Bid Notice-As-Needed Traffic Engineering Consulting Services.pdf

County of El Dorado Chief Administrative Office

Procurement and Contracts Division on behalf of the

Department of Transportation

Request for Qualifications (RFQ) #2026-0145 for

As-Needed Traffic Engineering Consulting Services

Submittal Deadline:

October 28, 2026, not later than 3:00:00 PM (Pacific)

Table of Contents

1.0 INTRODUCTION

2.0 SCOPE OF WORK

3.0 SUBMITTAL FORMAT REQUIREMENTS

4.0 RESPONDENT QUESTIONS

5.0 SUBMITTAL INSTRUCTIONS

6.0 EVALUATION PROCESS

7.0 SELECTION PROCEDURE

8.0 EL DORADO COUNTY WEBSITE REQUIREMENTS

9.0 REJECTION OF SUBMITTALS

10.0 VALID OFFER

11.0 COUNTY’S RIGHTS

12.0 CONFLICT OF INTEREST

13.0 PUBLIC RECORDS ACT

14.0 BUSINESS LICENSE REQUIREMENT

15.0 PUBLIC AGENCY

Attachment A – Sample Agreement for Services*

Attachment B – Exhibit 9-L: Bidder’s/Proposer’s List

Attachment C – RFQ Response Information and Certification

Attachment D – Qualifications of Staff

Attachment E – Past Performance and Related Experience of Firm

Attachment F – Proposed Work Plan and Workload

Attachment G – References

*The attached Sample Agreement for Services is for reference only. Other terms and conditions may apply based on the types of services and funding involved.

County of El Dorado Page 1 of 14 RFQ #2026-0145

1.0 INTRODUCTION

The County of El Dorado (hereinafter referred to as County) is located in Northern California and is bordered by Sacramento, Placer, Amador and Alpine counties in California, and Douglas County, Nevada. The two (2) incorporated cities in the County are Placerville and South Lake Tahoe. The United States (US) Census estimates that, as of 2020, the population of the County is 194,940. The largest city in the County is South Lake Tahoe, a resort city located in the Sierra Nevada Mountains, with a reported US Census 2020 population of 22,487.

The purpose of this Request for Qualifications (RFQ) is to establish a qualified list of service providers (“Respondents”) to provide traffic engineering consulting services shall include at a minimum, conducting and reviewing various studies, collecting traffic counts, assisting with updates to the Traffic Impact Fee (TIF) Program, performing traffic forecasting and modeling, including microsimulation, and designing and reviewing traffic signals, signing, and striping for both County and developer driven project, on an as needed basis. The County makes no guarantee as to a minimum or maximum number of successful Respondents that will be named to the resulting Qualified List, (hereinafter referred to as “QL”) which shall be valid for a maximum period of three (3) years from the date of award.

Placement on the QL does not ensure any minimum or maximum amount of work.

Assignments may be made either by selecting a Respondent from the QL and negotiating a contract directly, or by requesting informal submittals from at least three (3) Respondents for specific tasks. Contract selection will be based on experience, expertise required, current workload, ability to respond, and other relevant criteria. This RFQ outlines the scope of work, submittal requirements, and instructions for preparing and submitting a Statement of Qualifications (SOQ).

The successful Respondent(s) may complete services on a public works project involving local and state funds. SOQs must be consistent with applicable prevailing wage requirements. It is anticipated that this Request for Qualifications (RFQ) will result in the award of up to three (3) agreements with the top-ranked Proposers for a three (3) year period.

The County of El Dorado is an equal opportunity employer (EOE). All individuals are encouraged to participate. The County will not discriminate against any individual because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, genetic information, military or veteran status, marital status, age, gender, gender identity, gender expression, or sexual orientation.

The following schedule for this RFQ process is listed below for reference purposes and is subject to change:

County of El Dorado Page 2 of 14 RFQ #2026-0145

RFQ Issuance September 30, 2026

Deadline for Final Questions October 14, 2026

Answers Posted on or About October 21, 2026

Due Date for Submissions October 28, 2026

In the event that it becomes necessary to revise any part of this RFQ, written addenda will be issued and posted at:

https://pbsystem.planetbids.com/portal/48157/portal-home (“PlanetBids”).

