Bid Notice-Ashland Wastewater Treatment Plant Headworks Upgrade.pdf

PDF 4 MB Posted Sep 9, 2026

Attached to: Ashland Wastewater Treatment Plant Headworks Upgrade
Solicitation number: 2024-02
Issued by: Jackson County, Amity City, Oregon

About this file

Written by GovTribe AI · Sep 10, 2026

This is a bid notice and contract documents package for the City of Ashland, Oregon Public Works Department for the Ashland Wastewater Treatment Plant Headworks Upgrade (Project No. 2024-02). The project consists of wastewater treatment headworks improvements including two new influent screens with associated washer/compactors, a new downstream stacked tray grit removal facility with grit separation and grit slurry pumping equipment, a grit classifier, and integral flow splitting to the downstream oxidation ditch aeration basins, along with associated yard piping, electrical, and instrumentation and controls elements. The work must be completed within 365 calendar days from the contract start date, with final completion and readiness for payment within 395 calendar days. Sealed bids are due by 1:00 p.m. local time on October 8, 2026, and will be opened publicly at that time. A mandatory prebid conference is scheduled for September 21, 2026, at 1:00 p.m. at the Ashland WWTP, 1195 Oak Street, Ashland, Oregon 97520; bids will not be accepted from bidders without representative attendance. Bidders may examine documents in the owner's office and must download bidding documents from the OregonBuys procurement website at no charge. Project contact is Jessica Penetar at Jacobs Engineering Group.

Bidders must submit a lump sum bid with bid security equal to 10 percent of the maximum bid price and must prequalify with the City of Ashland or Oregon Department of Transportation prior to bid submission. All bidders and subcontractors must hold current Oregon Construction Contractors Board licenses and comply with prevailing wage requirements under the Davis-Bacon Act and Oregon Revised Statutes 279C.840. Required bid documents include a bid bond, affidavit of noncollusion, First-Tier Subcontractor Disclosure Form, and eight Clean Water State Revolving Fund (CWSRF) compliance forms addressing sworn statements of compliance, prevailing wage agreements, disadvantaged business enterprise (DBE) outreach, independent price determination, good faith efforts, lobbying certifications, and lobbying activity disclosures. The project is funded through Clean Water State Revolving Fund financing, making it subject to Davis-Bacon prevailing wage rates and DBE participation requirements. Successful bidders must furnish performance and payment bonds and maintain workers' compensation insurance. The bid will remain subject to acceptance for 60 days after bid opening.

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CITY OF ASHLAND

ASHLAND, OREGON

BIDDING REQUIREMENTS

AND

CONTRACT DOCUMENTS

for the construction of the

WASTEWATER TREATMENT PLANT HEADWORKS UPGRADE

Contract No. 2024-02

JACOBS

Corvallis, Oregon

August 2026

This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of Jacobs and is not to be used in whole or part, for any other project without the written authorization of Jacobs.

