charging ports throughout Lincoln

County, Oregon.

The final configuration may consist of any combination of single-port and dual-port

Level 3 charging stations capable of serving public, tribal government, fleet, transit, and emergency response vehicles.

CTSI intends to establish a countywide EV charging network supporting:

• Tribal government operations

• Tribal transit vehicles

• Community charging access

• Emergency management resilience

• Economic development

• Tourism and regional travel

• Future fleet electrification

The selected proposer shall provide all labor, equipment, materials, engineering, permitting, utility coordination, construction, commissioning, software integration, warranty support, and optional maintenance services.

This procurement shall be conducted in accordance with CTSI Procurement Policies, Indian Preference requirements, applicable Federal grant requirements, and applicable

Oregon laws. Indian preference shall be applied to the greatest extent feasible.

2. PROJECT OBJECTIVES

CTSI desires to:

Objective 1

Construct a countywide EV charging network.

Objective 2

Provide a minimum of 32 charging ports.

Objective 3

Support future electric:

• Tribal fleet vehicles

• Transit vehicles

• Government vehicles

• Emergency response vehicles

Objective 4

Improve transportation resilience during disasters.

Objective 5

Create charging opportunities for residents and visitors.

Objective 6

Support future renewable energy integration and battery storage.

3. ANTICIPATED LOCATIONS

Potential locations may include:

Siletz

• Tribal Administration Campus

• Clinic Campus (Siletz and Lincoln City Campus)

• USDA Campus

• Public Works Facility

• Emergency Operations Center

Lincoln City

• Tribal Housing Areas

• Chinook Winds Casino and Resort

Additional Sites

As identified by CTSI during implementation.

CTSI reserves the right to modify locations before award.

Projected locations :

https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R263688 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R17619 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R112783 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R523211 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R503282 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R503276 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R229779

4. PROJECT SCOPE OF WORK

Phase 1 – Planning & Engineering

Contractor shall:

• Conduct site evaluations

• Utility load assessments

• Electrical engineering

• Geotechnical review as necessary

• Civil engineering

• ADA compliance review

• Traffic circulation analysis

• Prepare construction drawings

• Obtain permits

• Coordinate with utilities

Phase 2 – Equipment Procurement

Contractor shall provide all equipment including:

DC Fast Chargers

Minimum requirements:

• CCS charging standard

• NACS compatibility or adapter capability

• OCPP compliant

• Networked chargers

• RFID capable

• Credit card capable

• Fleet management capability

• Load balancing capability

• Remote diagnostics

• UL listed equipment

Minimum Charger Output

One or more of:

• 250 kW+

• 350 kW+

• 500 kW+

Port Configuration

Any combination of:

• 32 single ports

• 16 dual-port chargers

• Mixed configuration provided the total installed charging ports equals or exceeds 32 total ports.

Phase 3 – Construction

Contractor shall provide:

• Site preparation

• Trenching

• Conduit installation

• Utility upgrades

• Concrete foundations

• Equipment installation

• Striping

• Signage

• Lighting

• ADA improvements

• Landscaping restoration

Phase 4 – Commissioning

Contractor shall:

• Perform startup testing

• Utility coordination

• Network integration

• User acceptance testing

• Staff training

• Final commissioning

Phase 5 – Optional Maintenance

Proposers shall provide pricing for:

Year 1

Warranty support

Years 2–5

Optional maintenance agreement

Including:

• Preventative maintenance

• Software updates

• Repairs

• Annual inspections

5. FUTURE RESILIENCE OPTIONS

Proposers are encouraged to submit optional pricing for:

Solar Integration

• Solar canopies

• Carport systems

Battery Storage

• BESS systems

• Microgrid integration

Emergency Operations

• Backup generation integration

• Emergency vehicle charging priority

6. DELIVERABLES

Selected contractor shall provide:

Design Documents

• 30%

• 60%

• 90%

• Final Construction Documents

Permitting Package

Utility Coordination Package

Construction Schedule

QA/QC Plan

Safety Plan

Training Materials

Warranty Documents

As-Built Drawings

GIS Data

Provide GIS-compatible data including:

• Charger locations

• Utility connections

• Asset inventory

7. PROPOSAL FORMAT

Proposals shall include:

Section 1

Cover Letter

Section 2

Firm Qualifications

Section 3

Project Team

Section 4

Relevant Experience

Minimum three comparable projects.

Section 5

Technical Approach

Section 6

Schedule

Section 7

Indian Preference Plan

Required.