Any amendment to this RFQ is valid only if in writing and issued by the Chief Administrative Office, Procurement and Contracts Division. Verbal conversations or agreements with any officer, agent, or employee of the County that modify any terms or obligations of this RFQ are invalid.

All interpretations or corrections, as well as any additional RFQ provisions that the County may decide to include, will be made only as an official addendum that will be posted to PlanetBids and it shall be the Respondent’s responsibility to ensure they have received all addendums before submitting their submittal. Any addendum issued by the County shall become part of the RFQ and shall be incorporated into the submittal.

County will not be bound by oral responses or inquires or written responses other than written addenda.

2.0 SCOPE OF WORK

Any reference in this RFQ to specific terms of the agreement are for illustrative purposes only and shall not limit the scope of the obligations to be assumed by the successful Respondent under the agreement. In the event of any conflict between a provision of this RFQ and the provisions of the agreement attached as Attachment A, the terms of the agreement shall govern.

The successful Respondent(s) shall provide staff or subconsultants that are actively licensed in the State of California for the services to be provided, and is expected to have a complete understanding of both County and Caltrans procedures and all applicable manuals necessary to complete the scope of services on an as-needed basis.

The successful Respondent(s) shall provide as-needed traffic engineering services which shall include, at a minimum:

• Traffic planning services associated with the implementation of the General Plan

• Assistance with development and implementation of traffic impact fee programs supporting the General Plan implementation efforts https://pbsystem.planetbids.com/portal/48157/portal-home

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• Preparing or reviewing Level of Service (LOS) traffic studies

• Preparing or reviewing Vehicle Miles Traveled (VMT) studies

• Reviewing traffic engineering improvements such as traffic signals, freeway interchanges, and intersection configurations

• Development of and review of traffic modeling and forecasts

• Preparing or reviewing updates to the County’s Travel Demand Model

• Reviewing traffic signal designs

• Preparing or reviewing transportation system management plans

• Preparing or reviewing congestion management plans

Requirements

TITLE VI: The County of El Dorado, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all Proposers it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

CONTRACTOR REGISTRATION: No contractor or subcontractor may be listed on a bid proposal for a public works project or awarded a contract for a public works project unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code Sections 1771.1(a), 1725.5. Proposals will not be accepted from unregistered contractors except as provided in section 1771.1.

PREVAILING WAGE REQUIREMENTS: The services described herein may be used on projects which are considered “public works” as defined by California Labor Code Section 1720 et seq. Any firm awarded a contract as the result of this RFQ shall be responsible for compliance with all applicable prevailing wage laws, as well as any and all applicable state or federal wage laws, for services on applicable projects under the resulting contract. County will specify on a per-project basis as to whether prevailing wage will be required.

In accordance with the provisions of California Labor Code Sections 1770 et seq., the general prevailing rate of wages in the county in which the Work is to be done has been determined by the Director of the California Department of Industrial Relations. These wage rates appear in the California Department of Transportation publication entitled General Prevailing Wage Rates. Interested parties can obtain the current wage information by submitting their requests to the Department of Industrial Relations, Division of Labor Statistics and Research, P.O. Box 420603, San Francisco CA 94142-0603, Telephone (415) 703-4708 or by referring to the website at http://www.dir.ca.gov/dlsr/PWD. The rates at the time of the bid advertisement date of a project will remain in effect for the life of the project in accordance with the California Code of Regulations, as modified and effective January 27, 1997.

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Copies of the general prevailing rate of wages in the County in which the Work is to be done are also on file at the Department of Transportation, and are available upon request.

In accordance with the provisions of Labor Code 1810, eight (8) hours of labor shall constitute a legal day's work upon all work done hereunder, and Contractor and any subcontractor employed under this Contract shall conform to and be bound by the provisions of Labor Code Sections 1810 through 1815.