Project No. D4027000

CITY OF ASHLAND WWTP HEADWORKS UPGRADE

PW\JAWATER-001\D4027000\30 SEALS PAGE

AUGUST 2026 00 01 07 - 1

SECTION 00 01 07

SEALS PAGE

PART 1 – PROCUREMENT REQUIREMENTS

PART 2 – CONTRACTING REQUIREMENTS

PART 3 – SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

Excluding 01 45 33, 01 57 13, 01 88 15

DIVISION 09 – FINISHES

DIVISION 10 – SPECIALTIES

Digitally Signed on

August 18, 2026

Craig Whitman Massie

Digital Signature

NOI

SSEF

ORP DERETSIGER

OREGON

EXP. 12-31-24

16043PE

REENIGNE

2991 ,12 YLUJ

M NAMTIHW

R C

EXP. 12-31-26

WWTP HEADWORKS UPGRADE CITY OF ASHLAND

SEALS PAGE PW\JAWATER-001\D4027000\30

00 01 07 - 2 AUGUST 2026

SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

01 45 33, 01 88 15

DIVISION 02 – EXISTING CONDITIONS

DIVISION 03 – CONCRETE

DIVISION 05 – METALS

Digitally Signed on

Alex L. Firth

ERE

DPROFESSIONAL

OREGON

E N

GINEE

U L

21,1

15,977PE

LEX

L. FIRT

H A

EXP. 12-31-19

LARUTCURTS

Digital Signature

EXP 12/31/2027

AUGUST 2026 00 01 07 - 3

SPECIFICATIONS

DIVISION 01 – GENERAL REQUIREMENTS

01 57 13

DIVISION 31 – EARTHWORK

31 23 23.15

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

Digitally Signed on

Elizabeth Qing Brusse

NOI

SSEF

ORP DERETSIGER

OREGON

Digitally Signed

REENIGNE

EXPIRES: 12/31/2027

6202 ,01 HCRA

99883PE

E S

S U

B GNIQ HTE

L E

00 01 07 - 4 AUGUST 2026

SPECIFICATIONS

DIVISION 26 – ELECTRICAL

Digitally Signed on

Do Van Nguyen

AUGUST 2026 00 01 07 - 5

SPECIFICATIONS

DIVISION 31 – EARTHWORK

Excluding 31 23 23.15

Digitally Signed on

August 18, 2026

Jithin S. Nair

EXPIRES:12/31/2026

00 01 07 - 6 AUGUST 2026

SPECIFICATIONS

DIVISION 35 – WATERWAY AND MARINE CONSTRUCTION

DIVISION 40 – PROCESS INTERCONNECTIONS

Excluding 40 90 00, 40 99 90

DIVISION 41 – MATERIAL PROCESSING AND HANDLING EQUIPMENT

DIVISION 44 – POLLUTION AND WASTE CONTROL EQUIPMENT

DIVISION 46 – WATER AND WASTEWATER EQUIPMENT

Digitally Signed on

Erika Nino Louie

SSEF

ORP DERETSIGER

OREGON

Digitally Signed

REENIGNE

EXPIRES: 12/31/2026

OL ONIN

E 0002 ,8 YRAURBE

54626PE

AUGUST 2026 00 01 07 - 7

SPECIFICATIONS

DIVISION 40 – PROCESS INTERCONNECTIONS

40 90 00, 40 99 90

Digitally Signed on

August 18, 2026

Joseph H. Prudell

END OF SECTION

SSEF

ORP DERETSIGER

OREGON

Digitally Signed

REENIGNE

EXPIRES: 12/31/2026

L L

URP .H HP

S O

76485PE

4102 ,12 YAM

PW\JAWATER-001\D4027000\30 TABLE OF CONTENTS

AUGUST 2026 00 01 10 - 1

TABLE OF CONTENTS

Pages

PART 1—PROCUREMENT REQUIREMENTS

00 11 13 Advertisement for Bids ............................................................ 1- 2 00 21 13 Instructions to Bidders ............................................................. 1- 13

Supplements:

Bidder Responsibility Determination Form ............................. 1- 2 Sworn Statement of Compliance ............................................. 1- 1 Prevailing Wage Agreement .................................................... 1- 3 List of Contacted Disadvantaged Business Enterprises ........... 1- 3 Certificate of Independent Price Determination ...................... 1- 2 Good Faith Efforts, Contract Administration and Contract Language ......................................................... 1- 3 Certification Regarding Lobbying Activities ........................... 1- 1 Disclosure of Lobbying Activities ........................................... 1- 1

00 41 13 Bid Form (Stipulated Price Basis) ........................................... 1- 8 00 43 13 Bid Bond .................................................................................. 1- 2 00 45 47 First-Tier Subcontractor Disclosure Form ............................... 1- 1 00 45 54 Affidavit of Noncollusion ........................................................ 1- 1

PART 2—CONTRACTING REQUIREMENTS

CONTRACTING FORMS

00 52 13 Agreement ................................................................................ 1- 14

PROJECT FORMS

00 61 13.13 Performance Bond Form .......................................................... 1- 4 00 61 13.16 Payment Bond Form ................................................................ 1- 4

CONDITIONS OF THE CONTRACT

00 72 00 General Conditions .................................................................. 1- 25 00 73 00 Supplementary Conditions ....................................................... 1- 19

PART 3—SPECIFICATIONS

DIVISION 01—GENERAL REQUIREMENTS

01 11 00 Summary of Work.................................................................... 1- 1 01 26 00 Contract Modification Procedures ........................................... 1- 7 01 29 00 Payment Procedures ................................................................. 1- 5

Pages

TABLE OF CONTENTS PW\JAWATER-001\D4027000\30

00 01 10 - 2 AUGUST 2026

01 31 13 Project Coordination ................................................................ 1- 12 01 31 19 Project Meetings ...................................................................... 1- 3 01 32 00 Construction Progress Documentation .................................... 1- 7 01 33 00 Submittal Procedures ............................................................... 1- 10

Supplement:

Transmittal of Contractor’s Submittal ..................................... 1- 1

01 42 13 Abbreviations and Acronyms .................................................. 1- 5 01 43 33 Manufacturers’ Field Services ................................................. 1- 4

Supplement:

Manufacturer’s Certificate of Proper Installation .................... 1- 1

01 45 16.13 Contractor Quality Control ...................................................... 1- 4 01 45 33 Special Inspection, Observation, and Testing .......................... 1- 5

Supplements:

Contractor’s Statement of Responsibility ................................ 1- 2

01 45 36 Equipment Seismic Certification ............................................. 1- 4 Supplement:

Seismic Qualification of Mechanical and Electrical Equipment Certificate of Compliance .................. 1- 2