Must describe:

• Employment opportunities

• Subcontracting opportunities

• Tribal partnerships

• Workforce development

Failure to submit may result in rejection.

Section 8

Cost Proposal

Provide:

• Engineering

• Equipment

• Construction

• Commissioning

• Maintenance

• Optional solar

• Optional battery storage

Section 9

References

Minimum three.

Section 10

Litigation Disclosure

Section 11

Insurance Certificates

8. MINIMUM QUALIFICATIONS

Proposers must demonstrate:

• EV charging experience

• Licensed electrical contractor

• Oregon licensed engineering support

• Ability to perform utility coordination

• Financial capability

• Experience with public-sector projects

Preferred:

• Tribal project experience

• Federal grant experience

• NEVI program experience

9. EVALUATION CRITERIA

Criteria

Technical Approach

Relevant Experience

Project Team

Cost Proposal

Schedule

Operations & Maintenance

Indian Preference

Total

Indian Preference points shall be awarded in accordance with CTSI procurement requirements.

10. INDIAN PREFERENCE

CTSI shall provide Indian Preference to the greatest extent feasible in accordance with

CTSI Tribal Code and applicable federal requirements.

Offerors shall submit:

Indian Ownership Documentation

If applicable.

Employment Plan

Including:

• Number of tribal members employed

• Training opportunities

• Apprenticeships

Subcontracting Plan

Including use of:

• Tribal firms

• Native-owned firms

• Local businesses

• PART II: MINIMUM QUALIFICATIONS AND SERVICES TO BE

PERFORMED

• All submitters shall, at a minimum, include the following in their proposal pursuant to this RFP:

• 1. Submitter must have proven experience in [insert expertise desired for this project].

• 2. The proposal must clearly detail the costs associated with the services being proposed.

• 3. Submitter must summarize its understanding of the scope of services being requested by the CTSI. Submitter shall describe its approach to meeting

CTSI’s deliverables and objectives in a cost-effective manner.

• 4. Submitter shall provide proof of Indian preference should it apply to the business entity or individual who will be providing the services proposed in this

RFP. Indian preference is provided in accordance with the methods in the Siletz

Tribal Code §2.001. Indian preference applies to a qualified entity documenting

51% or more ownership of a business entity by an enrolled Native

American/Tribe.

• Bonds

• All Proposals must be accompanied by a bid guarantee equivalent to 5% of the bid price. The bid guarantee can be in the form of a bid bond, certified check, bank draft, U.S. Government bonds at par value, or other negotiable instrument.

Failure to submit a bid guarantee with the bid shall result in the rejection of the bid. Bid guarantees submitted by unsuccessful bidders shall be returned as soon as practicable after Proposal evaluation.

• A successful Submitter must submit one of the following forms of assurance of completion within 10 days after contract award and as a condition of any contract:

• (1) Performance and payment bonds in a penal sum of 100% of the total contract price;

• (2) Separate performance and payment bonds, each for 50% or more of the contract price;

• (3) Cash escrow deposited with CTSI of not less than 20% of the total contract price; or

• (4) An irrevocable letter of credit for 25% of the total contract price unconditionally payable upon demand of CTSI.

• Bonds must be obtained from guarantee or surety companies acceptable to the

United States Government. Each bond shall clearly state the rate of premium and the total amount of premium charged. The effective date of the bond shall be on or after the execution date of the contract.

• PART III: EVALUATION FACTORS

• CTSI shall award the contract to the Submitter(s) whose proposal is most advantageous to CTSI, as based on the criteria below:

• Proposals meeting minimum qualifications shall be evaluated on the four criteria listed below. Each proposal shall be scored based on the points allotted to each category, 100 combined points maximum. The number of points assigned to a proposal does not necessarily determine the award of a contract; rather it establishes benchmarks to assist in the overall evaluation of the proposal.

• Experience and Capability Maximum Points: 50

• Submitter’s skill, knowledge and experience advising on Tribal healthcare matters as outlined in this proposal. Relevant experience and qualifications of person(s) who will perform the actual work will be considered under this evaluation factor. If applicable, this rating will focus on those persons assigned to the CTSI contract, rather than the characteristics of the Submitter firm.

• Proposal Format and Criteria Maximum Points: 5

• Submitter’s proposal must be professional, readable, and meet the minimum criteria as listed in Part III and Part V of this document.

• Indian Preference Maximum Points: 15

• CTSI welcomes proposals from all interested persons and businesses. However, in evaluating the relative merit of each proposal and ultimately awarding the contract, CTSI will give an Indian Preference according to the Siletz Tribal Code §

2.001. Fifteen points to businesses documenting 51% or more ownership of business entity by an enrolled Native American/Tribe.