BIDDER’S/PROPOSER’S LIST: Respondent’s must complete Exhibit 9-L:

Bidder’s/Proposer’s List (included with this RFQ as Attachment B) and list all subcontractors, subconsultants, truckers, or suppliers (both DBE and non-DBE) in accordance with 49 CFR 26.11.

3.0 SUBMITTAL FORMAT REQUIREMENTS

Each response to this RFQ shall include the information described in this section.

Failure to include all of the elements specified may be cause for rejection.

Additional information may be provided, but should be succinct and relevant to the goals of this RFQ. Excessive information will not be considered favorably. The response documents shall be 8-1/2 inches by 11 inches in size or shall be folded to that size. Unnecessarily elaborate responses, enclosures, and specialized binding are not desired, and may be construed as an indication of Respondent’s lack of cost consciousness.

All submittals shall contain the following elements, and in the order given:

3.1 RFQ Response Information and Certification Form: All Respondents must complete and submit a signed Attachment C - RFQ Response Information and Certification Form (included with this RFQ which requires the Respondent to certify adherence with County contracting requirements).

3.2 RFQ Response Document: Staff and Team Qualifications and

Experience All Respondents must complete Attachment D – RFQ Response Document: Staff and Team Qualifications and Experience Respondents must provide the following:

• The name of each proposed team member, including a brief synopsis of each proposed team member’s qualifications and experience with public or government projects of similar type and size as described in this RFQ, including length of service with the firm.

• Qualifications and experience that will make each proposed team member valuable to the County’s desired services.

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• A brief discussion of current project commitments made to other agencies and indicate the percentage of time key staff members are available during the effective period of the resulting Agreement.

• For all subconsultants to be used, provide firm name, area of expertise, the names of individual staff assigned to the project team, and their role on the team.

• An organizational chart of the proposed team to be assigned to the County and include resumes for each team member as an attachment to your submittal.

• Resumes of key personnel – summarize key personnel in each discipline and/or specialty. Please elaborate on each person’s key qualifications.

3.3 RFQ Response Document: Experience of Firm: A Response Document (Experience of Firm – Attachment E) has been provided to assist Respondents in providing a narrative of the firm’s qualifying background and experience with public or government projects of similar type and size as described in this RFQ and include a description of the firm's organization structure, its constituent parts and size variation of staff in the past five (5) years.

Describe the firm’s familiarity and experience working on state and federally funded projects, including familiarity with Federal Process, use of Local Assistance Procedures Manual, Local Assistance Program Guidelines procedures and requirements. Include the firm’s experience adhering to budget and financial constraints with grant funding.

Please state whether your firm and all proposed subconsultants possess all licenses, permits and approvals required by law and regulations to perform the scope of work described herein. Identify the Respondent’s (and subconsultant(s)) location(s) where services shall be performed under the resulting Agreement.

3.4 RFQ Response Document: Proposed Work Plan and Workload: A

Response Document (Proposed Work Plan and Workload – Attachment F) has been provided to assist Respondents in providing:

• Respondent’s proposed approach and management plan for providing the services described herein. Describe the Respondent’s familiarity with local conditions and challenges, and the Respondent’s understanding of and experience with applicable state and local codes and requirements that may pertain to work conducted under the resulting Agreement.

• How the Respondent will organize the team members, using the talents available to effectively assist the County.

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• Identify the processes and procedures that will be implemented to manage and coordinate activities between various entities.

• Respondent’s approach for completing the services for the project(s) on time and the strategies they use for staying within budget.

• Respondents shall clearly identify and provide a brief narrative regarding the staff who would be assigned to each task (and their backup if they are temporarily unavailable), including any subconsultants. Respondents that plan on utilizing subconsultants shall provide a brief narrative to explain how the use of subconsultants will not negatively impact the Respondent’s work plan and quality of service provided to the County. Respondents shall explain how the work is prioritized amongst other customers, to ensure the promptness and efficiency of service requests.