01 50 00 Temporary Facilities and Controls ........................................... 1- 14 01 57 13 Temporary Erosion and Sediment Control .............................. 1- 20 01 61 00 Common Product Requirements .............................................. 1- 8

Supplement:

Manufacturer’s Certificate of Compliance .............................. 1- 1

01 77 00 Closeout Procedures ................................................................. 1- 4 01 78 23 Operation and Maintenance Data ............................................. 1- 8

Supplement:

Maintenance Summary Form ................................................... 1- 2

01 88 15 Anchorage and Bracing ............................................................ 1- 7 01 91 14 Equipment Testing and Facility Startup .................................. 1- 6

Supplements:

Unit Process Startup Form ....................................................... 1- 1 Facility Performance Demonstration/Certification Form ........ 1- 1

DIVISION 02—EXISTING CONDITIONS

02 41 00 Demolition ............................................................................... 1- 8

DIVISION 03—CONCRETE

03 01 32 Repair of Vertical and Overhead Concrete Surfaces ............... 1- 12 03 01 33 Repair of Horizontal Concrete Surfaces .................................. 1- 12 03 10 00 Concrete Forming and Accessories ......................................... 1- 5 03 15 00 Concrete Joints and Accessories .............................................. 1- 9

PW\JAWATER-001\D4027000\30 TABLE OF CONTENTS

AUGUST 2026 00 01 10 - 3

03 21 00 Steel Reinforcement ................................................................. 1- 6 03 30 00 Cast-in-Place Concrete ............................................................. 1- 24

Supplements:

Concrete Mix Design—CMD-2 ............................................... 1- 3 Concrete Mix Design—CMD-3 ............................................... 1- 2 Concrete Mix Design—CMD-4 ............................................... 1- 2 Concrete Mix Design—CMD-5 ............................................... 1- 3

03 39 00 Concrete Curing ....................................................................... 1- 6 03 62 00 Grouting ................................................................................... 1- 11

Supplement:

24-hour Evaluation of Nonshrink Grout Test Form and Grout Testing Procedures ..................................................... 1- 3

03 63 00 Concrete Doweling .................................................................. 1- 4

DIVISION 04—NOT USED

DIVISION 05—METALS

05 05 19 Post-Installed Anchors ............................................................. 1- 8 05 05 23 Welding .................................................................................... 1- 5

Supplement:

Welding and Nondestructive Testing Table ............................ 1- 1

05 50 00 Metal Fabrications ................................................................... 1- 14 05 53 00 Metal Gratings ......................................................................... 1- 5

DIVISION 06 THROUGH DIVISION 08—NOT USED

DIVISION 09—FINISHES

09 90 00 Painting and Coating ................................................................ 1- 21 Supplements:

Paint System Data Sheet (PSDS) ............................................. 1- 1 Paint Product Data Sheet (PPDS) ............................................ 1- 1

DIVISION 10—SPECIALTIES

10 14 00 Signage ..................................................................................... 1- 4 Supplement:

Sign Schedule .......................................................................... 1- 4

DIVISION 11 THROUGH DIVISION 25—NOT USED

TABLE OF CONTENTS PW\JAWATER-001\D4027000\30

00 01 10 - 4 AUGUST 2026

DIVISION 26—ELECTRICAL

26 05 02 Basic Electrical Requirements ................................................. 1- 7 26 05 04 Basic Electrical Materials and Methods .................................. 1- 6 26 05 05 Conductors ............................................................................... 1- 13 26 05 26 Grounding and Bonding for Electrical Systems ...................... 1- 5 26 05 33 Raceway and Boxes ................................................................. 1- 16 26 05 70 Electrical Systems Analysis ..................................................... 1- 8

Supplement:

Figure 1: Example Arc Flash Label ......................................... 1- 1

26 08 00 Commissioning of Electrical Systems ..................................... 1- 13 26 20 00 Low-Voltage AC Induction Motors ......................................... 1- 12 26 24 16 Panelboards .............................................................................. 1- 7 26 27 26 Wiring Devices ........................................................................ 1- 8 26 29 23 Low-Voltage Adjustable Frequency Drive System ................. 1- 11 26 42 01 Pipe Bonding and Test Stations ............................................... 1- 14

Supplement:

Joint Bond Continuity Test Schematic .................................... 1- 1

26 43 00 Surge Protective Devices ......................................................... 1- 5 26 50 00 Lighting .................................................................................... 1- 10

DIVISION 27 THROUGH DIVISION 30—NOT USED

DIVISION 31—EARTHWORK

31 23 13 Subgrade Preparation ............................................................... 1- 3 31 23 16 Excavation ................................................................................ 1- 4 31 23 23 Fill and Backfill ....................................................................... 1- 7 31 23 23.15 Trench Backfill ........................................................................ 1- 10 31 41 00 Shoring ..................................................................................... 1- 2

