Bid Notice-Bullpen Transportation Facility Repaving _ Drainage Improvements.pdf

CONFEDERATED TRIBES OF SILETZ INDIANS

REQUEST FOR PROPOSALS (RFP)

Bullpen Transportation Facility Repaving, Fencing, & Drainage Improvements

Project

CTSI Planning and Emergency Management Departments

1. INVITATION TO BID

The Confederated Tribes of Siletz Indians (CTSI) invites qualified contractors to submit sealed proposals for repaving, grading, and drainage improvements at the Tribal

Transportation Facility (Bullpen Site). 815 Logsden Rd Siletz OR 97380 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R263688

This project is critical infrastructure supporting transportation operations, emergency response, and public works staging, and must meet high durability, safety, and resilience standards consistent with tribal planning priorities.

2. PROJECT OVERVIEW

Project Title:

Bullpen Transportation Facility Repaving & Drainage Improvements

Project Location:

815 Logsden Road

Siletz, Oregon 97380 https://propertyweb.co.lincoln.or.us/Property-Detail/PropertyQuickRefID/R263688

Project Description:

The project includes site preparation, grading, drainage system installation, base preparation, security fencing, and paving of approximately 135,000 square feet of transportation yard area, including heavy vehicle use zones.

815 Logsden Rd. Siletz Oregon 97380

3. PROJECT OBJECTIVES

• Improve all-weather accessibility for Tribal Transit and Public Works

• Eliminate standing water and improve stormwater conveyance

• Increase load-bearing capacity for fleet vehicles and heavy equipment

• Support emergency response readiness

• Extend lifecycle of the facility through durable materials and design

4. SCOPE OF WORK

The selected contractor shall provide all labor, materials, equipment, and supervision necessary to complete the project, including but not limited to:

4.1 Site Preparation

• Clearing and grubbing as needed

• Removal of existing unsuitable materials

• Subgrade proof-rolling and stabilization

4.2 Grading & Base Preparation

• Fine grading to engineered elevations

• Installation of aggregate base (compacted to spec)

• Subgrade compaction and stabilization

4.3 Drainage Improvements

• Installation of:

o Catch basins o Culverts o French drains (as needed) o Stormwater piping systems

• Ditch shaping and erosion control

• Tie-in to existing drainage infrastructure

4.4 Paving

• Asphalt paving (heavy-duty specification for fleet use)

• Striping (as required for circulation and parking)

• Compaction testing and quality assurance

4.5 Ancillary Improvements

• Access points and tie-ins to existing roadways

• Shoulder stabilization

• Dust control during construction

• Site cleanup and restoration

4.6 Security Fencing and Security Gate Installations

Secure Gate Install

Secure Fencing Install

5. DELIVERABLES

• Construction schedule (baseline + updates)

• Site grading and drainage plan (design-build elements proposed)

• Material specifications and submittals

• Daily construction logs

• Final as-built drawings

• Warranty documentation

6. PROJECT TIMELINE

Milestone

RFP Issued June 15th 2026

Pre-Bid Site Visit (Optional but Recommended) on June 25th 2026 at 2 pm PDT

Questions Due July 2nd at 5 pm PDT

Proposals Due July 17th at 5:00 pm PDT

Award Notification – July 24th 2026

Construction Start – August 17th 2026

Substantial Completion – October 31st 2026

7. MINIMUM QUALIFICATIONS

Bidders must demonstrate:

• Experience with large-scale paving projects (50,000+ sq ft)

• Experience with drainage/stormwater systems

• Licensed and bonded in the State of Oregon

• Ability to work on tribal lands under sovereign jurisdiction

• OSHA compliance and safety record

• References from at least 3 similar projects

8. PROPOSAL REQUIREMENTS

Submit proposals including:

8.1 Profile

• Business description

• Key personnel

8.2 Technical Approach

• Construction methodology

• Equipment to be used

• Drainage strategy

8.3 Project Schedule

• Timeline with milestones

8.4 Cost Proposal

• Itemized bid:

o Site prep o Base rock o Asphalt o Drainage o Mobilization

8.5 Past Performance

• Relevant project experience

9. EVALUATION CRITERIA (100 POINTS)

Criteria

Technical Approach

Experience & Qualifications

Cost Proposal

Project Schedule

Past Performance

Indian Preference

10. INDIAN PREFERENCE (MANDATORY SCORING)

Contractors shall comply with CTSI Tribal Code Indian Preference requirements.