• A narrative of firm’s staffing size, current firm workload, and with consideration of the firm’s current projects, confirm the firm’s ability to perform the work as described herein.

• Other information that the Respondent may deem relevant

3.5 RFQ Response Document: References: A Response Document

(References – Attachment G) has been provided to assist Respondents in providing at least three (3) references of related projects, including client’s name, name of the project, contact person’s first and last name with current email address and direct phone number along with a brief description of the project (including project completion date and cost). Respondent is responsible for ensuring that all reference information is current and accurate, especially that of the contacts and contact information prior to submitting a response.

3.6 Experience with State Funded Projects and Procedures: On a separate sheet of paper please describe the firm’s familiarity and experience working on state funded projects. Include the firm’s experience adhering to budget and financial constraints with grant funding.

3.7 Fee Schedule: Fee schedule submission will be required for all

Respondents; however, fee schedules will only be retained for the successful Respondent(s) named to the resulting QL. The fee schedule must include all positions at the firm, and the maximum hourly rate charged for each position for the three (3) years of the resulting QL.

Please include the firm’s rates for standard hours, after-hours, weekends, County-recognized holidays, and emergency services. Unless otherwise specified, all rates in this fee schedule shall apply to work performed throughout the County, regardless of location. Proposed fees should include information on the hourly billing rates of each staff member who may provide services under any resulting contract as well as any other applicable charges

County of El Dorado Page 7 of 14 RFQ #2026-0145 or fees for expenses, if any, such as travel, parts, materials, and mobilization fees.

IMPORTANT: Firms submitting electronic submittals to the PlanetBids website must not include their Fee Schedule submittal in their main submittal.

PlanetBids will allow Respondents to submit their Fee Schedule information as separate response attachments (one electronic file per response attachment). Firms that submit hard-copy responses shall follow the instructions in Section 5.2 below.

3.8 Exceptions: List all exceptions to this RFQ and related attachments, if applicable.

4.0 RESPONDENT QUESTIONS

4.1 Questions regarding this RFQ must be submitted in writing by email or U.S.

mail to the Procurement and Contracts Office, or using the PlanetBids website, and must be received no later than 5:00:00 p.m. (Pacific) on October 14, 2026.

4.2 All emails must have “RFQ #2026-0145 – QUESTION” as their subject, and all envelopes or containers must be clearly marked “RFQ #2026-0145

– QUESTION” for convenience purposes. Emails, envelopes, and/or containers not clearly labeled may be overlooked and not responded to.

4.3 Questions will not be accepted by telephone, facsimile (fax), or orally.

4.4 The County reserves the right to decline a response to any question if, in County’s assessment, the information cannot be obtained and shared with all potential organizations in a timely manner.

4.5 A summary of the questions submitted, including responses deemed relevant and appropriate by County, will be posted to the PlanetBids website on or about October 21, 2026. Any addenda to this RFQ is valid only if in writing and issued by the County Procurement and Contracts Division.

4.6 All inquiries shall be submitted by email to: matthew.mckain@edcgov.us or by U.S. Mail to:

County of El Dorado Procurement and Contracts

330 Fair Lane Placerville, California 95667 RFQ #2026-0145 – Question

4.7 Respondents are cautioned that they are not to rely upon any oral statements that they may have obtained. Respondents shall direct all mailto:matthew.mckain@edcgov.us

County of El Dorado Page 8 of 14 RFQ #2026-0145 inquiries to the contact above and shall not contact the requesting department directly regarding any matter related to this RFQ. Information provided by persons other than Procurement and Contracts staff may be invalid and responses which are submitted in accordance with such information may be declared non-responsive.