DIVISION 32—EXTERIOR IMPROVEMENTS

32 11 23 Aggregate Base Courses .......................................................... 1- 5 32 12 16 Asphalt Paving ......................................................................... 1- 11 32 16 00 Curbs, Gutters, and Sidewalks ................................................. 1- 5

DIVISION 33—UTILITIES

33 05 01.09 Polyvinyl Chloride (PVC) Pressure Pipe and Fittings ............. 1- 3 33 05 16.13 Precast Concrete Utility Structure ........................................... 1- 5 33 44 13.13 Catch Basins............................................................................. 1- 4

DIVISION 34—NOT USED

PW\JAWATER-001\D4027000\30 TABLE OF CONTENTS

AUGUST 2026 00 01 10 - 5

DIVISION 35—WATERWAY AND MARINE CONSTRUCTION

35 20 16.24 Full-Aperture Sealing Slide Gates ........................................... 1- 9 Supplement:

Full-Aperture Sealing Slide Gates Schedule............................ 1- 1

35 20 16.25 Fabricated Slide Gates ............................................................. 1- 8 Supplement:

Fabricated Slide Gate Schedule ............................................... 1- 1

DIVISION 36 THROUGH DIVISION 39—NOT USED

DIVISION 40—PROCESS INTERCONNECTIONS

40 05 15 Piping Support Systems ........................................................... 1- 11 Supplement:

Table 1: Nonchemical Areas .................................................... 1- 1

40 05 33 Pipe Heat Tracing .................................................................... 1- 5 40 27 00 Process Piping—General ......................................................... 1- 22 40 27 00.01 Cement-Mortar, Glass, and Ceramic-Epoxy-Lined Ductile

Iron Pipe and Fittings Data Sheet ......................................... 1- 4 40 27 00.09 Stainless Steel Pipe and Fittings—Special Service

Data Sheet ............................................................................. 1- 3 40 27 00.10 Polyvinyl Chloride (PVC) Pipe and Fittings Data Sheet ......... 1- 2 40 27 01 Process Piping Specialties........................................................ 1- 16 40 27 02 Process Valves and Operators .................................................. 1- 16

Supplement:

Self-Regulated Valve Schedule ............................................... 1- 1

40 42 13 Process Piping Insulation ......................................................... 1- 6 Supplement:

Service and Insulation Thickness Table .................................. 1- 1

40 80 01 Process Piping Leakage Testing .............................................. 1- 4 40 90 00 Instrumentation and Control for Process Systems ................... 1- 36

Supplements:

Instrument List ......................................................................... 1- 2 Process Control Narratives ...................................................... 1- 7 Preparation for Testing and Functional Test Forms ................ 1- 4 Performance Acceptance Test Sheet ........................................ 1- 2

40 99 90 Package Control Systems ......................................................... 1- 18

DIVISION 41—MATERIAL PROCESSING AND HANDLING EQUIPMENT

41 22 30 Miscellaneous Cranes .............................................................. 1- 7 Supplement:

Jib Crane Data Sheet ................................................................ 1- 1

TABLE OF CONTENTS PW\JAWATER-001\D4027000\30

00 01 10 - 6 AUGUST 2026

DIVISION 42 AND DIVISION 43—NOT USED

DIVISION 44—POLLUTION AND WASTE CONTROL EQUIPMENT

44 42 40 Grit Basin Equipment .............................................................. 1- 5 44 42 42 Grit Washer/Classifier System ................................................. 1- 10

Supplements:

Grit Washer Agitator Drive Induction Motor Data Sheet ........ 1- 1 Grit Classifier Auger Drive Induction Motor Data Sheet ........ 1- 1

44 42 56.12 Submersible Induced Flow (Recessed Impeller) Centrifugal Pumps ................................................................ 1- 8 Supplement:

Grit Pump Data Sheet .............................................................. 1- 2 Grit Pump Drive Induction Motor Data Sheet ......................... 1- 2

44 46 30 Miscellaneous Mechanical Equipment .................................... 1- 4

DIVISION 45—NOT USED

DIVISION 46—WATER AND WASTEWATER EQUIPMENT

46 21 16 Multi Rake Screens and Screenings Compactors .................... 1- 18 Supplements:

Screen Data Sheet .................................................................... 1- 1 Bar Screen No. 1 and No. 2 Induction Motor Data Sheet ........ 1- 1 Screenings Compactor No. 1 and No. 2 Induction Motor Data Sheet .................................................................. 1- 1

DIVISION 47 THROUGH DIVISION 49—NOT USED

PART 4—DRAWINGS (BOUND SEPARATELY)

PART 1

PROCUREMENT REQUIREMENTS

CITY OF ASHLAND WWTP HEADWORKS UPGRADES

ADVERTISEMENT FOR BIDS

Sealed Bids for construction of Ashland Wastewater Treatment Plant Headworks Upgrades, addressed to the City of Ashland, Oregon Public Works Department, and clearly marked

"Project No. 2024-02: Wastewater Treatment Plant Headworks Upgrade" will be received by Chance Metcalf in the Siskiyou Conference Room, Community Development Building, 51 Winburn Way, Ashland, Oregon (Mailing Address: 51 Winburn Way, Ashland, Oregon 97520 until 1:00 p.m., local time, on the 8th day of October, 2026. Any Bids received after the specified time will not be considered.