• Fees Maximum Points: 30

• Overall projected costs will be evaluated under this category. Submitter’s proposal should include a detailed list of fees, fee structures and/or fee schedules.

• PART IV: PROPOSAL FORMAT AND INSTRUCTIONS TO SUBMITTER

• Proposals submitted to CTSI must, at a minimum, contain the following information and shall be organized as follows:

• A. Letter of Transmittal to include the following information:

• a. Name, address and telephone number of Submitter and/or Submitting

Firm;

• b. A signature of the Submitter or of any partner, officer or employee who certifies that he or she has the authority to bind the Submitter;

• c. Date of Proposal;

• d. A statement that the Submitter’s proposal is valid for ninety (90) days after the deadline for submission of proposals.

• B. Names and resumes of the key personnel including support staff to be assigned to the account. Resumes describing the qualifications of personnel to be utilized in the performance of this contract must show, at a minimum, the person’s name, education, position, and total years and types of experience relevant to the performance of the contract.

• C. References. Submitter shall include two references, preferably of clients who have worked directly with the primary personnel that will be assigned to

CTSI.

• D. Submitter’s proposal for delivering services that will be provided, including organization of responsibilities, approach, and the availability of personnel for consultation and discussion as necessary to serve the needs of

CTSI.

• E. Detailed cost breakdown. Fee schedule for services and expenses must be included in the proposal. Rates for added alternatives and additional scope of work shall be negotiated at the same rate schedule.

• F. Conflict of Interest Disclosure. Please provide a statement disclosing any current or proposed business transaction between Submitter and any CTSI member, officer, employee or any other potential conflict which may give rise to a claim of conflict of interest. Submitter shall warrant that it has no interest, direct or indirect, which would conflict in any manner or degree with the performance of services under this contract.

• G. Litigation disclosure. Describe any material, current or pending litigation, administrative proceedings or investigations that could impact the reputation or financial viability of your firm.

• H. CTSI requires that Submitter be an Equal Opportunity Employer. Provide a statement that Submitter complies fully with all government regulations regarding nondiscriminatory employment practices and provide a copy of any written EEO, ADA or affirmative action policies presently followed by Submitter.

• I. Proof of Indian Preference, if applicable. Preference will be provided in accordance with the methods set forth in Siletz Tribal Code §2.001. To the greatest extent feasible, preference shall be given to a qualified entity documenting 51% or more ownership of a business entity by an enrolled Native

American/Tribe.

11. INSURANCE REQUIREMENTS

Prior to award:

Commercial General Liability

$2,000,000

Automobile Liability

$1,000,000

Workers Compensation

Statutory Limits

Professional Liability

$2,000,000

Umbrella Coverage

$5,000,000

12. CONTRACT REQUIREMENTS

The resulting contract shall include:

• Federal grant compliance provisions

• Davis-Bacon (if applicable)

• Buy America requirements (if applicable)

• Non-discrimination requirements

• Debarment certification

• Drug-free workplace certification

• Conflict of interest certification

13. SOVEREIGN IMMUNITY

Nothing in this RFP, any proposal, negotiations, contract, or resulting agreement shall be construed as a waiver of the sovereign immunity of the Confederated Tribes of Siletz

Indians. Any waiver must be expressly approved by Tribal Council through formal resolution.

14. CTSI RIGHTS

CTSI reserves the right to:

• Reject any or all proposals

• Waive minor irregularities

• Request clarifications

• Conduct interviews

• Negotiate scope and pricing

• Award without discussions

• Cancel the solicitation

• Reissue the solicitation

• Award multiple contracts

Consistent with tribal procurement authority and competitive procurement requirements.

15. TENTATIVE SCHEDULE

Milestone

RFP Issued – 06/15/2026

Questions Due 07/01/2026

Proposals Due 07/15/2026

Interviews

Notice of Intent to Award 07/28/2026

Tribal Council Approval (Unk eta)

Notice to Proceed (unk eta)

APPENDIX A – PROPOSED SYSTEM CONCEPT

Target Buildout: 32 DC Fast Charging Ports

Example configuration:

• 8 dual-port 350 kW chargers = 16 ports

• 4 dual-port 180 kW chargers = 8 ports

• 8 single-port 150 kW chargers = 8 ports

Total = 32 ports

ODOE Community Renewable Energy, FHWA NEVI, EPA Clean Communities, BIA

Energy, and other federal infrastructure funding opportunities.