5.0 SUBMITTAL INSTRUCTIONS

5.1 Respondents are strongly encouraged to submit their responses online to assure a complete and timely response. To respond online firms must register with the County’s online bidding system, PlanetBids, at https://pbsystem.planetbids.com/portal/48157/portal-home. Respondents are cautioned that the timing of their online submission is based on when the submittal is RECEIVED by PlanetBids, not when a submittal is initiated by a Respondent. Online submittal transmissions can be delayed in an “Internet Traffic Jam” due to file transfer size, transmission speed, etc. For these reasons, the County recommends that Respondents allow sufficient time to upload their response and attachment(s) (if applicable) and to resolve any issues that may arise. The closing date and time shall be governed by the PlanetBids’ web clock, which does not allow submittals after the closing date and time. PlanetBids will send a confirmation email to the Respondent advising that their online submission (eBid) was submitted. If you do not receive a confirmation email you are advised to contact the PlanetBids Support team by phone (818-992-1771 Monday through Friday between 7 a.m. and 5 p.m. Pacific, excluding statutory U.S.

holidays) or by submitting a Support Ticket (visit:

https://home.planetbids.com/support/ to complete and submit the ticket form).

5.2 Respondents that decide to submit a hard-copy response do so at their own risk. All hard-copy submittals must include all of the same information required for online submittals. Incomplete submittals will be rejected as non-responsive. Respondents shall submit one (1) original copy and one

(1) electronic copy of your submittal in PDF format on a flash/USB drive.

IMPORTANT: Respondents who submit hard-copy responses must submit their Fee Schedules (refer to Section 3.7 above) in a separate, sealed envelope clearly marked “RFQ 2026-0145 – Fee Schedule” on the outside of the envelope. All hard-copy submittals shall be submitted in a sealed envelope or container and clearly marked with the RFQ number, title, and closing date and time noted on the outside of the parcel.

5.3 It is the sole responsibility of the Respondent to ensure that the submittal is received in the Procurement & Contracts Division prior to the RFQ submittal deadline. All responses must be submitted not later than the date and time posted on PlanetBids. Hard-copy responses shall be submitted ONLY to:

https://home.planetbids.com/support/

County of El Dorado Page 9 of 14 RFQ #2026-0145

County of El Dorado Procurement and Contracts Division

330 Fair Lane Placerville, CA 95667

5.4 The County shall not be responsible for submittals delivered to a person or location other than specified herein. Submittals submitted to a location other than the above will not be considered duly delivered or timely. The County shall not be responsible for rerouting submittals delivered to a person or location other than that specified above.

5.5 Faxed or emailed submittals will not be accepted.

5.6 Late submittals will not be accepted or considered.

5.7 All submittals, whether selected or rejected, shall become the property of the County and shall not be returned.

5.8 The County reserves the right to waive minor defects and/or irregularities in submittals, and shall be the sole judge of the materiality of any such defect or irregularity.

5.9 All costs associated with submittal preparation and submission, including any interviews conducted at the sole discretion of the County, shall be borne by the Respondent.

5.10 County staff will open submittals following the submittal deadline. The only information that will be made available to the public after the submittal deadline has passed will be the names of the Respondents that submitted submittals. The contents of all submittals, or any other medium which discloses any aspect of the submittal, shall be held in strictest confidence until the County releases a Notice of Award or Notice of Intent to Award.

5.11 Any hard-copy submittal received prior to the date and time specified for receipt of submittals may be withdrawn or modified by written request of the Respondent. Requests for modification must be received in writing, and in the same number of copies as the original submittal, prior to the date and time specified above for receipt of submittals.

6.0 EVALUATION PROCESS

All submittals will be evaluated initially to determine if they are responsive to the requirements of this RFQ. An evaluation panel, consisting of County staff and members selected by County staff, will review and evaluate all responsive submittals received by the submittal date as set forth in this RFQ, or as amended by addenda, and the submittals will be evaluated based on the thoroughness, County of El Dorado Page 10 of 14 RFQ #2026-0145 clarity, and quality of the material presented. The County reserves the right to request additional information and clarification of any information submitted and to allow corrections of errors or omissions.

Respondents who have the qualifications (expertise and skills) and experience (documented, successful, and relevant) necessary to meet the requirements of this RFQ will be scored and ranked using the criteria and point assignments listed below. Respondents submitting the most highly ranked submittals may be invited for interviews.