Bids will then be publicly opened and read.

The Project contemplated consists of wastewater treatment headworks improvements and includes two new influent screens with associated washer/compactors, a new downstream stacked tray grit removal facility with grit separation and grit slurry pumping equipment, and grit classifier, and integral flow splitting to the downstream oxidation ditch aeration basins.

Work also included associated yard piping, electrical, and instrumentation and controls elements.

The Work will be completed in all respects within 365 calendar days from the date when the Contract Times commence to run.

Bidding Documents may be examined in Owner's office, 51 Winburn Way, Ashland, Oregon 97520. Bidding Documents may be obtained from the procurement Website OregonBuys, https:/www.oregon.gov/das/ORBuys/Pages/Index.aspx. The Bidding Documents may be downloaded at no charge. They will not be mailed to prospective bidders. Bidders should consult OregonBuys system regularly until the due date and time designated to avoid missing addenda.

Each Bid must be submitted on the prescribed Bid Form and accompanied by Bid security, and eight (8) supplemental forms as prescribed in the Instructions to Bidders.

The Successful Bidder will be required to furnish the additional bond(s) and insurance prescribed in the Bidding Documents.

Prior to submission of its Bid, Bidder shall be registered with the Oregon Construction

Contractors Board.

Bidders are not required to be prequalified by Owner to perform the type and size of Work contemplated herein.

PW/JAWATER-001\D4027000\30

AUGUST 2026

ADVERTISENЕMENT FOR BIDS

00 11 13-1

WWTP HEADWORKS UPGRADES CITY OF ASHLAND

Bidders shall prequalify as provided by ORS 279C.43 and in accordance with the Standard Specifications for Public Works Construction, Oregon Chapter of APWA, for all classes of construction. Prequalification applications must be received by the City of Ashland not less than 3 days prior to the date designated for the opening of Bids. The City will also accept proof of Oregon Department of Transportation prequalification from within the last

6 months.

To submit a Bid, Bidders shall comply with the requirements listed in the Instructions to

Bidders.

No Bid will be received or considered by Owner unless the Bid contains, or is accompanied by, a statement by Bidder that Bidder accepts prevailing wage rate provisions required by

ORS 279C.840.

For information concerning the proposed Work, contact Jessica Penetar, Jacobs Engineering Group, telephone: (541) 768-3282, email: Jessica.penetar@jacobs.com.

For an appointment to visit the Site, contact Chance Metcalf, telephone: (541) 552-2448, email: chance.metcalf@ashland.or.us.

Attendance at a prebid conference, will be a mandatory requirement of submitting a Bid for this Project. The prebid conference will be held on September 21, 2026 at 1:00 p.m. local time at the Ashland WWTP, 1195 Oak Street, Ashland, Oregon 97520. Refer to Instructions to Bidders for additional information.

Owner's right is reserved to reject all Bids or any Bid not conforming to the intent and purpose of the Bidding Documents.

Dated this 8th day of September, 2026.

City of Ashland

Director of Public Works

Date of First Advertisement: September 8, 2026

END OF SECTION

ADVERTISEMENT FOR BIDS

00 11 13-2

PW\JAWATER-001\D4027000\30

AUGUSST 2026

PW\JAWATER-001\D4027000\30 INSTRUCTIONS TO BIDDERS

AUGUST 2026 00 21 13 - 1

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

1.1. Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

1.1.1. Issuing Service—The Oregon procurement website, OregonBuys (https://oregonbuys.gov/bso/view/login.xhtml) from which the Bidding Documents are to be issued. Search for, Owner Name (City of Ashland), or Project Name (Wastewater Treatment Plant Headworks Upgrades) through the website’s search feature. The Bidding Documents may be downloaded at no charge. They will not be mailed to prospective bidders. Addenda, if required, will be posted to the OregonBuys website. Bidders should consult the OregonBuys system regularly until the due date and time to avoid missing addenda.

2. COPIES OF BIDDING DOCUMENTS

2.1. Complete electronic PDF sets of the Bidding Documents may be obtained from the Issuing Service.

2.2. Complete sets of Bidding Documents shall be used in preparing Bids. Neither Owner nor Engineer assumes responsibility for errors or misinterpretations resulting from use of incomplete sets of Bidding Documents.