Proposals shall include:

Description of Indian-owned business status

Workforce utilization plan

Subcontractor participation plan

Evaluation Factors Proposals meeting minimum qualifications shall be evaluated on the criteria listed below. Each proposal shall be scored based on the points allotted to each criteria, 100 combined points maximum.

The number of points assigned to a proposal does not necessarily determine the award of a contract; rather it establishes benchmarks to assist in the overall evaluation of the proposal. CTSI will evaluate all proposals on a scale from 1 to 100 based on the following criteria:

A. Cost: Maximum Points – 30 Price is an important consideration for this proposal.

The proposal must clearly indicate the cost of providing services.

B. Must include

Appendix A. B. Experience and Capability: Maximum Points – 30 Bidders skill, knowledge, qualifications, and experience with paving, structural earth moving, resurfacing roadways, drainage, site planning, landscape maintenance, site cleaning, damage assessment, secure facility/security fence building, or other similar facilities maintenance will be considered under this evaluation factor.

C. Environmental Practices:

Maximum Points – 15 Bidders skill, knowledge, qualifications and experience with environmental laws, paving and stormwater engineering and paving practices, and sustainable landscape and cleanup activities.

D. References and past performance:

Maximum Points – 5 References may include Tribally owned repaving/road and transportation projects, natural land access and stormwater runoff/management and/or

Tribal Transportation facility managed projects/landscaping/fencing. References preferred from similar projects, and/or Tribal governments or organizations.

E. Indian Preference:

Maximum Points – 15 Indian-owned and controlled companies will receive preference in accordance with the CTSI Tribal Plan of Operations, Siletz Tribal Code §

2.019(c)(6)(B)(ii) and 25 U.S.C. §450e(b)(7).

Companies must furnish adequate proof of at least 51% Indian ownership and control with their proposal to qualify for Indian Preference points. F. Evidence of Completeness and Quality of Proposed Work:

Maximum Points – 5 Consideration will be given to proposals that offer quality and informative proposals demonstrating project approach and understanding.

11. CONTRACT REQUIREMENTS

The selected contractor will be required to:

• Enter into a CTSI Personal Services/Construction Contract

• Comply with:

o Equal Employment Opportunity laws o OSHA safety standards

• Provide:

o Performance bond o Payment bond o Insurance certificates

12. SOVEREIGNTY CLAUSE

Nothing in this RFP or resulting contract shall be construed as a waiver of the sovereign immunity of the Confederated Tribes of Siletz Indians.

13. COMPLIANCE REQUIREMENTS

Contractor must comply with:

• Tribal laws and procurement policies

• Applicable federal funding requirements (if applicable)

• Environmental and stormwater regulations

14. PRE-BID SITE VISIT

A site visit is strongly recommended to assess:

• Existing grading conditions

• Drainage issues

• Access constraints

15. SUBMISSION INSTRUCTIONS

Submit proposals to:

CTSI Planning Department

Confederated Tribes of Siletz Indians

201 SE Swan Ave

Siletz, OR 97380

Or electronically to: Iank@ctsi.nsn.us

Deadline:

Late proposals will not be accepted.

July 17th 5 pm PDT 2026

16. QUESTIONS

All questions must be submitted in writing to:

Iank@ctsi.nsn.us

17. RIGHTS OF THE TRIBE

CTSI reserves the right to:

• Reject any or all proposals

• Waive minor irregularities

• Negotiate with selected bidders

• Cancel or reissue this RFP

18. ATTACHMENTS

• Site Map / Aerial Image

• Conceptual Layout (future master planning)

• CTSI Contract Template

• Insurance Requirements Sheet

• Bid Form Template

19. BID FORM (SUMMARY TABLE)

Item Cost

Mobilization $

Site Prep $

Base Rock $

Drainage $

Asphalt $

Striping $

Total $

20. PROJECT DESIGN INTENT