Evaluation Criteria – Written Submittals Maximum Possible Points

Understanding of the work to be done (Section 3.4)

Experience with similar kinds of work (Section 3.3_

Quality of staff for work to be done (Section 3.2) 15

Capability of developing innovative or advanced techniques (Section 3.4)

Familiarity with state and federal procedures (Section 3.6)

Financial responsibility (Section 3.6) 10

Demonstrated technical ability (Section 3.4) 10

TOTAL POSSIBLE POINTS 100

Evaluation Criteria – Interviews (if held)

If the County elects to hold interviews, the following evaluation criteria and rating points will be used to evaluate the Respondents who are invited to interview.

Evaluation Criteria – Interviews

Maximum Possible Points

A. Experience and Qualifications of Firm 35

B. Experience and Qualifications of Staff/Team 35

C. Response to Interview Questions 10

D. Project Management and Approach 20

TOTAL POSSIBLE POINTS 100

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NOTE: Fee Schedules will remain unopened until the County’s selection committee has identified the top-ranked Respondent(s) as the result of the evaluation processes described above. Once the County has awarded the successful Respondent(s) to the resulting QL the County will return all unopened (hard-copy) Fee Schedules to the unsuccessful Respondents.

7.0 SELECTION PROCEDURE

7.1 Submittals will be reviewed for responsiveness. A selection committee will then evaluate responsive submittals in accordance with the criteria specified in Section 6.0 above. The firm(s) submitting the highest ranked submittals may be invited for an interview. Interviews will be conducted solely at the County's option. The County reserves the right to select the most qualified firm solely on the content of the submittal. If the County chooses to conduct interviews, the Respondent’s Primary Contact identified in the Respondent’s completed Attachment B (RFQ Response Information and Certification form) shall represent the Respondent at the interview at a minimum. After evaluation of the interviews, the Committee will recommend the firm(s) with the highest overall value, based on evaluation ranking, for approval by the County Purchasing Agent or Board of Supervisors.

7.2 The County reserves the right to make an award without further discussion of the submittal with the Respondent. Therefore, the submittal should be submitted initially on the most favorable terms that the firm or individual may propose.

7.3 The County reserves the right to award one or more contracts to the firms or individuals who, in the sole judgment of the County, present the most favorable response to this RFQ pursuant to the evaluation criteria indicated above.

7.4 The County reserves the right to reject any and all submittals, or to waive minor irregularities in said submittals, or to negotiate minor deviations with the successful firm. The County shall be the sole judge of the materiality of any such defect or irregularity.

7.5 The Procurement and Contracts Division does not mail out hard copy letters advising participating Respondents of RFQ results. For RFQ results, please visit the PlanetBids website at:

https://pbsystem.planetbids.com/portal/48157/portal-home

RFQ results are also available at:

https://www.edcgov.us/Government/Contracts/Pages/Bid-

Results.aspx https://www.edcgov.us/Government/Contracts/Pages/Bid-Results.aspx https://www.edcgov.us/Government/Contracts/Pages/Bid-Results.aspx

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7.6 The results of this RFQ will be posted on the PlanetBids and County websites listed in Section 7.5 above at the earliest possible opportunity in accordance with County policy. The timeline for posting RFQ results may vary depending on the nature and complexity of the RFQ.

7.7 Response and selection of a submittal will not necessarily result in the award of a contract with the County. The act of opening a submittal and selecting a Respondent does not constitute awarding of a contract.

Contract award is by action of the Purchasing Agent or Board of Supervisors and is not in force until fully executed.

7.8 Once contract negotiations are initiated, the County reserves the right to select the next ranked Respondent if for any reason a contract cannot be negotiated with the selected Respondent.

8.0 EL DORADO COUNTY WEBSITE REQUIREMENTS

It is the Respondent’s responsibility to monitor the PlanetBids website for possible addenda to this RFQ to inform him/herself of the most current specifications, terms, and conditions, and to submit his/her submittal in accordance with original RFQ requirements and all required addenda. All available RFQs and related addenda can be found at:

Failure of Respondent to obtain this information shall not relieve him/her of the requirements contained therein. Those Respondents not acknowledging and returning Addenda as required will not be considered and will be rejected as “non-responsive.”