2.3. Drawings bound in the Bidding Documents are PDFs.

3. QUALIFICATIONS OF BIDDERS

3.1. In order to perform public work, Bidder and its Subcontractors, prior to award of Contract or as otherwise required by the jurisdiction, shall hold or obtain such licenses as required by State Statutes, and federal and local Laws and Regulations.

3.2. To demonstrate Bidder’s qualifications to perform the Work, within 5 days of Owner’s request, Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for.

3.3. Bidder is advised to carefully review those portions of the Bid Form requiring representations and certifications.

3.4. Bidder shall not be listed on the Bureau of Labor and Industries list of persons having violated prevailing wage rate laws as required in ORS 701.227.

3.5. Bidder shall not be in violation of any tax laws as required in ORS 305.385.

INSTRUCTIONS TO BIDDERS PW\JAWATER-001\D4027000\30

00 21 13 - 2 AUGUST 2026

3.6. Bidder shall have a drug-testing program as required in ORS 279C.505.

3.7. Bidders for public work in Oregon shall be prequalified in conformance with ORS Chapter 279C, in the manner designated in the Advertisement for Bids.

4. REGISTRATION REQUIREMENTS

4.1. In order to submit a Bid, a person, partnership, corporation, or joint venture shall have a current, valid license issued by the Oregon Construction Contractors Board, as required by ORS 701.055.

5. EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

SITE

5.1. Subsurface and Physical Conditions:

5.1.1. The Supplementary Conditions identify:

5.1.1.1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site.

5.1.1.2. Those drawings known to Owner of physical conditions relating to existing surface and subsurface structures at the Site (except Underground Facilities).

5.1.2. Copies of reports and drawings referenced will be made available by Owner to any Bidder on request. The “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 5.03 of the General Conditions has been identified and established in Paragraph 5.03 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings. Costs associated with making available copies of reports and drawings shall be borne by Bidder.

5.2. Underground Facilities: Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner or others.

AUGUST 2026 00 21 13 - 3

5.3. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraph 5.03 through Paragraph 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents as a result of any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 5.06 of the General Conditions.

5.4. On request, Owner will provide each Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

5.5. Related Work at Site: Reference is made to the General Requirements for identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work contemplated by these Bidding Documents. On request Owner will provide to each Bidder for examination, access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

5.6. Safety: Paragraph 7.12.C of the General Conditions indicates that if an Owner safety program exists, it will be noted in the Supplementary Conditions.

5.7. It is responsibility of each Bidder before submitting a Bid to:

5.7.1. Examine and carefully study the Bidding Documents, other related data identified in the Bidding Documents, and any Addenda.

5.7.2. Visit the Site to become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

5.7.3. Become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

00 21 13 - 4 AUGUST 2026

5.7.4. Carefully study all:

5.7.4.1. Reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities) that have been identified in Paragraph 5.03 of the Supplementary Conditions as containing reliable “technical data”.

5.7.5. Consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on:

5.7.5.1. Cost, progress, and performance of the Work.

5.7.5.2. Means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents.

5.7.5.3. Bidder’s safety precautions and programs.

5.7.6. Agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) Bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

5.7.7. Become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

5.7.8. Promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in Bidding Documents and confirm that written resolution thereof by Engineer is acceptable to Bidder.

5.7.9. Determine Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance of the Work.

AUGUST 2026 00 21 13 - 5

5.8. Submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this article; that without exception the Bid is premised upon performing and furnishing the Work required by Bidding Documents and applying specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by Bidding Documents; that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder;

and that Bidding Documents are generally sufficient to indicate and convey understanding of terms and conditions for performing and furnishing the Work.

6. PREBID CONFERENCE

6.1. A prebid conference will be held at 1:00 p.m. local time on September 21, 2026 at the Ashland WWTP, 1195 Oak Street, Ashland, Oregon 97520. Representatives of Owner and Engineer will be present to discuss the Project. Bidders are required to attend and participate in the conference. Bids will not be accepted from Bidders that do not have a representative at the prebid conference. Engineer will transmit to prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

7. SITE AND OTHER AREAS

7.1. The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner, unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

8. ENVIRONMENTAL AND NATURAL RESOURCES LAWS AND

REGULATIONS

8.1. Bidder’s attention is directed to the Supplementary Conditions for ordinances and regulations dealing with the prevention of pollution and preservation of natural resources which may affect the performance of the Work. Bidder shall take such ordinances and regulations into consideration in preparation and submission of its Bid.

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9. INTERPRETATIONS AND ADDENDA

9.1. All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by the office issuing documents as having received the Bidding Documents. Questions received less than 10 days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

9.2. Addenda may also be posted through the Issuing Service to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer. It is the responsibility of all potential Bidders to verify they have taken any Addenda information into consideration in their Bid.

10. BID SECURITY

10.1. Bid shall be accompanied by Bid security made payable to Owner in an amount of 10 percent of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a penal Bid bond (on the attached form), issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions.

10.1.1. In addition to types of Bid security listed above, the following will also be acceptable: Irrevocable letter of credit or cashier’s check.

10.2. The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within the time period specified in Article Signing of Agreement, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of the 7th day after the Effective Date of the Agreement or the number of days specified for all Bids to remain subject to acceptance in Article Bids to Remain Subject to Acceptance, whereupon Bid security furnished by such Bidders will be returned.

10.3. Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within 7 days after Bid opening.

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11. CONTRACT TIMES

11.1. The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

12. LIQUIDATED DAMAGES

12.1. Provisions for liquidated damages, if any, are set forth in the Agreement.

13. SUBSTITUTE AND “OR-EQUAL” ITEMS

13.1. The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or-equal” items. Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item of material or equipment may be furnished or used by Contractor if acceptable to Engineer, application for such acceptance will not be considered by Engineer until after the Effective Date of the Agreement.

14. SUBCONTRACTORS, SUPPLIERS, AND OTHERS

14.1. Oregon Revised Statutes (ORS) 279C.370 requires Bidders for public improvement projects exceeding $100,000 in Contract Price to submit First-Tier Subcontractor Disclosure Form with Bid, or within 2 working hours of Bid closing.

Disclosure form identifies first-tier Subcontractors that will furnish labor or labor and materials equal to 5 percent of Contract Price or $15,000 whichever is greater, or $350,000, regardless of percentage of Contract Price. Disclosure form not submitted with Bid or within 2 working hours of Bid closing will cause Bid to be considered nonresponsive.

15. WAGE RATES

15.1. The Work under these Bidding Documents is to be paid for by public funds;

therefore, minimum prevailing wage rates published by U.S. Department of Labor Davis-Bacon act will be included by Addendum. Refer to Paragraph 7.10 of the Supplementary Conditions for more information.

15.2. Oregon Statutes require that Bids for public work, including those public work projects financed by federal funds and subject to the Davis Bacon Act, shall include a statement by Bidder that it will include in its Agreement the provisions of ORS 279C.840 or 40 USC 276a. When the Bid Form in the Bidding Documents contains a statement of Bidder’s declaration of compliance with ORS 279C.840 or 40 USC 276a, the Bidder’s signing of the Bid constitutes compliance with this Oregon Statute. If the Bid Form does not contain such statement, each Bidder shall submit with its Bid for the Work, a separately signed statement that it will include the provisions of ORS 279C.840 or 40 USC 276a in the Agreement.

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15.3. Oregon Statute 279C.836 requires that, before starting work on a contract or subcontract for a public works project, Contractor or Subcontractor shall file with the Construction Contractors Board a public works bond with the corporate surety authorized to do business in the State of Oregon in the amount of $30,000.

16. PREPARATION OF BID

16.1. With each copy of the Bidding Documents, Bidder will be furnished one separate unbound copy of the Bid Form, and, if applicable, the Bid Bond Form. No substitution of the Bid Form will be allowed.

16.2. All blanks on the Bid Form shall be completed by typing or printing with ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each Bid item listed therein or the words “No Bid,” “No Change,” or “Not Applicable” entered.

16.3. A Bid by a corporation shall be executed in the corporate name by the president or a vice president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

16.4. A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

16.5. A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

16.6. A Bid by an individual shall show the Bidder’s name and official address.

16.7. A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

16.8. All names shall be typed or printed in ink below the signatures.

16.9. The Bid shall contain an acknowledgement of receipt of all Addenda; the numbers of which shall be filled in on the Bid Form.

16.10. Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

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16.11. The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number and class, if applicable, shall also be shown on the Bid Form.

17. BASIS OF BID; COMPARISON OF BIDS

17.1. Lump Sum:

17.1.1. Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.

18. SUBMISSION OF BID

18.1. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the following data:

18.1.1. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids.

18.1.2. First-Tier Subcontractor Disclosure Form.

18.1.3. Affidavit of Noncollusion.

18.1.4. CWSRF Form BC 4 – Sworn Statement of Compliance

18.1.5. CWSRF Form BC 5 – Prevailing Wage Agreement

18.1.6. CWSRF Form BC 6 – List of Contacted DBEs

18.1.7. CWSRF Form BC 7 – Independent Price Determination

18.1.8. CWSRF Form BC 8 – Good Faith Efforts, Contract Administration and Contract Language

18.1.9. CWSRF Form BC 9 – Certification Regarding Lobbying Activities

18.1.10. CWSRF Form BC 10 – Disclosure of Lobbying Activities

18.2. A Bid shall be submitted no later than the date and time prescribed, and at the place indicated in the Advertisement for Bids. Enclose Bid in a plainly marked package with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), name and address of Bidder, and accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.”