9.0 REJECTION OF SUBMITTALS

Respondents interested in being considered must submit a submittal in compliance with this RFQ. Failure to meet the minimum requirements of the RFQ shall be cause for rejection of the submittal. The County reserves the right to reject any or all submittals.

The County may reject a submittal if it is conditional, incomplete, contains irregularities, or reflects inordinately high cost rates.

10.0 VALID OFFER

Submittals shall remain valid for one hundred twenty (120) days from the due date.

The County reserves the right to negotiate with the successful Respondent any additional terms or conditions not contained in their submittal which are in the best

County of El Dorado Page 13 of 14 RFQ #2026-0145 interest of the County or to otherwise revise the scope of this RFQ. This RFQ does not constitute a contract or an offer of employment.

11.0 COUNTY’S RIGHTS

The County reserves the right to:

1. Request clarification of any submitted information.

2. Waive any irregularity or immaterial deviation in any submittal.

3. Not enter into any agreement.

4. Not select any Respondent.

5. Cancel this process at any time.

6. Amend this process at any time.

7. Interview Respondents prior to award.

8. To request additional information during an interview.

Waiver of an immaterial deviation shall in no way modify the RFQ documents or excuse the Respondent from full compliance with the contract requirements if the Respondent is awarded the contract.

12.0 CONFLICT OF INTEREST

Respondents warrant and covenant that no official or employee of the County, or any business entity in which an official of the County has an interest, has been employed or retained to solicit or aid in the procuring of the resulting agreement, nor that any such person will be employed in the performance of such agreement without immediate divulgence of such fact to the County. Submittals shall contain a statement to the effect that the Respondent is not currently committed to another project that would constitute a conflicting interest with the project defined in this

RFQ.

13.0 PUBLIC RECORDS ACT

Pursuant to the California Public Records Act, the County may be required to produce records of this transaction, upon third party request, subject to various statutory exemptions. Please indicate what exemptions may apply to the information you submit (such as a 'proprietary information' exemption – refer to Section 3 for submittal instructions).

In the event of a request for such information, the County will make best efforts to provide notice to Respondent prior to such disclosure. If Respondent contends that any documents are exempt from the CPRA and wishes to prevent disclosure, it is required to obtain a protective order, injunctive relief or other appropriate remedy

County of El Dorado Page 14 of 14 RFQ #2026-0145 from a court of law in El Dorado County before the County’s deadline for responding to the CPRA request. If Respondent fails to obtain such remedy within County’s deadline for responding to the CPRA request, County may disclose the requested information. The County shall not in any way be liable or responsible for the disclosure of any such records.

Respondent further agrees that it shall defend, indemnify and hold County harmless against any claim, action or litigation (including but not limited to all judgments, costs, fees, and attorney’s fees) that may result from denial by County of a CPRA request for information arising from any representation, or any action (or inaction), by the Respondent.

14.0 BUSINESS LICENSE REQUIREMENT

It is unlawful for any person to furnish supplies or services, or transact any kind of business in the unincorporated territory of El Dorado County without possessing a County business license unless exempt under County Code Section 5.08.070.

Contact the Tax Collector’s Office at 360 Fair Lane, Placerville, CA 95667, or phone

(530) 621-5800, for further information.

It is not a requirement to possess a County business license at the time of submittal.

Selected Respondents may be required to possess a County business license to award contract.

15.0 PUBLIC AGENCY

It is intended that other public agencies (i.e., city, special district, public authority, public agency, and other political subdivisions of the State of California) shall have the option to participate in any agreement created as a result of this RFQ with the same terms and conditions specified therein, including pricing. The County shall incur no financial responsibility in connection with any agreement from another public agency. The public agency shall accept sole responsibility for contracting for services and making payment to the vendor.