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19. MODIFICATION AND WITHDRAWAL OF BID

19.1. A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

19.2. If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned.

Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

20. OPENING OF BIDS

20.1. Bids will be opened at the time and place indicated in the Advertisement for Bids and unless obviously nonresponsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

21. BIDS TO REMAIN SUBJECT TO ACCEPTANCE

21.1. All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

22. EVALUATION OF BIDS AND AWARD OF CONTRACT

22.1. Nonresident Bidders: In determining the lowest responsible Bidder, Owner will for the purpose of awarding the Contract, add a percent increase on the Bid of a nonresident Bidder equal to the percent, if any, of the preference given to that Bidder in the state in which the Bidder resides.

22.2. Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

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22.3. More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

22.4. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

22.5. If the Contract is to be awarded, Owner will award the Contract to the Responsible Bidder with the lowest Responsive Bid. Whether a Bidder is Responsible will be determined by ORS 279.375 and the Owner’s completion of the attached Section 00 21 13, Supplement Bidder Responsibility Determination Form.

22.6. Bidders must be pre-qualified with the City of Ashland and/or with the Oregon Department of Transportation or General Services per ORS 279C.435 to perform the type and size of work contemplated herein. The Owner will investigate and determine qualification to the apparent low Bidder prior to awarding the Contract.

22.7. Owner may conduct such investigations as Owner deems necessary to establish responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

23. CONTRACT SECURITY AND INSURANCE

23.1. Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to bonds and insurance. When Successful Bidder delivers executed Agreement to Owner, it shall be accompanied by such bonds.

24. SIGNING OF AGREEMENT

24.1. When Owner issues a Notice of Award to Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement along with the other Contract Documents that are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within 10 days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

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25. RETAINAGE

25.1. Provisions concerning retainage and Contractor’s rights to deposit securities in lieu of retainage, if applicable, are set forth in the Agreement.

26. PARTNERING

26.1. Owner may elect to participate in a partnering process with Contractor. The process is intended to help develop better and more effective communication and mutual understanding of common goals. The objectives of the process will be to achieve effective and efficient performance of the Work and completion of the Work within the Contract Price and Contract Times, all in accordance with the Contract Documents.

26.2. Participation in the partnering process will be voluntary. To initiate the process, within 30 days after the Notice to Proceed, the key personnel of Owner, Engineer, Contractor, and Contractor’s major Subcontractors will be invited to attend a 1-day seminar followed by a 1-day team building workshop to develop a partnering statement. The seminar and the workshop will be conducted by a neutral facilitator at a time and location agreed to by Owner and Contractor in the general vicinity of the Site.

26.3. The facilitator will be selected by Owner, subject to approval by Contractor.

Costs of the facilitator and facilities for the initial seminar and workshop will be paid by Owner. Thereafter, all facilitator-related and facilities costs will be shared equally by Owner and Contractor with no change in the Contract Price. Each party will pay all costs associated with the participation of its own personnel.

26.4. It is intended that the initial seminar and workshop sessions be followed by periodic half-day evaluation sessions approximately every 90 days as agreed to by Owner and Contractor.

26.5. A primary objective of the partnering process is to maximize the potential for resolution of disputes in a timely and nonadversarial manner. The use of alternative dispute resolution (ADR) methods will be encouraged in order to promote and maintain amicable working relationships among the parties. In the event that ADR procedures are unsuccessful, the dispute resolution provisions set forth in the Contract Documents will be employed.

26.6. These provisions express the intent and spirit of the partnering process, and nothing stated herein or in the partnering statement shall change in any way the rights, responsibilities, and obligations of the parties as set forth in the Contract Documents. The partnering statement will not be a part of the Contract Documents and will not modify any defense, claim, obligation, or right that otherwise exists.

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27. SUPPLEMENTS

27.1. The supplements listed below, following “End of Section,” are a part of this specification:

27.1.1. Bidder Responsibility Determination Form.

27.1.2. Sworn Statement of Compliance.

27.1.3. Prevailing Wage Agreement.

27.1.4. List of Contacted Disadvantaged Business Enterprises.

27.1.5. Certificate of Independent Price Determination.

27.1.6. Good Faith Efforts, Contract Administration and Contract Language.

27.1.7. Certification Regarding Lobbying Activities.

27.1.8. Disclosure of Lobbying Activities.

AUGUST 2026 00 21 13 SUPPLEMENT- 1

BIDDER RESPONSIBILITY DETERMINATION FORM

(To be filled out by the City and submitted to the CCB)

Project Name:

Bid Number:

Business Entity Name:

CCB License Number:

Form Submitted By (Contracting Agency):

Form Submitted By (Contracting Agency Representative’s Name):

Title:

Date:

The contracting agency has (check all the following):

☐ Checked the list created by the Construction Contractors Board under ORS 701.227 for bidders who are not qualified to…

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